Ruislip Northwood Old Folks Association
Ruislip Northwood Old Folks Association
Financial Statement and Trustees’ Report for the Year Ended 31 March 2026
Re istered Charit Number 250776x g y
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Ruislip Northwood Old Folks Association Contents
| Charity Information | 3 |
|---|---|
| Trustees’ Annual Report | 4 - 6 |
| Independent Examiner’s Report | 7 |
| Receipts and Payments Accounts | 8 - 9 |
| Banking and Assets | 10 |
| Club Accounts | 11 |
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Ruislip Northwood Old Folks Association Charity Information
Charity Name and Number
Ruislip Northwood Old Folks Association Registered Charity No 250776
Correspondence Address
Tudor Dining Club, 461 Field End Road, Eastcote, Middlesex, HA4 9NZ
President
The Worshipful the Mayor of Hillingdon
Trustees
Mrs L Higgins (Acting Chair)
Mr T Markham (Hon’ Treasurer)
Mrs C Dann
Mr A Wenman
Mrs L Reed
Mr C James (Resigned 1[st] June 2025)
Mrs J Markham
Bankers
Caf Bank, 25 Kings Hill Avenue, West Malling, Kent
Independent Examiner
Mr Sean Murray, Manor Way, Ruislip
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Ruislip Northwood Old Folks Association Trustees’ Annual Report
History, Objectives and Activities
The Ruislip Northwood Old Folks Association (“the Association”) was set up in 1949 to benefit the elderly residents of Ruislip and Northwood. It registered as a charity in 1967 and accepts members from other areas of the London Borough of Hillingdon plus members from the London Boroughs of Harrow and Ealing. It operates the Tudor Club dining centre; located in Eastcote. The main functions of the Association are to provide a wholesome cooked meal at lunch time, every weekday, and to promote the social wellbeing and social inclusion for members over the age of 60 years. The Association also provide activities on various days which includes bingo, afternoon teas with entertainment and other events determined by the members. These include trips to places of interest such as historic sites, garden centres, the theatre and Christmas markets. With sufficient demand, the Association also organises Spring and Winter holidays for members.
Management and Governance arrangements
The Trust Deed provides for a minimum of 5 and maximum of 10 Trustees. Trustees are elected or reelected each year at the Annual General Meeting of the Association. When there is a requirement for new Trustees, these are identified and appointed by the remaining trustees and confirmed at the Annual General Meeting.
In June 2025 Mr James resigned as Chair and Trustee and we wish to state on record our thanks to him for support of the Association. Mrs Higgins will act as Chair in the interim and Mrs Markham was voted on as a Trustee.
Queen’s Award for Voluntary Service
The Association was delighted to have been awarded The Queen’s Award for Voluntary Service (QAVS) in the Queen’s 70[th] Anniversary awards in June 2022. This award recognises the superb efforts of the volunteers and staff, not just now, but during the nearly 80 years that the Association has been providing support to the elderly of the London Borough of Hillingdon.
Financial Review, Investment Policy and Reserves
The Financial year runs from the 1 April to 31 March each year. The accounting standards set out in the Charity Commission’s accounting regulations have been followed.
Historically, the Association received a substantial annual grant from the London Borough of Hillingdon (LBH). Unfortunately, financial pressures in the Borough have resulted in our grant (and other grants to similar organisations in the borough) being halted in 2024.
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Ruislip Northwood Old Folks Association
The Trustees took the unhappy decision to concentrate efforts at the Tudor Club site in April 2024 to minimize our losses. Unfortunately, the long-term impact of the Covid pandemic and the associated impact on the physical and mental wellbeing of members continue today. We have also struggled to recruit new members in volume and are, therefore, still well below pre pandemic levels of membership and the number of meals served.
The Association did receive a number of small donations, for which we are very grateful. The loss of the LBH grant, however, and the ongoing reduction in membership and meal provision, has meant considerable re-evaluation and planning by the Trustees. Membership is currently at circa 120 and the number of meals served this year was circa 5,350, way below the pre pandemic levels of circa 200 members and 12,500 meals, respectively.
The Tudor Club continues additional after-meal club activities to members.
No major capital expenditure was made during the year and all physical assets have been fully depreciated. The Tudor Club site is rented from the London Borough of Harrow.
