## **YMCA Scarborough**
Report of the Trustees and Unaudited Financial Statements for the Year Ended
30 September 2022
## **Registered Charity Number: 250527**
## **Ashby Berry Coulsons**
Chartered Accountants
_Two Belgrave Crescent Scarborough_
## **YMCA Scarborough**
**Contents of the Financial Statements for the Year Ended 30 September 2022**
**Page Reference and Administrative Details Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements**
## **YMCA Scarborough**
## **Reference and Administrative Details for the Year Ended 30 September 2022**
|**President**|T Boyes|
|---|---|
|**Trustees**|B Mustoe Chair Retired 30 September 2022|
||S Slade Treasurer|
||S Bromham|
||T Calcraft|
||M D Dresser|
||N D Leadley Retired January 2022|
||H Watts|
|**Custodian trustee**|YMCA England|
|**Principal address**|St Thomas Street|
||Scarborough|
||North Yorkshire|
||YO11 1DY|
|**Registered charity number**|250527|
|**Independent examiner**|Ashby Berry Coulsons|
||2 Belgrave Crescent|
||Scarborough|
||North Yorkshire|
||YO11 1UB|
|**Bankers**|Barclays Bank plc|
||PO Box 13|
||St Nicholas Street|
||Scarborough|
||North Yorkshire|
||YO11 2HS|
|**Investment managers**|RBC Brewin Dolphin|
||10 Wellington Place|
||Leeds|
||LS1 4AN|
Page 1
## **YMCA Scarborough**
## **Report of the Trustees for the Year Ended 30 September 2022**
The trustees present their report with the financial statements of the charity for the year ended 30 September 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **Objectives and activities**
YMCA Scarborough has the objects:
1. To advance the Christian Faith, including by:
- a) Promoting a Christian environment inspired and motivated by the life, example and teaching of Jesus Christ, where people of faith and people of none can work together for the transformation of communities.
- b) Enabling people of all ages and in particular young people, to flourish through experience and responding to the love of God demonstrated by the life, example and teaching of Jesus Christ.
2. To provide or assist in the provision in the interests of social welfare of facilities for recreation and other leisure time occupation for men and women with the object of improving their conditions of life.
3. To provide or assist in the provision of education for people of all ages and in particular young people, with the object of developing their physical, mental, or spiritual capacities.
4. To relieve or assist in the relief of people of all ages and in particular young people, who are in conditions of need, hardship or distress by reason of their social, physical, emotional, spiritual or economic circumstances.
5. To provide residential accommodation, including social housing, for people of all ages in particular young people who are in need, hardship or distress by reason of their social, physical, emotional, spiritual or economic circumstances.
YMCA Scarborough is open to all people of faith and those of none.
YMCA Scarborough works towards these objects by providing a range of services. Our flagship project is the YMCA Theatre, the Theatre provides a platform for our youth work as well as providing a supportive community. The Theatre is a training community theatre and as such a majority of its performances have young people primarily involved, both on and off stage. The Theatre also provides voluntary opportunities, and the social benefits of volunteering to people of all ages, primarily in the theatre space.
YMCA Scarborough provides room hire to numerous organisations such as Power Dance Company and Yorkshire Coast School of Ballet that teach young people skills in performing arts.
We operate our own activities including Camp Sandcastle, Ju-jitsu and Y-Perform. Although these activities provide training in specific skills, they have a wider purpose. All of these activities provide young people with safe spaces, places to vent, and places to develop soft skills.
In the management of the charity the trustees have given due regard to public benefit guidance issued by the Charity Commission.
Page 2
## **YMCA Scarborough**
## **Report of the Trustees for the Year Ended 30 September 2022**
## **Achievement and performance**
The YMCA Theatre had some 160 performances during this year, attended by over 20,000 people. These shows had cast members of within the age range of about three years up to nearly eighty. Throughout YMCA Scarborough we an estimated footfall of over 100,000 people. We had over 50 volunteers support our paid staff team giving hundreds of hours of support. Mainly working in the theatre either front of house or backstage.
Our main achievement is through the personal development of the (mainly) young people involved in the charity’s activities. As well as learning to work together as a team the performers and backstage staff grow in confidence as they acquire and develop new skills, and many new friendships are formed during the course of rehearsals and productions. Some of our young people go on to jobs in the theatre industry whether as performers or technicians. Most do not, but all develop socially and emotionally as a result of their involvement and say they have enjoyed participating in the various activities.
