Parish Council Agenda Item 10 Topic: Final Accounts Report 2021/22 29/06/2022
Purpose
To approve the final accounts for the year ended 2021/22.
Considerations
The original revenue budget for 2021/22 was £314,270. The table below shows the revenue out-turn and variances from the original estimate.
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Committee Origina Revenu Varianc
l e Out- e
Budget turn
£ £ £
Amenities 199,130 164,218 (34,912)
Environment and Policy 103,140 89,090 (14,050)
Parish Council 12,000 11,098 (902)
Total 314,27 264,40 (49,864
0 6 )
Less Precept (314,2 (314,2 0
70) 70)
Net Expenditure 0 (49,86 (49,864
4) )
General Fund Reserve Opening 72,780
Balance
Add underspending 49,864
Transfer to Major Projects Reserve (23,496)
Transfer to Car Parking Reserve (12,128)
Transfer to Energy Reserve (14,240)
General Fund Reserve Closing 72,780
Balance
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The major variances from the original estimate are shown in the table below.
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£
Amenities
Allotments – Less time spent on maintaining (2,210)
shared areas on paths and reduced charges for
water
Village Hall – retail grant from RBC re Covid – (8,000)
19 welcome back funds.
Increased income from bookings (1,080)
St Peter’s Rooms Savings on cleaning, (5,884)
grounds maintenance and administration due
to grounds apprentice vacancy and Deputy
Clerk delay in appointing full-time replacement
and reduced running expenses.
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Playing Fields – charges were waived to the
Bowls Club. 3,390
Savings on grounds maintenance and
administration and reduced running expenses. (13,654)
Jubilee Club House .
Rental of Car Parking spaces to My-Care and (3,566)
upturn in bookings
Savings on grounds maintenance and (1,784)
administration and reduced running expenses.
Health and Safety
Savings on Grounds Maintenance (2,303)
Other Amenities Variances 179
Environment and Policy
Environment and Policy – Savings on Events (4,984)
and Twinning cancelled due to Covid – 19 and
the Community Bus
Savings on photocopying due to not printing
the newsletter for distribution due to Covid -19 (2,896)
and renewal date change for NALC
subscription
Lower administration cost (6,170)
Parish
Other variances Grants and Chairman’s (902)
Allowance
Total (49,864)
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Earmarked and General Reserves
Contributions of £23,150 were made to the Earmarked (Repair and Renewals) Funds from the General Fund for future planned expenditure; contributions of £500 have been received from the Brooksby Melton College to assist with training of the ground’s maintenance apprentice, Community Infrastructure Levy (CIL) payment from Rushcliffe Borough Council (RBC) of £104,644; contribution from Ruddington Cricket Club towards Poweroll Roller £4,600, which included contributions from County and Rushcliffe Borough Councillors; a contribution from Ruddington Colts towards two roll on roll off goals of £1,895; sale of equipment - Ransome Mower £1,250 and a contribution towards a replacement flagpole at the War Memorial from the Royal British legion of £142.
An additional contribution of £23,496 has been made to the Major Projects Reserve as agreed by Parish Council, £12,128 to the Car Park Reserve (see minute C. 22/01/21) and a new earmarked reserve for energy has been created to mitigate the impact of future increases in prices for gas and electricity anticipated for 2023/2024. This amounts to £14,240 which represents an estimated increase of 74% on 2022/23 prices. An unused balance of £59 was transferred from Ruddington Village Centre Partnership match funding has been transferred to the Major Projects Reserve.
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The total expenditure charged to the Earmarked Funds amounted to £72,253. The balance for Earmarked Funds now totals £496,214 for future planned expenditure.
The General Fund Reserve (GRF) has been retained at £72,780. This is to satisfy the requirement to provide for three months of Net Revenue Expenditure (NRE) less transfers to earmarked reserves for authorities with NRE of more than £200,000 recommended by the Joint Panel on Accountability and Governance (JPAG).
Internal Audit Annual Report
Longley and Co, the Parish Council internal auditors have prepared their Annual Report which is appendix A to this agenda item.
Annual Governance and Accountability Return (AGAR)
The Local Councils in England Annual Governance and Accountability Return is attached as appendix B and requires the signatures of the Responsible Financial Officer (the Parish Clerk) and the Chairman of the Parish Council for the accounts Section 2 Accounting Statements page 5.
The detailed final accounts for 2021/22 are enclosed separately.
Schedule of Payments
The payments made by Parish Council are required by law to be reported and published. These will be included as an appendix to the report. The payment schedule for May 2022 is attached.
Month Total Payment s £ May 2022 27446.47
Recommendations
a) The Internal Auditor’s Annual report is noted;
b) The detailed final accounts for 2021/22 are accepted;
3
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c) Section 2 Accounting Statements of the Annual Governance and Accountability Return for the year ended 31 March 2022 is approved and signed by the Clerk and the Chairman of the Parish Council.