Without the LBH grant, reduced meal income and with the cost of living increases, particularly electricity and food, financially the operational activity for the Association (including the Tudor and Elm Club activities) had an Income of just £54,036 with Expenditure of £117,480 and so made a deficit of £63,444 compared to the deficit of £18,504 in 2024/2025. Without The Club activities the 2025/26 Operational Loss was £62,973. This equates to circa £5,250 loss per month and with the increase in National Minimum Wage and Utility and Food costs, this is likely to increase to around £6,000 per month. With a Gold Bank Balance at end March 2026 of just £56,963, and with likely “Closedown” costs, including staff Redundancy payments, the trustees forecast that we can remain in operation for only another 4 or 5 months.
The Trustees have applied to a number of sources for major Grants, however the timescales for any likely approval are beyond the club’s financial capacity to continue. (outside of this timescale - remove).
This is obviously an untenable situation and without a major influx of income, the Trustees have regretfully agreed that the Charity will need to close in July/August 2026.
In order to try to mitigate the longer-term financial issues, the Trustees recognise the need to investigate alternative grant opportunities. In addition, we are looking at the meal charges and occupancy and are focusing the marketing of the Association to recruit new members. As a result, we have established an improved website, with associated improvements to our social media presence. This is particularly directed at the families of new, potential members. Plus, we have provided leaflets to local libraries, doctors’ surgeries and other relevant local charities (e.g. H4ALL and Age UK). However, the Trustees also recognise the negative future economic prospects of the Association going forward.
The Association continues to be very grateful to the hard work and support of all our staff and of the many volunteers who gave over 500 hours of their time during the year. Gratitude is also extended to the organisations who support the Association and membership activities particularly through what continues to be difficult times, physically, mentally and financially.
Our main banking is undertaken through CAF Bank current and Gold accounts. The Association Trustees continue to review its policy on reserves giving weight to current events which affect the running of the charity. The reserves had been established to support the operation of the services, including rent, supplies, utilities and staff costs for 6 months, plus staff redundancy costs. The Elm Park bank account has been retained to be used as the account for the Gift Aid service. Daily attendance sheets quantify meal
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Ruislip Northwood Old Folks Association
income to match to bank cash receipts, and all bank payment transactions require a second user/trustee authorisation.
Statement of Trustees’ Responsibilities.
Charity law requires the Trustees to prepare financial statements for each financial year which show a true and fair view of the state of the affairs of the charity and its financial activities for that year. In preparing those financial statements, the Trustees are required to:
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1) Select suitable accounting policies and then apply them consistently
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2) Make a judgement and estimates that are reasonable and prudent
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3) State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements.
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4) Prepare the financial statements on the ongoing concern basis unless it is inappropriate to presume that the Charity will continue in operational existence.
The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the preventing and detection of fraud and irregularities.
Signed on behalf of the Trustees
2026
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30 [th] July 2026
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Linda Higgins Acting Chair
Tim Markham Hon Treasurer
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Ruislip Northwood Old Folks Association Independent Examiner’s Report to the Executive Committee of the Ruislip Northwood Old Folks Association
I report on the accounts of the Association for the year ended 31 March 2026 which are set out in the attached statements.
Responsibilities and basis of the Report
As the charity trustees of the Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”)
I report in respect of my examination of the Association’s accounts carried out under Section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 145(5) (b) of the Act.
