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2023-03-31-accounts

Charity registration number 251249

PORT TALBOT YMCA

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

PORT TALBOT YMCA

CONTENTS

Page
Report of the Trustees 1 - 4
Independent examiner's report 5
Statement of financial activities 6
Balance sheet 7
Notes to the financial statements 8 - 16

PORT TALBOT YMCA

TRUSTEES REPORT

FOR THE YEAR ENDED 31 MARCH 2023

The trustees present their annual report and financial statements for the year ended 31 March 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the trust's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

Port Talbot YMCA work is guided by our core values as follows:.

Quality - We have clearly defined services which reflect our overall vision and strategic purpose developed in consultation with service users

Equality - We are comprinted to equality, diversity and ensuring services are accessible and inclusive

Participation - We ensure that young people are involved in the design and delivery of services and that they are involved in decision ranking processes at all levels

Responsive - Holistic services which reflect individual need

Accountable - Effective and accountable governance, which reflect our ethos

Vision - To creatively respond to the needs of young people in the community

Strategic Aims

Management & Governance

The management and governance of Port Talbot YMCA will create value by efficient, effective and accountable.

Human Resources

Port Talbot YMCA staff will have the skills to enable our objectives to be met within a framework which ensures they are supported, appraised, valued and developed. To ensure compliance with human resources and health and safety law Port Talbot YMCA has access to advice and guidance from peninsula consultancy company.

Finance & Funding

Port Talbot YMCA will generate sufficient income to meet its objectives and have appropriate systems to ensure the resources are managed efficiently and accountably.

Physical Resources

Port Talbot YMCA will have the physical resources required to meet its objectives.

Communication

Port Talbot YMCA will effectively communicate both internally and externally with other stakeholders.

Training

Port Talbot YMCA will provide training and development opportunities to improve the quality and effectiveness of service delivery.

PORT TALBOT YMCA

TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

Housing

Port Talbot YMCA is committed to the future of young people and their needs. This includes the right of young people to live in a safe environment where their basic needs can be met. Port Talbot YMCA works with homeless young men aged 16-35 from a wide range of life experiences and backgrounds. We provide a 14-bed hostel with accommodation and support services for the most vulnerable young people ln the community.

Community Development

Port Talbot YMCA enables local people to decide, plan and take action to meet their own needs and supports the development of local services to become more effective and accessible to those whose needs they are trying to meet. A full range of social and educational activities are on offer at the premises, catering for the needs of children and young people, senior citizens, people with mental health issues. unemployed and the community in general.

International Opportunities

Port Talbot YMCA actively promotes the use of international work to provide young people with rich educative experiences and understanding of other cultures and perspectives.

Achievements and performance

Community Activities

When planning activities at the center for the year, the Trustees have considered the Charities Commission’s guidance on public benefits and ensured that a wide range of social and recreational activities are provided at the center for the local community. These include a gym, aerobics, and martial arts classes. Alongside this, we also support IT classes, job search and employability sessions, senior citizens club and youth services, mediation, education, and training.

Hostel

We continue to provide quality accommodation for young men aged 16-35 years old. The 14-bed unit is provided across two buildings with shared bathroom and kitchen facilities, residents lounge and training area. lt is planned to review this service to ensure it is meeting the strategic need of the area. ln addition to a strategic review, plans are being developed to include the hostel in a major re-development program for the entire center.

Adventure Club

Port Talbot YMCA is committed to providing exciting new challenges for young people and the wider community. These include sports which are not easily accessed in the area which promote discipline, competitiveness, and new experiences. This is being undertaken with the view to developing relationships with other YMCA'S in Wales and beyond.

PORT TALBOT YMCA

TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

Structure, governance and management

Governing document

The Port Talbot YMCA is a Registered Charity, governed by its constitution.

Recruitment and appointment of new trustees

The Chair and Trustees are nominated and elected by its members at the Annual General Meeting. All members are circulated with invitations to nominate Trustees prior to the AGM . A full list of those nominated ls circulated to members prior to the AGM date for consideration. The Trustee Board members are required to sign a Code of Conduct Declaration and Register of interest.

Attention of members is drawn to the need to have a balance of representation and diversity including gender, age, ethnicity, disability, sexuality, and geography. The Trustee Board normally meets on a monthly basis.

