ANNUAL REPORT – 2023 PORTCHESTER PARISH HALL REGISTERED CHARITY NUMBER: 249672
AIM
The purpose of the charitable trust is to provide a facility for use by the people of Portchester for religious purposes and use by the community in accordance with the trust deed dated 1907 and the sub-joined deed dated 1915. The assets of the trust are vested in the Trustees, for the time being, of the charitable trust.
GOVERNANCE
The trust is governed by the Trustees for the time being in accordance with the purposes of the trust set out in the trust deed. The trustees are an autonomous body whose prime duty is to fulfil the purpose of the trust deed. The current Trustees can seek advice when necessary from the Charity Commission to ensure their actions are in accord with the current charity law and the trust deed.
TRUSTEES
The Trustees for 2023 were as follows:-
Revd I Meredith Vicar Mrs Denise Simmons Church Warden Mr Eric Standen Church Warden Cllr Sue Walker Fareham Borough Council Cllr Harry Davis Fareham Borough Council Mr N Walker Co-optee Mrs E Emery Co-optee
HOW THE TRUSTEES OPERATE
The Trustees have an annual obligation to present the accounts at the Vestry meeting of St Mary’s church. The Vestry meeting was discontinued by the Church of England in 1927 but St Mary’s Annual Parochial Church Meeting is structured in two parts. The first part allows the Parish Hall accounts to be presented as required by the trust deed.
REVIEW OF THE YEAR
2023 has been a busier year for the hall. There has been the introduction of a variety of new regular groups to the building and irregular bookings have increased. New tables and chairs were purchased for the main hall and the existing chairs and tables were resold/recycled where possible. The new tables are much easier for users to use and the chairs lighter.
OUTLOOK FOR THE FUTURE
The Trustees will continue to maintain the Hall to a high standard. All monies that had been placed in the COIF were ring fenced for use for repairs and renewals for the Hall.
POLICIES ON RISK
Trustees have continued to fully insure the new building against all risks including public liability and comply with all health and safety requirements.
É$35 4TD tLE1 IF £VIpYj fl JTLIAlb 6&n È8.Wi fl.FS431 orn¥J 1.754 Y1 E2.154.51 4.315MT £4.501 5.1
ANNUAL REPORT – 2022 PORTCHESTER PARISH HALL REGISTERED CHARITY NUMBER: 249672
AIM
The purpose of the charitable trust is to provide a facility for use by the people of Portchester for religious purposes and use by the community in accordance with the trust deed dated 1907 and the sub-joined deed dated 1915. The assets of the trust are vested in the Trustees, for the time being, of the charitable trust.
GOVERNANCE
The trust is governed by the Trustees for the time being in accordance with the purposes of the trust set out in the trust deed. The trustees are an autonomous body whose prime duty is to fulfil the purpose of the trust deed. The current Trustees can seek advice when necessary from the Charity Commission to ensure their actions are in accord with the current charity law and the trust deed.
TRUSTEES
The Trustees for 2022 were as follows:-
Revd I Meredith Vicar Mrs Denise Simmons Church Warden Mr Maurice Bean Church Warden Cllr Sue Walker Fareham Borough Council Cllr Jean Kelly Fareham Borough Council Mr N Walker Co-optee Mrs E Emery Co-optee
HOW THE TRUSTEES OPERATE
The Trustees have an annual obligation to present the accounts at the Vestry meeting of St Mary’s church. The Vestry meeting was discontinued by the Church of England in 1927 but St Mary’s Annual Parochial Church Meeting is structured in two parts. The first part allows the Parish Hall accounts to be presented as required by the trust deed.
REVIEW OF THE YEAR
The Hall has seen a steady increase in bookings since the pandemic. Most groups have returned but taken a while to have the same number of members turn up. Irregular booking are slow to return.
The new look outside area is useful as some bookings like the option of some useable outside space.
No major refurbishment has taken place.
OUTLOOK FOR THE FUTURE
The Trustees will continue to maintain the Hall to a high standard. All monies that had been placed in the COIF were ring fenced for use for repairs and renewals for the Hall.
POLICIES ON RISK
Trustees have continued to fully insure the new building against all risks including public liability and comply with all health and safety requirements.