## **Financial review**
The statement of Financial Activity shows a deficit for the year of £87,473 (2021: surplus of £17,877) before unrealised loss/gains on investments. 2021’s income had been boosted by some £90,000 of Covid support funding, whilst 2022’ s expenditure includes a £20,000 adjustment in respect of the deficit liability on the historic defined benefit pension scheme. The Balance Sheet shows net unrestricted assets of £773,796 (2021£880,184) with much of these assets attributable to the net book value of the freehold property. Unrestricted liquid assets, including the investment portfolio amounted to £135,798.
While continuing to seek new sources of finance for the key activities, the trustees will also maintain careful financial control. By doing so the unrestricted general funds can be augmented to provide the necessary resources for the enhancement and extension of the facilities with which the charity will continue to meet the changing needs of the community
The trustees gratefully acknowledge the contributions of all our donors and funders. Their grants and donations enable us to continue to provide the services and opportunities which we offer.
Our long-term reserves policy is to hold sufficient investments and current assets to cover at least six months expenditure in order to ensure as far as possible the continuation of the charity’s activities in the event of a significant shortfall in expected income. At 30 September 2022 these reserves represented just over six months’ expenditure. The trustees consider YMCA Scarborough to be a going concern.
YMCA Scarborough recognises possible concern relating to its participation in a defined benefit pension scheme. Appropriate action has been taken: The scheme was closed to new members in 2007, and the link to final salary broken in 2011. Additional contributions continue to be made to reduce the deficit. As part of the YMCA federation, the multi-employer scheme is run by an independent board of trustees with employer representation through the Principal Employer, the National Council of YMCAs. The pension scheme trustees obtain an actuarial valuation every three years and we have considered the implications to the charity’s finances from the latest available actuarial valuation. We have reviewed the charity’s ability to continue to deliver its charitable objectives by ensuring budgets, forecasts and plans are available and include the impact of the deficit repayments. The trustees included the impact of pension scheme deficit repayments in considering going concern status, reserves, and the risks and uncertainties that the charity face noted elsewhere in this Report.
YMCA Scarborough benefits from the pension scheme trustees and the Principal Employer seeking suitable specialist profession advice both to manage the scheme and in the continuing effort to explore ways of reducing the overall pension deficit. The notes to the Accounts include an accounting policy and further details in Note 19.
Page 3
## **YMCA Scarborough**
## **Report of the Trustees for the Year Ended 30 September 2022**
## **Future plans**
The trustees believe that it’s time to bring the transition from survival to growth. The trustees plan to employ a General Manager to lead the organisation on behalf of the trustees, to develop and implement a strategy for ongoing growth.
## **Structure, governance and management**
The Young Men's Christian Association Scarborough (YMCA) is an unincorporated association governed by its constitution. It is a registered charity which is affiliated to the National Council of YMCA's, a separate registered charity. Under its constitution, the administration of the Association is controlled and directed by the Board of Management, which consists of the President, Chairman and Treasurer of the Association., ex-officio and either two of the Trustees, or, if the National Council of Young Men's Christian Associations Incorporated is a Trustee of such property, then a person to be appointed by the National Council, (who need not be a member of the National Council), in either case together with not less than six nor, more than twelve members of the Association, who shall be elected at the Annual Business Meeting. The regular reports received at Board meetings enable the Board to monitor the major risks to which the Association is exposed so that necessary steps can be taken to mitigate these risks, as well as planning for future development.
## Recruitment and appointment of new Trustees
Under the requirements of the charity's Memorandum and Articles all trustees must retire after an agreed period when they can be re-elected at the next Annual General Meeting.
The Board seeks to ensure that the trustees have the necessary knowledge and experience to ensure that the operations of the charity are adequately addressed. In order to promote a broad mix, members of the Board are requested to provide a list of their skills and in the event of particular skills not being available, individuals with that particular experience are approached to offer themselves for election to the Board.
## Induction and training of new Trustees
Most Trustees are already familiar with the practical work of the charity, but new Trustees are invited to attend short tours and training sessions to familiarise themselves with the workings of the charity and context withing which it operates. These are held with other Trustees of the charity and cover:
- Obligations of the Trustees.
