ANNUAL GENERAL MEETING 2024
CHAIRMAN’S AND TRUSTEES’ REPORT
FOR THE YEAR TO 31 DECEMBER 2024
TRUSTEES:
Mr Simon Cartwright Mr Christopher Snowling Mr Mark White
OFFICERS OF THE MANAGEMENT COMMITTEE:
CHAIRMAN: Mr Will Blunden VICE-CHAIRMAN: TREASURER: Mr Stephen Gray BOOKINGS SECRETARY: Mrs Tracy Ely SECRETARY: Mr Rupert Ayton
MEMBERS OF THE MANAGEMENT COMMITTEE:
Mrs Katherine Alcock Mr Roger Pickett Mr Ron Plass Mr Ron Skinner Mrs Janet Smith Mr Ian Masters) Lindfield Club Mrs Kath Baker) Delegates
The King Edward Hall was established as a charity in 1911 and is registered with the Charity Commission, No. 249649. Its full postal address is The King Edward Hall, 24 High Street, Lindfield, West Sussex. RH16 2HH.
OBJECTS, ORGANISATION AND ACTIVITIES
The King Edward Hall was established as a charity to enhance the community life of the inhabitants of Lindfield by providing communal facilities. The Hall is available for hire by any individual or organisation in accordance with the standard hiring agreements and scale of charges adopted for the year.
It is intended that the scale of charges is sufficient to generate enough income to meet all the expenditure incurred in operating the Hall. Major improvement projects are funded by specific appeals, fund-raising and grants. Three Trustees, with a Management Committee comprising elected and nominated members, administer the charity.
REVIEW OF YEAR SPANNING MARCH 2023 TO MARCH 2024
We started 2023 with our bookings nearly back to pre -Covid levels, however thanks to our efficient Booking Secretary, Tracy Ely and her skills in managing and accommodating new and existing bookings we have had one of our busiest years ever. Stephen Gray continues to look after the Halls finances, under his guidance the Hall is in a very healthy position which will enable us to undertake the refurbishment of the Old Fire Station. Rupert Ayton is our secretary who continues to provide the committee with all the legal updates on running a community venue as well as his other secretarial duties.
Day to day maintenance has been carried out promptly together with any decoration deemed necessary to keep the Hall in good order. Due to the major improvements that were carried out during lockdown and our period of closure we have not had incurred any major works this year. Under the guidance of Roger Pickett the village no longer has two times zones as the exterior clock had a major refurbishment, our thanks to Lindfield Parish Council who paid for the repairs. The Hall was decorated with bunting both inside and out and a special flag was flown to mark the coronation of King Charles III. The Village Run and Village Day were a huge success this year and raised a record sum. These two events are our main fundraisers and without which we would be unable to maintain the Hall to such a high standard that our Hirers have come to expect. Our grateful thanks to the Village Day subcommittee who devote so much time and energy in organizing these two events especially as the majority of the committee have no connection to the Hall.
The continuing success of the Hall is due to the commitment of the Trustees, Management Committee, and the Officers especially Tracy Ely the Booking Secretary who worked tirelessly throughout the year sorting out the many challenges that go with the position. Also, Katherine Alcock, David Tingley, Mark Plass and the rest of the Village Day Committee and all those that help make these events a success. Sincere thanks go to Jennie Powell and her team of helpers who provide the much-appreciated monthly film shows. And Micky Batchelor our Premises Supervisor who makes sure we do not contravene our Premises Licence when Hirers are supplying alcohol. Last but not least our Stewards, Phillip Hughes, Andrei Hadimbu, Piers Gielgud and Tim Bishop who work tirelessly to keep the Hall running at all times. They all take pride in our Hall and strive to keep it clean, tidy and safe at all times.
