**Bargoed & District YMCA Annual Report 2024/2025 Charity Number: 250969 Address:** Bargoed YMCA Aeron Place Gilfach Bargoed CF81 8JA **Telephone:** 01444 831116 **Email:** bargoedymca@caerphilly.gov.uk This year saw a small decrease to our income, but as one of our regular users is due to return after a long spell of ill-health and we are optimistic that our income will return to usual levels. We continued our efforts to reduce costs to the building and arranged an Energy Audit to show our options for future-proofing the building. ## **Organisational Structure** Bargoed & District YMCA is affiliated to YMCA England and Wales. We lost two of our new Committee Members and we currently have five members. There is also a non-elected secretary. The Management Committee is responsible for ensuring that the Charity operates with maximum efficiency and effectiveness, which includes safeguarding the Charity’s assets and applying them in accordance with our aims and objectives. The Association has a secretary, also serving as manager, who is the Officer of the Association but does not have the power to vote. The Committee also invites representation from the local authority Community Education Department and the Police. Bargoed YMCA employs two members of staff, a manager and a caretaker, both on part-time hours at 25 hours per week. The manager/secretary is responsible for managing the finances, including wages, invoices in and out, petty cash, ordering supplies, grant applications and financial reporting, monitoring and evaluation as well as managing the staff and volunteers. The part-time caretaker is responsible for maintaining the fabric of the building and with general cleaning. We have maintained the programme that we rebuilt after the lockdowns and have welcomed new groups and new activities to the building. We have still not attracted some of our historic activities such as employment training as so much of the work has moved online. The work that we do with the Local Health Board was reduced as the Pulmonary project was paused due to the ill=health of the nurses. We have worked in partnership with other organisations to create a clothing bank which provides free school uniforms and also care packages for families that require help. We have recruited and trained a number of new volunteers for the football section and currently have 42 volunteers running football teams for young people aged 5-13. We have increased our volunteer training programme and our Football Secretary has established links for development with AFC Bargoed. We were successful in gaining grants from the local authority for minor changes to the building, improving the flooring in two areas of the building. As a result of the Energy Audit we were successful in an application to the Lottery to install solar panels on the building. The work will take place in the financial year 2025-26 and should greatly reduce our costs. ## **Review of Development and Activities** The numbers of people accessing services at the YMCA were nearly 2000, which is an increase since last year with new groups offering activities in the community. The local authority youth club has not returned but we have continued to welcome groups who provide youthwork for specialised groups. We have also been operating as a contact centre for social services. The youthwork for disabled children has increased in numbers and in sessions. We have worked with the other organisations based at the YMCA to offer Welcome Spaces in the Warm Room scheme. We joined with other YMCAs in a project with GDN to distribute energy saving information to the community. We have discussed the issues with a