- The main purpose of the charity and work undertaken.
- Resourcing and current financial position of the charity.
- Future plans and objectives.
## Trustees’ attention is drawn to the resources available from the Charity Commission
At the end of this year Bill Mustoe stood down as Chair, the Trustees wish to thank Bill for his service to YMCA Scarborough. Stephen Slade took the position as Chair on the first day of the next year, with Tracy Calcraft taking the position of Vice Chair.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................. S Slade - Trustee
Page 4
## **Independent Examiner's Report to the Trustees of YMCA Scarborough**
## **Independent examiner's report to the trustees of YMCA Scarborough**
I report to the charity trustees on my examination of the accounts of YMCA Scarborough (the Trust) for the year ended 30 September 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Anne Mead BSc FCA
Ashby Berry Coulsons 2 Belgrave Crescent Scarborough North Yorkshire YO11 1UB
Date: .............................................
Page 5
## **YMCA Scarborough**
## **Statement of Financial Activities for the Year Ended 30 September 2022**
|Unrestricted
fund
Notes
£
**Income and endowments from**
Donations and legacies
2
**57,418**
**Charitable activities**
5
Community Hub
**76,839**
Other trading activities
3
**155,084**
Investment income
4
**5,778**
Other income
**6,000**
**Total**
**301,119**
**Expenditure on**
Raising funds
6
**191,800**
**Charitable activities**
7
Community Hub
**198,909**
**Total**
**390,709**
Net gains/(losses) on investments
**(16,798) **
**NET INCOME/(EXPENDITURE)**
**(106,388)**
**Reconciliation of funds**
Total funds brought forward
**880,184**
**Total funds carried forward**
**773,796**|Restricted
fund
£
**33,160**
**-**
**-**
**-**
**-**
**33,160**
**-**
**31,043**
**31,043**
**-**
**2,117**
**2,458**
**4,575**|**2022**
**Total**
**funds**
**£**
**90,578**
**76,839**
**155,084**
**5,778**
**6,000**
**334,279**
**191,800**
**229,952**
**421,752**
**(16,798) **
**(104,271)**
**882,642**
**778,371**|2021
Total
funds
£
171,174
81,787
45,263
5,091
14,089
317,404
74,294
225,233
299,527
22,790
40,667
841,975
882,642|
|---|---|---|---|
The notes form part of these financial statements
Page 6
## **YMCA Scarborough**
|**Balance Sheet**
**30 September 2022**
Notes
**Fixed assets**
Tangible assets
12
Investments
13
**Current assets**
Stocks
14
Debtors
15
Cash at bank and in hand
**Creditors**
Amounts falling due within one year
16
**Net current assets**
**Total assets less current liabilities**
**Creditors**
Amounts falling due after more than one
year
17
**Provisions for liabilities**
18
**NET ASSETS**
**Funds**
21
Unrestricted funds
Restricted funds
**Total funds**|**2022**
**£**
**701,829**
**134,956**
**836,785**
**4,150**
**14,620**
**33,149**
**51,919**
**(51,077)**
**842**
**837,627**
**(59,256)**
**-**
**778,371**
**773,796**
**4,575**
**778,371**|2021
£
727,704
153,208
880,912
4,150
13,619
108,542
126,311
(59,039)
67,272
948,184
-
(65,542)
882,642
880,184
2,458
882,642|
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. S Slade - Trustee
............................................. H Watts - Trustee
continued...
Page 7
## **YMCA Scarborough**
## **Notes to the Financial Statements for the Year Ended 30 September 2022**
## **1. Accounting policies**
## **Basis of preparing the financial statements**
YMCA Scarborough is an unincorporated charity governed by a deed of trust. The address of the registered office is given in the charity information on page 1 of these financial statements. The charity's objects and principal activities are to advance the Christian faith and to provide facilities, activities and support for people of all ages and in particular young people, with the objects of improving their conditions of life, developing their physical, mental or spiritual capacities and relieving conditions of need, hardship or distress.
## **Basis of preparing the financial statements**
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Practice.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
## **Judgements and key sources of estimation uncertainty**
The trustees consider that no judgements, apart from those involving estimates, have been made in the process of applying the above accounting policies which have had a significant effect on amounts recognised in the financial statements.
