2023-04-04-accounts - Young Men's Christian Association Bargoed And District Branch

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Bargoed & District YMCA Annual Report 2022/2023 Charity Number: 250969 Address: Bargoed YMCA Aeron Place Gilfach Bargoed CF81 8JA

Telephone: 01444 831116 Email: bargoedymca@caerphilly.gov.uk

While we have not yet reached the attendance levels that we enjoyed pre-pandemic, we have increased our activity with groups and have increased our income. We have suffered along with everyone else, with the increase in utilities costs; but we have taken action to reduce our energy needs and to make the organisation more sustainable.

Organisational Structure

Bargoed & District YMCA is affiliated to YMCA England and Wales. There are currently four elected members of the Management Committee as one of our Trustees resigned. There is also a nonelected secretary. We have, however, tried to recruit new Trustees and we are confident that we will increase our numbers at the 2023 AGM.

The Management Committee is responsible for ensuring that the Charity operates with maximum efficiency and effectiveness, which includes safeguarding the Charity’s assets and applying them in accordance with our aims and objectives. The Association has a secretary, also serving as manager, who is the Officer of the Association but does not have the power to vote. The Committee also invites representation from the local authority Community Education Department and the Police.

Bargoed YMCA employs two members of staff, a manager and a caretaker, both on part-time hours at 25 hours per week.

The manager/secretary is responsible for managing the finances, including wages, invoices in and out, petty cash, ordering supplies, grant applications and financial reporting, monitoring and evaluation as well as managing the staff and volunteers.

The part-time caretaker is responsible for maintaining the fabric of the building and with general cleaning.

We have maintained the programme that we rebuilt after the lockdowns and have welcomed new groups and new activities to the building. We have not attracted some of our historic activities such as employment training as so much of the work has moved online. We have, however increased the work that we do with the Local Health Board and have increased participation from people with learning disabilities.

We have recruited and trained a number of new volunteers for the football section and currently have 32 volunteers running football teams for young people aged 5-15. We have increased our volunteer training programme and our Football Secretary has established links for development with AFC Bargoed.

We were successful with grants from the local authority, the Community Facilities Programme and Coalfields Regeneration Trust to improve the fabric of the building and to reduce energy costs. We

have changed the lighting from fluorescent to LED throughout the building and in the next financial year we will be replacing all the windows to uPVC double glazing. Along with some roof repairs we are confident that the changes will reduce our costs and increase our sustainability.

Review of Development and Activities

The numbers of people accessing services at the YMCA were 1500, which is a vast increase since last year but are not yet anywhere near our pre-pandemic numbers.

The local authority youth club has not returned but we have continued to welcome groups who provide youthwork for specialised groups. We have also been operating as a contact centre for social services. The youthwork for disabled children has increased in numbers and in sessions.

We have worked with the other organisations based at the YMCA to offer Welcome Spaces in the Warm Room scheme.

Reserves Policy

The management committee strives to maintain reserves to ensure that the charity can continue its work. To this end it aims to hold sufficient reserves to maintain its work for six months. It also holds reserves for the long-term maintenance of the building.

Risk Assessment

The trustees of Bargoed YMCA recognise their responsibility to ensure that the assets and resources of the organisation are used to the best effect in order to endure that its work continues, and that the organisation provides a safety conscious and healthy environment for its employees, its volunteers and its users. This includes regulations and advice concerning COVID.

Advice has been sought from the fire service and Workplace Health Connect. The building has undergone expert risk assessment and we have made the changes that have been recommended. An expert in Risk Assessment advises the organisation on its statutory duties.

Regular financial reports are given to the management committee for financial decisions. Quarterly reports are prepared, and the annual accounts are prepared for the inspection.

Appointment of Trustees

Any person serving as a member of the management committee carries certain legal responsibilities.

The trustees of the charity are the people who, under the charity’s governing document, are responsible for the general control and management of the charity. Sometimes an individual is nominated by an outside organisation to be a trustee of the charity. Nominated trustees may be appointed in a different way but they have the same legal duties and responsibilities as any other charity trustee.