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d) The schedule of payments, attached, is noted:
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Ruddington Parish Council Final Accounts 2021- 2022
Sectlon 2 - Accounting Statements 2021122 for Ruddlngion Pansh Counrjl Ye61 t..IIUing 31 Mafrh 2021 31 Pl&•8 tFwrns lo n••rnJt£i. Ck+ not •ny xes blank and £0 or Nrfb8lano•s Aft musl l. Balances brwJht forward 38.664 75.202 Total balances artd SeO£ al Ihe be9inning nlri>t yegr •s re¢ordod in Ihe fin4n¢1 rncords Valu• rnust gr•• to B)x 7 olppvK)tss ye Tot•1 amou (or lor 1085 rates •nd ¥s) rgtyved orreceivèble irt Iho y•Jr Exclude any 9r8nis 2. 1+1 Prtcepi or A•i•s •nd Lèvi8S 310.470 314,274 3.1+1 Tolal other r•ceiFrts 71.229 184.607 Tot8lJneon or r6cespls ths recordadsn Ihe ca$hlx)ok 18ss thery•ew orrnt8sfjevi&s ro¢eJv6d (line 2) Include gny grams Trcefved T•1 expertdrture fftade to ond on bghalf 212,966. of•ll IntS(ffje gros$ hneS 4•nd wtyos, emK4oyèrs Nl trIb10ft$. &myerS penw> contnb(rtns. gratuJtS 8Th3T Sèv¢6 p8yments. Totfjlexpvndilu OrP8n1s of cap1rkl•y Jnlornsi rn&d& ¢lwyJq ibe y••ron th• •ullwty's Ilorrol98 (Il&ny). 4. 1.1 si•ff roBt¥ 208,121 5. 1.) Loan Inl¢r•sVuptl rèpaymenls 8. I-l Al Olh•r yMen18 137,040 172.123 Totd•xpend4ur• orp8Jfnonis 8S f(ded ty) lh• cas I ts8$ 8tdff c$ {lJne 418nd kian thier8sycWo1 p•yments (line 5J. Total botsnces •nd reseN•$ atth• •nd off lh• •r. Uust
q{ Il+2+31- 14+5•61
7.1-18alanc•$ ¢orried fowrd 75.202 188.994 8. Total value ol tash short l¢rni inveslm•nt8 79.839 197.951 The sum ofall Curnt and deposjt bank 8ccounls, cash I>S 8ndshort t&mi Jnvoslmerts held as •131 AlaKh- To •yrn• wlth b•nlr rneon¢lll•tlon. Tlie v8lu• 01811 th• PIDrtY thg 8u11)lY Owns- 11 is mod• up of•N rf$ ffx•d ass•is and lon9 t•mJ ¥•It•t$ •s at 31 Atsrch. The outsi8ndry b818ne• ths •131 M4r¢h of4111ow)s fr(ffi part0$ (mlUdIr0 PWLBI 9. Tothi hx•d F4y• long term in¥•8lments and assets 10. Tolal bofrowngi 3,245.223 3,249. 11. (For LcKal CncIlS ly) Dydctosyrfj nole re fund8 lindudin9 chantabl Nc? Th• cou. •$ • b&Yy c(¥p)r810. 85 sole iruslee for is mwa Trust or a&5818 N a Th• the •ccountty>V 5sr•r•m•rfs •bov• do l irt¢l(th any Twst Irans8ctns l e•rtify Ihal lor th¢ eThJe(131 Maich 2022 the ArL(Wtir¥J St•lements in thi8 Annual Govemance and Accountability Relum have ten prepar•d on 8ith•r a recapts and paym•rf$ or Incomt 4nJ expendilyre bosis folbwng thg guidanc• in Governance and Accountability lor Smaller Aulh)rities- Practitionèrs. Guide lo Prt)per Practic•s 8rY prèsent Iwly Ihe financial posrtion ol Ihis authority. &gned by Responsi• Financi Officor bètore b¢ing prted lo the authority for approval l Confirm these Accolmling Stat¢ment5 wwe apwov•d Dy thi$ thtsnty on d•l•. as reGor(l•d m minute r¥fererKe Sne by Chairman of the m8obThJ whw• thè A¢¢ounbrwJ Statements were approvéd Dale Annu81 Govemance and A¢couniability Rgtum 2021r22 Fom 3 Local Counols, Intemal Drainage 8oard$ and other SmallèrAultrv)nbes' Pag8Sof6
Ruddlngton Parlsh Councll Year End 3110312022 Income and Expendlture Account lor Year Ended 31st March 2022 3110312021 3110312022 Income Allotments Village Hall St Peterfs Rooms Playin8 Fields Jubilee Club House Car Park Vicarage Lane Cemetery Environment Administration Other Income Playing Fields Plant Playing Fields Equipment Other Amenities Community Infrastructure lè General and Legal Fund 1.874 2,393 10,727 2,596 16,542 4,339 25,609 12,743 8,550 11,936 888 9,242 750 30 8,180 583 36 10,0 1,250 1,895 142 104,644 500 54,319 182,518 Precept Parlsh Councll Precept Parish Council 310,470 310.470 314.274 314.274 Interest Interest PSOF Interest Deposit Account 752 120 264 100 872 365.661 364 497,156 Expendlture Allotments Village Hall St Peter'5 Rooms Playing Fields Jubilee Clubhouse Car Park Vicarage Lane Cemetery St Peter's Churchyard Amenitie5 Projects Health & Safety Management Community Centre Environment Administration other Expenses Democratic Expenses Community Relations/ Publicity S 137 expenditure Chairman's Allowance 4,019 14,186 28,074 113,413 20,692 2,310 13.093 3.229 3,500 4,908 4,640 16.126 14,335 13,777 41,972 13,058 7,229 21,469 31,209 117,456 25,976 14,509 15,419 4,637 3,5() 3,507 4,742 15.266 14,798 47,608 45,365 14,115 1.806 113 388.724 180 312.512
