2023-10-31-accounts

also known as

GRACE BAPTIST MINISTRY TO THE YOUNG

ANNUAL REPORT AND ACCOUNTS YEAR END: 31 OCTOBER 2023

REGISTERED CHARITY NUMBER: 250756

CONTENTS:

1. Report of the Trustees

2. Report of the Camp Skipper

3. Report of the Treasurer

4. Financial Statements

5. Statement of Assets and Liabilities

6. Notes to the Accounts

7. Receipts and Payments

8. Independent Examiner’s Report

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Registered Charity No: 250756

Annual Report 2023

1. REPORT OF THE TRUSTEES

The Trustees present their report with the financial statements of the charity for the year ended 31 October 2023. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS I 02) (effective 1 January 2015).

We are registered with the Charity Commission as Grace Baptist Ministry to the Young (“GBMY”) but use Pioneer Christian Camp (“PCC”) as our working name. This is commonly abbreviated to Pioneer Camp. Pioneer Camp has been in existence since 1952.

Objectves and aims

The objects of GBMY are to teach through the Holy Scriptures the knowledge of our Lord and Saviour Jesus Christ and to support and encourage the work of extending Christ's kingdom amongst children and young people by such means as shall commend themselves (including by arranging camps), subject to their being fully in accordance with the principles revealed in the Holy Scriptures.

Signifcant Actvites

The above objects are realised by running a camp for children and young people at which they are taught from the Bible, daily, in a variety of ways, in addition to providing an enjoyable and active holiday in an outdoor setting. These camps build on, and support, the ongoing work of Sunday Schools and youth groups in numerous local churches. Over the years, Christ's kingdom has been extended as many young people have become Christians at camp, or subsequent to camp, and are now serving Him across the world.

Public Beneft

Pioneer Camp seeks to help develop the youth work of existing churches by organizing and running a yearly camp primarily under canvas and usually on land provided by Christian farmers, to provide an enjoyable and active holiday with Bible teaching. We aim to benefit the young people by creating and developing new at udes towards each other and other members of their communities and instilling good life values. This we believe benefits society as a whole and the young people individually.

The Trustees of GBMY believe they have complied with the duty in section 17(5) of the Charities Act 2011, to have due regard to the public benefit guidance published by the Charity Commission.

Volunteers

All the staff who work at or for camp, including all the Officers and Trustees, are volunteers.

Financial review

Financial position: Pioneer Camp returned again in 2023 following the COVID pandemic and were able to end the year with a small surplus. This leaves the Accumulated Fund at the end of 2023 with a positive balance of £36,615.05 which is in excess of our reserves policy.

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Registered Charity No: 250756

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Investment policy and objectves : The Trustees aim to keep funds in higher rate savings account at least to the amount of the charity's reserve. The trustees believe this is sufficient for the size and complexity of the charity at present.

Reserves Policy : Pioneer Camp policy has been to hold at least £10,000 of reserves in liquid assets. This standard was maintained throughout 2023. The free general unrestricted liquid reserves at 3I October 2023 were £36,615.05.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Pioneer Camp is registered with the Charity Commission (Charity No. 250756).

Recruitment and appointment of new trustees

Trustees other than those retiring by rotation can only be appointed at a general meeting if (1) they are recommended by existing trustees or (2) the required notice has been given by a committee member entitled to vote of the intention to propose that person as a Trustee and the required notice has been given to those entitled to receive notice of the meeting.

Organisatonal Structure

Throughout 2023, the trustees have maintained meeting 2 times per year via online conferencing and once in person as a committee, including an AGM. Additionally, individual Trustees continue to be available via telephone, text message, email and videoconference for meetings with the Charity's officers.

Inducton and training of new trustees

No new Trustees were appointed during 2023.

Wider network

Pioneer Camp has and ensures good connections with other Christian evangelical networks such as the Associations of Grace Baptists in the South East and East Anglia, and the FIEC.

