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2024-10-31-accounts

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also known as

GRACE BAPTIST MINISTRY TO THE YOUNG

ANNUAL REPORT AND ACCOUNTS YEAR END: 31 OCTOBER 2024

REGISTERED CHARITY NUMBER: 250756

CONTENTS:

  1. Report of the Trustees

  2. Report of the Camp Skipper

  3. Report of the Treasurer

  4. Financial Statements

  5. Statement of Assets and Liabilities

  6. Notes to the Accounts

  7. Receipts and Payments

  8. Independent Examiner’s Report

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Registered Charity No: 250756

Annual Report 2024

1. REPORT OF THE TRUSTEES

The Trustees present their report with the financial statements of the charity for the year ended 31 October 2024. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS I 02) (effective 1 January 2015).

We are registered with the Charity Commission as Grace Baptist Ministry to the Young (“GBMY”) but use Pioneer Christian Camp (“PCC”) as our working name. This is commonly abbreviated to Pioneer Camp. Pioneer Camp has been in existence since 1952.

Objectves and aims

The objects of GBMY are to teach through the Holy Scriptures the knowledge of our Lord and Saviour Jesus Christ and to support and encourage the work of extending Christ's kingdom amongst children and young people by such means as shall commend themselves (including by arranging camps), subject to their being fully in accordance with the principles revealed in the Holy Scriptures.

Signifcant Actvites

The above objects are realised by running a camp for children and young people at which they are taught from the Bible, daily, in a variety of ways, in addition to providing an enjoyable and active holiday in an outdoor setting. These camps build on, and support, the ongoing work of Sunday Schools and youth groups in numerous local churches. Over the years, Christ's kingdom has been extended as many young people have become Christians at camp, or subsequent to camp, and are now serving Him across the world.

Public Beneft

Pioneer Camp seeks to help develop the youth work of existing churches by organizing and running a yearly camp primarily under canvas and usually on land provided by a Christian farmer, to provide an enjoyable and active holiday with Bible teaching. We aim to benefit the young people by creating and developing new at udes towards each other and other members of their communities and instilling good life values. This we believe benefits society as a whole and the young people individually.

The Trustees of GBMY believe they have complied with the duty in section 17(5) of the Charities Act 2011, to have due regard to the public benefit guidance published by the Charity Commission.

Volunteers

All the staff who work at or for camp, including all the Officers and Trustees, are volunteers.

Financial review

Due to the large number of camper applications in 2024 the Pioneer Camp Committee agreed to increase the number of places for campers from 120 to 130. However, this meant that there was a need to purchase some new bell tents to accommodate the additional children, as well as replacing an old one which was no longer useable. This

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Registered Charity No: 250756

Annual Report 2024

resulted in the purchase of 5 new bell tents and associated equipment as a cost to camp of £7,600, which was met from available funds. However, this has contributed to an overall loss on the year of £7,321. The Accumulated Fund at the end of 2024 has a lower balance of £30,827.22 which is still in excess of our reserves policy of £20,000.

a

During the year a large marquee was donated to Pioneer Camp which has increased the value of the equipment owned by the Charity by £22,000 to £95,000.

Investment policy and objectves : The Trustees aim to keep funds in higher rate savings account at least to the amount of the charity's reserve. The trustees believe this is sufficient for the size and complexity of the charity at present.

Reserves Policy : Pioneer Camp agreed in 2024 to increase the amount of reserve from £10,000 to £20,000 in liquid assets. The free general unrestricted liquid reserves at 3I October 2023 were £30,827.22.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Pioneer Camp is registered with the Charity Commission (Charity No. 250756).

Recruitment and appointment of new trustees

Trustees other than those retiring by rotation can only be appointed at a general meeting if (1) they are recommended by existing trustees or (2) the required notice has been given by a committee member entitled to vote of the intention to propose that person as a Trustee and the required notice has been given to those entitled to receive notice of the meeting.

Organisatonal Structure

Throughout 2024, the trustees have maintained meeting 2 times per year via online conferencing and once in person as a committee, including an AGM. Additionally, individual Trustees continue to be available via telephone, text message, email and videoconference for meetings with the Charity's officers.

Inducton and training of new trustees

Three new Trustees were appointed during 2024 and two Trustees stepped down from office.

Wider network

Pioneer Camp has and ensures good connections with other Christian evangelical networks such as the Associations of Grace Baptists in the South East and East Anglia, and the FIEC.

The current officers of GBMY are:

Chairman Mr David Crane pioneercampchairman@gmail.com

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Annual Report 2024

Secretary Mrs Gillian Hollman pioneercampsecretary@gmail.com

Treasurer Mrs Gillian Hollman pioneercampsecretary@gmail.com

There are eleven other trustees:

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Registered Charity No: 250756

Annual Report 2024

  1. Skipper’s Report 2024

From the 8[th] to 15[th] August, Pioneer camp welcomed a group of 130 campers to Athelington Hall Farm once again. This is the largest number of campers we have had for some time with some of them once again opting for the shorter camp. Plenty of staff volunteered, however a few did pull out shortly before camp which led to some rearrangements. 130 campers is close to the top end of our capacity, the exact figure being dependent upon the age and gender distribution of the campers and how these fit into the marquee and field.

