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2021-06-30-accounts

CLEVELAND SCIENTIFIC INSTITUTION (A company limited by guarantee)

100th Report and Financial Statements

Year ended 30th June 2021

Company Registration No: 191037 Charity Registration No: 250599

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CLEVELAND SCIENTIFIC INSTITUTION (A company limited by guarantee)

100th Report and Financial Statements

Year ended 30th June 2021

CONTENTS

Report of the Management Committee 3-11
Independent Examiner’s Report 12
Statement of fnancial activities 13
Balance sheet 14
Notes forming part of the fnancial statements 15-17

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CLEVELAND SCIENTIFIC INSTITUTION

100th ANNUAL REPORT

REFERENCE & ADMINISTRATIVE INFORMATION

The Council has pleasure in submitting its 100th Annual Report to the members of the Institution covering the year to 30th June 2021.

COUNCIL (Directors and Trustees)

President Vice President

C N Heslop

J McGinnis

Representatives of the Member Societies

Cleveland Institution of Engineers S M Parker A Kirk V Ludlow M Lewis J Rout Chartered Quality Institute A McGlynn Energy Institute P M Buckley Insurance Institute of Middlesbrough C N Heslop Institute of Measurement and Control J Noon Institute of Physics A C Brabbs Institution of Chemical Engineers A P Northey Institution of Civil Engineers S J Kellerman Institution of Engineering and Technology J Sharp D Young Institution of Mechanical Engineering T B Bradley Royal Society of Chemistry J McGinnis Teesside University N Dawood Welding Institute D Atkinson.

Ex Officio (Past Presidents)

A C Tickner G Fletcher D A Mills K A Bell

S J Kellerman S A Taylor A P Northey R M North G Jones C R Howard P W Shelton P M Buckley

Appointed in Accordance with the Articles of Association

W Suthers L Elliott

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CLEVELAND SCIENTIFIC INSTITUTION

100th ANNUAL REPORT (Continued)

OFFICERS AND ADVISERS

Honorary Treasurer

W Suthers c/o School of Computing, Engineering & Digital Technologies Teesside University Middlesbrough TS1 3BA

Honorary Secretary

W Suthers c/o School of Computing, Engineering & Digital Technologies Teesside University Middlesbrough TS1 3BA

Bankers

Virgin Money 7 Linthorpe Road Middlesbrough TS1 1RF

Independent Examiner

Jonathan Gresham, FCCA Azets New Garth House, Upper Garth Gardens Guisborough TS14 6HA

Stockbrokers

Redmayne Bentley LLP Church House, College Square, Stokesley Middlesbrough TS9 5DN

Company Registration Number: 191037 Charity Registration Number: 250599

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CLEVELAND SCIENTIFIC INSTITUTION 100th ANNUAL REPORT (Continued)

MEMBER SOCIETIES

Cleveland Institution of Engineers

Chartered Quality Institute

Materials Processing Institute Eston Road, Grangetown, Middlesbrough, TS6 6US

Chancery Exchange, 10 Furnival St, London EC4A 1AB

Energy Institute

61 New Cavendish Street London,W1G 7AR

Insurance Institute of Middlesbrough

Tim Allen Acklam Middlesbrough TS5 8RP

18 Stotfield Walk

Institute of Measurement and Control

Mike Vowell, 26 Pentland Avenue, Redcar, TS10 4HD

Institute of Physics

Alex Brabbs 76 Portland Place London, W1B 1NT

Institution of Civil Engineers

Room 2Q8 Drummond Building School of Civil Engineering and Geosciences Newcastle University Claremont Road Newcastle upon Tyne NE1 7RU

Institution of Chemical Engineers

Institution of Engineering and Technology

Institution of Mechanical Engineers

Membership Department, Davis Building, Rugby, CV21 3HQ

David Young, 52 Rushmere, Marton, Middlesbrough, TS8 9XL

28 The Poplars Wolviston Stockton on Tees TS22 5LY

Royal Society of Chemistry

Membership Department, Thomas Graham House, Science Park, Milton Road, Cambridge, CB4 0WF

Teesside University Technologies

School of Computing Engineering & Digital

Teesside University Middlesbrough, TS1 3BA

Welding Institute

Don Atkinson Aurora Court, Barton Road Riverside Park Middlesbrough TS2 1RY

Applications for membership of any of the above should be made to the address shown.