Functions of the Board include:

-To develop the aims, objectives, and organisational goals in accordance with the legal and regulatory framework of the sector and in line with the organisations governing document, continually striving for best practice in governance

-To uphold the fiduciary duty invested in the position, undertaking such duties in a way that adds to public confidence and trust

-interviewing, appointing, and monitoring the work and activities of senior paid staff

Organisational structure

The Board of Trustees, currently with 6 members, administers the Charity. A Centre Manager has been appointed by the Trustees to manage the day-to-day operations of the Charity. To facilitate effective operations, the Centre Manager has delegated authority, within terms of delegation approved by the Board, for operational matters including finance, employment, and performance related activities within the core services.

Induction and training of new trustees

New Trustees receive an induction pack containing the following:

Declaration to Act as a Trustee; Terms of Reference; Code of Conduct; Equal Opportunities monitoring form; Declaration of interest form; Skills and Knowledge Audit: Charity Commission CC3 Document; Responsibilities of Trustees: Annual Report and Accounts; information regarding Trustee Board Meetings.

Related parties

We would like to thank all the agencies that have worked with us in the past year to help us improve our existing services and develop new approaches to meeting the needs of young people and the wider community including:

Local Authority NPTCBC, Neath Port Talbot CVS, Caer Las Cymru, Probation Services, Police, Social Services, Dewis, YOT Team, WGCADA, WEA and the Welsh Assembly Government.

PORT TALBOT YMCA

TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 251249 Principal address 48-52 Talbot Road Port Talbot SA13 1HU Trustees A Taylor D Williams A Bennison Z Rahman M Sheen K Priddle J Knight Independent Examiner Richard Chapple Institute of Chartered Accountants in England and Wales WBV Limited The Third Floor Langdon House Langdon Road SA1 Swansea Waterfront Swansea SA1 8QY

Reserve Policy

Restricted funds will be used during the year for the purpose for which they are received. The trustees have reviewed the Charity's need for reserves in line with guidance by the Charity Commission and aim to delegate six months operating costs towards future expenditure.

The Trustees report was approved by the Board of Trustees.

Anthony James Taylor

..............................

Mr A Taylor

7th August 2024 Date: .............................................

PORT TALBOT YMCA

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PORT TALBOT YMCA

I report to the trustees on my examination of the financial statements of Port Talbot YMCA (the trust) for the year ended 31 March 2023.

Responsibilities and basis of report

As the trustees of the trust you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the trust’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the trust’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Richard Chapple FCCA

Independent Examiner

The Third Floor Langdon House, Langdon Road SA1 Swansea Waterfront Swansea SA1 8QY Wales

Dated: .........................

PORT TALBOT YMCA

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2023

Unrestricted
Restricted
funds
funds
2023
2023
Notes
£
£
Income from:
Donations and legacies
2
80,195
39,041
Charitable activities
3
285,644
-
Investments
4
-
-
Total income
365,839
39,041
Expenditure on:
Charitable activities
5
234,100
139,339
Other expenditure
9
62,786
-
Total expenditure
296,886
139,339
Net income/(expenditure) and
movement in funds
68,953
(100,298)
Reconciliation of funds:
Fund balances at 1 April 2022
43,432
185,179
Fund balances at 31 March
2023
112,385
84,881		 Total
Unrestricted
Restricted
funds
funds
2023
2022
2022
£
£
£
119,236
26,414
34,980
285,644
270,075
-
-
2
-
404,880
296,491
34,980
373,439
224,514
19,242
62,786
182,610
-
436,225
407,124
19,242
(31,345)
(110,633)
15,738
228,611
154,065
169,441
197,266
43,432
185,179		 Total
2022
£
61,394
270,075
2
331,471
243,756
182,610
426,366
(94,895)
323,506
228,611

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

PORT TALBOT YMCA

BALANCE SHEET

AS AT 31 MARCH 2023

Notes
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within
one year
13
Net current assets
Total assets less current liabilities
Net assets excluding pension liability
The funds of the trust
Restricted income funds
15
Unrestricted funds		 2023
£
102,404
39,684
142,088
(64,564)		 £
119,742
77,524
197,266
197,266
84,881
112,385
197,266		 2022
£
22,753
79,106
101,859
(10,531)		 £
137,283
91,328
228,611
228,611
185,179
43,432
228,611

7th August 2024 The financial statements were approved by the trustees on .........................

Anthony James Taylor

..............................