Campers and staff enjoyed a range of activities and were well fed! Bible times consisted of an overview through the Bible, which was well discussed, and enabled us to celebrate Christmas day on the Saturday. Staff enjoyed a range of speakers at our morning devotional times.

As ever the campers behaved brilliantly, with only one going home early due to homesickness and some of the short campers opting to stay for the whole time. In 2025 17 campers will be too old for camp but several have expressed an interest in becoming staff, which is a brilliant opportunity but will require careful thought on how best to integrate them.

We are always grateful for a hard-working and unified staff group. I know of one or two who will not be joining us next year, for various reasons, so ongoing recruitment is vital!

Setting up and clearing down went well again, made easier by the rain making the ground softer! We are grateful to extra volunteers who turn up just for these days.

We give all glory to God for enabling a safe, enjoyable and edifying camp. Planning for next year begins now, all under His guidance!

Tom Mawson

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Annual Report 2024

3. REPORT OF THE TREASURER

In the summer of 2024, we were blessed with an increase in the number of campers wishing to come to camp and Athelington Hall was once again a place of great fun and enjoyment for two weeks in the summer holidays. Many of the staff returned in 2024, together with one or two new ones joining us for the first time. We had a number of campers for whom it was their last year at camp but several of them are hoping to return in 2025 as trainee members of staff alongside the older, more mature staff.

Once again, the Lord provided for our needs in 2024 and although there was a slight loss on the year, this was largely due to the purchase of new tentage to accommodate the extra number of camper bookings. Fees were increased slightly for 2024 but discounts were available for families sending three of more children to camp and for staff who also brought their own children to camp with them. The value of the investment and deposit accounts increased in 2024 for which we give thanks to the Lord.

Once again, we continued to offer free places to young people whose families were not able to afford the fees.

Minimum reserves have been increased from £10,000 to £20,000 to ensure that camp is able to cover unavoidable expenses in the event of camp not being able to run in the future and replacement of essential equipment should it become necessary.

Following the independent examination of the accounts, the Trustees have concluded that the accounts are a going concern for the 12-month period following the signing thereof.

Gill Hollman Pioneer Camp Treasurer

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Registered Charity No: 250756

Annual Report 2024

4. FINANCIAL STATEMENTS

GRACE BAPTIST MINISTRY TO THE YOUNG

FINANCIAL STATEMENT FOR THE YEAR ENDED 31 OCTOBER 2024

YE 31/10/2023 YE 31/10/2024
NOTES £
RECEIPTS
Campers and staf fees 25,180.00 26,544.30
Tuck, Books and Merchandise 1,662.10 2,038.55
Interest 2 763.22 900.61
Donatons 3 3,567.01 2,574.40
Sundries 7,536.21 6,494.77
38,708.54 38,552.63
PAYMENTS
Admin, advertsing, DBS and insurance 2,080.10 2,347.83
Books, tuck, prizes, crafs and sports 2,167.69 2,845.73
Equipment, tent hire and site 10,263.54 16,593.91
Food, domestc items and medical 12,677.23 12,812.35
Transport 301.59 284.58
Gifs, refunds, training and reunions 1,547.24 857.43
Sundries 8,755.57 10,131.80
37,792.96 45,873.63
Surplus (defcit) for the year 915.58 (7,321.00)

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Registered Charity No: 250756

Annual Report 2024

5. STATEMENT OF ASSETS AND LIABILITIES

GRACE BAPTIST MINISTRY TO THE YOUNG

STATEMENT OF ASSETS AND LIABILITIES AS AT 31 OCTOBER 2024

NOTES
MONETARY ASSETS
Bank and other cash balances
Cash
CAF Cash
CAF Gold
Other monetary assets
COIF Investment Fund
4
Investment with AGBC
5
COIF Charity Deposit Fund
6
MONETARY LIABILITIES
Total net monetary assets
Represented by accumulated fund
Balance as at 1 November 2023
Market value adjustment of
investments
4
Add surplus (defcit)
Less change in liabilites
Write of of Illiquid Investment in Go
Teach
Balance as at 31 October 2024
NON MONETARY ASSETS
Camping equipment
7
Merchandise for sale
8
Books for sale		 2023
2024
£
0.00
14,281.45
6,090.94
1.16
1.20
13,891.74
15,424.91
0.00
0.00
8,440.70
9,310.17
NIL
36,615.05
30,827.22
35,898.84
36,615.05
(199.37)
1,533.17
915.58
(7321.00)
NIL
36,615.05
30,827.22
72,000.00
95,000.00
12.66
38.01
68.69

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Registered Charity No: 250756

Annual Report 2024

6. NOTES TO THE ACCOUNTS

  1. Basis of accounts

These accounts have been prepared on a “receipts and payments” basis and accord with S.42(3) Charities Act 1993

  1. Interest earned
CAF Cash Account
CAF Gold Account
COIF deposit fund
AGBC Investment		 £
31.10
0.04
869.47
NIL
900.61
  1. Sundries

Gift Aid has not been claimed on donations received in the year.