The current officers of GBMY are: Chairman Mr David Crane [e-mail]

Secretary

Mrs Gillian Hollman [e-mail]

Treasurer

Mrs Gillian Hollman [e-mail]

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Registered Charity No: 250756

Annual Report 2023

There are eight other trustees:

• Windsor Smith

• Joan Russell

• Heather Nash

• Thomas Mawson

• Anna Mason

• David Rushbrook

• Fiona Strasser

• Jennifer Gardner

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Registered Charity No: 250756

Annual Report 2023

1. REPORT OF THE CAMP SKIPPER

Pioneer Christian camp met once again at Athelington Hall farm and the number of both campers and staff increased this year. 59 boys, 61 girls and 53 members of staff joined us at some point throughout camp. Many of the campers had been before and there was less uptake in the short camp than in some recent years. 14 members of staff were new this year; they slotted brilliantly into camp and I hope to see them rejoining us next year.

As ever a brilliant time was had with sports and activities being organised for the campers. Time was spent worshipping God in our Bible times, whilst listening to talks on the Psalms. Staff enjoyed a variety of people bringing a devotional thought in the morning before a time of prayer. Wonderfully we have heard of young people giving their lives to the Lord whilst at camp; this is not our work but the Holy Spirits, however it is a privilege to be a part of it.

Behaviour was generally brilliant, routines that were in place last year were quickly picked up on. Some of the older campers have expressed an interest in returning as staff in the near future.

The staff were as ever brilliant, with some serving for one week but many for two and all worked tirelessly. Camp can be a tiring time with long and active days but there remained a strong sense of cohesion and joy in service which can really only come from the Lord.

Setting up and clearing up went well again, rain made the ground softer! We are grateful to extra volunteers who turn up just for these days.

Finally, and most importantly, we must give God all of the glory for all of the events of the summer. It was a wonderful time of Christian encouragement and fellowship and none would be possible without Him.

Tom Mawson 3[rd] October 2023

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Registered Charity No: 250756

Annual Report 2023

3. REPORT OF THE TREASURER

In November 2022 Pioneer Camp celebrated in 70[th] birthday and a large number (120ish) of both old and current staff and campers joined us for lunch at Kesgrave Baptist Church followed by a time of catching up with friends old and new and reminiscing about camp in years gone by. This was followed by a very exciting camp quiz led by our Chairman, Dave Crane, and a camp Bible Time at which John Skull, a former Skipper, brought us a message from the Lord. We give thanks to God for the opportunity of sharing together and remembering the work of Pioneer Camp over the years.

In the summer of 2023 we once again returned to our familiar site at Athelington Hall and were full to capacity with both campers and staff. Several of the staff were new to Pioneer Camp and we look forward to seeing them again in 2024. We are thankful to the Lord for the increase in both the numbers of staff and campers for this year.

2023 was a difficult year financially with inflation running at almost 20% and another slight full in investments but once again the Lord provided for our needs and we ended the year with a small surplus of approximately £900.

Due to the financial difficulties faced by many families in 2023 the Committee agreed not to increase fees for 2024 but to continue with the discounts allowed in 2023. We will also continue offering free places to young people whose families may not be able to afford the fees.

Minimum reserves have been set at a level of £10,000 for next year but a review is underway to ensure that camp is able to cover unavoidable expenses in the event of camp not being able to run in the future.

Following the independent examination of the accounts, the Trustees have concluded that the accounts are a going concern for the 12-month period following the signing thereof.