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CLEVELAND SCIENTIFIC INSTITUTION

100th ANNUAL REPORT (Continued)

YEAR ENDED 30th JUNE 2021

About the Institution

The Institution is registered as a Company Limited by Guarantee. In the event of the Institution being wound up, each member is liable to pay an amount, not exceeding £10 for up to one year after ceasing to be a member.

The Institution was registered in 1923 as the Cleveland Scientific & Technical Institution and in 1965 changed its name to the Cleveland Scientific Institution. It is governed by Articles of Association and By-Laws adopted in 2015.

Articles of Association and Membership

The Objects were updated as part of governance changes in 2015, to reflect that the Institution currently is now largely a grant giving body in relation to encouraging people (especially young people) to take up STEM subjects as a career and also to encourage research in those subjects. Membership had been open to members of the then subscribing societies. It proved impossible to keep a check on these, so it was decided to make the Societies themselves the members. The remainder of the new Articles reflect the standard ones issued by the Charities Commission.

Objective of the Institution

The objective of the Institution is the advancement of Science, Technology, Engineering and Mathematics and related subjects including their application in education, industry and practice amongst the public and professionals within the Tees Valley (currently defined as the unitary authorities of Darlington, Stockton on Tees, Hartlepool, Middlesbrough and Redcar and Cleveland and surrounding areas, including Richmond and Whitby).

The Council have considered the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing its aims and objectives in planning its future activities.

The Institution is governed by the Council, which meets regularly. The day to day affairs of the Institution are carried out on its behalf by the School of Computing Engineering & Digital Technologies at Teesside University. Members of the Council assist in specific tasks and serve on various Committees which meet as required and as the Institution requires from time to time.

Powers of Investment and Investment Policy

The Council’s powers of investment are laid out by the Articles of Association. These powers require it to invest the monies of the Institution not immediately required for its purposes in or upon such investments, securities or property as may be thought fit.

Until 2013, there had been no investment policy in operation other than to invest in Government Stock. In order to safeguard the future of the finances of the Institution, a formal policy was drawn up. This states that the Institution should invest in a diverse range of investments. The aim is to provide a growing income stream (to combat inflation) and to maintain the current level of its capital base. Other than Government Stocks, the investments were initially restricted to Investment Trusts. Recently, as the main holding in Government Stocks have become ‘medium term’ the sale of these and reinvestment of funds has been delegated to the Institution’s broker, Redmayne Bentley. No new investment shall be worth 10% or more of the total value at the time of investment. The full policy is set out on the Institution’s website and, if deemed appropriate, is subject to revision through a resolution at the AGM .

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CLEVELAND SCIENTIFIC INSTITUTION

100th ANNUAL REPORT (Continued)

YEAR ENDED 30th June 2021

Conflicts of Interest Policy

The Institution is mindful of the need to avoid conflicts of interest and to have a policy to state its position on the matter. Particularly in view of the fact Councillors are nominated by Member Societies, it is required that they identify possible conflicts and go on to prevent this affecting any decision by declaring the interest. Additionally, where decisions could result in benefits to a councillor this must also be declared. The policy also goes requires that any potential or actual conflicts of interest have to be recorded in the appropriate minutes.

Code of Conduct Policy

The Institution is mindful that its Trustees act in a considerate and lawful manner at all times. To this end it has drafted a policy for its Trustees to follow. It states that the Trustees must obey the law and abide by the rules laid down by their Institutes. The Trustees should take an active part in the affairs of the CSI, attend meetings and take part in deliberations. They should also accept majority decisions and respect confidentiality of the Institution.

Review of the year

The aim of the Council has been to improve the facilities offered principally through the affiliated societies but also through others. With this in mind, the Institution looks for opportunities to advance the cause of the STEM through providing places and facilities for meetings and promotions by way of supporting lectures, exhibitions and conferences especially where these are aimed at student and scholastic bodies and other organisations supporting young people. It also promotes sciences in schools by way of grants and attempts to ensure that otherwise disadvantaged scholars are the target or included in the projects so supported.

The Institution continues its close links with Teesside University. The administration and day to day running of the affairs of the Institution have been placed in the hands of the School of Computing Engineering & Digital Technologies of the University.

The Prestigious Lecture

The Prestigious Lecture for 2019/20 was postponed due to the Covid pandemic.

