2021-04-04-accounts - Young Men's Christian Association Bargoed And District Branch

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Bargoed & District YMCA: Annual Report 2020/2021 Charity Number: 250969 Address: Bargoed YMCA Aeron Place Gilfach Bargoed CF81 8JA

01443 831116 bargoedymca@caerphilly.gov.uk

The Accounts for this year show the results to the organisation of the COVID pandemic and in particular, the national lockdowns.

Organisational Structure

Bargoed & District YMCA is affiliated to YMCA England. There are currently five elected members on the Management Committee and a non-elected secretary.

The Management Committee is responsible for ensuring that the charity operates with maximum efficiency and effectiveness, which includes safeguarding the charity’s assets and applying them in accordance with our aims and objectives. The Association has a General Secretary, also serving as Manager, who is the Executive Officer of the Association but does not have the power to vote. The Committee includes representatives from the local authority Community Education Department and the Police.

Bargoed YMCA employs two members of staff, a manager and a caretaker, both on a part-time basis at 25 hours per week. This year the Caretaker/Cleaner was furloughed with the support of the Government Job Retention Scheme. He returned one day per week in August under the Flexible Furlough scheme. The Manager continued to attend the office during the lockdowns.

The Manager/General Secretary is responsible for managing the finances, including wages, invoices out and in, petty cash, ordering supplies, grant applications and financial reporting, monitoring and evaluation as well as managing the staff and volunteers.

The part-time Caretaker is responsible for maintaining the fabric of the building and with general cleaning.

There were very few activities during the year. After the first lockdown we had made changes to the building, including placing hand sanitisers at appropriate points and signposting social distance. We ran a few trial meetings which went well before another lockdown shut the building again.

Although people were largely working at home, members of Caerphilly People First and Caerphilly Parents Network attended their offices. The staff from the Senedd and Person to Person however worked from home throughout the year.

Bargoed YMCA Annual Report 2020/2021

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Our rental income decreased but the organisations which rent offices continued to pay. While during this year we have been supported by the local authority through COVID grants it may be more difficult to hit our rental income targets as the local authority are not using community buildings until January 2022 at the earliest and there has been no contact with training organisations as most of their work has moved online.

We have recruited a number of new volunteers (and some have left as their football teams have moved or disbanded) and we currently have 25 volunteers running sporting teams for young people aged between 5 and 15. From August our teams were allowed to train outside as long as the COVID regulations were followed and a few friendly games were arranged.

The costs of running the organisation have been covered by the government support but the next year will be a difficult one as some funding streams have ceased or been put on hold, we can hope that they will restart in 2022 but we have to try to get new groups in.

Review of Developments and Activities

The numbers of people accessing services at the YMCA in the past year is less than 100. We use the numbers of users to determine how global resources are allocated and so have decided to use the percentages of users last year as the base.

The Friends of Bargoed YMCA have not met but letters were sent out to some of the ‘Old Boy’ and current users and so far £2225 has been raised for the YMCA.

Reserves Policy

The Board of Management strives to maintain reserves to ensure that the charity can continue its work. To this end it aims to hold sufficient reserves to maintain its work for six months. It also holds reserves for the long-term maintenance of the building.

Risk Assessment

The trustees of Bargoed YMCA recognise their responsibility to ensure that the assets and resources of the organisation are used to the best effect in order to ensure that its work continues, and that the organisation provides a safety conscious and healthy environment for its employees, its volunteers and its users. Advice has been sought from the fire service and Workplace Health Connect. The building has undergone expert risk assessment and we have made the changes that have been recommended. An expert in Risk Assessment has joined the Management Committee and is advising the organisation on its statutory duties.

A COVID specific Risk Assessment form has been produced and distributed to users of the building.

Regular financial reports are given to the Board of Management for financial decisions. Monthly balances are made on all financial transactions. Quarterly reports are prepared and sent to relevant funding agencies. Annual accounts are prepared for the inspection.

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Appointment of Trustees

Any person serving as a member of a Management Committee is in effect an ex-officio Trustee and as such carries certain legal responsibilities.