Ruddington Parish Council Year End 3110312022 Income and Expenditure Account for Year Ended 31st March 2022 E•rmarlted Reserve Plant Equipment Elms Park Village Hall St Peter's Rooms Jubilee Clubhouse Other Amenities Car Park Tree Fund Major Projects RCVP Environmental Assets Elertion Fund ICT Fund Wages Contingency General & Legal Fund 19,304 3,275 -2.435 15,969 21,819 535 -2,640 -283 1,160 -1.5CiI 1,350 -2.180 3.206 -600 -300 -482 -2,160 896 16,611 329,123 -IOG 600 4,809 -13,628 158 -39,286 5.103 -105 -300 -655 -273 -5,360 383,364 General Fund Analys1$ Opening Balance Plus- Income for Year 70,OLKI 365,661 435,661 329,123 106,538 33,758 72,780 72,780 497,156 569.936 383,364 186,572 113,792 72,780 Less: Expenditure for Year Transfer To/From Reserve5
Ruddlngton Parlsh Councll Year End 3110312022 Balance Sheet as at 31st Maich 2022 3110312021 3110312022 Lon8 Tern) Assets 2.865.223 Flxed Assets 2.869,844 Long Term Investments Public Sector Deposit Fund 380,0 380,LU) 3,245,223 3,249.844 Sertlon 2 Note 9 Current Assets 2.081 3.730 9,039 300 16,481 62,389 329 340 Trade Debtors VAT Control Prepayments Petty Cash Account Unity Current Account Unity Deposit Account Carter Charity Account FairFX Debit Card 10.800 974 1.313 300 31,532 165,577 431 iii 94,689 3,339,912 Total Lon¢ Term and Current Assets 211,038 Sectlon 2 Note 7 3,460,882 Lon8 Term Uabllltles CuTr•nt U*bllltl•i Trade Creditor5 Accruals PAYEINIC Due Superannuation Due Receipts in Advance PF - Bonds Key Deposits Allotment Key Deposits Suspense Key Deposits NCC Covid Grant 7.490 2.820 2,563 1,283 500 530 8,892 3,899 3.102 5(K) 905 445 402 3.898 402 3,898 19,487 19,487 Tolal Long Term and Current Llabllltles 22,044 22,044 Sertlon 2 Note 7 3,320,425 Totsl Assets Le Uabllltles 3.438,838 Sertlon 2 Note 7 plus Note 9
Ruddln8ton Parlsh Councll Year End 3110312022 Balance Sheet os at 31st March 2022 3V0312021 3110312022 Represented By: 72,780 General ReseNe Community Infrastructure Le Earmarked Re5erve- Plant Earmarked Reserve- Play Equipment Earmarked Reserve- Village Hall Earmarked Re5erve- Election Earmarked Reserve- I Earmarked Reserve- Small Amenities Projects Earmarked Re5erve- Car Park Earmarked Reserve- Major Projects Earmarked Re5erve- Trees 72,780 104,644 5.329 48.322 2.466 1,962 3.727 3,936 35.500 151.504 7.627 30,042 58,250 2,466 1,662 3,072 6,103 21,872 114.659 7,786 IlkL 6,476 5,834 6,792 77,075 2,618 6,794 22,065 8,856 2,865,223 3,320,425 Earmarked Reserve - Guidefwebsite Earmarked Reserve- Environmental Assets Earmarked Reserve- Playing Fields Premises Earmarked Reserve- St Peter's Rooms Earmarked Reserve- Jubilee Clubhouse Earmarked Reserve- RVCP Earmarked Reserve- Wages Contingency EJrm4rked ReseNe- General & Legal Unusable Reserves 6,476 5,940 6,257 77,181 2,018 1,632 22,065 9,628 2,869,844 3A38,838 Sectlon 2 Note 7 plus Note 9
Ruddington Parish Council Year End 3110312022 Bank- Cash Reconciliation as at 31 March 2022 Bank Statement Balances Account Descrfptlon Wayte Charity Account Unity Current Account Unity Deposit Account Carter Charity Account FairFX Debit Card 31,366.75 165,576.72 431.11 111.29 197M85.96 Other Bank & Cash Balances Petty Cash 3(X).LM) 197,785.96 Less Unpresented Cheques Wayte Charity Account Unity Current Account 107.10 107.19 197.678.77 Add Recelpts not on Bank Statement Unity Current Account 272.70 272.70 197,951.47
88E8S02-88-%- g-88-8888- 88-82-88888- 710 11- 11111 Illlllllll 11 11 Iiiiiiiiiilliii lllllll 11 11 11 11111 11 1%,, 11