The trustees consider that no key assumptions concerning the future and other key sources of estimation uncertainty at the reporting date have been made which have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.
## **Funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
## **Comparatives**
The charity’s activity classifications have been updated for 2021-22 to better reflect current circumstances. As a consequence, staff costs relating to the theatre are shown under raising funds costs in this year’s Statement of Financial Activities, rather than as costs of charitable activities. The original analysis of the comparative figures is given in Note 11. There is no overall effect on the total expenditure for the comparative year.
continued...
Page 8
## **YMCA Scarborough**
## **Notes to the Financial Statements - continued for the Year Ended 30 September 2022**
## **1. Accounting policies - continued**
## **Comparatives- continued**
The liability for the deficit on the former defined benefit pension scheme is shown under liabilities falling due within and after 1 year for 2021-22. The comparative amount is disclosed as a provision, in line with the treatment in previous years.
## **Income**
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.
Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised at fair value when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably.
For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the charity that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executor’s intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is a treated as a contingent asset and disclosed if material.
Income received in advance of the provision of specified services is deferred until the criteria for income recognition are met.
## **Donated services and facilities**
Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably.
No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Further detail is given in the Trustees' Annual Report.
On receipt, donated professional services and donated facilities are recognised on the basis of the fair value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
Fixed asset gifts in kind are recognised when receivable and are included at fair value. The income is not deferred over the life of the asset.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses, including support costs and governance costs, are allocated or apportioned to the applicable expenditure headings in the statement of financial activities.
Expenditure on charitable activities includes the costs of activities undertaken to further the purposes of the charity and their associated support costs.
continued...
Page 9
## **YMCA Scarborough**
## **Notes to the Financial Statements - continued for the Year Ended 30 September 2022**
## **1. Accounting policies - continued**
## **Expenditure - continued**
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include administrative and governance costs. Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice.
## **Irrecoverable VAT**
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
## **Tangible fixed assets**
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
Freehold property - 2% on cost - Fixtures, fittings and equipment 15% on reducing balance
## **Investments**
Investments are a form of basic financial instrument and are initially recognised at their transaction value and subsequently measured at their fair value as at the balance sheet date using the closing quoted mid-market price. The statement of financial activities includes the net gains and losses arising on revaluation and disposals throughout t
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Debtors and creditors**
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
## **Provisions**
Provisions are recognised when the charity has an obligation at the balance sheet date as a result of a past event, it is probable that an outflow of economic benefits will be required in settlement and the amount can be reliably estimated.
## **Leases**
Assets acquired under finance leases are capitalised and depreciated over the shorter of the lease term and the expected useful life of the asset. Minimum lease payments are apportioned between the finance charge and the reduction of the outstanding lease liability using the effective interest method. The related obligations, net of future finance charges, are included in creditors.
Rentals payable and receivable under operating leases are charged to the SoFA on a straight line basis over the period of the lease.
continued...
Page 10
## **YMCA Scarborough**
## **Notes to the Financial Statements - continued for the Year Ended 30 September 2022**
## **1. Accounting policies - continued**
## **Employee benefits**
When employees have rendered service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service.
The charity contributes to a defined contribution workplace pension plan for the benefit of its employees. Contributions are charged to the statement of financial activities in the period to which they relate.
Termination payments are recognised as a liability and an expense when the charity is committed to terminate the employment of an employee.
## **Defined benefit pension scheme deficit**
YMCA Scarborough participated in a multi-employer defined benefit pension plan for employees of YMCAs in England, Scotland and Wales, which was closed to new members and accruals on 30 April 2007. Due to insufficient information, the plan's actuary has advised that it is not possible to separately identify the assets and liabilities relating to YMCA Scarborough
As described in note 19 YMCA Scarborough has a contractual obligation to make pension deficit payments of £12,939 pa over the period to April 2029 (2021: £12,562 pa), accordingly this is shown as a liability in these accounts. In addition, YMCA Scarborough is required to contribute £3,065 pa (2021: £2,808 pa) to the operating expenses of the Pension Plan and these costs are charged to the Statement of Comprehensive Income as made.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Going concern**
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of future income and expenditure. In their view, these are sufficient for the charity to be able to continue as a going concern for at least 12 months from the date of authorisation of these financial statements.