number of groups and are looking forward to further developing the project to the local community directly. ## **Reserves Policy** The management committee strives to maintain reserves to ensure that the charity can continue its work. To this end it aims to hold sufficient reserves to maintain its work for six months. It also holds reserves for the long-term maintenance of the building. ## **Risk Assessment** The trustees of Bargoed YMCA recognise their responsibility to ensure that the assets and resources of the organisation are used to the best effect in order to endure that its work continues, and that the organisation provides a safety conscious and healthy environment for its employees, its volunteers and its users. This includes regulations and advice concerning COVID. Advice has been sought from the fire service and Workplace Health Connect. The building has undergone expert risk assessment and we have made the changes that have been recommended. An expert in Risk Assessment advises the organisation on its statutory duties. Regular financial reports are given to the management committee for financial decisions. Quarterly reports are prepared, and the annual accounts are prepared for the inspection. ## **Appointment of Trustees** Any person serving as a member of the management committee carries certain legal responsibilities. The trustees of the charity are the people who, under the charity’s governing document, are responsible for the general control and management of the charity. Sometimes an individual is nominated by an outside organisation to be a trustee of the charity. Nominated trustees may be appointed in a different way but they have the same legal duties and responsibilities as any other charity trustee. All trustees must act solely in the interests of the charity. When a potential conflict of interest for a trustee arises on a particular issue, he or she should not take part in the discussions or vote on that issue. Anyone who is over 18 years old can be a trustee unless they are legally disqualified from continuing to be or becoming a trustee. Prospective trustees should be selected for their ability to make an effective contribution to the charity in terms of skills and experience. After we have selected a new trustee, he or she must be formality adopted. Members of the committee will be elected by the Association’s members at the Annual General Meeting for a period of three years. One third of the members of the committee will retire annually but will be eligible for re-election along with any other member of the Association. The committee shall have the power to fill a casual vacancy on the committee by appointing such a person to hold office until the next AGM and such person, subject to being qualified, may be nominated at that Meeting as a candidate for election to the committee. There will be an induction process for all new trustees in order to familiarise them with the work of the charity. Training is available to all trustees via the GAVO training programme which offers specific trustee’s training. ## **Bargoed YMCA: Usage report 2024/25** |**Bargoed YMCA: Usage report 2024/25**||| |---|---|---| |**Group**|**Number**|| |**Young People**||| |Football Secton(ages 5-12)|**160**|**=**| |Karate|**5**|**=**| |Volunteers|**42**|**>**| |Aikido|**25**|**=**| |CCBC Hub|**80**|**=**| |CCBC Youth Group|**30**|**=**| |DNL Dance Group|**60**|**=**| |FamilyPartes|**50**|| |CCBC Carersgroup|**30**|**N**| |CPN Party|**200**|**N**| |PETRA book event|**30**|**N**| |**Total**|**712**|**+46**| |||| |**Health**||| |LHB Cardiac Rehabilitaton|**200**|**›**| |LHB Cardiac Meetngs|**30**|**=**| |LHB