  1. Market value adjustment of investments

This relates to the change in market value of the COIF investment fund:

Valuaton as at 31 October 2023
Valuaton as at 31 October 2024
Market value gain for the year		 £
13,891.74
15,424.91
1,533.17

Asset values quoted are mid-market values as at 31/04/2024 and 31/10/2024.

  1. COIF Charity Deposit Fund

This fund was changed from bank balances as in previous statements to other monetary assets to better reflect the type of investment that it is.

  1. The cost of Trustee Indemnity Insurance for the Trustees amounted to £190.00

7. Camping Equipment

Pioneer Christian Camp is the owner of camping equipment used for children's and young people's summer camps. The asset value is the insured value. Depreciation is assumed to be offset by donations, purchases and repairs.

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Registered Charity No: 250756

Annual Report 2024

8. Merchandise for sale

Merchandise for sale
Balance as at 1 November 2023
Purchases
Sales
Balance as at 31 October 2024		 £
12.66
852.35
827.00
38.01

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Registered Charity No: 250756

Annual Report 2024

7. RECEIPTS AND PAYMENTS

GRACE BAPTIST MINISTRY TO THE YOUNG

SUMMARY OF RECEIPTS AND PAYMENTS AS AT 31 OCTOBER 2024

Total Receipts
Total Payments
Excess from camp actvites
Investment growth
EXCESS FOR THE YEAR
CASH
BANK ACCOUNTS
CAF Cash
CAF Gold
COIF deposit fund
OTHER INVESTMENTS
COIF investment fund
COIF deposit fund
Investment with AGBC		 2023
2024
38,708.54
38,552.63
37,792.96
45,873.22
915.58
(7,321.00)
(199.37)
1,533.17
716.21
(5787.83)
0.00
14,281.45
6,090.94
1.16
1.20
14,282.61
6,092.14
13,891.74
15,424.91
8,440.70
9,310.17
0.00
0.00
22,332.44
24,735.08

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Registered Charity No: 250756

Annual Report 2024

GRACE BAPTIST MINISTRY TO THE YOUNG

BREAKDOWN OF RECEIPTS AND PAYMENTS FOR YEAR ENDED 31 OCTOBER 2024

RECEIPTS
Books
Campers’ fees
Staf & Under Age Camper fees
Visitors’ fees
Staf purchases
Staf meetngs
Donatons (general)
Donatons (site)
Interest
Gif Aid
Merchandise
Ofering
Tuck
Miscellaneous
Cabins
PAYMENTS
Administraton
Account Fee
Advertsing
Bookshop
Charges
DBS
Domestc Items
Equipment
Food
Gifs/Ofering
Insurance
Medical
Merchandise
Miscellaneous
Prizes
Refunded Fees
Reunions
Site
Song Book
Sports/Craf Equipment
Staf Purchases
Tent Hire		 2023
2024
£
£
418.40
378.90
20,225.00
21,998.80
4,955.00
4,545.50
0.00
40.00
40.75
78.55
0.00
0.00
3,567.01
2,574.40
0.00
0.00
763.22
900.61
1,235.46
336.22
495.70
853.90
220.00
0.00
748.00
805.75
0.00
0.00
6,040.00
6,040.00
38,708.54
38,522.63
148.03
249.70
60.00
60.00
0.00
0.00
431.00
457.04
380.19
418.75
100.80
69.60
977.69
615.79
3,049.75
8,717.11
11,699.54
12,066.98
195.00
122.95
1,831.27
2,028.53
0.00
129.58
503.04
827.00
2.63
16.50
87.73
112.75
16.20
105.00
1,268.54
190.18
6,878.79
7,876.80
272.00
308.00
461.87
665.24
40.75
78.55
335.00
0.00

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Registered Charity No: 250756

Annual Report 2024

Training/Staf
Transport
Tuck Shop
Donatons
Cabins
Defcit
(£7,321.00)		 67.50
439.30
301.59
284.58
684.05
783.70
0.00
1,250.00
8,000.00
8,000.00
38,463.59
45,873.63

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Registered Charity No: 250756

Annual Report 2024

Independent examiner’s report to the charity trustees of ‘Grace Baptst Ministry to the Young’ also known as Pioneer Christan Camp

I report on the accounts of the Trust for the year ended 31 October 2024, which are set out on pages 1 to 14.

Respectve responsibilites of charity trustees and examiner

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Basis of independent examiner’s report

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: Abigail Gardner

Relevant professional qualification or body: Chartered Accountant of the Chartered Institute of England and Wales

Address: 60 Magpie Hall, Bromley, Kent, BR2 8ER

Date: 12 May 2025

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Registered Charity No: 250756

Annual Report 2024