## **2. Donations and legacies**
|Donations (2021: grants and donations)
Grants|**2022**
**£**
**45,586**
**44,992 **
**90,578**|2021
£
171,174
-
171,174|
|---|---|---|
£33,160 (2021: £28,346) of the above income was attributable to restricted and £57,418 (2021: £142,828) was attributable to unrestricted funds.
There were no unfulfilled conditions or other contingencies attaching to grants recognised in income for the year ended 30 September 2021.
continued...
Page 11
## **YMCA Scarborough**
## **Notes to the Financial Statements - continued for the Year Ended 30 September 2022**
## **2. Donations and legacies - continued**
Grants received, included in the above, are as follows:
|Restricted grants – see Note 21 for details
Scarborough Borough Council Covid support
Covid SSP
Kickstart
Kickstart training
YMCA National fund
2021 Other Covid support
**3.**
**Other trading activities**
Fundraising events
Own theatre productions
Outside theatre productions
Coffee and theatre bars
Photocopying
Other theatre productions|**2022**
**£**
**33,160**
**4,000**
**193**
**6,139**
**1,500**
**-**
**-**
**44,992 **
**2022**
**£**
**258**
**86,737**
**18,224**
**48,556**
**1,309**
**-**
**155,084**|2021
£
28,346
26,572
-
-
-
15,000
32,049
101,967
2021
£
-
27,547
4,827
10,207
472
2,210
45,263|
|---|---|---|
All the above income for the current and preceding year was attributable to unrestricted funds.
## **4. Investment income**
|Interest received
Investment income|**2022**
**£**
**1**
**5,777**
**5,778**|2021
£
3
5,088
5,091|
|---|---|---|
All the above income for the current and preceding year was attributable to unrestricted funds.
continued...
Page 12
## **YMCA Scarborough**
## **Notes to the Financial Statements - continued**
## **for the Year Ended 30 September 2022**
## **5. Income from charitable activities**
|**Income from charitable activities**|||
|---|---|---|
|Activity
Activities
Community Hub
Lettings
Community Hub
JRS grants
Community Hub|**2022**
**£**
**13,587**
**63,252**
**-**
**76,839**|2021
£
8,813
39,769
33,205|
|||81,787|
## **6. Expenditure on raising funds**
## **Other trading activities**
|Own theatre production costs
Coffee and theatre bars
Licences
Fundraising costs
Other theatre expenses|**2022**
**£**
**113,187**
**28,170**
**2,744**
**184**
**46,060**
**190,345**|2021
£
63,928
5,469
901
-
3,271|
|---|---|---|
|||73,569|
All the above expenditure for the current and preceding year was attributable to unrestricted funds.
## **Investment management costs**
|Investment management fees|**2022**
**£**
**1,455**|2021
£
725|
|---|---|---|
All the above expenditure for the current and preceding year was attributable to unrestricted funds. Aggregate amounts for the cost of raising funds **191,800** 74,29
continued...
Page 13
## **YMCA Scarborough**
## **Notes to the Financial Statements - continued for the Year Ended 30 September 2022**
## **7. Charitable activities costs**
|**Charitable activities costs**|||||
|---|---|---|---|---|
|Community Hub
Comparatives for charitable activities costs
Community Hub|Direct
Costs
£
**225,952**
220,032
|Support
costs (see
note 8)
£
**4,000**
5,201||Totals
£
**229,952**|
|||||225,233|
£31,043 (2021: £29,262) of the above costs were attributable to restricted funds and £198,909 (2021: £195,971) of the above costs were attributable to unrestricted funds.
All the above expenditure for the current year was attributable to unrestricted funds. In the preceding year, £6,569 of direct costs was restricted.
## **8.**
|**Support costs**
Independent examiner’s remuneration|**Governance**
**2023**
2022
**£**
£
**4,000**
5,201|
|---|---|
## **9. Trustees' remuneration and benefits**
No remuneration was paid to any of the trustees (2021: £nil).
## **Trustees' expenses**
No expenses were paid to any of the trustees (2021: £nil).
continued...
Page 14
## **YMCA Scarborough**
## **Notes to the Financial Statements - continued for the Year Ended 30 September 2022**
## **10. Staff costs**
|Wages and salaries
Social security costs
Other pension costs|**2022**
**£**
**136,065**
**2,581**
**3,226**
**141,872**|2021
£
143,897
3,678
10,106
157,681|
|---|---|---|
The average monthly number of employees during the year was as follows:
|Theatre
Hub
Cleaners|**2022**
**3**
**11**
**2**
1**6**|2021
3
8
2|
|---|---|---|
|||13|
No employees received emoluments in excess of £60,000.
