## **ANNUAL GENERAL MEETING 2023**
# **CHAIRMAN’S AND TRUSTEES’ REPORT FOR THE YEAR TO 31 DECEMBER 2022**
**TRUSTEES:**
Mr Simon Cartwright Mr Christopher Snowling Mr Mark White
## **OFFICERS OF THE MANAGEMENT COMMITTEE:**
Mr Will Blunden
**CHAIRMAN:** Mr Will Blunden **VICE-CHAIRMAN: TREASURER:** Mr Stephen Gray **BOOKINGS SECRETARY:** Mrs Tracy Ely **SECRETARY:** Mr Rupert Ayton
## **MEMBERS OF THE MANAGEMENT COMMITTEE:**
Mrs Katherine Alcock Mr Roger Pickett Mr Ron Plass Mrs Janet Smith Mrs Kath Baker Lindfield Delegate
Mr Ron Skinner
The King Edward Hall was established as a charity in 1911 and is registered with the Charity Commission, No. 249649. Its full postal address is The King Edward Hall, 24 High Street, Lindfield, West Sussex. RH16 2HH.
## **OBJECTS, ORGANISATION AND ACTIVITIES**
The King Edward Hall was established as a charity to enhance the community life of the inhabitants of Lindfield by providing communal facilities. The Hall is
available for hire by any individual or organisation in accordance with the standard hiring agreements and scale of charges adopted for the year. It is intended that the scale of charges is sufficient to generate enough income to meet all the expenditure incurred in operating the Hall. Major improvement projects are funded by specific appeals, fund-raising and grants. Three Trustees, with a Management Committee comprising elected and nominated members, administer the charity.
## **REVIEW OF YEAR SPANNING MARCH 2022 TO MARCH 2023**
We started 2022 with Covid still rampant in Mid Sussex and some of our regular hirers still nervous about re-starting their activities. However, thanks to our efficient Booking Secretary, Tracy Ely and her skills in managing and accommodating new and existing bookings we soon returned to near pre Covid levels. Stephen Gray continues to look after the Halls finances, under his guidance the Hall is in a very healthy position despite the challenges we have had to encounter these past two years. Rupert Ayton is our secretary who continues to provide the committee with all the legal updates on running a community venue as well as his other secretarial duties.
Day to day maintenance has been carried out promptly together with any decoration deemed necessary to keep the Hall in good order. Due to the major improvements that were carried out during lockdown and our period of closure we have not had incurred any major works this year. Work was carried out on the twitten wall and a baby changing unit has been fitted in the disabled toilet. The Hall was decorated with bunting both inside and out to mark the late Queen Elizabeth II platinum jubilee. Following the sad death of the Queen the Union Flag was flown at half-mast and floral tributes were left at the base of the flagpole in tribute to HM Queen Elizabeth II, the correct protocol was followed during this sad period. The Village Run and Village Day were a huge success this year and raised a record sum this year. These two events are our main fundraisers and without which we would be unable to maintain the Hall to such a high standard that our Hirers have come to expect. Our grateful thanks to the Village Day subcommittee who devote so much time in organizing these two events especially as the majority of the committee have no connection to the Hall.
Sadly, on the 23[rd] December, Andrew Mcleod one of our committee members unexpectedly passed away. Andrew was well liked and respected by all those that came into contact with him. His level headed and common-sense approach was a great asset for the Hall, one of his achievements was project managing the replacement windows at the rear of the Hall, he will be greatly missed by his fellow committee members.
The continuing success of the Hall is due to the commitment of the Trustees and Management Committee, and the Officers especially Tracy Ely the Booking Secretary who worked tirelessly throughout the period sorting out the many challenges, the Village Day Committee and all those that help make these events a success. Sincere thanks go to Michael and Alison Elliott who maintain the front garden and keep it looking so good. Jennie Powell and her team of helpers who provide the much-appreciated monthly film shows. And Micky Batchelor our Premises Supervisor who makes sure we do not contravene our Premises Licence when Hirers are supplying alcohol. Last but not least our Stewards, Phillip Hughes, Andrei Hadimbu and Piers Gielgud who work tirelessly to keep the Hall running at all times. They all take pride in our Hall and strive to keep it clean, tidy and safe at all times.
