## **CLEVEDON YMCA** **Marson Road, Clevedon, North Somerset BS21 7NN** **Tel: 01275 878405** ## **Annual Report** **Email: YMCAadmin@clevedon.ymca.org.uk** ## **2020-2021** ## **Clevedon YMCA – Chairman’s Annual Report 2020-2021** In common with all other organisations, Clevedon YMCA has had a challenging year due to the Coronavirus pandemic. However, I am pleased to be able to report that all of our staff responded magnificently to the challenges presented, responding quickly when required and adapting our activities as necessary within the constraints imposed while, at the same time, ensuring that the wellbeing of our young people remains top priority. Even in the challenging circumstances of the pandemic, making use of the newly available communications technology, and building on foundations laid previously, we have been able to continue with our outward looking strategy, co-operating with YMCA (England and Wales) and with our neighbouring YMCAs, sharing information, resources and best practice to the overall benefit of the services we provide. Nevertheless, it cannot be overstated that our work this year has only been possible due to the adaptability of our staff and the generosity of both our private and public sector donors, facilitated by the available technology. Under the leadership of our Centre Manager, Juley Howard, and our newly appointed Youth Work Co-ordinator, Laila Rizvi, our staff has demonstrated great resilience in the circumstances ensuring compliance with government regulations and National Youth Association guidelines to minimise the risks due to the pandemic. They have been well supported by our team of part time youth workers and volunteers. And in particular, Sam Boulton, who continues to provide great leadership to our team offering services, to those with physical challenges and learning disabilities. I would like to thank all of them for their efforts in supporting and encouraging our young people in this difficult year. Inevitably, our activities this year have differed because of the pandemic restrictions. But, our youth workers have used social media creatively to maintain contact with our young people. Concerning our finances, although there has been some interest, we have not yet found a new tenant for our shop in Old Church Road, in what remains a difficult high street letting market. We hope the shop will be let soon but, in the meantime, we are proceeding with our plans to convert the first floor of the building to accommodation for young people. With architectural input, a planning application has been submitted to the local planning authority. Of course, it would not be possible to continue our work without our generous supporters, donors and funders. In particular, I would like to thank the Clevedon Town Council and North Somerset Council for their continued support and assistance with accessing government grants during the pandemic crisis. Also, I would like to thank especially the YMCA (England and Wales), the Quartet Community Foundation, the Garfield Weston Foundation, the National Lottery, the Society of Merchant Venturers, and the Portishead Nautical Trust, together with many other smaller donors for their support and very generous grants and individual donations. Such generosity is absolutely vital to the continuation of our youth work in Clevedon. **Mike Allison, Chairman Clevedon YMCA.** A typical Y Wednesday Programme. ## **Y Wednesday** For the past year I have been doing online sessions for the Y Wednesday Club on the Clevedon YMCA Facebook page and through Zoom. It's been challenging not seeing people face to face but I am glad that we have the technology to run these sessions online. The sessions have included quiz's, line dancing, arts and crafts and discos. Y Wednesday ran one face-to-face session back in October 2020. It was great to see all of our volunteers and members. Sadly another lockdown meant that was a one-off. We are hoping to do some sessions back in the YMCA hall soon and it will be nice to see everyone again. **Sam Boulton, Y Wednesday Group Leader.** ## **Caretaker’s Report** During the first lockdown working on the building was a lot easier although acquiring the materials to do so wasn’t as easy as walking into a shop as I had to order everything over the phone and then have it delivered to my home address. Availability of products was also difficult as a lot of people on lockdown took the opportunity to decorate their homes. I was hoping to repaint the coffee bar in a different colour but paint colours were extremely limited and I was only able to obtain a lighter shade of what was already on the walls. The weather was however very favourable which enabled me to paint the outside of the building, changing from dark red to cream. 2020 turned into a great opportunity to make improvements to the building including installing energy efficient lighting in the sports hall and improving the wifi throughout the building. Making the building Covid safe was a challenge in the beginning as the amount of everyday cleaning needed was significantly increased and cleaning materials were hard to come by. Keeping up with government Covid 19 legislation was also quite challenging as it was changing weekly and drawing up risk assessments for building users to adhere to new systems within the building was time consuming. However we now have a cleaning schedule which I think tackles Covid and keeps building users safe, we are also fully compliant with government policies regarding hirers risk assessments, track and trace and QR codes. **Leigh Gilbert, Caretaker.