2010512022 RUDDINGTON PARISH COUNCIL Pag8 1 13".34 O•iiil•d Incl• a Expendilur• by Budget Heading 3110312022 Month No.. 12 C1 Cntr• R•port •1 Yr Cuwffil V1• Comfi&1 FUYKI Cwr•m To O• AnrnAI Exwm(libJt• Av4ikn % Spent Transfer IDfftom EklR 101 A¥otments 1181 ALLOTMENT RENTS 11.61n 1.857 2.100 243 88.4% 1182 SOCIAL PRESCRIBING GRANT 2.482 12.4821 0.0% Albtm8nts:. Ir0 11.5171 103 4,33• 11110 12.23•1 206.6% 1101 GROUNOS SAL REChARGE 539 1.530 35.2% 1102 GROUNDS GEN RECHARGE 37 12 12 90.8% 1103 ADMIN SAL RECHARGE 3.014 3,340 328 326 90.2% 1122 WATER SUPPLY 43 $87 587 6.9% 1127 MAINTENANCE OF GROUNDS 3.515 1.570 11.9451 11.9451 223.W Aknenls:. Inthr•¢l EXpendj 1.5•7 1291 12•1 1fy).4% N•t Inrom• ov•r Exp•ndllur• 13,1041 12.89Ql 15.1tyJl 12.2101 102 VIIg eHql 1281 CHGS OCCASIONAL LEtSDuC 27 14541 18051 18.CWI 147.3% 1282 CHGS REGVLAR L£lDUc 3.614 16.195 8.C#)O 15.3 105.2% 1295 R•thii Grant R8C 0.0% V¥l#g• :. kncome 1201 GROUNDS SAL RECHARGE J.141 25,109 18.JS0 19.2591 18561 28 1S0.6% 1.573 7.236 6.380 18561 113.4% 28 91.8% 1Z02 GROUNDS GEN RECIIARGE 1203 ADMIN SAL RECHGE 6.028 8,660 670 652 WJ.2% 1211 INSURANCE 1212 VALUATION OF BUILDING 676 181 101.0% SD 1215 PERFORMING RIGHTS SttIETY 782 39) 14321 272 14321 223.5% 272 24.3% 1221 RATES 1222 WATER SUPPLY 11.0761 679 1,445 2.184 19851 19851 314.1% e8.3% 1224 GAS 2,450 1225 ELECTRICITY 1.353 1.4 71XI 137 137 J.8% 1220 flepAIRS & MAINTENANCE 107 107 86.4% 1227 FURNillJRE 8 FITTINGS 0.ogb 1229 CLEANING MATERIALS 68.5% 1235 REPAIRS- VANDALISM 1Tr) 1(#J 1231 CLEANING EQVIPT 80 0.0% 1253 WINDOW CLEANING 32 170 78 78 54.IYo 1254 FIRE NPPLIANCE MAINT. TJ7 237 240 98.7% 1255 PROTECTIVE CLOTHING 0.0% 1256 TRADE WASTE 147 11471 11471 0.0% 1259 SUNORY ITEMS Vllloge Hall:. InthrefA Ex[dSIe 3.320 21.469 11791 11791 100.8% Net InGome over EJ[pendIlI 521 14.9401 19.0001 Conunuod ov•r pgge
2010512022 RUDDINGTON PARISH COUNCIL Pa9E 2 13..34 D•ts11 In¢tyn• & Exp•nditur• by Budg•t H•dlng 3110312022 Moftth No.. 12 C1 C•ntre R•port Y••r Cwrt Cornrnrttf Fur % SpFnt Tfansler tomrom £AIR 103 Sl Pelefs Rooms 1377 MUSEUM RENTIHEATIPHONE 0.0% 1381 CHGS OCCASIONAL LEISIEOU 1382 CHGS REGULAR LEISEDUC 124.1% 99.9% 1.878 8,512 Sl Pete¢s Roonw:. knrA>me 12.743 12240 15031 1.022 104.1% 1301 GROUNDS SAL RECHARGE 1,855 6,968 1.022 87.2% 43 91.3% 1302 GROiJNDS GEN RECHARGe 142 457 1303 ADMIN SAL RE¢HGE 7,535 8lS 815 W.2% 1311 INSURANCE 161 161 100.6% 0.0% 1312 VALUATION OF BUILDING 1315 PERF. RIGHTS SOCIETY 121 100.4% 75 90.5% 1321 RATES 2,085 2.160 1.170 75 1322 WATÉR SUPPL Y 144 31.5% 1324 GAS 1,083 87.6% 1325 ELECTRICITY 138 1.404 1,730 326 328 81.1% 1326 REPAIRS & MAINTENANCE 242 1,625 1951 106.2% 340 0,0% 1327 FURNITURE & FITTING5 1328 R & R FUND CONTRIBUTION 3.iXIO 0 100.0% 1329 CLEANING MATERIALS 142 5XI 91.8% 1333 RENT loo 1335 REPAIRS- VANDALISM 200 0.0% 1351 CLEANING EOUIPMENT 1353 WINDOW CLEANING 16 210 59 71.9% 1354 FIRE APPLIANCE MAINT. 71 4( 118 70.5% 1356 PROTECTIVE CLOTHING 1366 TRADE WASTE 11071 si 1.780 672 072 81.8% 13S9 SUNDRY ITEMS 230 124 124 46.2% Sl P•terfB Ro¢Jm•:. Indlreci Exp110 313119 5.381 .381 N•1 In¢om• Exp•ndlbJr• 13.1761 118,4MI 124.3501 104 P FlekJ& 1481 CHCS OCCASIONAL LEISEDUC 1.087 1.040 1471 104.6% 1482 CHGS SOCCER ISENIORI 1483 CHGS CRICKET 3.372 2.452 13521 13021 3.780 111.7% 2,150 114.1% 1486 CHG5 BOWLS 0.0% 1480 CHGS THE GREEN 1.030 1.020 101.0% 1489 CHGS OTHÉR 507 8zo 313 81.8% 1491 CARTER INVESTMENT INCOME 102 92.6% Png FM)KIB:. IrK<*r 1207 11.940 71.6% Conlnuod o¥•r pog•