Alfred Clayton Hill and James Winship Jackson Awards

The Cleveland Scientific Institute Alfred Clayton-Hill award is presented to an outstanding Post Graduate student registered in the School of Science, Engineering and Design at Teesside University. To recognise those who are advancing their technical and scientific education beyond the curriculum: with this in mind the award is made to the postgraduate student who has shown most promise and drive in developing additional STEM related skills and experience beyond their academic studies, this could include through: Voluntary work; Summer placement; ExtraCurricular Activity.

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The James Winship Jackson Presidential Award is presented to an outstanding undergraduate student registered in the second year of any approved degree course in the School of Science, Engineering and Design at Teesside University. The criteria include provisions for entries from students who attended a placement and produced a report on the placement which showed additional initiative on that placement.

The awards were not presented in 2019/20 due to the Covid pandemic.

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CLEVELAND SCIENTIFIC INSTITUTION

100th ANNUAL REPORT (Continued)

YEAR ENDED 30th June 2021

Through the established application process appropriate projects were identified that meet the objectives of the Institution and those who founded the Institution, namely the advancement of sciences, technology, engineering and mathematics (STEM) as defined in the Articles of Association. Several projects were identified, and the following grants awarded:-

Greenpower Education Trust
Bring It On (NE Exhibition for future engineers)
Children Challenging Industry
4,000
Spark Aspirations
Total for the year
£
3,834
5,000
4,400
£17,234

It remains a constant challenge to find worthwhile projects to maintain and develop the Institution’s profile. To this end a website has been enhanced. It can be found at www.clevelandscientifc.org.uk.

The Alfred Clayton Hill Scholarship bursary is now worth £500 and The James Winship Jackson Award is worth £400. As noted above, these are normally presented by at the Prestigious Lecture. This year they were impacted by Covid. It is hoped that in future they again attract a strong field of applications. It is important that these awards are widely promoted to encourage continuing popularity in future.

This is the centenary year for CSI. With that in mind the Institution is holding competitions for local schools with significant prizes.

No donations were received during the year.

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CLEVELAND SCIENTIFIC INSTITUTION

100th ANNUAL REPORT (Continued)

YEAR ENDED 30th June 2021

Membership

The number of Member Societies at 30[th] June 2021 remained at 13. It is hoped that more Cleveland Societies can be attracted to join CSI in the forthcoming period.

Membership of the Council

Members of Council are also Directors for the purposes of the Companies Acts and Trustees for the purposes of the Charities Acts. Councillors are nominated by the member societies, and also by donors and are appointed on their recommendation. Councillors also can be elected by the Council for their expertise. Council Members are informed of their responsibilities on appointment and referred to the official documents outlining the responsibilities and duties of Directors and Trustees published on their websites by Companies House and the Charity Commission for England and Wales respectively.

During the year:

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CLEVELAND SCIENTIFIC INSTITUTION 100th ANNUAL REPORT (Continued)

YEAR ENDED 30th June 2021

Statement of Council’s Responsibilities for Preparing Accounts

The Members of Council (who are also Trustees and Directors of the Cleveland Scientific Institution for the purposes of Charity and Company Law) are responsible for preparing the Council’s Report and financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

Company and Charity law requires the Members of Council to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Institution and of the incoming resources and application of the same, including income and expenditure, of the Institution for that period. In preparing those financial statements the Members of Council are required to:

The Members of the Council are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Institution and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Institution and hence for taking reasonable steps for the prevention of fraud and other irregularities.

The present level of funding is adequate to support the continuation of the operation of the Institution for the medium term and the Council considers the financial position of the Institution to be satisfactory.

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CLEVELAND SCIENTIFIC INSTITUTION

100th ANNUAL REPORT (Continued)

YEAR ENDED 30th June 2021

Financial Matters

Income for the year was £32,125 (2020, £30,011) all of which was from Investments – Interest from Government Securities and Share Dividends. Expenditure for the year, excluding Grants and Bursaries, was £6,311 (2020, £12,770) this is mainly a result of holding virtual meetings and reductions in other administration costs. Grants were £17,234 (20120 £19,150). This led to a surplus before gains on investments of £8,580 (2020, deficit of £1,909).

Treasury Stock, 4 ¼% 2032 has now become a medium-term stock, so the Institution has continued to divest this stock. This task has been delegated to our broker Redmayne-Bentley with instructions to diversify our portfolio. The value of the Institution’s investments rebounded during the year to recover the losses of the previous year. This is in line with changes in the FT100 index and increasing confidence in the UK economy. The investments were valued at £775,934 (2020, £694,998). The bond which represents the Alfred Clayton Hill fund, still classed as long-term stock, decreased from £34,624 to £31,275 during the year (Treasury Stock, 4 ¼% 2036).