All trustees must act solely in the interests of the charity. When a potential conflict of interest for a trustee arises on a particular issue, he or she should not take part in the discussions or vote on that issue.

Anyone who is over 18 years old can be a trustee unless they are legally disqualified from continuing to be or becoming a trustee. Prospective trustees should be selected for their ability to make an effective contribution to the charity in terms of skills and experience.

After we have selected a new trustee, he or she must be formality adopted. Members of the committee will be elected by the Association’s members at the Annual General Meeting for a period of three years. One third of the members of the committee will retire annually but will be eligible for re-election along with any other member of the Association. The committee shall have the power to fill a casual vacancy on the committee by appointing such a person to hold office until the next AGM and such person, subject to being qualified, may be nominated at that Meeting as a candidate for election to the committee.

There will be an induction process for all new trustees in order to familiarise them with the work of the charity. Training is available to all trustees via the GAVO training programme which offers specific trustee’s training.

Bargoed YMCA: Usage report 2021/22

Group	Number
Young People
Football Section(ages 5-15)	160	=
Karate	5	=
Volunteers	33	>
Aikido	25	=
CCBC Hub	60	≥
ValleyDaffodils	120	≥
Action for Children	6	N
GAVO Mother & Baby	20	N
Total	429	+58

Health
LHB Cardiac Rehabilitation	100	≥
LHB Cardiac Meetings	30	N
LHB RespiratoryRehabilitation	120	<
LHB Vax	140	N
Wheezers and Breathers	40	<
Yoga	20	N
Total	450	+275

Community
CaerphillyParent Network	80	>
CaerphillyPeople First	60	=
Friends of Bargoed YMCA	10	=
NAW/meetings	20	=
DWP	20	=
Person to Person	5	=
RecRock	35	=
Bargoed Male Voice Choir	125	≥
Councillor Surgeries	30	N
CWTCH	15	N
Parties	100	N
Platfform	20	N
Jazz Band	70	N
Total	590	+294
		+627
Young People	429
Health	450
Community	590
Total	1469	+627

Category 1 Young people

We are still working with the local authority youth programme the Hub and are hoping to build on this activity. We have12 football teams with regular games and training which is run by the Football Secretary, who also sits on the Junior League management committee and by 32 volunteers. We are

providing facilities for disabled young people and for contact sessions. We have also hosted training course for mothers.

Category 2

Health

We are concerned with improving the quality of life for our community, especially for those people with specific health conditions. Our building is fully accessible which means that people can access all services. We have started working with different areas of the LHB and are providing facilities for clinics, training courses, meetings and exercise classes.

Category 3

Community

We are committed to community development, and we are represented on a number of networks and committees in order to help improve the quality of life for our community. In the past we have provided facilities for a wide range of voluntary and statutory organisations that are involved with community development.

Expenditure and Income aggregated through activities

This table splits the expenditure and income into categories based on the number of users in each category. However, the expenditure and income raised solely by the football section is placed completely in the young people category.

		Cat1	%	No	Cat 2	%	No	Cat 3	%	No
Expenditure		YP	29	429	H	31	450	C	40	590
Staffing
Restricted
Unrestricted	30816	8937			9553			12326

BuildingOverheads
Restricted
Unrestricted	20938	6072			6491			8375

Activities Restricted	2739	794			849			1096
Activities Football section	9625	9625
Total 64118		25428			16893			21797

Income
Grants
Restricted	1913	555			593			765
Unrestricted

Rental	38542	11177			111948			15417

Football section	10686	10686

General
Restricted
Unrestricted	8500	2468			2638			3404
Total 59651		24886			15179			19586

