Bargoed & D15trlct YMCA Annual Report 202312024 Charity Number: 250969 Address: Bargoed YMCA Aeron Place Gilfach Bargoed CF818JA Telephone: Email: 01444 831116 ba oed mca caer ov.uk While we have not yet reached the attendance levels that we enioyed pre-pandemic, we have increased our artivity with groups and have increased our income. We have suffered along with everyone else. with the increase in utilities COSts- but we have taken action to reduce our energy needs and to make the organisation more sustainable. Or£anisational Structure Bargoed & District YMCA is affiliated to YMCA England and Wales. At our AGM in 2023 we welcomed three new members to our Mana8ement Committee. However, we tragically lost our Vice Chair to a sudden illne55 and while our Committee currently has six members we are looking to replace our Vice Chair. There is also a non-elected secretary. The Management Committee is responsible for ensuring that the Charity operates with maximum efficiency and effectiveness, which includes safeguarding the ChariW5 assets and applying them in accordance with our aims and objectives. The Association has a secretary, also serving as manager, who 15 the Officer of the Association but does not have the power to vote. The Committee also invites representation from the local authority Community Education Department and the Police. Bar8oed YMCA employs two members of staff, a manager and a caretaker, both on part-time hours at 25 hours perweek. The manager/secretary is responsible for managing the finantes. including wages, invoices in and out, petty cash, ordering supplies, grant applications and financial reporting, monitoring and evaluation as well as managing the staff and volunteers. The part-time caretaker is ￿Sponsible for maintaining the fabric of the building and with general cleaning. We have maintained the programme that we rebuilt after the lockdowns and have welcomed new 8roups and new activities to the building. We have still not attracted some of our historic activitie5 such as employment training as so much ofthe work has moved online. We have, however increased the work that we do with the Local Health Board and have increased participation from people with learnin8 disabilities. We have worked in partnership with other organisations to create a clothin8 bank which provides free school uniforms and also care packages for families that require help. We have recruited and trained a number of new volunteers for the football section and currently have 40 volunteers running football teams for young people aged S-16. We have increased our volunteer training programme and our Football Secretary has established links for development with AFC Bargoed. We were successful with grants from the local authortty, the Community Facilities Programme and Coalfields Regeneration Trust to improve the fabric of the building and to reduce energy costs. We have replaced all the windows to UPVC double glazing. Along with other repairs to the building we calculated that over a 5ix-month period we had used 27% less gas. We will continue to investigate and seek to improve the sustainability of the building and the organisation. Review of Development and Activities The numbers of people accessing services at the YMCA were over 19CK), which is an increase since last year with new group5 offerin8 activities in the community- The local authority Vouth club has not returned but we have continued to welcome groups who provide youthwork for specialised groups. We have also been operating as a contact centre for social services. The youthwork for disabled children has increased in numbers and in sessions. We have worked with the other organisations based at the YMCA to offer Welcome Spaces in the Warm Room scheme. Reserves Pollcv The management committee strives to maintain reserves to ensure that the charity can continue its work. To this end it aim5 to hold sufficient reserves to maintain its work for six month5. It also holds reserves for the long-temi maintenance of the building. Rlsk Assessment The trustee5 of Bargoed YMCA retognise their responsibility to ensu￿ that the assets and resources of the organisation are used to the best effect in order to endure that its work continues, and that the organisation provides a safety conscious and healthy environment for its employees. its volunteers and its users. This includes regulat￿n$ and advice concerning COVID. Advice has been sought from the fire service and Workplace Health Connert. The building has undergone expert risk assessment and we have made the changes that have been recommended. An expert in Risk Assessment advises the organisation on its statutory duties. Regular financial reports are given to the management tommittee for financial decisions. Quarterly reports are prepared, and the annual accounts are prepared for the in5pertion. Appointment of Trustees Any person serving as a member of the management committee carries certain legal responsibilities. . The trustees of the charity are the people who, under the charivs governing document, are responsible for the general control and management of the charity. Sometimes an individual is nominated by an outside organisation to be a trustee of the charity. Nominated trustees may be appointed in a different way but they have the same legal duties and responsibilities as any other charity trustee. All trustees must oct solely in the interests of the charity- When a potential conflirt of interest for trustee arises on a particular issue. he or she should not take part in the discussions or vote on that 155ue. Anyone who is over 18 years old can be a trustee unless they are legally disqualifièd from continuin8 to be or becoming a trustee. Prospective trustee5 should be selected for their ability to make an effective contribution to the charity in terms of skills and