## Chipperfeld Village Hall Report Of the Trustees For the fnancial year to 31 March 2024 ## REFERENCE AND ADMINISTRATIVE DETAILS The registered number of the charity is 250164 and it is governed by a body of Trustees in accordance with a Charity document dated 25 February 1982 as amended on 8 July 2020 as amended on 5 July 2021. ## _Principal Address_ Chipperfield Village Hall, The Common, Chipperfield, WD4 9BS ## _Independent Examiner_ Simon Gruselle, The Old Forge, The Street, Chipperfield, Hertfordshire WD4 9BH ## STRUCTURE GOVERNANCE AND MANAGEMENT ## _Trustees_ The Trustees of the charity who acted during the period covered by this report were as follows Mr. J Bush, Chair Mrs. CJ Saunders, Treasurer resigned 20-10-2023 Mr. Mark Baumal, Treasurer appointed 20-10-2023 Mr. H Clifford, ex-Officio Mrs. Andrea Thornton, Secretary appointed 20-10-2023 ## _Background_ The Chipperfield Village Hall is a registered Charity governed by a Scheme of the Charity Commission dated 25 February 1982. The Hall and land on which it is sited is held by the Trustees on behalf of the charity. ## _Objectives and activities_ The objects of the Charity as set out in the scheme are the provision and maintenance of a village hall for the inhabitants of the Ecclesiastical Parish of Chipperfield. The hall includes a small partitioned off area which is let for a period of 49 years from 30 September 2015 under a formal agreement to Chipperfield Parish Council at an agreed rent under the lease. Use of the remainder of the hall is charged at agreed rates and under the terms of a hire document. The management committee and Trustees meet on a regular basis to ensure the proper running of the hall. The Trustees confirm that they have had due regard for the Charity Commission’s guidance on public benefits in deciding what activities the charity should undertake. ## _Activities and Achievements_ The hall has attracted new hirers and we continued to try to maximise our letting income. We continued to receive fixed rental income both in relation to the Parish Clerk’s office and for storage facilities for the Chipperfield Theatre Group. We were also able to hold one fund-raising event, namely a quiz night, which was well received. We were rewarded with 2 grants within the year: £2,000 from Hertfordshire CC and £1,000 from Chipperfield Village Clubs that was put towards the restoration of the outside walls. There was an improved booking system introduced in the year, and we are beginning to reap the benefit of this in view of the more reliable booking process and improvement in the cash flow through prompt invoicing. The forecast for future years shows that the costs of hall management excluding major renovation work may not be covered by current levels of hire. Whilst we are currently receiving a high level of interest in the hall and forward bookings, we may need to use existing reserves to cover the shortfall. There are reserves currently held to cover general maintenance for several years but the trustees do not underestimate the potential costs of repairs to heating, windows and roofing which will need attention in years to come. A constant review of planned maintenance and financial forecasting is required to ensure that the hall remains in good order. ## _Financial Review_ Hall hire income increased considerably in 2023/24. We were rewarded with 2 grants within the year of £2,000 from Hertfordshire CC and £1,000 from Chipperfield Village Clubs which were both put towards the restoration of the outside walls. The work was carried out in the year. We are very grateful to Hertfordshire CC and Chipperfield Village Clubs for their continued support of the Hall. Total income from hall hire was £23,145 in the year whilst other rental income amounted to £1,450. The largest regular costs for the hall are insurance, utility bills, caretaking and cleaning. Utility costs continue to increase and will increase again in the current year. Caretaking and cleaning costs have increased partly in line with the requirements stemming from the increased use of the hall but we are also reaping the benefit of the improvements in the general state of the hall. 2 The net loss on normal activities was £2,679 an improvement on the loss of £3,622 for the previous year. The Reserves at the end of the year were £651,871. ## **Declaration** The Trustees have approved the Trustees’ Report above ………………………………….. ) James Bush Chair Trustees ) ) To be signed at AGM …………………………………… ) Hugh Clifford Trustee ) 3 IliioM2•24 Agenda item 5.. Accounts WaNHIM 23.11 (••rHaliMI 1.lQO iifvty (kn•rln(Iw• 7214 1.lOQ 1r 3,131 2.755 nlng r￿￿41 4212 3205 LIL￿￿rgI 243 PhÈn•MM* 197? IAT9 3A27 TOfALEXPEMorruRE 2ayTP 76 O•Wr4 (42471_ <2M3al itrrALASItTa É#nw4iFundnt31yiMv 111 1679 4rf31#Maith2024 Agenda item 5: Accounts CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustse81 membern of Cn,Pf¥£rlr VILL44 On accounts fortho year nded Charity no (if any) 2SolC¥ Set out on pago8 I report to the tiuste88 on my examination of the accounts of the abovo thariiy (Yhe Trust") for the year 8nd8d R08pon•lblllt108 and A8 the charity truslees of the Trust, you are mponsibl8 for the preparati¢>n basls of report of thé accounts in accordance wrth the requlrements of the Charitie8 A( 2011 ("the Ad.). I report in rèsF*Ct of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my ex8mination, I have follow8d the applicable Dire¢tions given by the Charity Commis$ion under section 145(51{b) of the Aca. I have completed my examination. I confim that no material matters hav8 com• to my attention (other than Ihat di$clos8d below ') in connection wrth the examination Nthich giv88 me cause lo believe that in, any material re8PgCt: accounting record8 wore not kept in accordance with section 130 of the Act or the account8 do not accord with th• accounting racord8 Independent oxamlnerfs ststemont I havo no concéms and have come auoss rK) Other matters in connection with the examination to thich attention should be drav¥n in order to enabl8 a proper understanding of the accounts to be reached. ' Please delete th words in the brackets if they do not apply. Slgned: Dat•: N•m•". In 4'LdScl L¢ Relevant profo88lonal quallflcatlon(sl or body (If any): Addre88: OL ri£tC h Iffc-Rric IER October 2018 Section B Disclosure Only complete rf thé examiner needs lo highlight matters of concern (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). Givo hore brlef details of any Items that the examlner wishes to disclos8. IER October 2018