Bargoed YMCA Timetable 2022/23

day	9.00-4.00 DWP 10-11.30 Action for Children	9.00-4.00 DWP 9.00-12.30 LHB Respiratory 10-11.30 AFC 10.00-12.00 Rec Rock 12.30-4.00 LHB Cardiac	10.00-12.30 Valley Daffodils 1-2.30 AFC	9.00-12.30 LHB Respiratory 11-12.30 AFC 1.00-3.00 Wheezers and Breathers	9.00-4.00 LHB Cardiac 12.00 Councillor Surgeries 11.00- 12.00 Friends Coffee Morning
eve	4.00-6.00 CCBC Hub 6.30-9.30 Aikido	7.00-9.00 Bargoed Male Voice Choir	7.00-8.00 Yoga	6.30-9.30 Aikido	7.00-9.00 Bargoed Male Voice Choir
Football training	Pengam 7-8 13s	YMCA 5-6 5s Heolddu 6-7 7s	Heolddu 6-7 8s & 9s 7-8 14s	Pengam 6-7 6s
Saturday		10.00-1.30 Valley Daffodils	Sunday

Bar8oed YMCA Start 414122 Annual kcounts End 214123 Charity Number 250969 5e¢tion A Statement of Financial Artivities Incoming resources (Note 31 Totsl Thls year 19195 69 Total Last year 14564.12 29747 Total Unrestrirted Re5trirted Voluntary Income Activities for Benerating income Investment 19195.69 19195.69 38541.62 38541.62 3854162 Charitable Activities Other intome Total Income 1913.49 1913.49 1913.49 6704.7 59650.8 57737.31 1913.49 59650.8 51015.82 Resovr¢es Expended (Notes MI Costs of generating income Fundraising tradin8 C95ts Investment costs 20722.52 20722_52 20722.52 22071.83 Charitable activilies Governance costs 43180 01 40440.71 2739.3 43180.01 37247.94 215 215 215 340 Other re50urce5 expended Total resources expended 64117.53 61378.23 2739.3 64117.53 59659.77 Ney income before transfers Gr055 transfer between funds 4466.73 4466.73 -8643 Net resources before gainsllosses 4466.73 4466.73 -8643 Gainsllos5e5 on fixed assets Gainsllosses on investment assets net movement in assetslresources -1672 -1672 -1672 -1697 418.14 418.14 13.2 418.14 17.37 -1253.86 -1253.86 -1253.86 -1679.63

Sertion B Balance Sheet Flxed 35sets Tangible assets (Note 91 Investments (Note 101 Total 109769 Unrestrirted restrirted 109769 Total this Totsl last 109769 111440 Total fixed assets 109769 109769 111440 111440 Current a55ets Stock and work in progress Debtors (Note 111 Short term investments Cash at bank Total current assets li 960 56712.21 56712.21 56712.21 56712.21 56712.21 56712.21 60744.61 61704.61 Creditors {Note 12) Net current liabilities Total a55ets less Ilabilitie5 57672.21 57672.21 57672.21 60744.61 Creditors:amounts due after one year Net assets including fixed asse 166481.2 166481.21 168152.2 173144.6 Funds of the Charlty Unrestricted funds Restricted income funds Endowment funds Total funds 57672.21 57672.21 61704.61 57672.21 57672.21 61704.62 Signed by one or two trustees on behalf of all trustees Signatures Print name Date of approval l)hJlJG Za.G.z3 Signed by independent examiner