Gill Hollman Pioneer Camp Treasurer

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Registered Charity No: 250756

Annual Report 2023

4. FINANCIAL STATEMENTS

GRACE BAPTIST MINISTRY TO THE YOUNG

FINANCIAL STATEMENT FOR THE YEAR ENDED 31 OCTOBER 2023

		YE 31/10/2023	YE 31/10/2022
	NOTES		£
RECEIPTS
Campers and staf fees		25,180.00	21,032.50
Tuck, Books and Merchandise		1,662.10	1,304.18
Interest	2	763.22	505.54
Donatons	3	3,567.01	3,827.30
Sundries		7,536.21	4,519.70
		38,708.54	31,189.22
PAYMENTS
Admin, advertsing, CRBS and insurance		2,080.10	2,022.87
Books, tuck, prizes, crafs and sports		2,167.69	1,422.49
Equipment, tent hire and site fees		10,263.54	7,392.28
Food, domestc items and medical		12,677.23	9,417.44
Transport		301.59	210.90
Gifs, refunds, training and reunions		1,547.24	460.31
Sundries		8,755.57	7,346.14
		37,792.96	28,272.43
Surplus (defcit) for the year		915.58	2,916.79

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Registered Charity No: 250756

Annual Report 2023

5. STATEMENT OF ASSETS AND LIABILITIES

GRACE BAPTIST MINISTRY TO THE YOUNG

STATEMENT OF ASSETS AND LIABILITIES AS AT 31 OCTOBER 2023

NOTES MONETARY ASSETS Bank and other cash balances Cash CAF Cash CAF Gold Other monetary assets COIF Investment Fund 4 Investment with AGBC 5 COIF Charity Deposit Fund 6 MONETARY LIABILITIES Total net monetary assets Represented by accumulated fund Balance as at 1 November 2022 Market value adjustment of investments 4 Add surplus (defcit) Less change in liabilites Write of of Illiquid Investment in Go Teach Balance as at 31 October 2023 NON MONETARY ASSETS Camping equipment 7 Merchandise for sale 8	2023 2022 £ 8.84 14,281.45 14,082.68 1.16 1.16 13,891.74 14,091.11 0.00 0.00 8,440.70 7,715.05 NIL
	36,615.05 35,898.84 35,898.84 34,281.75 (199.37) (1,299.70) 915.58 2,916.79 NIL
	36,615.05 35,898.84 72,000.00 68,412.00 12.66 20.00

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Registered Charity No: 250756

Annual Report 2023

6. NOTES TO THE ACCOUNTS

1. Basis of accounts

These accounts have been prepared on a “receipts and payments” basis and accord with S.42(3) Charities Act 1993

1. Interest earned

CAF Cash Account CAF Gold Account COIF deposit fund AGBC Investment	£ 37.57 NIL 725.65 NIL
	763.22

1. Sundries

Gift Aid has not been claimed on donations. A backdated claim is due to be submitted in 2024.

1. Market value adjustment of investments

This relates to the change in market value of the COIF investment fund:

Valuaton as at 31 October 2022 Valuaton as at 31 October 2023 Market value loss for the year	£ 14,091.11 13,891.74
	-199.37

Asset values quoted are mid-market values as at 31/10/2022 and 31/10/2023.

1. COIF Charity Deposit Fund

This fund was changed from bank balances as in previous statements to other monetary assets to better reflect the type of investment that it is.

1. The cost of Trustee Indemnity Insurance for the Trustees amounted to £190.00

7. Camping Equipment

Pioneer Christian Camp is the owner of camping equipment used for children's and young people's summer camps. The asset value is the insured value. Depreciation is assumed to be offset by donations, purchases and repairs.

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Registered Charity No: 250756

Annual Report 2023

8. Merchandise for sale

Merchandise for sale
Balance as at 1 November 2022 Purchases Sales Balance as at 31 October 2023	£ 20.00 495.70 503.04
	12.66

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Registered Charity No: 250756