Mr A Taylor

PORT TALBOT YMCA

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

1.1 Accounting convention

The financial statements have been prepared in accordance with the trust's [governing document], the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The trust is a Public Benefit Entity as defined by FRS 102.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the trust. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the trust has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received, and the amount can be measured reliably.

Grant income is accounted for on an accrual basis and shown in the financial statements when the charity earns the unconditional right to funds.

1.4 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to headings, they have been allocated to activities on a basis consistent with the use of resources.

All costs allocated between expenditure categories are on a basis designed to reflect their resource usage. For some costs this means direct allocation to activities, other costs are apportioned, e.g., by staff time spent on an activity, or another equitable usage measure.

1.5 Tangible fixed assets

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold land and buildings 2% on cost Plant and equipment 25% reducing balance Fixtures and fittings 25% reducing balance

PORT TALBOT YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

(Continued)

Assets below £250 are not capatalised, but included within expenses. The trustees do not believe any assets are impaired and do not carry out impairment reviews.

Derecognition of financial liabilities

Financial liabilities are derecognised when the trust's contractual obligations expire or are discharged or cancelled.

1.6 Taxation

The charity is exempt from tax on its charitable activities.

1.7 Retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period in which they relate.

1.8 Fund Accounting

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

The designated capital fund represents the net book value of assets which have been funded out of the Charity's general reserves. These funds have therefore been spent and are not available to be committed again. This reserve will vary in Une with any future additions and depreciation for which the Charity has funded.

The Charity also aims to designate six months’ operating costs towards future expenditure. Each year one month’s running costs are designated. This policy was implemented at year end 2009 and therefore at the end of last year two months’ running costs had been designated. Again, during this year, the trustees have designated approximately another one month's operating costs.

Restricted funds are subject to specific restrictions imposed by donors, or which have been raised by the Charity for the charitable purposes of supported housing projects.

2 Income from donations and legacies

Unrestricted
Restricted
funds
funds
2023
2023
£
£
Donations and gifts
50
-
Grants
80,145
39,041
80,195
39,041
Donations and gifts
Donations and gifts
50
-
50
-		 Total
Unrestricted
Restricted
funds
funds
2023
2022
2022
£
£
£
50
84
-
119,186
26,330
34,980
119,236
26,414
34,980
50
84
-
50
84
-		 Total
2022
£
84
61,310
61,394
84
84

PORT TALBOT YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

3 Income from charitable activities

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Income
Sundry income 120 270
Charitable rental income 281,272 263,840
Other income 4,252 5,965
285,644 270,075

4 Income from investments

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Interest receivable - 2

PORT TALBOT YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

5 Expenditure on charitable activities

Governance Governance
costs costs
2023 2022
£ £
Direct costs
Staff costs 224,671 221,633
Depreciation and impairment 18,269 22,208
Water rates 2,033 2,038
Insurance 9,470 6,947
Light and heat 5,297 8,997
Telephone 8,928 4,103
Advertising and stationary 706 2,271
Sundry expenses 11,988 9,218
Resident activities 2,004 1,730
Security and fire systems 2,726 311
Training 1,289 1,959
Repairs and renewals 41,374 (78,911)
Cleaning 4,265 6,078
Leasing 5,561 2,002
Affiliation fees 8,173 11,173
Travel and motor expenses - 138
Other charitable expenditure 23,153 18,811
369,907 240,706
Share of support and governance costs (see note )
Governance 3,532 3,050
373,439 243,756
Analysis by fund
Unrestricted funds 234,100 224,514
Restricted funds 139,339 19,242
373,439 243,756
6 Net movement in funds 2023 2022
£ £
The net movement in funds is stated after charging/(crediting):
Depreciation of owned tangible fixed assets 18,269 22,208

PORT TALBOT YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

7 Trustees

There was no trustees remuneration or other benefits for the year ended 31 March 2023 nor the year ended 31 March 2022.

Trustee expenses

No members of the Board of Trustees received reimbursement of travel expenses incurred in carrying out committee business (2022 - £nil).

8 Employees

The average monthly number of employees during the year was:

Centre Manager
Support workers /Night wardens
Finance administrator
Maintenance
Receptionist
Youth worker
Cleaner
Total
Employment costs
Wages and salaries
Social security costs
Other pension costs		 2023
Number
1
9
1
1
1
-
-
13
2023
£
205,814
15,074
3,783
224,671		 2022
Number
1
3
1
1
1
1
1
9
2022
£
208,342
9,667
3,624
221,633

There were no employees whose annual remuneration was more than £60,000.