2010512022 RUDDINGTON PARISH COUNCIL PagB 3 13..34 D•t•d•d In¢om• & Exp¢nditurg by Budw H••dinq 31103r2022 Month No.. 12 Cost C•ntre Report AcDJ¥ tyJ•l Yo•r Curtwl CJJff•ntlkn TOO*• 1•AWIBL Comm•d Fundy % Sp•nt Tr•n$f• IDfftorn EMR 1401 GROUNOS SAL RECFIARGE 12.296 4.085 4,240 9),612 13.259 16,076 1.826 2.414 59,710 14.420 17,8C¥) 8,898 8,898 85.1 1402 GROUNDS GEN RECHARGE 1403 AOMIN SAL RECHARGE 92.0% 1,724 1,724 9).3% 1411 INSURANCE 161 100.3% 11341 105.986 1211 130.3Y• 137TI 116.8% 1761 359.3% 401 83.8% 1412 TELEPHONES 11341 1420 WATER CHGES THE GREEN 91 70 1422 WATER CARTER REC 233 2.627 2.250 13771 1423 WATER SELLORS PF (781 401 1424 GAS 2.049 1260 1.570 2.450 I.¢Y20 1.170 1425 ELECTRICITY PAVILION 12401 14001 70 12401 123.S% 14001 134.2% 76 89,7% 0 100.0% 1426 ELECTRICITY MAINT. UNIT 122 1427 ELECTRICITY SELLORS PF 1428 R&R FUND PREFJ CONTRIB 14 174 1.500 250 1.5)0 420 1429 CLEANING MAT. ELMS PK PAV 222 222 47.0% 1420 FURNITURE a FITTINGS 160 1431 BUILD. MAINT. ALARM 2,no 12.792 2,280 12,4TrJ 14901 13921 14901 121.5% 13921 103,2% 0.0% 1432 MAINTENANce OF GROUNOS 1.196 1424 BOILERIWATER TESTING 1435 REPR8. VANOALISM 160 0.0% 1437 CHILDRENS Eauip MAINT. 202 1.100 49.6% 1438 RIR FUNO EQVIP CONTR18 0 100.0% 1439 PROPERTY VALUATION PAV 0.0% 1441 PROPERTY VALUATION M.U. 0.0% 1445 CCTV MoNITORINGINT. 158 1561 245 1501 156,1% 245 15.5% 1448 WAR MEMORAL 1449 ELECTRICITY TPIE GREEN 41 459 310 11491 11491 148.0% 171 103.6% 113 96.881 1454 FIRE APPLIANCE MAINT. 207 207 1451 DISPOSAL OF VIASTE 612 3,457 3.570 2.27Q 113 1457 DISPOSAL OF DOG WASTE 1,734 100 307 23.6% 1458 CLEANING EQUIPMENT 1C 0.0% 63.0% 1459 SUNDRY ITEKIS 343 Pn0 Fleldi:. Inthrnct EXp•tur• 24.973 117,456 13.654 13.854 89.6% N•1 Inrom• ov•r EAp•ndblur• 123,7Q61 1104,9061 1119.1701 1102641 105 JUlee Clubhouse 1582 SOCCER IJUNIORI 1584 CHGS REGULAR LEISEDUC 1.251 6.203 2,970 13,2331 2.$37 12,8701 208,9% 445 1,753 40.9% 1589 OTHER IINCLUD. CORE USE) 1.110 358 6% Jut4kn Clubhe4J¥e:. InMme 1,985 11,930 8.370 13,S661 142.0% Conlknuod over pw•
2010512022 RUDDINGTON PARISH COUNCIL Page 4 13..34 D•tsll•d InGom• & Exp•rKlitur• by 8udprt Hding 31103r2022 Month No.. 12 fvthJ J Y•ar Cuff•Di Van1 Commfftl FurKI$ ¢urr•M4th TOD*• A¥•tht40 % Spunl TrHn81or tollrom EMR 1501 GROUNDS SAL RECHARGE 2.661 10,752 t1.930 1.178 1.178 gJ.1% 35 91.2% 163 W.2% 1502 GROUNDS GEN REGPIARGE 1503 ADMIN SAL RECHARGE 1.507 1.670 20 163 1511 INSURANCE 631 16111 31SS.3% 99.7% 1512 TELEPHONE IALARAII 1520 WATER 25 41 77 77.3% 1521 RATES 3.792 3.870 2YJ 78 98.0% IS22 ALARKI & CCTV MAINT. 182 64.6% 1524 GAS 439 2.130 1.820 1.020 449 449 78.9% 1525 ELECTRicfTY 227 2.144 13241 13741 13241 117.8% 13741 136.7% 1528 REPAlflS a MAINTENANCE 1.394 1528 R & R FUND CONTRIBUTION 1329 CLEANING MATERIALS 0 1.0% 78.2% 510 121 IS30 FURNITURE & FITTINGS 75 85 46.9% 1034 BQILERIWATER TESTING 0.0% 1535 VANDALISM 100 0.0% 59.1 % 1542 FIRE APPLIANCE MAINT. 148 148 102 102 1544 VALUATION OF 8UILOING 0.0% 1546 DISPOSAL OF WASTE 47 4x1 129 70.0% 1555 PROTECTIVE CLOTHING 0.0% 1558 CLEANING ÉQUIPMENT 2C 0.0% 1559 SUNDRIES 14 14 137 137 9.0% Jubllw ¢tsh:. Indlr•¢t EXF•1Ur• 4.112 25.978 27,7eO 1.7•4 N•1 Incom• w•r Exp•ndltsrn 12.1271 119.Jg01 15,3501 108 C8r Pa 1688 INCOME FROM LETTING 99.8%
B.8%
1629 CAR PAK. QUATERLY ¢XEAN 1.266 620 $20 100.0% Car PaFk :. t*r•¢¢ EynthbJr• 1001 GROUNDS SAL RECHARGE 1206 100.0% 0.0% 1401 1401 1802 GROUNDS GEN RECHARGE 95.5% 1603 ADMIN SAL RECHARGE 91.3% 1628 R&R FUND CONTRIBVTION 1.500 100.0% 1641 GONTINGENCY 280 Car Park :_ Indlract Expendkur• 1,461 2.130 269 97.4% N•t Incom• o¥•r Exp•ndlbJrn 11.3$21 11.7001 12671 Conlnued ovor poga
2010512022 RUDDINGTON PARISH COUNCIL Page 5 13".34 O•t•il•d InGTh & Exp•rKlitsrn by Budw H••ding 31103r2022 Month No.. 12 C1 Centre Report A¢DJ¥ A¢w•l Y••v V4n•w Cornmrtt•J FufAB % Spnt lThi EMR 107 Var e Lane Cemete 1781 INTER. FEES (VLCIGORI 1782 MEMORIAL FEES 1784 GRAVE SPACE SALE VLC 1.8B9 191 90.8% 1.339 4.491 456 820 15191 12.2911 14081 163.3% 204.1% 1786 PIEMORIAL BOULOER SALE 916.0% 1787 ASH VAULT SALE GOR 35 l.C65 1,430 74.5% 9,242 7.045 140.5% 1701 GROUNDS SAL RECHARGE 1287 16951 104 16951 110.9% 104 91.4% 1702 GROUNDS GEN RECHARGE 343 1.106 1.210 2.7É0 1703 ADMIN SAL RECHARGE 2,512 268 SX).4% 1722 WATER SVPPLY 17 13381 13751 12 13381 775.7% 13751 152.0% 96.1% 1727 GROUNDS MAINT INCLUD WASTE 542 1.095 72YI 1728 ADMIN IS MAPPING SYSTEMS 310 172e ASH VALILT PURCHASE 2.240 11.1801 11,1801 2t1.3% 15361 388 0% 1730 BOULDEFUPLivfREE PURCH. 