The trustees of a charity are the people who, under the charity’s governing document, are responsible for the general control and management of the charity. Sometimes an individual is nominated by an outside organisation to be a trustee of a charity. Nominated trustees may be appointed in a different way but they have the same legal duties and responsibilities as any other charity trustee.

All trustees must act solely in the interests of the charity. Where a potential conflict of interest for a trustee arises on a particular issue, he or she should not take part in the discussions or vote on that issue.

Anyone who is over 18 years old can be a trustee unless they are legally disqualified from continuing to be, or becoming a trustee. Prospective trustees should be selected for their ability to make an effective contribution to our charity in terms of skills and experience.

After we have selected a new trustee, he or she must be formally appointed. Members of the Board will be elected by the Association’s members at the Annual General Meeting for a period of three years. One third of the members of the Board will retire annually but will be eligible for re-election along with any other member of the Association. The Board shall have power to fill a casual vacancy on the Board by appointing such a person to hold office until the next Annual General Meeting and such person, subject to his/her being qualified, may be nominated at that Meeting as a candidate for election to the Board.

There will be an induction process for new Trustees in order will familiarise them with the work of the Charity. Training is available to all Trustees via the GAVO training programme, which offers specific Trustee’s Training.

Bargoed YMCA Annual Report 2020/2021

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Bargoed YMCA: Usage Report 2020/2021

As the building has been shut to the public for so long there have been very few users attending any activities. As this is out of the ordinary we have decided to use the percentages from last year’s report to give an equivalence of usage of the facilities.

Area	Group	Number

	Young People Total	602

	Total Health	790

	Total Community	1703

YoungPeople		602	20%
HealthyActivities/Disabledgroups		790	25%
Community		1703	55%
Total		3095

Category 1

Young People

We have traditionally been a centre for youthwork in the community, especially those services for young people with learning disabilities. In previous years we have run youth and sporting clubs for different age groups for children aged 5-25. We also have close contact with the local schools that occasionally make use of our facilities. The numbers of young people accessing activities had been slowly increasing despite no dedicated youth worker, however, no local authority activities took place this year..

Category 2

Healthy Activities/Disabled Groups

We are concerned with improving the quality of life for our community, especially for those people with specific health problems. We work with a wide range of statutory and voluntary organisations in order to provide a service to people as well as health checks to help with prevention of health problems. Our building is fully accessible which means that people with severe health problems can still access all services. We also provide services for those people with special needs and learning disabilities. We are also encouraging the community to lead a healthier lifestyle by offering a range of healthy activities such as exercise classes for those with pulmonary problems, Exercise Classes and Yoga and hope to get back to these services as soon as we can

Bargoed YMCA Annual Report 2020/2021

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Category 3 Community

We are committed to community development and we are represented on a range of networks and committees in order to help improve the quality of life for our community. We provide facilities for a wide range of voluntary and statutory organisations that are involved with community development. We provide education and training courses to improve skills

Expenditure and Income aggregated through activities

			Cat 1	%	Cat 2	%	Cat 3	%
	Expenditure	Football	YP	20	H	25	C	55
Staffing
Restricted	8286	828	828		2072		4557
Non restricted	19596	1959	1959		4899		10778

BuildingOverheads
Restricted
Non-restricted	22434	2244	2244		5609		12339
Activities Football	2171	2171					0
Activities Unrestricted	3370	337	3379		842		1854
Activities Restricted
	55857	7539	5368		13422		29528
	Income
Grants
Restricted	32286	3229	3229		8072		17756
Unrestricted

Rental	19015	1902	1902		4754		10458
			0		0		0
Football	3643	3643	0		0		0
General
Restricted			0		0		0
Unrestricted	6789	679	679		1697		3734	27
	61733	9453	5810		14523		31948

Bargoed YMCA Annual Report 2020/2021

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This page is intentionally blank, it would have shown the timetable for 2020/21