Will Blunden
Chairman of the Management Committee
Registered Charity No 249649
## **THE KING EDWARD HALL** Lindfield RH16 2HH
## **Accounts for year to 31st December 2022**
## **1. Receipts and Payments Account (General Purposes Fund)**
|**1. Receipts and Payments Account (General Purposes Fund)**||
|---|---|
|Income receipts
Fund raising
Trading activities
Hall hire
Rent
Other
Recovery
Investment income
Building society interest
TOTAL RECEIPTS
Direct charitable expenditure
Wages
Gas & Elec
Water & Sewage
Cleaning & Materials
Maint'ce
Licences
Admin & Phone box
Insurance
Misc
Other expenditure
Officers Expenses
TOTAL PAYMENTS
Net Receipts for the year
Bank balances as at 31/12/2021
Bank balances as at 31/12/2022|**2022**
**2021**
£53,434.16
£34,227.84
£326.00
£563.00
£2,767.00
£4,604.16
£510.71
£0.00
£59.16
£79.03|
||£57,097.03
£39,474.03|
||£23,000.70
£16,675.67
£4,974.93
£2,795.88
£1,368.75
-£35.21
£7,377.81
£5,926.25
£3,158.70
£3,231.32
£1,127.38
£1,524.39
£1,351.55
£1,202.67
£4,002.86
£3,824.86
£2,481.16
£1,391.44|
||£48,843.84
£36,537.27|
||£6,350.00
£5,950.00|
||£6,350.00
£5,950.00|
|||
||£55,193.84
£42,487.27|
||£1,903.19
(£3,013.24)
£113,245.64
£116,258.88|
||£115,148.83
£113,245.64|
_**Page 1**_
## **THE KING EDWARD HALL**
## Lindfield RH16 2HH
Registered Charity No 249649
## **Accounts for year to 31st December 2022**
## **2. Receipts and payments Account (Refurbishment Fund)**
|**2. Receipts and payments Account (Refurbishment Fund)**||
|---|---|
|Donations
Misc
Fund raising
Village Day and Fun Run
Cinema
Total receipts
Direct charitable expenditure
Cinema expenses
Equipment
Major refurbishment
Total payments
Net Receipts for the year
Bank balances at 31 December 2021
Cash and bank balances at 31 December 2022|**2022**
**2021**
£250.00
£25.00
£0.00
£0.00
£11,700.00
£5,800.00
£3,303.50
£909.00|
||£15,253.50
£6,734.00|
||£2,666.74
£675.50
£1,017.96
£352.20
£0.00
£12,622.80|
||£3,684.70
£13,650.50|
|||
||£11,568.80
(£6,916.50)|
||£18,410.77
£25,327.27|
||£29,979.57
£18,410.77|
_**Page 2**_
## **THE KING EDWARD HALL Lindfield RH16 2HH Registered Charity No 249649**
## **Accounts for year to 31st December 2022**
THE KING EDWARD HALL
## **3. Statements of assets and liabilities at 31st December 2022**
|||**2022**|**2021**|
|---|---|---|---|
|Monetary assets||||
||Bank Balances|||
||Girobank cheque account|£65,988.37|£52,575.54|
||Nationwide instant access account|£79,140.03|£79,080.87|
||Total cash|£145,128.40|£131,656.41|
|Bank deposits (by fund)||||
||General Purpose Fund|£115,148.83|£113,245.64|
||Refurbishment Fund|£29,979.57|£18,410.77|
||Total cash|£145,128.40|£131,656.41|
|Debtors||||
|Liabilities||||
|Non Monetary Assets||||
|Permanent Endowment||||
||Land and building used by the King Edward Hall|||
||(freehold vested in the Trustees)|||
|Other assets (non-endowed)||||
||held for the functional use by the charity|||
||Furniture and equipment in hall as per inventory (costs unknown):|||
||Tables, chairs, PA system, two ovens, kitchen utensils, etc|||
||(in fair condition and over 14 years old)|||
||One new fridge at cost £252|||
||150 chairs for main hall at cost £6,169|||
||30 chairs for library at cost £1,171|||
||10 tables at cost £799 (all in good condition and less than 10 years old)|||
||10 new tables at cost £1500 (4 years old)|||
||6 Mobile Screens at a cost of £1954 (3 years old)|||
||Hot cupboard|||
||Complete replacement of Kitchen Equipment added in 2015|||
||Radiator replacement in 2015|||
||W Blunden, Chairman|||
||13th March 2023|||
||For and on behalf of the Management Committee|||
_**Page 3**_
Independent Examiner's Report lo the Trustees of King Edward Hall, Lindfield.
Registered Charity No. 249649
I report lo the charity trustees on my examinalion of the accounts of the charity for the year ended 31,
December 2022 which are sel oul on pages 110 4.
Responsibilities and basis of report
As the charity's Iruslees you are responsible for the preparation of the accounts in accordance with
the requirements of the Charities Aci 2011 Ilhe Act ).
I report in respect of my exarninalion of the charily's accounts carried out under seclion 145 of the Act
and in carrying out my examination I have followed all the applicable Oireclions given by the Charity
Commission under section 145{5)Ib) of Ihe Ad.
Independent examine¢s statement
I have completed my examinalion. I confirm that no material mallers have come to my allenlion in
connection with Ihe examination giving me cause lo believe Ihal in any material respecl".
accounling records We not kept in respect of the chawity as required by section 130 of the Act..
or
the accounts do not accord with Ihose records.. or
the accounts do not comply wilh the applicable requiremenls concerning the form and conlenl of
accounts sel out in the Charilie5 (Accounts and Reports) Regulations 2008 other than any
reqtjirement Ihal Ihe accounts give a Irue and fair Mew, which is not 8 maller consKJered as part
of an independent examination.
I have no concerns and have come 8cmss no olher matters in connection with the examination lo
which attention should be drawn in this ieport in order lo enable a proper underslanding of the
accounts to be reached.
Signed....
,,/-/-
Alec Burgess ACA
On behalf of
Keymer Haslam & Co
clo 416 Church Road
Burgess Hill
West Sussex
RH15 9AE