736 Vra96 ne Comet•ry :. IndIre Expmdblure 3,371 15.411 12.110 12.7391 12.7391 121.0% tr4•t Incom• ov•r Exp•ndr• 13.JJll 16,1781 108 Sl P818¢8 Ghurch ard 1801 GROUNDS SAL RECHARGE 3.861 575 15811 117.0% 55 91.2% 1802 OROVNDS GEN RECHARGE 1803 ADMIN SAL RECHARGE 176 630 S3 220 19 19 91.3% St P•t•¢• ChuhY1rd :. Ind•d Exp•ndMw• 4.037 4,100 14071 111.7% Nt Exp•ndllurt 14.037) 487 109 Am8n11i Proleci8 1929 R&R OTHER AMENITIES 2.500 l.Cl)O 0 100.11% 1930 R&R TREE FUND CONTRIB. 0 100.0% Am•nlUM Proixty :. lfidir•u E¥pwdllw• J.$00 100. N•t Exp•nd114Y• IJ,soDI 1).5001 110 Health & Selety M&nagemeni 11001 H&S- GROUNDS SAL RECHARGE 11003 H&S- ADMIN SAL RECHARGE S.480 2.274 2.274 58.5% 29 91.3% 301 Heai¢h & S8fvty MaMoemeni:. I11¢¢1 EptnthJ 102 3.507 5,810 1303 2.303 0.4% N•t Exwndilu 11021 13.5071 15.8101 12.3031 Conunu•d over p•
2010512022 RUDDINGTON PARISH COUNCIL Pao¢ 6 13..34 Dtlaiw & E¥p¢nditur• by Budg•t I1•ad9 J110312022 Month No-. 12 Cost Cgrbtr• R•port Yr Currthii Fu$ ¢ufMniMth ToOo knrw•lBwJ knnL¥IToi EXP A¥ % SpaDI Transfér tolkn EMR 200 Communil Cenlre 2011 CC- INSURANCE 399 4C#) 998% 2021 CC- Rai88 4.142 201 4.220 240 78 98.1% 39 837% 2024 GG- GAS CommlIY Cwtre:. E¥perJlbJre 4.742 118 118 97.1% N•t Exp•ndw• 1321 14,8601 201 Envcfjmenl 2178 NEWSLETTER SPONSORSHIP 720 720 0,0% 2183 XMAS TREE DONATION 750 938% EnvonmeTrt:. If¢M 7SO 1.520 2.250 310 49.3% 2164 EVENT EXPENOITURE 267 1.9B3 310 1.983 11.9% 21e6 OEF18RILLATOR MAINTENANCE 310 0.0% En¥onmenl:. Dirxt Exyndiiure 10• X7 2.293 2,293 15061 121.5% 118 91.4% 10.4% 2101 GROUNDS SAL RECHARGE 2102 GROUNDS GEN RECHARGE 2103 ADMIN SAL RECHARGE I,S48 2.856 1,252 1.370 2,9 221 221 J.1% 2110 COMMUNITY 8VS 1.170 1.170 1.170 161 103.8% 0.0% 0.0% 2111 INSURANCE 161 2134 OPEN FORUM IBUSINESSESI 2143 R&R FUND ENV. ASS. CONT. 0 100.0% 2144 PRODUCTION OF NEWSLEThER 310 6.110 8,120 10 10 99.8% 2146 TWINNING 1.$30 510 1.530 510 0.0% 2147 TOURISM 510 0.0% 2152 PARISH PATHS- CONfRS CHARGES 970 99.4 2155 GUIDEIWE8SITE GEN COSTS 425 15 96.6% 2162 XMAS TREES & WINDOW COMP 617 344 84.2% En¥cfflm8nl:. lThJ*eci E¥wMtur• 15.QOD 18.410 3.400 Net Inwm• o¥•r Exp•ndltsrn 13.1621 301 Admlnlslr81ion 3177 PHOTOCOPY CHARGES 60.0% 3180 HIRE OF PROJECTOR 0.0% AdMIrStra :. Irwe 70 42.9% 3111 INSURANCES 1.573 1.100 970 14731 19 14731 143.0% 19 98.0% 3112 TELEPHONESIINTERNET 951 3113 PRINTING & STATIONERY 73 870 318 318 63.5% CMUDu•d ty•r
2010512022 RUOOINGTON PARISH COUNCIL Pag¢ 7 13..34 D•tll•d kncom• & Exptndilurt by Budg•t Huding 311031202Z Mobth Mts.. 12 eo•t e•ntr• R•port cuJ¥ ACj yr FuYo Jmlllth Too• nrMIlTotsi Av•i %5pe TrdTrJfèi lofftorn EMR 3114 posfAGE 959 1991 120 1991 111.5% 0.0% 71.1% 3116 BOOKS, PERIODICALS ETC 3117 AUDIT FEE 120 2.250 2.100 69J 3118 DATA REGISTER 87.5% 3119 GENERAL OFFICE EXPENSES 12611 12611 230.3% 1,629 41.8% 3131 PHOTOCOP1É5 377 3132 PHOTOCOPIÉR LEASE 15 15 98.2% 3133 COMPUTER MAINTENANCE 4.489 4.240 12491 12491 105.W 100.0% 3134 R&R ICT FUND CONTRIB. 1.500 3181 SU8SCRIPTIONS 1.188 1,188 35.8% A¢knlnl•tyatlon :. I1r•¢I Exp•r4JbJM 14.796 17.1•0 2,M2 2,e82 83.8% N•1 Ineom• )¥•r ExP•nd1v 114.7UI 117.S•01 12.8221 302 Olhor Exn80$ 3230 NEIGHBOURHOOD P 13201 13201 othv Exwru.. DIt ExKndrturn 1903 ADMIN SAL RECHARGE 13201 163 13201 163 ¥h),2% 1.507 1.670 3211 CONTR8N TO R&R GENERAL 8 LEGAL 1.000 0 100.0 3220 SUPERANN- ADDITIONAL CONT8N 9)3 6,025 8.030 99,9% 3271 ELECTN EQ. FUNO CONT 100.0% Oth•r Exp•n•os:. Indkrtt Eyp•rnJrtur• 8.JJ2 168 10B 98.1% N•t Exp•hdltw• 19.1521 19.0001 152 303 Other Income 3396 INTEREST PSDF 7e 35.3% 3396 BANK INTEREST. DEPOSIT AIC 11001 Other IrKcffje:. IrKJme 3270 BANK GHARGES WORLD PAY 7JO 48.0% 169 720 1% ¢er Inwn•:. lThJlieci Expeftthture 720 tyJ.1% N•t Incom• ov•r Exp•ndltyr• 17 13561 304 De(rats¢ ExpEnses 3403 AOMIN SAL RECHARGE 11.979 45.365 $0.070 4.705 4,705 90.6% Democrallc Expen888:. lThJlrect Expenthrt 11,979 45,365 $0.070 4.705 4.705 90.8% N•t EAp•ndi4u 145,3851 150,0701 14.7051 Ccntinued ov•r page