Bargoed YMCA Annual Report 2020/2021

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Bargoed YMCA Start 0510412020 Annual Accounts End 0510412021 Charity No 250969 Section A Statement of Financial Artivities Incoming resources {N(rte 3) Totsl Unresricled Restrfrted Total thi5 Total last year year Voluntary Income Activities for generating income Investment Charltable activltles Other Income 10431.2 19015 10431.2 19015 10431.2 19015 38804.3 33200 32286.12 32286.12 32286.12 5000 61732.32 6197.63 5000 83201.93 Total income 61732.32 29446.2 32286.12 Re50Urtes Expended (Notes ty8) Cost5 of generating Income Fundraising trading costs Investment costs Charitable activitles Governance costs Other resources expended Total resources expended 21541.8 21541.8 21541.8 30508.15 33422.82 892 25136.7 892 8286.12 33422.82 892 35885.72 704 5000 72097.87 55856.62 47570.5 8286.12 55856.62 Net income before transfers Gr055 transfer between funds 5875.7 5875.7 11104.06 13 Net resource5 before gainsl105ses 5875.7 5875.7 11104.06 Gainsllosses on fixed assets Gainsllosses on investment assets Net movement in a5sestslresource5 -1723 -1723 43.7 -1679.3 -1723 43.7 4196,4 -1750 54.83 4180.53 43.7 4196.4 Total funds brought forward Total funds carried forward 120890 123210 111481 120890 111481 120890

Section B Balan Sheet Fixed a55et5 Tangible assets (Note 91 Investments (Note 101 Totsl 113137 Unre5riCted Restrirted 113137 Total this Total last 113137 114860 Total fixed a55ests 113137 114860 113137 114860 Current a5setS Stock and work in progress Debtors (Note 111 Short term investments Cash at bank Total current asse5ts 69178.19 69178.19 69178.19 69178.19 69178.19 69178.19 62910.45 62910.45 Creditor5 (Note 121 Net current liabilities Total a55e5t less liabilltles 69178.19 69178.19 69178.19 62910.45 Creditors :amounts due after one year Net assets including flxed assets 182315.19 184038.19 184038.2 184071.9 Funds of the Charity Unrestricted funds Restricted income funds Endowment funds Total funds 69178.19 69178.19 59810.45 3100 69178.19 69178.19 62910.45 Signed by one or two trustees on behalf of all trustees Signatures Print name Date of approval Signed by independent examiner