The full time equivalent number of staff at 31 October 2021 was 10.
In addition to paid staff, volunteers are crucial to delivering services and keeping the charity running.
The liability and expense relating to the employer's costs of the defined contribution workplace pension scheme are allocated between restricted and unrestricted funds in line with the funding of the relevant staff members.
## **11. Comparatives for the statement of financial activities**
|Unrestricted
fund
£
**Income and endowments from**
Donations and legacies
142,828
**Charitable activities**
Community Hub
81,787
Other trading activities
45,263
Investment income
5,091
Other income
14,089
**Total**
289,058
**Expenditure on**
Raising funds
38,079|Restricted
fund
£
28,346
-
-
-
-
28,346
2,428|Total
funds
£
171,174
81,787
45,263
5,091
14,089
317,404
40,507|
|---|---|---|
Page 15
continued...
## **YMCA Scarborough**
## **Notes to the Financial Statements - continued for the Year Ended 30 September 2022**
## **11. Comparatives for the statement of financial activities - continued**
|**Charitable activities**
Community Hub
**Total**
Net gains on investments
**NET INCOME/(EXPENDITURE)**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**
**12.**
**Tangible fixed assets**
**Cost**
At 1 October 2021
Additions
At 30 September 2022
**Depreciation**
At 1 October 2021
Charge for year
At 30 September 2022
**Net book value**
At 30 September 2022
At 30 September 2021|Unrestricted
fund
£
229,757
267,836
22,790
44,012
836,172
880,184
Freehold
property
£
**737,091**
**-**
**737,091 **
**88,462**
**14,763**
**103,225**
**633,866**
648,629|Restricted
Total
fund
funds
£
£
29,263
259,020
31,691
299,527
-
22,790
(3,345)
40,667
5,803
841,975
2,458
882,642
Fixtures
and
fittings
Totals
£
£
**403,529**
**1,140,620**
**720**
**720**
**404,249**
**1,141,340**
**324,454**
**412,916**
**11,832 **
**26,595**
**336,286**
**439,511**
**67,963**
**701,829**
79,075
727,704|
|---|---|---|
Page 16
continued...
## **YMCA Scarborough**
## **Notes to the Financial Statements - continued for the Year Ended 30 September 2022**
## **13. Fixed asset investments**
|Listed
investments
£
**Market value**
At 1 October 2021
**148,161**
Additions
**-**
Disposals
**-**
Revaluations
**(16,784)**
At 30 September 2022
**131,377**
**Cost**
At 30 September 2022
**117,043**
**14.**
**Stocks**
Stock
**15.**
**Debtors: amounts falling due within one year**
Trade debtors
Other debtors
VAT
Prepayments
**16.**
**Creditors: amounts falling due within one year**
Trade creditors
Social security and other taxes
Other creditors
Pension deficit contributions
Accrued expenses|Cash and
settlements
pending
£
**5,047**
**30,668**
**(32,136)**
**-**
**3,579**
**3,579**
**2022**
**£**
**4,150**
**2022**
**£**
**4,639**
**445**
**570**
**8,966**
**14,620**
**2022**
**£**
**23,105**
**1,105**
**5,882**
**12,939**
**8,046**
**51,077**|Cash and
settlements
pending
£
**5,047**
**30,668**
**(32,136)**
**-**
**3,579**
**3,579**
**2022**
**£**
**4,150**
**2022**
**£**
**4,639**
**445**
**570**
**8,966**
**14,620**
**2022**
**£**
**23,105**
**1,105**
**5,882**
**12,939**
**8,046**
**51,077**|Totals
£
**153,208**
**30,668**
**(32,136)**
**(16,784)**
**134,956**
**120,622**
2021
£
4,150
2021
£
1,370
-
986
11,263
13,619
2021
£
22,721
2,399
-
-
33,919
59,039|
|---|---|---|---|
|||||
|||||
|||||
continued...