20102022 RUDDINGTON PARISH COUNCIL Page 8 13..34 Delail•d Inc & Exp•ndltsr• by Budo•t H•dln• 31103r2022 Month No.. 12 C¢di Cntr¢ Rèport Yw Cupr1 vArL9 Cornrfidt Fur Curith)tllth ToDaie th¥IT0 Ex[ A¥ % Sppnl IDlknm EIAR 305 Commun R•la)nsIPub 3503 ADFJIN SAL RECHGE 3.710 14.115 15.580 1.465 1.465 90.6% ¢¢ynmynity R8latr)nWPub :. Indhd EAp¢ndilwe 3.710 14.113 1&S 1.40$ 1.405 N•1 E¥p•ndltur• 13.7101 11S.S801 11,4651 306 Prknary Fundir¥J 3676 PRECEPT 314.274 314.274 100.0% pnm•ry Fumkig:. 314,274 J14.274 100.1 N•t Incom• 314.274 314,274 307 Adm S137 Ex nditure 3703 S137. ADMIN SAL RECHARGE 220 0.0% 3742 S137- BOUQUETSIWREATH 130 0.0% 3755 S137. UNALLOC 8UDGET 476 694 72.2% Adrn S137 Exp•n¢Mur•:. Indtr•ct EX[thre 475 2,850 1.044 6J.4% N•t Exp•ndl¢ur• 14751 11.8061 12.0501 310 ChBITmBn's AIIOWOnc¢ 3411 CHAIRMANS ALLOWANCE 113 387 387 22.7% Chalrman Alhyw4rt•:. Indlrxt Exp•ThJNur• 387 387 22.7% 1321 Grand TotAl$'.. Income 4.302 318,725 375.084 113.8411 103.0% Expendrtufe N•t In¢om• ov•r Exp•ndltuf• 101.7001 70.017 338.061 375.010 36219 Y8.219 49.864 149,•001 Mo¥•m•nt tollfroml G•n R•••ry• 161.7061
Section 1- Annual Governance Statement 2021122 We acknowledge as the members ot. Ruddington PaTish Council our responsibility for ensuring that there is a sound syslern of intemal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knothge and belief, with respect to the Accounting Statements for the year ended 31 March 2022, that Agrocd Yè& 'Yes'rneans Ih8t this suf1ty.. p)Tpar8dlts gC(X7untlFyslat$m6nts iRcOrt18tr wilh theAGLX)Urts erJdAudit Reg110 1. ha¥e put In place arrangements fer finandAI management durlrvJ th8 y&8r, forthe wppar8tion of Ihe sl¥tem8nl8. 2. W& maintained an adequte system of intemol contrcl Incng me8$urwJ dened to prevenl arKI detocl fr4ud and coftuporffi and reNd Its effectren8$8. mad8 propsraTrBrJpments8nd8¢C6p16d r8$pJnstblty fwselegU8tLYfjty thopublic nwKYorfr8$oUToeS1n Its charyg. 3. Wo lo( all reanab steps to ourse$ thatth8re arn no matters of athugl orwlenti81 non•NlIn vAlh lawJ. regul@tkn and Pryr Praclls that could have a stynth¢ant firyancj eifect on th& ofthlg gutrKxlty to conduct Its bJ%lness mage rts fin8n¢es. 4. W8 provided properoppcrtunrty durlno yè£rfor the Èxertiye ofeWor¥'riyhts Tn occordwrte w51h the r09r[8ts oflheAccounts andAudtt 5. W& Carr out a&5&86ment of the rfsks f8n9 INS authorfty arvj 4VDIate step5 to msnage those sk8. Indudlng th8 Introduckn of Intemd tt)ntral8 MY0[ e¥lemal insurance covers¥re requlred. 6. We maint8ln8d throughout thè an adequBte Jnd effective $ystern of Intem81 auditof the ac(x1¥Y r&Kx)rds and (wtrol syslems. 7. W& knok oppr(wd$te adon on all Matte r8188tt In rnport8 from Inten 8NJ éxt•md audit. 8. con&ldfjreil wktherary lllkjalkn. K8bllhks OF cornrnrfrnents. events or Irangactions. ocvjrrlng &llh8r durfrvj or afterthe ye8r•d. havè a fan1 Irry)act on Ihls aLthffjI and. tre approprfaie, M¥e Incled in the acts)unUng st818m8nts. g. (For b¢¥1 g)undL4 ty>TnJt fvnds Includlng th8rtabl8. In (Ajr the sole rn8naglrvJ truste8 dlscarged ow accountaknlity $pOn$4trAm ftsr fvndlsya%8el8, IndL*llrvJ flrwK4DI and. Ifretyired. independent exanination oraud h8$ ontydon¢ whotllh88 thel8g81pwlo do 8nclh8S rA)mp118LI PropwPr8Gli¢esh doh7g 60. duriw theye8rge¥t lr$On$teBtedthe DPPOrtunlty to Inspocl•n& qSOn8 8boul Ulis auEhoHty& dcrA)L. r8co$ onddeoK with th9rn ?Irols ondproGodur8$, 10 ofyacti viswon wh8th8r inlern81 wntrols rn$ the n88ds ofthtssm8118r&uthorty. responded to m8tters broughl lolts 8tteth bylrkemeland trxlom818udit. thEclossd 8rynglI shouldh&v&8boutits buwnag5 acti¥41y urfng ¢heyearlncludknp ev&nls t8klngplaGe aft8rlhe IFar Yes No h88 m8È811ofAs rnsportlifve5 Lthep. 