Will Blunden
Chairman of the Management Committee
THE KING EDWARD HALL
Lindfield RH16 2HH
Registered Charity No 249649
Accounts for year to 31st December 2024
1. Receipts and Payments Account (General Purposes Fund)
| Income receipts Fund raising Trading activities Hall hire Rent Other Recovery Investment income Building society interest TOTAL RECEIPTS Direct charitable expenditure Wages Gas & Elec Water & Sewage Cleaning & Materials Maint'ce Licences Admin & Phone box Insurance Misc Council Tax Other expenditure Officers Expenses TOTAL PAYMENTS Net Receipts for the year Bank balances as at 31/12/2023 Bank balances as at 31/12/2024 |
2024 2023 £72,433.83 £82,634.60 £14,047.54 £14,825.04 £2,240.53 £1,988.10 £910.56 £0.00 £33.83 |
|---|---|
| £90,710.00 £98,404.03 |
|
| £40,304.23 £26,296.68 £5,327.26 £5,148.36 £222.26 £3,477.97 £8,961.74 £8,335.93 £2,505.63 £1,318.45 £1,360.85 £865.14 £2,252.70 £1,473.70 £4,353.16 £4,295.93 £2,441.15 £2,305.32 £1,226.59 |
|
| £68,955.57 £53,517.48 |
|
| £6,100.00 £7,350.00 |
|
| £6,100.00 £7,350.00 |
|
| £75,055.57 £60,867.48 |
|
| £15,654.43 £37,536.55 £152,685.38 £115,148.83 |
|
| £168,339.81 £152,685.38 |
Page 1
THE KING EDWARD HALL Lindfield RH16 2HH
Registered Charity No 249649
Accounts for year to 31st December 2024
2. Receipts and payments Account (Refurbishment Fund)
| Donations Misc Fund raising Village Day and Fun Run Cinema Total receipts Direct charitable expenditure Cinema expenses Equipment Major refurbishment Other expenditure Total payments Net Receipts for the year Bank balances at 31 December 2023 Cash and bank balances at 31 Dec 2025 |
2024 2023 £0.00 £0.00 £0.00 £192.00 £18,000.00 £11,000.00 £4,892.50 £4,981.50 |
|---|---|
| £22,892.50 £16,173.50 |
|
| £3,603.37 £3,584.37 £6,565.20 £0.00 £11,809.57 £0.00 |
|
| £21,978.14 £3,584.37 |
|
| £21,978.14 £3,584.37 |
|
| £914.36 £12,589.13 |
|
| £42,568.70 £29,979.57 |
|
| £43,483.06 £42,568.70 |
Page 2
THE KING EDWARD HALL Lindfield RH16 2HH
Registered Charity No 249649
Accounts for year to 31st December 2024
THE KING EDWARD HALL 3. Statements of assets and liabilities at 31st December 2024
| 2024 | 2023 | ||
|---|---|---|---|
| Monetary assets | |||
| Bank Balances | |||
| Girobank cheque account | £182,852.37 | £184,254.08 | |
| Barclays (Village Day) | £29,000.00 | £11,000.00 | |
| Total cash | £211,852.37 | £195,254.08 | |
| Bank deposits (by fund) | . | . | |
| General Purpose Fund | £168,339.81 | £152,685.38 | |
| Refurbishment Fund | £43,483.06 | £42,568.70 | |
| Total cash | £211,822.87 | £195,254.08 | |
| Debtors | |||
| Liabilities | |||
| Non Monetary Assets | |||
| Permanent Endowment | |||
| Land and building used by the King Edward Hall | |||
| (freehold vested in the Trustees) | |||
| Other assets (non-endowed) | |||
| held for the functional use by the charity | |||
| Furniture and equipment in hall as per inventory (costs unknown): | |||
| Tables, chairs, PA system, two ovens, kitchen utensils, etc | |||
| (in fair condition and over 14 years old) | |||
| One new fridge at cost £252 | |||
| 150 chairs for main hall at cost £6,169 | |||
| 30 chairs for library at cost £1,171 | |||
| 10 tables at cost £799 (all in good condition and less than 10 years old) | |||
| 10 new tables at cost £1500 (4 years old) | |||
| 6 Mobile Screens at a cost of £1954 (3 years old) | |||
| Hot cupboard | |||
| Complete replacement of Kitchen Equipment added in 2015 | |||
| Radiator replacement in 2015 |
W Blunden, Chairman 11th March 2025
For and on behalf of the Management Committee
Page 3
Independent Examiner's Report to the Trustees of King Edward Hall, Lindfield. Registered Charity No. 249649
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31[st] December 2024 which are set out on pages 1 to 3.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed…………………………………………………………
Alec Burgess FCA On behalf of Keymer Haslam & Co Chartered Accountants c/o 4/6 Church Road Burgess Hill West Sussex RH15 9AE