RespiratoryRehabilitaton|**80**|**<**| |DickyTickers|**90**|**=**| |Wheezers and Breathers|**50**|**=**| |Menopausegroup|**30**|**N**| |Yoga|**24**|**›**| |**Total**|**504**|**+4**| |||| |**Community**||| |CaerphillyParent Network|**80**|**=**| |CPN Award ceremony|**90**|**N**| |CaerphillyPeople First|**60**|**=**| |Friends of Bargoed YMCA|**10**|**=**| |NAW/meetngs|**20**|**=**| |Person to Person|**5**|**=**| |Bargoed Male Voice Choir|**125**|**≥**| |Councillor Surgeries|**40**|**=**| |WellbeingNetwork|**50**|| |VoluntarySector Network Meetngs|**20**|| |VoluntarySector Sub Commitee|**20**|| |CCBC CSCS training|**12**|**N**| |MultplyTraining|**30**|**N**| |CPN Crafgroup|**16**|**N**| |CrafyLadies|**12**|**N**| |Local Development Plan consultaton event|**70**|**N**| |Fundraisingevents|**120**|**N**| |**Total**|**0**|**+10**| |**Young People**
**712**
**Health**
**504**
**Community**
**780**
**Total**
**0**
**+60**||| |**Young People**|**712**|| |**Health**|**504**|| |**Community**|**780**|| |**Total**|**0**|**+60**| ## **Category 1** ## **Young people** We are still working with the local authority youth programme. We have football teams with regular games and training which is run by the Football Secretary, who also sits on the Junior League management committee and by 42 volunteers. We are providing facilities for disabled young people and for contact sessions. ## **Category 2** ## **Health** We are concerned with improving the quality of life for our community, especially for those people with specific health conditions. Our building is fully accessible which means that people can access all services. We have started working with different areas of the LHB and are providing facilities for clinics, training courses, meetings and exercise classes. ## **Category 3** ## **Community** We are committed to community development, and we are represented on a number of networks and committees in order to help improve the quality of life for our community. We provide facilities for a wide range of voluntary and statutory organisations that are involved with community development. ## **Expenditure and Income aggregated through activities** This table splits the expenditure and income into categories based on the number of users in each category. |category.|category.|||||||||| |---|---|---|---|---|---|---|---|---|---|---| |||Cat1|%|No|Cat 2|%|No|Cat 3|%|No| |Expenditure||YP|36|712|H|25|504|C|39|780| |Stafng||||||||||| |Restricted||||||||||| |Unrestricted|36828|1325
7|||9206|||14365||| |||||||||||| |BuildingOverheads||||||||||| |Restricted|3725|1341|||932|||1452||| |Unrestricted|23190|8348|||5797|||9045||| |Fund transfer|6055|2179|||1513|||2363||| |Actvites Restricted||||||||||| |Actvites Football
secton|21178|2117
8||||||||| |**Total 90976**||**4630**
**3**|||**17448**|||**27225**||| |Income||||||||||| |Grants||||||||||| |Restricted|15665|5639|||3916|||6109||| |Unrestricted||||||||||| |||||||||||| |Rental|38597|1389
5|||9649|||15053||| |Football secton|23955|2395
5||||||||| |||||||||||| |General||||||||||| |Restricted||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |Unrestricted|2812|1012|||703|||1097||| |**Total 81029**||**4450**