Annual Report 2023

7. RECEIPTS AND PAYMENTS

GRACE BAPTIST MINISTRY TO THE YOUNG

SUMMARY OF RECEIPTS AND PAYMENTS AS AT 31 OCTOBER 2023

Total Receipts Total Payments Excess from camp actvites Investment growth EXCESS FOR THE YEAR CASH BANK ACCOUNTS CAF Cash CAF Gold COIF deposit fund OTHER INVESTMENTS COIF investment fund COIF deposit fund Investment with AGBC	2023 2022 38,708.54 31,189.22 37,792.96 28,272.43
	915.58 2,916.79 (199.37) (1,299.70)
	716.21 1,617.09 8.84 14,281.45 14,082.68 1.16 1.16
	14,282.61 14,092.78 13,891.74 14,091.11 8,440.70 7,715.05 0.00 0.00
	22,332.44 21,806.16

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Registered Charity No: 250756

Annual Report 2023

GRACE BAPTIST MINISTRY TO THE YOUNG

BREAKDOWN OF RECEIPTS AND PAYMENTS FOR YEAR ENDED 31 OCTOBER 2023

RECEIPTS Books Campers’ fees Staf & Under Age Camper fees Visitors’ fees Staf purchases Staf meetngs Donatons (general) Donatons (site) Interest Gif Aid Merchandise Ofering Tuck Miscellaneous Cabins PAYMENTS Administraton Account Fee Advertsing Bookshop Charges CRBS Domestc Items Equipment Food Gifs/Ofering Insurance Medical Merchandise Miscellaneous Prizes Refunded Fees Reunions Site Song Book Sports/Craf Equipment Staf Purchases Tent Hire

2023 2022 £ £ 418.40 462.55 20,225.00 17,527.50 4,955.00 3,505.00 0.00 0.00 40.75 19.70 0.00 0.00 3,567.01 3,827.30 0.00 0.00 763.22 505.54 1,235.46 0.00 495.70 331.79 220.00 0.00 748.00 509.84 0.00 0.00 6,040.00 4,500.00

38,708.54 31,189.22 148.03 93.68 60.00 87.00 0.00 8.34 431.00 349.00 380.19 333.44 100.80 138.60 977.69 211.55 3,049.75 1,087.48 11,699.54 9,115.86 195.00 100.00 1,831.27 1,782.25 0.00 90.03 503.04 155.59 2.63 0.00 87.73 47.00 16.20 150.00 1,268.54 0.00 6,878.79 5,969.80 272.00 231.00 461.87 484.19 40.75 19.70 335.00 335.00

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Registered Charity No: 250756

Annual Report 2023

Training/Staf Transport Tuck Shop Cabins Surplus £915.58	67.50 210.31 301.59 210.90 684.05 386.71 8,000.00 6,675.00
	37,792.96 28,272.43

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Registered Charity No: 250756

Annual Report 2023

Independent examiner’s report to the charity trustees of ‘Grace Baptst Ministry to the Young’ also known as Pioneer Christan Camp

I report on the accounts of the Trust for the year ended 31 October 2023, which are set out on pages

1 to 14.

Respectve responsibilites of charity trustees and examiner

As the charity’s trustees you are responsible for the preparaton of the accounts in accordance with the Charites Act 2011 (‘the Act’).

I report in respect of my examinaton of the Trust’s accounts carried out under secton 145 of the 2011 Act and in carrying out my examinaton, I have followed the applicable Directons given by the Charity Commission under secton 145(5)(b) of the Act.

Basis of independent examiner’s report

I have completed my examinaton. I confrm that no material maters have come to my atenton in connecton with the examinaton which gives me cause to believe that in, any material respect:  accountng records were not kept in accordance with secton 130 of the Act or

 the accounts do not accord with the accountng records

I have no concerns and have come across no other maters in connecton with the examinaton to which atenton should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: Abigail Gardner

Relevant professional qualifcaton or body: Chartered Accountant of the Chartered Insttute of

England and Wales

Address: 60 Magpie Hall, Bromley, Kent, BR2 8ER

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Registered Charity No: 250756

Annual Report 2023

CHRK4TrAN Q4MP Date: 07 May 2024 16 Registered Charity No.. 250756 Annual Report 2023