experience. After we have selected a new trustee, he or She must be fomiality adopted. Members of the committee will be elected by the Association's member5 at the Annual General Meeting for a period of three years. One third of the members of the committee will retire annually but will be eligible for reelection along with any other member of the Association. The committee shall have the power to fill a casual vacancy on the committee by appointing such a person to hold office until the next AGM and such person, subject to being qualified. may be nominated at that Meeting as a candidate for election to the committee. There will be an indurtion process for all new trustees in order to familiari5e them with the work of the charity. Training is available to all trustee5 via the GAVO training programme which offers specific trustee's training. Bargoed YMCA: Usage report Z023124 Group Young People Football Section la Karate Volunteers Aikido CCBC Hub CCBC Youth Group Valley Daffodils Action for Children GAVO Mother & Bab DNL Dance Group Family Parties Laun¢h of The Giant of Gilfach Number e5 5-16) 160 40 25 30 120 20 60 50 70 666 Totsl +237 Health LHB Cardiac Rehabilitation LHB Cardiac Meetings LHB Respirato Rehabilitation Dicky Tickers Wheezers and Breathers Yo 150 30 160 90 50 20 500 Total +30 Community Caerphilly Parent Network Caerphilly People First Friends of Bar oed YMCA NAW/meetin Person to Person RecRock CPN Worm room pro ect Bargoed Male Voice Choir Councillor Surgeries CWTCH Wellbeing Network Voluntary Sector Network Meetings Voluntary Sector Sub Committee Concerts Retro Social Event Book Sales 80 60 io 20 35 20 125 15 50 20 20 120 70 80 770 Totsl +180 Young People Health Communlty 666 500 770 1936 Total +467 Category I Young people We are still workin8 With the local authority youth programme the Hub and new group5 have been meeting. We have football teams with regular games and training which is fun by the Football Secretary, who also sits on the Junior League management committee and by 40 volunteer5. We are providing facilities for disabled young people and for contact sessions. We have also hosted training course for mothers. We welcomed a dance group to the building this year. Category 2 Health We are concerned with improving the quality of life for our community, especially for those people with specific health conditions. Our building is fully acce55ible which means that people can access all seryices. We have started working with different areas of the LHB and are providin8 facilities for clinics, training courses, meeting5 and exercise classes. Category 3 Community We are committed to community development, and we a￿ represented on a number of networks and committee5 in order to help improve the quality of life for our community. We provide facilities for a wide range of voluntary and statutory or8anisations that are involved with community development. Expenditure and Income aggregated through artivities This table splits the expenditure and income into categories based on the number of users in each cate ory. Catl Yp No 666 Cat2 No Cat3 No 770 enditure 35 25 40 Staffing Restrirted Unrestricted 28923 10123 7231 11569 Buildin Overheads Restricted Unrestricted Buildin rants Artivities Restricted Activities Football section 1465 22703 29124 512 7946 10193 366 5676 7281 587 9081 11650 1391x1 139CKS Totsl 96115 Income 42674 20554 Grants Restricted. Unrestricted 28456 9960 7114 11382 Rental Football 5ertion 40947 15433 14331 15433 10237 16379 General Restricted Unrestricted 23433 Totsl 108270 8202 47926 5858 23209 9373 37135 Bargoed YMCA stsrt 314123 Annual Actounts End 514124 Charity Number 250969 Sertlon A Statement of Financial Actlvltles Incomlng resources {Note 3) Total Total This year Last year 38866.53 19195.69 Total Unreslrirted Restrfcted 38866.53 Voluntary Income Activities for generating income Investment 38866.53 40946.6 40946.6 40946.6 38541.62 Charitable Activities Other income Totsl Income 28456.14 28456.14 28456.14 1913.49 108269.27 79813.13 28456.14 108269.27 59650.8 Resources Expended (Notes M) Costs of generating income Fundraising trading costs Investment costs Charitable artivities Governance tosts Other resources expended Total resources expended 23656.95 22192.4 1464.55 23656.95 19036.52 72159.9 43036.28 29123.62 72159.9 44866.01 298 298 298 215 %114.85 65526.68 30588.17 %114.85 64117.53 Ney income before transfers Gross transfer between funds Fixed Assets Net resources before gains/losses 12154.42 12154.42 4466.73 7311.78 13.3 7311.78 108123 108123 109769 120277.42 120277.42 105302.27 Gains/1055e5 on fixed assets Gains1105se5 on4nvestment assets net movement In assetslresource -1646 -1646 -1646 -1672 1187.04 1187.04 13.2 1187.04 418.14 458.96 458.% 458.96 -12S3.86 Sectlon Balance Sheet Flxed assets Tangible assets INote 91 Investments INote 101 Total 108123 Unre5trirted restrirted 108123 Total thls Total last 108123 109769 Totsl fixed a55ets 108123 108123 108123 109769 Current assets Stock and work in progress Debtors (Note 111 Short term investments Cash at bank Totsl current assets li 70934.1 179057.1 70934.1 70934.1 70934.1 179057.1 56712.21 166481.2 108123 Credltors (Note 12) Net current liabilities Total assets less Ilabllltles 179057.1 70934.1 108123 179057.1 166481.2 Creditors:amounts due after one year Net assets including r￿ed asse 179057.1 70934.1 108123 179057.1 166481.Z Funds ofthe Charity Unre5trirted funds Restricted income fLtnds Endowment funds Total funds 70934.1 70934.1 57672.21 70934.1 70934.1 57672.21 Signed by one or two trustees on behalf of all trustees Signatures Print name Date of approval Signed by independent examiner Sectlon C Notes to the accounts 14ot• l Ba5L%olpT•parnWon I.ITh&seaccountsha¥eteen kwaredcfflthe ￿"S¢f hisrryicc05rinar£rfftsrKewith.' 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