Page 17
## **YMCA Scarborough**
## **Notes to the Financial Statements - continued for the Year Ended 30 September 2022**
## **17. Creditors: amounts falling due after more than one year**
|Pension deficit contributions due in 2-5 years
Pension deficit contributions due in more than 5 years
**18.**
**Provisions for liabilities**
Defined benefit pension scheme deficit|**2022**
**£**
**48,095**
**11,161 **
**59,256**
**2022**
**£**
**-**|2021
£
-
-
-
2021
£
65,542|
|---|---|---|
## **19. Defined benefit pension scheme deficit**
YMCA Scarborough participated in a contributory pension plan providing defined benefits based on final pensionable pay for employees of YMCAs in England, Scotland and Wales. The assets of the YMCA Pension Plan are held separately from those of YMCA Scarborough and at the year end these were invested in the Mercer Dynamic De-risking Solution, 62% matching portfolio and 38% in the growth portfolio and Schroder (property units only).
The most recent completed three year valuation was as at 1 May 2020. The assumptions used which have the most significant effect on the results of the valuation are those relating to the assumed rates of return on assets held before and after retirement of 2.59% and 1.09% respectively, the increase in pensions in payment of 2.99% (for RPI capped at 5% p.a.), and the average life expectancy from normal retirement age (of 65) for a current male pensioner of 22.0 years, female 24.4 years, and 23.7 years for a male pensioner, female 26.1 years, retiring in 20 years’ time. The result of the valuation showed that the actuarial value of the assets was £146.1m, which represented 79% of the benefits that had accrued to members.
The Pension Plan was closed to new members and future service accrual with effect from 30 April 2007. With the removal of the salary linkage for benefits all employed deferred members became deferred members as from 1 May 2011.
The valuation prepared as at 1 May 2020 showed that the YMCA Pension Plan had a deficit of £39 million. YMCA Scarborough has been advised that it will need to make monthly contributions of £12,939 from 1 May 2023. This amount is based on the current actuarial assumptions (as outlined above) and may vary in the future as a result of actual performance of the Pension Plan. Agreed future deficit contributions have been discounted using a rate of 3% (2022: 3%). The current recovery period is 6 years commencing 1st May 2023. The discounted amounts repayable are shown in Notes 16 and 17 above.
In addition, YMCA Scarborough may have over time liabilities in the event of the non-payment by other participating YMCAs of their share of the YMCA Pension Plan’s deficit. It is not possible currently to quantify the potential amount that YMCA Scarborough may be called upon to pay in the future.
continued...
Page 18
## **YMCA Scarborough**
## **Notes to the Financial Statements - continued for the Year Ended 30 September 2022**
## **20. Analysis of net assets between funds**
|Unrestricted
fund
£
Fixed assets
**701,829**
Investments
**134,956**
Current assets
**47,344**
Current liabilities
**(51,077)**
Long term liabilities
**(59,256)**
Provision for liabilities
**-**
**773,796**|Restricted
fund
£
**-**
**-**
**4,575**
**-**
**-**
**-**
**4,575**|**2022**
Total
funds
**£**
**701,829**
**134,956**
**51,919**
**(51,077)**
**(59,256)**
**-**
**778,371**|2021
Total
funds
£
727,704
153,208
126,312
(59,039)
-
(65,542)
882,643|
|---|---|---|---|
Comparatives for analysis of net assets between funds
|Fixed assets
Investments
Current assets
Current liabilities
Provision for liabilities|Unrestricted
Fund
£
727,704
153,208
98,853
(34,039 )
(65,542)
880,184|Restricted
fund
£
-
-
27,458
(25,000)
-
2,458|2021
Total
funds
£
727,704
153,208
126,311
(59,039)
(65,542)
882,642|
|---|---|---|---|
continued...
