ANNUAL GENERAL MEETING 2021
DUE TO THE EXCEPTIONAL CIRCUMSTANCES AT PRESENT THE TRUSTEES HAVE AGREED TO POSTPONE THIS YEARS AGM UNTIL WE CAN SAFELY MEET IN PERSON.
CHAIRMAN’S AND TRUSTEES’ REPORT FOR THE YEAR TO 31 DECEMBER 2020
TRUSTEES:
Mr Simon Cartwright Mr Christopher Snowling Mr Mark White
OFFICERS OF THE MANAGEMENT COMMITTEE:
CHAIRMAN: VICE-CHAIRMAN: TREASURER: BOOKINGS SECRETARY: SECRETARY:
Mr Will Blunden Mr Stephen Gray Mrs Tracy Ely Mr Rupert Ayton
MEMBERS OF THE MANAGEMENT COMMITTEE:
Mrs Katherine Alcock Mr Roger Pickett Mr David Hobbs Mrs Sheila Hobbs Mr Ron Plass Mrs Janet Smith Mr Andrew Mcleod) Lindfield Club Mrs Kath Baker ) Delegates
The Hall’s Officers and Management Committee members are elected and appointed on an annual basis.
The King Edward Hall was established as a charity in 1911 and is registered with the Charity Commission, No. 249649. Its full postal address is The King Edward Hall, 24 High Street, Lindfield, West Sussex. RH16 2HH.
OBJECTS, ORGANISATION AND ACTIVITIES
The King Edward Hall was established as a charity to enhance the community life of the inhabitants of Lindfield by providing communal facilities. The Hall is available for hire by any individual or organisation in accordance with the standard hiring agreements and scale of charges adopted for the year. It is intended that the scale of charges is sufficient to generate enough income to meet all the expenditure incurred in operating the Hall. Major improvement projects are funded by specific appeals, fund-raising and grants. Three Trustees, with a Management Committee comprising elected and nominated members, administer the charity.
REVIEW OF THE YEAR SPANNING MARCH 2020 TO MARCH 2021
This has been a very difficult and challenging year for the Trustees and Management Committee of the Hall due to the global pandemic. A few days after last year’s AGM the country went into lockdown and the Hall had to close to all Hirers. Schools remained closed until 1[st] June, Pubs were allowed to open from 4[th] July subject to social distancing and life got back to a different normal with all the new measures and restrictions that the Government had put in place. During this period the Officers were working hard in order to make the Hall Covid-19 secure. Working with our Stewards establishing a one-way system, providing hand sanitizer stations, providing safety notices and Covid-19 risk assessments. Reading frequent updates on making sure the Hall was safe when we were allowed to re-open, the majority of this work fell on Tracy Ely our Booking Secretary who was fielding enquires from our Hirers as well as assisting in producing the risk assessments. When we were allowed to open the Hall and we were getting used to a new sort of normal, new restrictions were introduced and gatherings of more than six people were made illegal which affected our bookings, however we were still able to accommodate several of our users. On the 14[th] October Covid-19 tier regulations came into being and Sussex was placed into tier one, then on the 5[th] November the country went into a month-long lockdown. The second lockdown ended on the 2[nd] December with a tougher tier system in place and then on the 26[th] December the country went into the third lockdown where we still find ourselves. We are proud that we have been able to enable the Nursery School to remain open from the start of term in September. Thanks must go to our hard-working Booking Secretary, Tracy Ely who due to the pandemic has had her work load doubled this year, Stephen Gray our Treasurer who manages to keep our finances in good order and Rupert Ayton our very able Secretary. However, fund raising has been a real casualty this year as we had to cancel the Village Run and Village Day as well as not being able to hold our popular film shows. Despite the lack of fundraising and the loss of income from our hirings and whilst the Hall was not in use the Committee agreed to some major refurbishments to the rear of the Hall and we now have new maintenance free double-glazed windows, the roofing felt on the flat roof was replaced and the rear exterior was redecorated. Improvements have also been carried out inside the Hall as well as day to day maintenance we have had CCTV installed and replaced all of our old banqueting chairs with new comfortable,
easy clean/sanitize ones. These achievements have only been possible due to the dedication of the Trustees, Management Committee, Stewards and those on the Village Day and Village Run Committee who have enabled us to raise the funds to pay for these improvements.
The continuing success of the Hall is due to the commitment of the Trustees and Management Committee, especially the Officers, the Village Day Committee and all those that help make these events a success. Sincere thanks go to Michael and Alison Elliott who maintain the front garden and keep it looking so good. Jennie Powell and her team of helpers who provide the much-appreciated monthly film shows. And Micky Batchelor our Premises Supervisor who makes sure we do not contravene our Premises Licence when Hirers are supplying alcohol. Last but not least our Stewards, Steve Wicks, Colin Truran and Phil Hughes who work tirelessly to keep the Hall running at all times. They have worked through the whole of the pandemic working hard to make sure that the Hall was Covid-19 safe, making sure that the Nursery School was able to open safely and just going that extra mile, they all take pride in our Hall and strive to keep it clean, tidy and safe at all times.