This all resulted in a total surplus (net movement in Funds) of £93,563 (2020, £73,485 deficit).

The Alfred Clayton Hill Scholarship Funds are consolidated in these accounts in order to comply with Charity Commission requirements. Separate accounts are provided for management purposes.

The Institution’s accounts are not required to be audited but an Independent Examiner has been appointed to comply with the Charity Commission’s requirements.

Alfred Clayton Hill Scholarship

The Alfred Clayton Hill Scholarship award is governed by the terms of the will of the late Mr Walter Sacker Hill as varied by the Charities Commission in 1992 and is in the gift of the President of the Institution.

Ac knowledgements

The Council also thanks those Members of the Council who gave generously of their time in various individual capacities, on which it is not possible to put a value. In addition, the Council acknowledge the contribution made by Mrs Julie Shelton in her capacity as Administration Secretary and the honorary officers.

This Report has been prepared in accordance with the special provisions in Part 15 of the Companies Act, 2006, relating to small entities.

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W Suthers Honorary Secretary

8[th] November 2021

INDEPENDENT EXAMINER’S REPORT TO THE COUNCIL OF CLEVELAND SCIENTIFIC INSTITUTION

I report on the accounts of the Institution for the year ended 30th June 2021 set out on pages 11 to 15.

Respective responsibilities of Members of Council and Examiner.

The Members of Council of the Institution, (who are also Trustees of the Institution for the purposes of Charity Law and who are also Directors of the Institution for the purposes of Company Law), are responsible for the preparation of the accounts. The Members of Council consider that an audit is not required for this year under section 144(2) of the Charities Act, 2011, (the 2011 Act) , and that an independent examination is needed.

Having satisfied myself that the Institution is not subject to an audit under Company Law and is eligible for independent examination it is my responsibility to:

Basis of Independent Examiner’s statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Institution and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Members of Council concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent Examiner’s statement

In connection with my examination, no matter has come to my attention:

15

have not been met: or

2 to which. In my opinion, attention should have been drawn in order to enable a proper understanding of the Accounts to be reached.

Name: Jonathan Gresham New Garth House Upper Garth Gardens Institution: ACCA Guisborough TS14 6HA Date: 8[th] November 2021

CLEVELAND SCIENTIFIC INSTITUTION

STATEMENT OF FINANCIAL ACTIVITIES (including Income and Expenditure Account) YEAR ENDING 30th JUNE 2021

Notes Unrestricted
Funds Funds
2021 2020
£ £
INCOMING RESOURCES FROM GENERATED FUNDS
Investment income
Returns on investment 32125 30011
────── ──────
TOTAL INCOMING RESOURCES 32125 30011
══════ ══════
RESOURCES EXPENDED 2
Costs of generating funds
Charitable activities
Direct Expenditure in the furtherance of the charity’s objects22865 31146
Governance costs 680
774
────── ──────
TOTAL RESOURCES EXPENDED 23545 31920
══════ ══════

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8580 (1909)

NET INCOMING RESOURCES 3

Proft/(Loss) on Sale of Investments (5532) 2555
Proft/(Loss) on revaluation of investments 90515 (74131)
────── ──────
NET MOVEMENT IN FUNDS 93563 (73485)
══════ ══════
Total funds at 1st July 2020 brought forward 713145 786630
══════ ══════
Total funds at 30th June 2021 carried forward 806708 713145
══════ ══════

The Statement of Financial Activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.

The notes on pages 13 to 15 form part of these statements.

CLEVELAND SCIENTIFIC INSTITUTION

BALANCE SHEET

AS AT 30th JUNE 2021

2021 2020
Notes £ £ £ £
Fixed assets
Tangible assets 5 - -
Investments 6 775934 694998
────── ─────
775934 694998
Current assets
Cash at bank and in hand 31941 24225
Creditors: amounts falling due
within one year 7 (1167) (6078)
────── ────
Net current assets 30774 18147
────── ──────
Net assets 806708 713145
══════ ══════
Unrestricted funds
General funds 8 806708 713145
══════ ══════

For the year ended 30 June 2021 the company was entitled to exemption under Section 477 of the Companies Act 2006 relating to small companies.