Section C Notes to the accounts Note l BJ5i5 of pfwr•tiun k.IThe5e actounts have l)Etr Kepared on the baysof In ac¢tyd• th". Acwuntins and RepDrtm8 by Charit5.. Statement of RffL%nmeded PiKe{softP 2C¢)S1 nd with Accountin8stsnd3rds and With Ihe CharitArt 1.2There ha5 iwi noihangeto atcountin8 PJIe$te lastar. 1.3No chan8es ha¥e been madetOaL¢ountsfor pre¥•w515 Note 2 Aiwunlinf pOlK$.. INCOMING IIES¢XIRCES Recoinition of KKomini reyJ¥ These are Included In the Statement ol F¢11t1leslsQFAI 'fheCharirv beconrs entrtled tothe reswces 'thÈTNstees arewrtualty¢ertain thtyil re¢ei4 resowtts 'Ihe monetaryyalue can be mea5wed with sulknrt relvibrtv ymtthl rs•ur¢x rlatd o%wthdIw Where Inroming rEstyurre5 have retsted txwthirfiyre lfvndnts&¥or¢ohtr4rtth¢onl the IrtornRre50UrttS3O leed expenditure are ed as6r1 in theSoFA Gfants anddonatlan5 Grants and donation53re included in the5oFA wkntlChaityhas unrw¥1enI1ltifi1 w the resourtes This 15 onty Included in the SOFA once 8ood5 and seTriCe5hkn been dthred Gwts In 'Gifts in kind are •¢wurbted¥t a •ble estvofthei¢valuetothe Charity 'Gffts In kind f¢Jr Te induded in iheaccounts ¥vhen 501d rrf dlIbuted ty CrNI 'Gbfts In lind for use trlthe Charttyare MKWed the SoFAas ffic¢wwourte5when TeceNable l)on•te¢ ser¥i¢es •nd facil¢$ Those are onty Irbduded in incoDww¥ea50urre5(wrth anequwat amount in resourcesexpendedl here thE bEneffttoihe Chaiity i5rn750nabtyqUantrftsl. mea5weab andmaterial. ThÈ¥•lue pw on these resources Is ihe eswnated value to the arIty01Ihe SeTrKetyfrtY rtterd Volunteer help Thevakn olany Yolufttaryhdp leNe& isnot included in trtrtis desuibed in the trustee's report In¥estmMI Income ThTrs is included Iheaccwnts wh•) te¢er<4b Thjs jncltKle5any 8ain b55 on ihe of in¥e5tfft and anyoaim orloss Irom Invettmen¢s to m•rket value at the end of the EXPENDtTURE AND LIABIUVIES.. U•bility reCOlOn abikiesafe recogni •$ soon asthtre is a 1 or(onstuctye commAw04 topayout resour5 Includecostsof weparatitin examin4tN olstalviory attoynt5. thEC05ts0f trust•t4heeiiAssand co of any le1 aLfvKe ¢0 rrusiee50n EtyrfemaTr. Thy¥è1¥¢o at cost or, If gifted, ai the ¥alue to the Charrtyon receipt Inwstm•nts Investmenis quoted on a ieco8ised Stockebar areValU ai maet¥•*t ytarend

Notes to the accounts Icontinuedl Section C Note 3: Analysi5 of incoming resources Anafysis This year Last year Membership income Reimbursals 15019.5 4254.19 13024.14 Voluntary incorne 1539.98 Total 19273.69 14564.12 Activities for generating income Rentals 38541.62 29747 Total 38541.62 29747 Investment Income Total Incoming resources from Charit CBBC:CF CWTCH 613.49 1300 613.49 Total 1913.49 613.49

Notes to the accounts Icontinuedl Sertion C Analy545 of resources expended Note 4 Costs of generating voluntary in Utilities Building costs 8848.52 10188 8832.02 12307.61 Total 19036.52 21139.63 Fundraising trading costs Total Investment management costs Totsl Club activitie5 Grants Staffing Reimbursals Donations 9624.77 2739.3 30815.94 1686 8285.39 376.79 28585.76 932.2 Charitable activities Total 44866.01 38180.14 Inspection of accounts Affiliation fee Memberships Bank Charge 300 Governance costs 174 40 40 Total 215 340

Notes to the accounts (continued) Section C Support costs Note 5 Fundraising Charitable Total cost 25428 16893 21797 Support cost type Young people Healih & wellbeing Communitv 25428 16893 21797 Total 64118 64118 Details of certain items of expenditure Note 6 Trustee expenses This year Last year Number of trustees who were paid expenses Nature of expenses Total Fees for the examination oi audit of accounts This year Last year 300 Independent examiner's fees for reporting on accounts Other fees