Sertion C Notes to the Accounts 149ts i B•51sof preP•non 1.1 These accounts have beert prepared on the ba5A of histNK costln •¢cordan1th.. A¢coyntln8and RepDrtinB by Chariiies-statementof RecommEhded PraCte ISORP 2CQ51 and WTlh Accountin8 Standa¥d5 and wththe ChaiitiesAcL 1.2 There has been no ch•n8eto the arcountinÉ kK)Iw¥n¢e Ligvear. 1.3 Nochanges have been made to accOutSfor1yus Note 2 A¢¢•yrttlni polkie5.' INCOMIFIG RESOURCES Reco$nitlDn of Ih¢•mlni rnsourus These a Included intheStstennt of FApncolAthiries ISoFAlwhen 'rhe Charity becomes entitw tothe resources thtTrustees arevirtualtyf¢ertain theywill re(e¢¥ethe resourtes 'the rnonetary value can be mea5uredwith reliibilitv In¢omlni r•source5 With rtl•ied Wpendbrn Where incomini¢esoures We reeXpendIlU1È Ilvndrnithigor¢ontract incrfftl the incomin8re50urce5and reL4ted tspendItU are repDrted asgwoss •theSoFA Gv•nts •nd Donath Grantsand donatn$ afe included In theWA whentheCh•rity hèswKonditnal enti1menttO the rewurtes CrtractUal Incomelgd pertofftiance rnlated ir•nts isonty in¢l¥ded inthe 5oFAonce 8QLwtsand seThKesha¥e been delryered 'Gift5 in are aCCrned at a reasonable their ¥alue to the Charty Slfts In klnd 'Gifts sn kirnd forsa ère incl4ed ¢nthe auount50Dtywhen sohl ordisiributed by Charity •Gifts In Thd for use bytheChari¥y are induded in the SoFAas incoming resou5When receNable Oonatsd 5er¥lcts4nd 1011¢$ These areonty incivded Sn Wmin8resourre5 (with an ¢(fu•nI amount resOur2peNde0j where the benefft to the Charity is wsonabty quantthablE. measuoèb and maierial.The walue ptsced on these resources i5the estimated value ro the Charjtyof ihe 5ervi(e ortsobty receNed Volunteeihelp The vaEtof any¥Unt3ry hets> received not 4U0ed in the aLcounts Ixrt isde5cribed in the irustee's POrt This15 inchthd the3cjts when e•b Invesbnent IncrADE Invo5tynent4•ins •Thd loss•s This Includes onveain or h>tson the 4lÈof ènd anyyin wh)ss re$Ukn"frorn rewdlu inVesttst¢ marketvalue attheend of theyear EXPENDifuRE AND UABILITIES: UablUtyrn£oinltson Liabilitiesare reM8nI5e(l a5 SOIlll a5 there or constryai¥e obli8aiKfflcomnrnittingthe Charity to pay Dut resoyr SornIn¢¢ ¢osts Include costsofwepaArtiDn and etsminatK)n of sfètytoryaccouffls. the costs oltrusteefiwtin8sand c05t olany Iotrusreeson¥erThanceQr tonslitutwl eT$ G¢•fitsth VrfOrm Cond0$ These areonty reco8ni5ed in the actovnis whena cowfflitnth5 been andtheare no W11105 tD be met relatin8 10 the 8rantwhith rernain ih the control of thecharitv Sypp)rtWSts Support Costs inclvtle ¢entralfunowJnsaThl have bEeTralkxated to lesrIe50n a S1$ $51Steni with the use of resovtces. e8alkncaknn8 propertyf05tsby fiotsr area. or per rapi. staltcosts by the lime spent and oiherc05r5 by tht Ysa8e SSErS:Tan8SbfiKe •ss•stsfor us• by tharity These arecapitalised ¢fthey can usedfN wwethan oReyear. and c05tat a51 ÉSIX).Theyarevalued ai tost or. if 8rfted, at ihe ¥alueto the thaiityon reteipt lfiwstm•nts In¥estmentsqyoied on a rero8nwed st(Kkexthap8e atMal¥•Iu¢ attheyearend.

Sertion C Note5 to the accounts (continued) Note 3 Analysis of incoming resources Analysis This year Last year Voluntary Income Membership income Reimbursals 6197.5 4233.7 34065.54 4738.76 Total 10431.2 38804.3 Activities for generating income Rentals 1901S 33200 Total 19015 33200 Investment Intome Total Incoming resources from Charitable artivities SLG Marsh HMRC JRS CCBC.. COVID 5UPPOrt 500 150 8286.12 24000 Total 32286.12 650

Section C Note5 to the Accounts (continued) Note 4 Analysis of resources expended Costs of generating voluntary income Utilities Building costs Bank charges 9680.15 11861.65 16601.96 13202.19 Total 21541.8 29804.15 Fundraising trading costs Total Investment management costs Total Charitable activities Club activities Grants Staffing Reimbursals 2171.37 6279.01 2685 27609.32 16.39 27881.95 3369.5 Total 33422.82 36589.72 Governance costs Inspection of accounts Affiliation fee Memberships Donations 300 482 70 300 334 70 40 Total 892 704

Sertion C Note5 to the Accounts (continued) Note 5 Support C05ts Support cost type Fundraisin Charitable 12907 13422 29528 Governanc Total cost 12907 13422 29528 Young people Health & disability Community Total 55857 55857 Note 6 Details of certaln Items of expenditure 6.1 Trustee expenses This year Last year Number of trustees who were paid expense5 Nature of expenses Total amount paid 6.2 Fees for the examinatlon or audit of accounts This year 300 Last year 300 Independent examiner's fee5 for reporting on accounts Other fees