Directors responsibilities:

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These accounts have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006 and with the Financial Reports Standard for smaller entities (effective April 2008).

Approved by the management committee (Council of the Institution) on 8[th] November 2021 and signed on its behalf by:

N Heslop

President

----- Start of picture text -----
8 [th] November 2021
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The notes on pages 13 to 15 form part of these statements

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CLEVELAND SCIENTIFIC INSTITUTION

NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th JUNE 2021

1. Accounting policies

(a) Basis of Accounting

These financial statements have been prepared in accordance with FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the requirements of the Companies Act 2006 as applicable to companies subject to the small companies regime. The disclosure requirements of section 1A of FRS 102 have been applied other than where additional disclosure is required to show a true and fair view.

The financial statements are prepared in sterling, which is the functional currency of the company. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value.

(b) Incoming Resources

All incoming resources are included in the SOFA when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy for legacies. Entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received.

(c) Resources Expended

Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered. Resources expended are allocated to the particular activity where the costs relate directly to that activity. However, expenses such as rent or rates and energy are apportioned as to floor space. Administration costs are split equally.

(d) Tangible Fixed Assets and Depreciation

Tangible fixed assets are capitalised and included at cost including any incidental costs of acquisition.

Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life at the following rate:

Furniture and Equipment

10 years.

(e) Unrestricted Funds

Unrestricted Funds are donations and other incoming resources receivable or generated for the objects of the Charity without further specified purposes and are available as general funds.

(f) Investments

All Investments are stated at market value. The SOFA includes the net gains and losses arising on revaluations and disposals throughout the year.

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CLEVELAND SCIENTIFIC INSTITUTION

NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th JUNE 2021

2. Total resources expended

Basis of
Charitable
Governance
Allocation
Activities
Costs
£
£
Grants paid
Direct
17234
-
Insurances
Direct
1137
-
Administration
Direct
2411
-
Meeting Costs
Direct
(3135)
-
Miscellaneous Costs Direct
-
13
Accountancy
Direct
-
667
Bank Charges
Direct
-
-
Companies House
Direct
-
-
Commission & charges
Direct
4868
3328
Sponsorship
Direct
350
-
Total Resources Expended
22865
680
3.
Net incoming resources for the year
2021
£
This is stated after charging:
Depreciation
-
Independent Examiner’s remuneration
667
2021
£
17234
1137
2411
(3135)
13
667
-
-
-
350
23545
2020
£
-
654
2020
£
19150
1090
6645
202
120
654
-
-
4868
731
31920

No emoluments or reimbursed expenses were paid to members of the management committee.

4. Taxation

The charitable company is exempt from corporation tax on its charitable activities.

5.
Tangible fxed assets
Furniture &
Equipment
£
Cost
At 1st July 2020 and 30th June 2021
275
Depreciation
At 1st July 2020 and 30th June 2021
(275)
Net book value
At 30th June 2020 and 30th June 2021
_
-

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There were no capital commitments at 30th June 2021 (2020 - £Nil).

══════

CLEVELAND SCIENTIFIC INSTITUTION

NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th JUNE 2021

6. Investments 2021 2020
£ £
Government Stock:-
At 30th June 2020 356137 345294
Purchased during the year 69841 84655
Sale of Investments during the year (73725) (85565)
Gain/(Loss) Realised during the year (5532) 2555
(Decrease)/Increase in investments from change in value5426 9198
────── ──────
At 30th June 2021 352147 356137
══════ ══════
Investment Trusts:-
At 30th June 2020 338443 421862
Purchased during the year
-
-
Sale of Investments during the year - -
Gain Realised during the year - -
(Decrease)/Increase in investments from change in value85089 (83419)
────── ──────
At 30th June 2021 423532 338443
══════ ══════
Cash for Investment 255 418
══════ ══════
Total Value of Investments at 30th June 2021775934 694998
══════ ══════
Historical cost of investments at 30th June 2021669428 728253
══════ ══════
7. Creditors: amounts falling due within one year2021 2020
£ £
Sundry Creditors - -
Accruals 1167
6078
───── ─────
1167 6078
═════ ═════

8. Movement in funds

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At 1st July Incoming Outgoing At 30th June At 30th June
2020 **Resources ** ResourcesRevaluations 2021
£ £ £ £ £
General funds 713145 32125 (23545) 84983 806708
══════ ═════ ═════ ═════ ═════

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