** ## **Administrator’s Report** Working from home during the pandemic has proved very successfully for me personally and can honestly say I have enjoyed it. I seem to get a lot more done in my 12 weekly working hours. However, on the couple of occasions when I have gone into the office it has been very nice to meet up with other colleagues. ## **Trish Dean, Administrator.** ## **New Youth Worker—Emily Foster** I started on 4th January 2021 and immediately received a warm welcome by both the youth work team and young people. A highlight for me has been getting to know the young people and I have enjoyed working with them on a weekly basis. As time has gone on, I have learnt more about the YMCA and the young people we work with whilst exploring ways to further the demographic of young people we are reaching in our community. ## **Youth Work Report** ## **Supporting Young People throughout the Pandemic** For some young people, lockdown has been a welcome break from daily pressures and expectations, including exams. On the other hand, many have suffered from social isolation and lack of physical movement, not to mention loss of family members during the pandemic. It has been a time of crisis for many. When the first lockdown began in March 2020, our interactions with young people were made via online video calls. Console gaming sessions also took place online, where youth workers could chat with some of the young people whilst gaming. We also ran other groups online and for the small group who joined every session throughout, it was a consistent support for them. One young person said _**‘…it gave life some purpose and something to look forward to when there wasn’t anything to do’.**_ Laila Rizvi, Youth Work Co-ordinator After the first lockdown, we were able to run a face-to-face support group (in line with government guidelines, as provided by the National Youth Agency). We have had a lovely time with our support group, where we were able to play sport, do crafting, gaming, film watching and recently, beginning to make short films. We have also been able to continue mentoring young people with high needs in schools and at the YMCA. We look forward to when we are able to reconnect with young people, as well as to welcome new faces, as we reopen our doors very soon all young people not just those who qualify to join our support groups. ## **Boys’ Work** ## **Mentoring** Boys’ group over the past year has had some great successes. When we went into Lockdown 1 moving to gaming was very successful as we got to talk to more people and everyone could spend more time talking Jordan Henley-Smith about specific things while The primary purpose of the mentoring is to support young people with their mental health and emotional wellbeing. The goal is to develop their resilience, relational and emoDanielle Curtis tional skills, and confidence so that they can adjust to adulthood when they will have less access to support services. Through funding for the mentoring work, we were able to purchase some resources which have helped with our work on reframing thoughts. We have been trying to think about things that are good or okay from the week and things they can be proud of. playing these games. This really was the peak of the boys’ group. When we got out of the first lockdown and we were able to meet with a small group outside so we had a weekly session on the rugby field where we did multiple sports while still being able to talk to the young people which was really good for their mental health after being in lockdown for so long. Going into the second lockdown during the winter was a lot tougher to engage with the boys. This new year has been difficult as the main boys group regulars all got really busy with school or work meaning they weren’t coming to the Y building so in the last few weeks we have just started boys group outside where we are going back to playing sports. ## _**‘Mentoring is good because you can find the positive things with the post-its and I found it helpful because it doesn’t focus on negativity’**_ ## **Girls’ Group** The Girls’ Group was run via Zoom to start with and then became part of the face-to-face lockdown support group programme. We ran various craft activities and provided space to talk about any particular struggles for that week. One young person said, **‘I enjoyed doing the creative things as it relaxes and satisfies me and it’s very calming after a stressful day’.** Going forward, the group is likely to continue as a creative group – a safe space for friendships to be made and support ofered. **INCOME EXPENSES** ## **Clevedon YMCA Summary of Accounts for 2020-2021 (Not yet audited)** |1. Voluntary Income
2. Trading Actvites
3. Assets
4. Hall Hire Fees
- One of hirers
- Regular Hirers
5. Staf
6. YMCA Building Fund
7. Old Church Road
Property
**TOTAL INCOME**
**Account Balances 31st March 2021****
Bank Accounts
Total Cash Account
Pre-payment card Ac-
counts
**Overall Total**
Surplus at 31st March|125,780.31
643.29
324.26

678
4,154.37
4,755.50
0
41114.71
**£177,451.06**
£145,003.83
£100.81
£782.62
£145,887.26
£19,801.90|21. Building Costs
22. Other Expenditure
23. Staf and Training
24. Youth Programme