Independent Examiner’s Statement
In connection with my examination, I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records are not kept in respect of the Association as required by Section 130 of the Act or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed 31st July 2026
Sean Murray
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Ruislip Northwood Old Folks Association
Income & Expenditure Accounts 1 April 2025 – 31 March 2026
| RECEIPTS/INCOME | Unrestricted Funds £ |
Restricted Funds £ |
Reserve Funds £ |
Total Funds £ |
2024-25 £ |
|
|---|---|---|---|---|---|---|
| LBH Grant | 0 | |||||
| HS2 Grant | 33,036 | |||||
| Gift Aid | 1,331 | |||||
| Meal Income Elm | 0 | |||||
| Meal Income Tudor | 38,831 | 38,831 | 48,232 | |||
| Membership fees | 1915 | 1,915 | 1,990 | |||
| Sun' Afternoon Tea | 0 | 520 | ||||
| Donations | 7,134 | 7,134 | 904 | |||
| Interest CAF Bank | 1,622 | 1,622 | 2,681 | |||
| Holiday | -70 | -70 | 7,396 | |||
| Total Association Income | 49,433 | - | - |
49,433 |
96,075 | |
| Tudor Club Income (see Below) |
4,603 | 4,603 | 7,568 | |||
| Elm Club Income | 0 | 0 | 0 | |||
| TOTAL RNOFA INCOME | 49,433 | 4,603 | 54,036 | 103,658 | ||
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Ruislip Northwood Old Folks Association
| PAYMENTS/EXPENDITURE | Unrestricted Funds £ |
Restricted Funds £ |
Reserve Funds £ |
Total Funds £ |
2024-25 £ |
|
| Net Salaries | 56,825 | 56,825 | 57,750 |
|||
| HMRC (inc. Ees Tax and NI payment) |
5,825 | 5,825 | 5,231 | |||
| Pension (inc. Ees Nest Payment) |
1,664 | 1,664 | 1,860 |
|||
| Staff Training | 0 | 0 | 37 | |||
| Staff Expenses | 0 | 0 | 46 | |||
| Suppliers | 20,336 | 20,336 | 20,188 |
|||
| Entertainment | 615 | 615 | 100 |
|||
| SATS | 642 | 642 | 69 | |||
| Rent | 898 | 898 | 1,223 |
|||
| Total Utilities | 12,771 | 12,771 | 11,345 |
|||
| Stationary | 0 | 0 | 168 | |||
| Small Equipment | 1,386 | 1,386 | 743 |
|||
| Assets Equipment | 0 | 0 | 349 |
|||
| Maintenance | 2,121 | 2,121 | 3,230 | |||
| Total Professional Services | 8,237 | 8,177 | 5,129 |
|||
| Holiday | 360 | 360 | 7,733 | |||
| Misc | 785 | 785 | 0 |
|||
| TOTAL Association Expenditure |
112,466 | 112,466 | 115,201 | |||
| Tudor Club Expenditure | 4,714 | 4,714 | 6,961 | |||
| Elm Club Expenditure | 360 | 360 | ||||
| TOTAL RNOFA EXPENDITURE |
112,466 | 5,074 | - | 117,480 | 122,162 | |
| PROFIT/LOSS | -62,973 | -471 | 0 | -63,444 | -599 | |
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Ruislip Northwood Old Folks Association
| CASH IN BANK AT YEAR END |
Unrestricted Funds £ |
Restricted Funds £ |
Reserved Funds £ |
Total Funds £ |
2024-25 £ |
|---|---|---|---|---|---|
| CAF | 731 | 731 | 624 | ||
| CAF GOLD (Inc. Holiday) | 56,964 | 56,964 | 120,044 |
||
| Association Total | 57,694 | 57,694 | 120,668 |
||
| ELM PARK (Restricted) (see below) |
39 | 39 | 398 | ||
| TUDOR CLUB (Restricted) | 4,457 | 4,457 | 4,568 | ||
| TOTAL | 57,694 | 4,496 | - | 62,191 |
125,635 |
| PROVISIONS & ACCRUALS | £ | |
| INCOME | ||
| Meal Income Tudor | 0 | |
| EXPENDITURE | 0 | |
| TOTAL | 0 |
| ASSETS Description |
Fund | Original Cost | Date Purchased |
Right off period (yrs) |
Annual Depreciation |
Current value |
||
| Steriliser/Dish washer |
Unrestricted | 2,500 | Sep-20 | 3 | 833 | 0 | ||
| Furniture (Tables) |
Unrestricted | 2,500 | Apr-19 | 3 | 833 | 0 | ||
| Cooker | Unrestricted | 4,500 | Nov-20 | 3 | 1,500 | 0 | ||
| Fridge/Freeze rs |
Unrestricted | 1,000 | Apr-15 | 3 | 333 | 0 | ||
| Steriliser/Dish washer |
Unrestricted | 2,500 | Sep-20 | 3 | 833 | 0 |
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Ruislip Northwood Old Folks Association
Elm Park Social Club
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Receipts Payments
Details
£ £
Bank 0.44 60.00
Donations 300.00
0 360 -360
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Tudor Social Club
| Details | Income £ |
Expendi ture £ |
|
| bingo | 210 | 369 | |
| shop | 716 | 636 | |
| raffles | 1419 | 292 | |
| parties | 1328 | 1693 | |
| tea&cake | 35 | 0 | |
| birthday cards | 145 | 267 | |
| donations/gifts | 750 | 0 | |
| water | 414 | ||
| outings | 137 | ||
| sundries | 856 | ||
| bank fees | 50 | ||
| TOTAL | 4603 | 4714 | -111 |
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