Page 19
## **YMCA Scarborough**
## **Notes to the Financial Statements - continued for the Year Ended 30 September 2022**
## **21. Movement in funds**
|**30 September**
**2021**
**£**
**Unrestricted funds**
General fund
880,184
–––––––
**Restricted funds**
BBC Children in Need
2,386
Camp Sandcastle summer
holiday club
72
YMCA Band
-
Youth Mental Health Project
-
New boiler
-
–––––––
2,458
–––––––
Comparatives
**£**
**Unrestricted funds**
General fund
836,172
–––––––
**Restricted funds**
BBC Children in Need
-
Camp Sandcastle summer
holiday club
-
NYCC Stronger Communities
5,803
–––––––
5,803
–––––––|**Investment**
**Incoming**
**Resources**
**gains/**
**30 September**
**resources**
**expended**
**(losses)**
**2022**
**£**
**£**
**£**
**£**
301,119
(390,709)
(16,798)
773,796
–––––––
–––––––
–––––––
–––––––
-
(2,386)
-
-
7,580
(5,307)
-
-
3,500
(2,024)
-
1,476
21,500
18,401
-
3,099
580
(580)
-
-
–––––––
–––––––
–––––––
–––––––
33,160
(26,312)
-
4,575
–––––––
–––––––
–––––––
–––––––
**£**
**£**
**£**
**£**
289,058
(267,836)
22,790
880,184
–––––––
–––––––
–––––––
–––––––
13,846
(11,459)
-
2,386
2,500
(2,428)
-
72
12,000
(17,803)
-
-
–––––––
–––––––
–––––––
–––––––
28,346
(31,691)
-
2,458
–––––––
–––––––
–––––––
–––––––|
|---|---|
## **22. Related party disclosures**
There were no related party transactions for the year ended 30 September 2022.
continued...
Page 20
## **YMCA Scarborough**
|**Detailed Statement of Financial Activities**
**for the Year Ended 30 September 2022**
**Income and endowments**
**Donations and legacies**
Donations
Grants
**Other trading activities**
Fundraising events
Own theatre productions
Outside theatre productions
Coffee and theatre bars
Photocopying
Other theatre productions
**Investment income**
Interest received
Investment income
**Charitable activities**
Activities
Lettings
JRS grants
**Other income**
Insurance claim
**Total incoming resources**
**Expenditure**
**Raising donations and legacies**
Theatre wages
Theatre social security|2022
£
**45,586**
**44,992 **
**90,578**
**258**
**86,737**
**18,224**
**48,556**
**1,309**
**-**
**155,084**
**1**
**5,777**
**5,778**
**13,587**
**63,252**
**-**
**76,839**
**6,000**
**334,279**
**78,026**
**1,304 **
**79,330**|2021
£
171,174
-
171,174
-
27,547
4,827
10,207
472
2,210
45,263
3
5,088
5,091
8,813
39,769
33,205
81,787
14,089
317,404
31,951
1,125
33,787|
|---|---|---|
This page does not form part of the statutory financial statements
Page 21
## **YMCA Scarborough**
## **Detailed Statement of Financial Activities for the Year Ended 30 September 2022**
|**Raising donations and legacies**
**Other trading activities**
Own theatre production costs
Coffee and theatre bars
Licences
Fundraising costs
Other theatre expenses
**Investment management costs**
Investment management fees
**Charitable activities**
Wages
Social security
Pensions
Cleaning
Administrative expenses
Training Expenses
Subscriptions and Affiliations
Repairs and Maintenance
Activity costs
Heat & light
Premises - rates & telephone
Irrecoverable VAT
Bank charges
Insurance
Marketing and advertising
Pension deficit expenses current year
Pension deficit expenses previous years
Independent examination costs recharged to theatre expenses
Depreciation of tangible fixed assets
**Support costs**
**Governance costs**
Accountancy and legal fees
Total resources expended
**Net (expenditure)/income before gains**
**and losses**
**Realised recognised gains and losses**
Gains/losses on fixed asset investments
**Net (expenditure)/income**|2022
£
**33,857**
**28,170**
**2,744**
**184**
**46,060**
**111,015**
**1,455**
**58,039**
**1,277**
**3,226**
**3,600**
**5,685**
**443**
**1,610**
**11,136**
**35,432**
**35,706**
**4,221**
**9,222**
**2,113**
**4,457**
**345**
**3,271**
**20,766**
**(1,191)**
**26,594 **
**225,952**
**4,000**
**421,752**
**(87,473)**
**(16,798) **
**(104,271)**|2021
£
30,141
5,469
901
-
3,271
39,782
725
113,071
1,842
8,981
3,876
-
3,019
2,414
10,558
9,883
19,013
2,358
-
1,320
10,957
5,088
-
-
-
27,652
220,032
5,201
299,527
17,877
22,790
40,667|
|---|---|---|
This page does not form part of the statutory financial statements
Page 22