9 Other expenditure

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Other expenditure - misappropriation of funds 62,786 182,610

PORT TALBOT YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

10 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

11 Tangible fixed assets

Freehold land
and buildings
Plant and
equipment
Fixtures and
fittings
£
£
£
Cost
At 1 April 2022
130,106
31,066
291,365
Additions
-
-
728
At 31 March 2023
130,106
31,066
292,093
Depreciation and impairment
At 1 April 2022
55,487
24,396
235,371
Depreciation charged in the year
2,602
1,668
13,999
At 31 March 2023
58,089
26,064
249,370
Carrying amount
At 31 March 2023
72,017
5,002
42,723
At 31 March 2022
74,619
6,670
55,994
12
Debtors
2023
Amounts falling due within one year:
£
Trade debtors
3,252
Amounts owed by fellow group undertakings
70,049
Other debtors
29,103
102,404
13
Creditors: amounts falling due within one year
2023
£
Other taxation and social security
15,517
Trade creditors
42,000
Other creditors
897
Accruals and deferred income
6,150
64,564		 Total
£
452,537
728
453,265
315,254
18,269
333,523
119,742
137,283
2022
£
-
-
22,753
22,753
2022
£
3,641
912
6
5,972
10,531

PORT TALBOT YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

14 Retirement benefit schemes
2023 2022
Defined contribution schemes £ £
Charge to profit or loss in respect of defined contribution schemes 3,783 3,624

The trust operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the trust in an independently administered fund.

15 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 April Incoming Resources At 31 March
2022 resources expended 2023
£ £ £ £
NPTCBC Revenue grant 791 - (158) 633
Computer - capital grant 34 - (9) 25
Freehold property - capital grant 74,619 - (2,602) 72,017
NPTCBC - capital grant 16 - (4) 12
Furniture Grant 2,109 - (520) 1,589
Canoes - capital grant 710 - (177) 533
ASD project 9,949 - (9,949) -
Nationwide grant 32,474 - (32,474) -
Lloyds TSB Foundation 25,000 - (25,000) -
Project Caesar 11,069 - (997) 10,072
Postcode Community Trust 8,428 - (8,428) -
National Heritage Fund 9,980 - (9,980) -
Waterloo Foundation 10,000 25,000 (35,000) -
Moondance Foundation - 9,541 (9,541) -
Tata Steel - 4,500 (4,500) -
185,179 39,041 (139,339) 84,881

PORT TALBOT YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

15 Restricted funds (Continued)
Previous year: At 1 April Incoming Resources At 31 March
2021 resources expended 2022
£ £ £ £
NPTCBC Revenue grant 990 - (199) 791
Computer - Capital grant 46 - (12) 34
Freehold property - capital grant 77,221 - (2,602) 74,619
NPTCBC - capital grant 22 - (6) 16
Furniture grant 2,812 - (703) 2,109
Canoes - capital grant 947 - (237) 710
ASD project 9,949 - - 9,949
Nationwide grant 32,474 - - 32,474
Lloyds TSB Foundation 25,000 - - 25,000
Project Caesar 19,980 - (8,911) 11,069
Postcode Community Trust - 15,000 (6,572) 8,428
National Heritage Fund - 9,980 - 9,980
Waterloo Foundation - 10,000 - 10,000
169,441 34,980 (19,242) 185,179

16 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 April Incoming Resources At 31 March
2022 resources expended 2023
£ £ £ £
General funds 43,432 365,839 (296,886) 112,385
Previous year: At 1 April Incoming Resources At 31 March
2021 resources expended 2022
£ £ £ £
General funds 154,065 296,491 (407,124) 43,432

PORT TALBOT YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

17 Analysis of net assets between funds

Unrestricted
Restricted
funds
funds
2023
2023
£
£
At 31 March 2023:
Tangible assets
45,122
74,620
Current assets/(liabilities)
67,263
10,261
112,385
84,881		 Total
2023
£
119,742
77,524
197,266
Unrestricted
Restricted
funds
funds
2022
2022
£
£
At 31 March 2022:
Tangible assets
66,042
71,241
Current assets/(liabilities)
(22,610)
113,938
43,432
185,179		 Total
2022
£
137,283
91,328
228,611

18 Related party transactions

There were no disclosable related party transactions during the year (2022 - none).