25. Y Wednesday Programme
26. Old Church Road Property
**TOTAL EXPENDITURE**
Defcit /Surplus

**Restricted Funds / Reserves**
Restricted Fund (old Church Road Property)
Restricted Fund (Marson Road Property)
Six Months’ Reserve (operatng costs)
Restricted grants to be spent 2021-2022
Total restricted funds/ reserves|9,218.07
3,638.45
65,199.45
2,345.66
1,127.81
9,529.35
**£91,058.79**
£86,391.79
£31,585.36
£20,000
£41,000
£33,500
£126,085.36| |---|---|---|---| ## **Financial Support 2020-2021** Clevedon YMCA is very grateful to our funders for their support during this difficult year. We have received a number of government and local authority grants as our activities have been directly impacted by the pandemic. In total we furloughed staff for around 5% of the time as there was still plenty to do up until the third lockdown when our activities were more restricted. It is heart warming that we continued to receive both regular and one-off donations from local well wishers. Our funders are acknowledged fully on our website but we are especially grateful to the Quartet Foundation for the large number of grants that we received over this past year to support the youth work, our Y Wednesday Club for people with learning disabilities , to improve our storage and to improve the energy efficiency of the building. North Somerset Community Partnership and the Society of Merchant Venturers together have funded our boys’ worker position. The Garfield Weston Foundation helpfully gave us a grant to cover part of our youth work salary costs and we received small grants and donations from others including the Royal British Legion, Clevedon PACT, Dolphin Brewin, Monmouth Building Society and St Andrews Church. We were especially grateful to YMCA England and Wales for stepping in at the beginning of the pandemic with a substantial grant and to Clevedon Town Council for their continuing support. Many thanks to all of you, Juley Howard Centre Manager ## **Clevedon YMCA Accounts for Yearend 31/03/2021** ## **INCOME** ## **EXPENSES** |**17 Old Church Road (Stricted Fund)**
Insurance Claim
1971.71
Grants (during Lock down)
39143.00
**Total**
**1. Voluntary Income**
Coffee 1
0.00
Donations
4641.51
Gift Aided Donations including Tax reclaim
4687.80
Fund Raising
0.00
Grants
54546.00
Grants (Restricted)
61905.00
**TOTAL 1. Voluntary Income**
**2. Trading Activities**
Programme
539.68
Donations
0.00
Holiday Activites
0.00
School
50.00
Tuck
0.00
Y Wednesday
53.61
Y Friday
0.00
**TOTAL 2. Trading Activities**
**3. Assets**
Interest
43.13
Solar Panels
281.13
**TOTAL 3. Assets**
**4. Hall Hire Fees**
Key Deposit Return
150.00
One off hirers
528.00
Regular Hirers
Becky Newbold
58.62
Bungee Dance Fit
385.00
Clevedon Care
910.00
EasyCNCstart
315.00
GSCA
587.25
Kalmbaby
350.00
Ministry of Beats
351.00
PTP Fitness
742.50
RubyTots
455.00
**TOTAL 4. Hall Hire Fees**
**5. Staff**
Grant
500.00
Furlough Claim
3402.30
Employment Allowance
853.20
**TOTAL 5 Staff**
**6. Other Income**
**YMCA Building works (Restricted Fund)**
Donations including Gift Aid
0.00
**TOTAL 6 Other Income**
**TOTAL INCOME**|**41114.71**
**125780.31**
**643.29**
**324.26**
**4832.37**
**4755.50**
0.00
**177450.44**|**17 Old Church Road (Stricted Fund)**
Biulding work
7333.00
Repairs
360.00
Utilities
1039.15
Sundry (including Legal Fees, Clevedon Bid)
797.20
**Total**
**21. Direct Charitable Expenditure**
Cleaning Costs
123.38
Equipment, Repairs, Renewals & Additions
1599.43
Fire & Security
883.64
Heat & Light
1629.00
Insurance
2007.11
Licences
344.78
Major building Works
0.00
Premises Repairs & Improvements
1338.46
Telephone & Broadband
1074.90
Water
217.37
**TOTAL 21. Direct Charitable Expenditure**
**22. Other Expenditure**
Admin (post stationery etc)
366.50
Advertising & Promotion
0.00
Affiation Fees
973.00
Food Drink and hospitality
0.00
Gifts/Gratuities
52.19
I.T.
2189.26
SOLDO Fees
5.50
Police Checks
52.00
**TOTAL 22. Other Expenditure**
0.00
**23. Staff**
NEST Pension (Includes employee contributio
4424.43
Salaries
58064.62
Training
2710.40
**TOTAL 23. Salaries**
**24. Youth Programme**
Activities - After School Club
1535.56
Activities - Holidays
0.00
Activities - Summer Holidays
49.28
Mentoring
702.63
Outreach
2.49
Schools
0.00
Tuck
55.70
Y Friday
0.00
**TOTAL 24. Youth Programme**
**25.Y-Wednesday Programme**
Y Wednesday
1127.81
**TOTAL 25. Y-Wednesday Programme**
**YMCA Building works (Restricted Fund)**
0.00
**Total**
**TOTAL**
**Surplus**
**86391.65**|**9529.35**
**9218.07**
**3638.45**
**65199.45**|**9529.35**| |---|---|---|---|---| |||||**9218.07**| |||||**3638.45**| ||||**2345.66**
**1127.81**
0.00
**91058.79**|**2345.66**| |||||**1127.81**| |||||| ## **Account Funds** |17, Old Church Road (Restricted)
YMCA Major Repair (Restricted)
Operational Cost (Restricted)
Grants (Restricted) C/F 31/03/2021
General
**TOTAL**|31,585.36
£
20,000.00
£
40,000.00
£
33,500.00
£
20,804.25
£
**145,889.61**
**£**| |---|---| |**Account Balances**
Bank Accounts
Current
Savings
Savings (2)
Soldo Cards
**TOTAL Bank Accounts**
Cash Accounts
Petty Cash
**TOTAL Cash Accounts**
**OVERALL TOTAL**|**31/03/2021**
61,029.00
£
55,004.33
£
28,972.85
£
782.62
£
**145,788.80**
**£**
100.81
£
**100.81**
**£**
**145,889.61**
**£**
86,391.65
£|**31/03/2020**
24,307.87
£
34,521.03
£
101.22
£
437.80
£
**59,367.92**
**£**
130.04
£
**130.04**
**£**
**59,497.96**
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