Will Blunden
Chairman of the Management Committee
Yme KING Etr•4AIIO HALL AGcoynt• ft+1 ywr w J1•t O•¢•mts•r 2020 1. R•c•lp¢• •nd P•ym•nt• A¢¢ount la•Mr•l Pyrpo••• Vundl 2020 201• Fund r•wkng H•ll hir• A•nl oth•r £31,10142 E89,29184 £10,697 13 £15.CQS c(1 £10.410 £73 8$ 0617 £706.85 SlInG •0• Int•rMt £79 19 £77 •) TOTAL RECEIPT8 ts3 343 91 £85.154 24 ¢h•rt VApendrfur• £28.405 53 £27,49) 55 £9.480 62 £5,830 79 £1.977 08 £1.518 11 £5.312 98 £8.965 58 £4,053 £8,730.03 £2,865 e £4,283 86 £2,192C £1.717.82 £3.821 29 ,565 30 £1 719 10 É1.723 44 £59.8Z7 43 £59.583 28 G88 S Eknc Waler & $6W•q¢ CleaniTrJ & mon.lI Moinfc Ln Admin & Phono box lft•uranc• Mi £5.780 £8.740.ty) £5.760 £8.740 (X) TOTAL PAYNIENTS £65 $87 43 £86.323 28 12.243 52 £18.830.98 £128.522 10 £109,691 14 b•*rn¥• al #t 31112r2019 k bdart•s u •1 3111212020 £116.27858 £128522 10
R5 2 £201.th1 Dvy Fun Rthi £0. £20.L*X).t £22ry5 LYJ £5.815.(X) £2 e4X W £25.877 £1.774 88 £18,7.17 £4.176 9B £27 £19.W)8 95 £16.302.99 17.302 95 £9.574 81 £42.630 22 £33.05541 £25.327 27 £42.830.22
THE KING EDWAAO HALL Llndll•ld RH16 2HH R•gl•t•r•d Chirtty No 149649 Account• lory•Drto 311 Drt•mb•r 2020 THE KING EOWARD H4LL 3. StAt•mqnts of a•••ts •nd I11tht 31•1 D•c•rnb•r 2020 2020 2019 Mortslary as1• Giffjèarth cWL•xounl £82.584.31 £W2.X¥.97 £79.021 54 £n.w2 35 Tot41 £f41,8OS BS £171.151 32 BankdbplII (by fund) G•w•l purpo Fund RmhmonI Fu Total c48h £11e.278.58 £128.522 10 £25.327 27 £42.830 £141,605 85 £171.151 32 Debtc £1.310.80 Non Mo¥ryAta Permar1 En¢hxrnenl LAnd •nd buipjing US by thè Hal (Imho vested In the Tru$tè•sl (YFr a9Mt (nOrndodl h8kl for th• frJncbonAI try th• ¢h•rlty Fvrniture nd oqvynent In hal MwntOrylw8ts unkntrni". Tob. chairs, PA sy5tsm. tsvo ovens. knt¢hon ut•n&ikn. 0¢ lin tsif condihon and 0¥or 14 ytats ¢) One frty alcoy1£252 125 w chair$ at a t¢91 of£15.714 10 tabS at co#t £799 (all In eondthn And knslthan 10 yeAr•vbJl 1D new tats atcost£15W14 yB%ts 0) 6 mobi S¢rgens al & cost of £19S413 yèors 0) Hot CLyboord Compbte w4awnenlol Kitch EqUipM•ntsd ID 2015 Ra&iator replAinnl In 2015 WBlundeTr. ChaiFm•n 18lh M8rth 2021 For•nd on b•hatt ofthb MwapmeNciYnmittqe
d•pwderrt Examlnf$ R•port to th• TnJ8t•o• ol Klng Edwrd N•ll. Llndft•ld. Rtytornd Chadty No. 249649 I report 10 the chwty trustees en my examinatson of the untS ofthe thanty fDf Ihe yearended 31 l)ember2020 which a set out on page5 1 to 4. Revpon•lb116tlM ba•iJ of rewt As the charity's Iruslees you are responsib for Ihe preparation of the accounts in acc(xdance with the ruIre1S of Ihe Charitse5 Act 2011 I'lhe Act'l You have eonsh#er8d that an audit not required urthrsethn 144 of the Aci and that an indepeTrJent examinalH)n is n8eded. I report In respect ofmy exarrynatson of the chanty's acojunts carned out under secthx 145 of the Act and In carryit)g Out my examinat I have folknwed all the appIrab threctpJn5 given by the Charity Corr¥nissnn under 8ection 14515llbl of the Act. Ba%1• of Indgpet)d•nt examlnèrf• rgport My ekaminatn was ¢8rned out in tttQrda with tha General Diwtyons gNen by the Chanty CoftwnissKN) An exarTNnalon Includes 8 review ofthe xcounling records kept by the Chanty ar¥$ companson of the Attounts presented wilh those rera$ It a150 Includes Conserat)n of any unusual itern5 or dosUre9 In the accounts. seeking expL8natsons frorn the trustees concerniTha any such matters The wc£dures uTrJertaken do rol provKJe all the evklence Ihat woukl required in an aud¢ and tonsequenlly no opnK)n gwen as to whether &£wnts present a Irue and fairf vThv and the rer¥M i5 Iirnited to those matreT5 Sel ¢>Jt It) the $tslenni bel. Indep•ndeni •x•mln•rf• statement I have cornp ry examinatm I confiTrn that no material matter5 have coftE lo my attention in Connethon wrth the examinatson gwmg Gause to believe that in any matenal respecL crxjnting rJd5 Were not kept in respwct oflhe chanty as roquired by section 130 of Ihe Act., the xcoJTrts do not vAth Ihose re¢wds,' or the accounts do not comY with the applirable requirements concerning the form end ntent of )unts set Oth In the CharrtEs lAtUnIS and Rewrt51 Regulations 2008 other than any rUlnnI thai the accounts give a'tsue 8t fair view whh is not a mBtter (x)nsthiBd as part of an independent examinabon I have rn) ¢oncems and have c0ft *ross no ¢Jther rttter$ in conAecttyJn with the examination to attentp)n s)Uld be dr in this rerth in order to enab a proper understanding of the xnjnts to te reached Marttn N Has&m FCA Keyrrw H8slarn 8 Co clo 416 Churth R1 Jryess Hll ltst Stjssex RH15 9AE