Notes to the accounts (continued) Section C Paid employees Note 7 Slaff Costs This year 27781.36 1815.32 1219.26 30815.94 Last year 25785.61 1721.64 1078.51 28585.76 Gro55 wages, salaries &benefits in kind Employers TaxlNI costs Pension Costs Total staff costs Average number of full time equivalents This year Last year The parts of the Charity in which the employees work Fundraising Charitable activities Governance Other 1.35 1.35 Total 1.35 1.35 Defined contribution pension scheme 7.3 Brief details of scheme Bargoed YMCA participated in a multi-employer defined benefit pension plan for ernplyee5 of YMCAS in Wales, England and Scotland, which was closed to new members and accruals on 30 April 2007. The plan's actuary has advised that it is not P055ible to Separately identify the assets and liabilities relating to Bargoed YMCA for the purposes of FRS 17 disclosure. The employer contributions in relation to the pension plan are determined by the Trustee based on advice from a qualified actuary and char8ed to the SOFA as made. This year 4545 Last year 3608.76 The costs of the scheme to the Charity for the year Amount of contribution5 OUtStanding at year end Amount of contributions prepaid at year end Grantmaking Note 8 Total value of granls Grantmaking costs Grants made to institution5

Notes to the accounts (continued) Section C Tangible fixed a55ets Note 9 Cost or valuation Freehold property Cost £160,000 Big Lottery Capital grant Cost £124.94712CK)41 Freehold land Other land Plani machNwv Fixtures. fittTngs & equiprneni paYrnE5 & & vehKles on5trurtiOIl Totsl 161J)00 124941-, 284947 Balance blf Additions Revaluations Disposals Transfers Balancè clf 160000 124947 284947 Attumulated depreciation & impairment provisions Basis Rate SL RB io% 111440 1671 Balance bll Depreciations Impairment provisions Revaluations Disposals Tran5fer5 109769 Balance clf Net book value 111440 109769 blf clf Revaluation 9.4 If any fixed assets have been revalued please give details of the valuer and the method of revaluation

Notes to the accounts (continued) Sertion C Investment Assets Note 10 Debtors and prepayments Note 11 Analysis of debtors Arnount5ts11ihgdue Amountsfallins due Vlithin one year This year after mwe than one year Thi5 year Last Year Last year Trade debt Subsidiary undertakin85 Other debtors Prepayments and accfued income Total 960 Creditor5 and accruals Note 12 Analysis of creditors 12.1 Amounts fallingdue Ank)Untsf¥linÉ due within one ¥ear This year alter more than oneyear Lasi year This year Last Year Loansloverdrafts Trade creditors Subsidiary undertakings Other creditor5 Accrualsldeferred income Total Security over assets 12.2 If any loan, overdraft or other creditors holds a charge or other security over any assets of the Charity. please provide detai.ls

Notes to the accounts (continued) Sectlon C Endowments and restrirted income fvnds Note 13 Funds held 13.1 Fund name BSA Trustee Paypal Restricted income Interest Account Interest Account Payment Account Purpose and restriction Benefits of Charity 8enefils of Charity Benefits of Charity Movement of funds 13.2 Balance b/f Incoming 16.19 418.14 Outgoing Transfers Gain/loss Balance clf -2983 81 7186.52 -5052.57 40418.14 Fund BSA 10170.33 45470.71 5470.71 Trustee PayPal TraASfer of funds 13.3 From fund CIAC BSA Trustee CIAC To fund Paypal C/AC CIAC Trustee Reason Charitable costs Charitable costs Charitable c05t5 Amount 3179.23 3000 5470.71 Transactions with related parties Note 14 Additional disclosures Note 15 Sertion C Note 3 Voluntary Income Reimbursals are higher than expected consisting of refund from Total Gas and payment5 in error refunded Sertion C Note 4 utilities are similar to last year's but as the water bill was paid after year end doe5 not show the real increase in utility bill5. Section C Note 7 TaxlNI We were in receipt of the Employment Allowance which reduces the Nl that is paid by the or8anisation. This support is provided as de minimis aid under EU Regulations As we are a Charity and we do not trade goodslservices we do not fall under the de minimus slate aid rules.