**1**|||**14268**|||**22259**||| Baryoed YMCA Start 614124 Annu•l A¢tounts End 414125 Charlty Number 250969 S•rtlon A Statement of Anandal Actl¥l Incomln8 resources {Note 3) Total Total Th15 year Last year 26767.37 38866.53 38597 40946.6 Total Unrestrlrted Restrlrted 26767.37 Voluntary Income A¢tlvlties for generating income Investment Charitsble Activitie5 Other Income Total Income 26767.37 38597 38597 15665.42 15665.42 15665.42 28456.14 81029.79 6536437 15665.42 81029.79 108269.27 Resources Expended (Notes MI Costs of 8eneratin8 income Fundraisin6 tradin8 Costs Investment costs Charitable a¢tivities Governance costs 21695.19 21695.19 21695.19 23656.95 62750.66 476 59025.59 3725.07 62750.66 72159.9 476 476 298 Other resources expended Totsl resour¢es expended 6055 1976.85 6055 6055 87251.78 3725.07 90976.85 96114.85 Ney income before transfers Gross transfer between funds Fixed Assets Net resources before gainsllosses .9947.L% 12154.42 4466.73 6055 13.3 6055 2252016 2248123.9 7311.78 108123 2252016 248123.94 105302.27 Gainsllosses on fixed assets Gains1105ses on investment assets net moT4ement In assetslfexiurc 2365016 1198.03 2365016 1198.03 2365016 -1646 1187.04 13.2 1198.03 2366214.03 2366214.03 2366214 458.% Settlon Balance Sheet Flxed assets Tangible assets (Note 91 Investments (Note 101 Totsl 2252016 Unre5trlrted restrlrted 2252016 Total this Total last 2252018 108123 Total fixed assets 2252016 2252016 2252016 108123 Current assets Stock and work in progress Debtors INote 111 Short term investments Cash at bank Totsl current assets li 62225.07 62225.07 62225.07 6Z225.07 62225.07 62225.07 70934.1 166481.2 Creditots INote IZ) Net current liabilities Total assets less liabilitie5 62225.07 62225.07 62225,07 179057.1 Creditors:amounts due after one year Net assets Includin8 flxed asse 2314241.07 62225.07 2225016 2287241 179057.1 Funds of the Charity Unrestricted funds Restricted income funds Endowment funds Total fvnd5 62225.07 62225.07 70934.1 62225.07 62225.07 70934.1 Signed by one or two trustees on behalf of all trustees Si8natures Print name Date of approval J. PpicE 14.7.2r Signed by independent examiner Sectlon C Notes to the accounts Plote l Bas15 ofwewr•ih) l.L Tl*sea¢countsthettrn in arccrfdarKewith: aThJwithAcc¢yJrtingstsndards and with thecharitieskt l.ZThere ha51*en nochan8eto thÈaccountiry P￿l￿e5*￿e1artVW. 13Nochangesh3¥etr￿n madet0acc0urtsltrk￿￿)￿ar5 Noi• Z￿￿OUntIn11tht$.. IIICOMING RESCIIRQS The5eare included In￿5￿ter￿EntQf Fir￿n£1￿￿￿￿bes1￿Aj w 'theCharitytecomes entiued [ots*r￿our *theTN5teesarevirtL471tycertaioth*will rucAKCÉS 'thettKrfaryvaluecantem&isur*lwithsLéfioenrrdiatsty Incomlni re50uw¢*s*llh r•Wd •xp•ndlwr• Whwe incomitvd re$(Wr￿A3%*TdatedeX￿diturEl1UfyJrdiS1rytWc￿tyactIr￿fyT￿1 the ir*(xniwwur¢esaThl r￿atede￿￿t￿eaTe as voss in theWA Gr￿￿and dDnatsuns Grtrtts a￿￿4￿411￿5are Incl&wJed in thesoFAWhentr*Ch¥ity￿Sw￿thXd1ti￿l th￿¢1￿￿10the re50urre5 tontrxtrjal •nd perforn¥n￿ rel•tyd4rants Thi5is Ml¥ Incl￿ in theWAwtt6D*aTrjseThi￿b￿teeTrdEI￿*d fjIPsln ￿1fts in kirNI areacctyJntedat a res￿?￿¢S￿m31eof￿rY￿1￿tothethlrity +fts in knnd ftrs3learpi￿￿1e0lftI￿aCc￿￿ltSi￿￿￿s￿￿¢Yth$r￿*rt￿Qd ￿Charity 'Gifts in kind fuu5etythEChaiitya¢e ind￿led￿n￿S0F￿a$ir￿OThw￿eS￿WceS*￿￿ rec*v3We on•t•d*Thk•sandfadllde5 Those 3re only incltthl in lnrtrfrnw￿$￿t￿￿ith3ne￿￿alerfaftNxrtinreSr￿reS expended) whEre thebel￿fit tothecharity 15reasry*bly4L4ntsfiat4e.E￿as￿ea￿￿eano matetsl. ￿aCed on these reswe5 Isttsestin￿Iedvdl￿toth￿C￿ty￿theSemtelVkn1ity ￿t¢Thed Volunteer htlp ThevaIL*of•)yvc4unt3ry￿p rec•ved is Thx I￿4￿￿ed￿n￿accWitr trrtrtlsdww1nfv￿ttee'S repJt TIH5is in tt*accthJnts Wh￿ re(¥vat4e In¥esunontylM losse5 nus indL¥JE5 any8ainor10550Dthèsèleof arkl¥ry8aim(*lossfrr#)) wlyir Inve5tment5 tomhtkEt ValuEattt*endL4￿veèr rAPEND￿￿REANO uA￿l￿E$.. L￿bIlIty￿n11lon 3trAlitiesarereccenised as soon as thereisa 1e8alorccnsl￿l￿oEl￿ian CL¥nmittin4theCharity Go¥ern•n¢e ¢wts IrKlude costsof Prepara￿9n3￿￿ey2Ml￿at[an0f 5tatutLvYaccouTr￿the costsc4truTrnwiwand c05t of Jrty le8al athicetotrncffj8MrnwryconstiiutKr￿l mattw5 toternet rdatiTh%t0tl*￿antWhIth r￿￿11￿ in contrrj 01t￿cha￿ty Supportcosb ￿p￿tC0sts i￿L¥Jecentl4lfyr￿tltyts have been allc