85 8 t corwofe, il man8gfvw t[86 of8 Itxal tstor1rsts. 'Pleasa providè 8xplanatrons lo the exteTnal auditor on a separate sheet fgr ga¢h'No' response and describe h1 the authority will address the we8knès$a$ identified. These sheets musl be published with the Annual Govewn3nce Stalem8nl. This Annual Gov&mance Stat0n1 wa$ approved al a meetlng ofthe aLthoTity on.. Stgned by the Chairnian and Clerk of the meeting where approval was gNen= and recorded a5 minute referenc•: Chamian .21/06123 Clerk https:Ilruddingtonparishcouncil.gov.ukl Annual Governance andAccounlability Reium 2021122 Fomi 3 Local coU11s, Intam81 Drainag8 Boar(J$ and other SmallerAuthorities' P8ge4of6
Section 2- Accounting Statements 2021122 for Ruddington Parish Council Year ending 31 Marth 31 Marc 2021 2022 Notes and guidance Please roiind all figures to neaiesf £1 Do i?ot leave 3ny boxes blank ancl report £0 or Nil balances. All fig11$ miisl a9rte to iiiiclertying fii?ai?¢ial iecords. Tot81 b6lènee$ SeNe5 at the begjnning of tt)eyear as record&din the ffiancialrecords. Value musfagree to Box 7 ofprev8 ye8r. Total amountofpr8cept (orforlDBs ratos andlowes) celved orreceivable In theyear. Exdudg anygranls 1. Ba18nS brought foward 38,664 75,20 2.1+1 Procw or Rat9$ and Lewes 310,470 314,274 3.1+1 Total other receipts Totallncon7e orfftipts as rncothLI in the casl)book less Ihe prec8Pt orr8t&VIes rec&lv8d(llne 2). Incl18 any gr8nt8 received. Tot&1 exp6ndttum oryments made to 8nd on l)&ho11 of allomployee8. InGlude gross sal8rf8s and wagos, 8mploy8rs Nl conlnbtrfltsns, 8mployersp8nslc7 contributsons, gr8tuitle$ andsgver8ncepayments. Total 8xp8nditure orp8ymgnt8 of wlt818ndint$r851 m8dÉTr durfng the yearon the SLrthoritys borrDwlngs (If8ny). 71.229 184,60 (} Staff ¢osts 208,121 212,96 5.1-1 Loan intsre8Vc8pitsl repayments 6. 1.1 All olhor payments Total8xp9ndlture orpS8S 8s rpcorLledln the cash- bt)ok ls$ skff Costs (liftg 4) ènd loèn intérèstlcapitèl rEp8ymenfs (Ime 5). Total balances and resems 8t the and of the year. Must 69ual (1+2+3)- (4+5+6). 137,040 172.12 7.1-1 Balances carried foThY•rd 75,202 188,9 8. Total value of cash and short term investments The sufft olall curmnland dep05itbarJkaccounts, cash holdlk7gs andshort t8m7 Invgstments held a$ 8t 31 Al8trh To ae wlth bank rewl11allO. The value olAII Iho property the 8ulhorftyowns- made (w of allts fixed ass&ts andlong tenn Inv67?8nts 88 ar 37 Marcl7. Th8 Outstanding c8pital b8181fC8 as 4t 31 M8rrh of811108ns from thlrdpartles (IncI(1n9 PWLB). 79,839 197,951 9. Total fixed assets plus long tenn investments and assets 10. Totsl bomirvjs 3,245,223 3,249,84 11. (For Lo1 Coundls Only) Drsclosur8 note T8 Tnlst tund8 Oncludlng tharrtabI Yes NIA The C<¥Unl. a5 a body corpoTrl8. 8c15 as sole Émst80 fDr and Is rgspon8lbl8 forman89lng Tkvst ftmds or8ssets. N.B 7h& figur8s In thg a0tIng statements above do nol indudg any TnJsÉ transath8. I certfy that forlhe year ended 31 Marth 2022 th8 Accwnltng Statements In thls Ann Govèmane8 and Accountabflty Retum ha baen prepared on either a rIpts and payTnents or Income and expendlture ba5 follng the guidance In Govemance and Aco)untability for SmallerAuthorilies- a Practrtlone, Guide to Proper Praetiees and presentfairfy the Ilnancigl posthon of this authlty. Signed by Responsible FinanrAal 0ffi¢gr bgfvrg beSr pr98entsd to the authority for appv$1 I confmi that theseAccountin9 Statements wer• approved by this authority on thi8 dale.. ¥jo612z as T0rdad in minute r8f•r8nc¥.' C, 12106/14 Sigrwl by Chalman of the moollng whoTe thtsAc¢ounting Statemgnl$ wgr¢ 8pprov Date 2¥10&112 Annual Govemanco and Account8bilty ReM 2021r22 Form 3 Loc81 Councils, Internal Drainage Boards and other SmallerAuthorities' Page5of6