Section C Notes to the Accounts {continuedl Note 7 Paid employess 7.1 Staff C05t5 This year Last year 25222.71 24243.64 1623.64 1035.6 27881.95 Gross wa8es. salaries & benefit5 in kind Employers Tax/NI costs Pension costs 1757.74 631.96 26633.34 Total staff costs 7.2 Average number of full tlme equivalents This year Last year The parts of the Charity in which the employees work Fundraising Charitable activities Governance Other 1.35 1.35 Total 1.35 1.35 7.3 Defined contribution pension scheme Brief details of scheme 8argoed YMCA participated in a multi-employer defined benefit pension plan for employees of YMCAS in Wales, England and Scotland. which was closed to new member5 and accruals on 30 April 2007. The plan's acturory has advised that it is not Possible to separately identify the a55et5 and liabilities relating to Bargoed YMCA for the purposes of FRS 17 disc105ure. The employer contributions in relation to the pension plan are determined by the Trustee based on advice from a qualified acturary and char8ed to the Statement of Financial Activities as made. This year 3451.58 Last year 3665.2 The cost5 of the scheme to the charity for the year Amount of contribution5 Outstanding at the year end Amount of contributions prepaid at year end Note 8 Grantmaking 8.1 Total value of grants 8.2 Grantmaklnz costs 8.3 Grants made to institutions

Sectlon C Notes to the Accounts (continued) Note 9 Tangible fixed assets 9.1 Cost or valuation Freehold Property Cost 160.0 Big Lottery Capital grant Cost 124,94712004) FTeehoW land erland Plant machsnery Fures. fittin85 Payments& & building5 & buildin8S & veh5 & equipment construction 8alance blf Additions 160000 124947 284947 Revaluations Disposals Transfers Balance clf 160000 124947 284947 9.2 Accumulated depreclation & impairment provlslons Basis Rate SL RB io% SL 8alante b/f Depreciatio Impairment provision5 Revaluations 114860 1723 114860 1723 Disposals Transfers Balance clf 113137 113137 9.3 Net book value B/f C/f 114860 114860 113137 113137 9.4 Revaluation lfan¥fed assets have revalued p*ase 8Ne deta150fthewdluer4nd the rnethod ealuan

Sectlon C Notes to the Accounts (contlnuedl Note 10 Investment Assests Note 11 Debtors and prepayments Analysis of debtors Arnountsfallingdue Amount5 tssline dut wrthin oDevear aftei ffwjrethan oTre year This year Last year This year Last year Trade debtors Amounts due from subsidiary undertakings Other debtors Prepayments and accrued income Total Note 12 Creditors and accrua15 12.1 Analysis of creditors Amount5 falling due wiihin one year This year Last year Amounts falling due after more than one year This year Last year Loans and overdrahs Trade crèdiic>f5 Amounts due to subsidiary undertakin8S Other creditors Accruals and deferrred income Total 12.2 Security over assests Ilany an, obyrdraft oroth?r crEdhor hok15adwwy or DthEr security over*y •55etsof theth•rity pleas• yo¥hde Note 13 Endowments and restricted income funds 13.1 Funds held Fund name BSA Trustee's account Resticted income Interest Account Purpose and restriction Benefit5 of Charity Benefits of charitv Restricted 13.2 Movement offund5 Fund Balance blf Incoming Resources Outgoing Resourc Transfers Gains Losses 4.37 39.33 Balance clf BSA Trustee 10164.96 45414.01 10169.33 45453.34 13.3 Transfer of funds

From fund BSA C/AC Trustee C/AC To fund Current Account BSA Current Account Trustee Rea50n Amount Note 14 Tran5artions with related parties Sectlon C Notes to the Accounts (continued) Note 15 Additional Di5c105ures Sertion C Note 3 Voluntary Income We r¢ceived£24,CXH) frorn the local authority as COVID support relating to Business Rates and £8286.12 towards staffing from the HMRC Job Retension Scheme. The reimbursal costslincome are high as a grant were paid in error We sent the £3369.50 back to the PCC. Section C Note 4 Utitilitie5 The water bill was paid in advance for next year. The Bas bill was unusually large as we were billed for historic charges. The charge was disputed and the matterwent to the Ombudsman. The final cost was £2903 Section C Note 7 TaxlNI We were in receipt of the Employment Allowance which reduces the Nl that is paid by the organisation. This support is provided as de minimis aid under EU Regulations.