**Company number: 00885474 Charity number: 249443 Registered Society number: H2257** Registered number: 2626039Registered number: 2626039
**THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
**DIRECTORS’ REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 MARCH 2022**
## **THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
## **CONTENTS**
|Legal and Administrative information|1|
|---|---|
|Directors’ report|2 – 5|
|Independent examiner’s report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the financial statements|9 - 14|
**Detailed income and expenditure account and summaries**
## **THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
## **LEGAL AND ADMINISTRATIVE INFORMATION** _**FOR THE YEAR ENDED 31 MARCH 2022**_
|**Directors and trustees**|Mrs B R Tankard (Chairman)|
|---|---|
||Mrs M D R Charman|
||Mrs B M Collins|
||Mr M Johnson|
||Mrs B Rundle|
||Mrs M S Thomas|
|**Company Secretary**|Mrs P E Donaldson|
|**Company registered number**|885474|
|**Charity registered number**|249443|
|**Registered society number**|H2257|
|**Registered office**|The Lodge|
||Eridge Road|
||Crowborough|
||TN6 2SL|
|**Address**|Darwin House|
||Crowborough Hill|
||Crowborough|
||East Sussex|
||TN6 2JA|
|**Independent examiner**|Jonathan Healey BA FCA|
||Lindeyer Francis Ferguson Limited|
||Chartered Accountants|
||North House|
||198 High Street|
||Tonbridge|
||Kent|
||TN9 1BE|
|**Bankers**|Santander Bank|
||Tunbridge Wells|
||Kent|
Page 1
## **THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
## **DIRECTORS’ REPORT** _**FOR THE YEAR ENDED 31 MARCH 2022**_
The directors (who are also the trustees for the purposes of charity law) present their report and the financial statements of The Abbeyfield Crowborough Society Limited for the year ended 31 March 2022.
The directors confirm that the report and financial statements of the charity comply with the current statutory requirements, the requirements of the company’s governing document, and the provisions of "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019) (Charities SORP (FRS 102)).
Legal and administrative information set out on page 1 forms part of this report.
## **Structure and governance**
The Society is a company limited by guarantee, governed by its Memorandum and Articles of Association, having no share capital and is registered as a charity and with the Regulator of Social Housing as a registered social housing provider.
The trustees are all volunteers and have come from a number of different business management and caring backgrounds with professional qualifications and a wealth of experience. We constantly seek and interview those potential trustee applicants who have suitable skill additions for positions on our board. New trustees undergo an induction process and, with existing trustees, are encouraged and receive on-going training both within and outside the Abbeyfield organisation.
The trustees decide the policies of the organisation, within the Abbeyfield guidelines. We seek to provide a good and comfortable environment for our residents, whilst keeping control of costs and ensuring adequate reserves for future needs.
A risk assessment has been carried out by the Housekeepers and one of the trustees in relation to slips and trips. The trust follows national guidance on monitoring of other potential risks to residents, staff and the business as a whole.
## **Objectives and activities**
Our organisation provides supported, sheltered accommodation, at an affordable price, to the elderly, frail and lonely. We are affiliated to the National Abbeyfield Society and operate to their nationally accepted standards and to those required by government agencies, which monitor us, or provide us with funding. All the aforementioned is in accordance with our Memorandum and Articles of Association.
We work with other Abbeyfield organisations, sharing resources and ideas where possible. In addition, we work with government departments to help provide ever better support to enable our residents to remain independent for as long as possible.
In setting objectives and planning for activities the trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit.
Page 2
## **THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
## **DIRECTORS’ REPORT** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **Mission Statement**
_**Caring**_ means that the wellbeing of our residents is central to everything we do and that every individual will be treated with dignity and respect. It also embraces our volunteers and staff and by learning and supporting each other Abbeyfield will be an organization where people can grow and find fulfilment.
_**Openness**_ means that as an organisation we encourage and support new ideas from our residents, volunteers and staff and by learning through discussion, we appreciate each other’s differences and will adopt suggestions which improve the service that Abbeyfield provides. We will be open to change and will seize opportunities that allow us to continue working towards our mission.
_**Honesty**_ means that we will each work in an ethical way. As individuals we will each lead by example in order that residents, volunteers and staff will have confidence in the integrity of Abbeyfield.
_**Respect**_ is something we understand we have to earn. We earn it not only by valuing each other as individuals and valuing each other’s views, beliefs and background, but also by working hard to develop relationships with our residents, volunteers, staff and communities in which we operate. We act in a respectful way towards each other, honouring the commitments and promises we have made to each other.
## **Financial review**
The deficit for the year was £60,056 (2021: surplus £3,110). At the end of the year unrestricted reserves were £442,288 (2021: £502,344) of which £222,399 (2021: £231,179) was held as tangible fixed assets leaving £219,889 (2021: £271,165) held as free reserves.
Reserves are held by the Society as extra funds to support any potential loss of income from rents and to cover any additional unexpected expenditure such as: explosion, fire, floor, chemical or biological contamination, disease, pandemic, food poisoning, additional employee expenses for long term sickness/injury, unexpected high maintenance costs and a reduction in residents.
The Covid-19 pandemic has impacted on the home resulting in additional health & safety expenses.
The Trustees meet regularly at the home.
## _Health & Safety_
We continue to protect our residents by requesting all visitors to wear face masks, sanitize their hands and keep to social distancing. A large gazebo has been erected in the garden for visitors to meet their relatives during the summer months.
We have started a weekly exercise class for the residents which they look forward to and really enjoy.
## _Maintenance_
We continue to keep up to date with maintenance and repairs together with all health & safety remedial work as necessary.
Page 3
## **THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
## **DIRECTORS’ REPORT** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## _Residents_
We have increased our advertising and as a result, two more residents have joined the home.
## _Staff changes_
We have recruited two part time Kitchen Assistants to help the Housekeepers provide meals and support 7 days a week.
## **Achievements**
This year Crowborough Council decided to nominate Darwin House and the local Foodbank as their charities. We were delighted to take part in local collections and events which took place throughout the year and we thoroughly enjoyed being involved in the community.
Residents decided to knit items for the Crowborough Hospital shop as they wanted to support the NHS – they have produced some super items.
Our Trustees, who have a tremendous amount of expertise between them, meet regularly at the home. They will shortly be organising outings and involve residents in choosing different venues.
We recently held two tea parties to celebrate the Queens Platinum Jubilee and these memorable occasions were enjoyed by residents, Trustees and Housekeepers.
A weekly exercise class has been organised for the residents who love taking part and really look forward to the next class. Some of our Trustees have joined in as well!
## **Directors**
The directors who served during the year were:
Mrs B R Tankard (Chairman) Mrs M D R Charman Mrs B M Collins Mr M Johnson Mrs B Rundle Mrs M S Thomas
In accordance with the Articles of Association, Mrs B R Tankard and Mrs M S Thomas offer themselves for re-election at the next AGM.
## **Statement of directors' responsibilities**
Company law requires the directors to prepare financial statements for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the society and of the surplus or deficit of the society for that period. In preparing these financial statements, the directors are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP FRS 102;
Page 4
## **THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
## **DIRECTORS’ REPORT** _**FOR THE YEAR ENDED 31 MARCH 2022**_
- make judgments and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the society will continue in business.
The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the society's transactions and disclose with reasonable accuracy at any time the financial position of the society and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the society and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This Report has been prepared in accordance with the provisions applicable to small companies within Part 15 of the Companies Act 2006.
This report was approved by the board on 5 August 2022 and signed on its behalf.
**Mrs B R Tankard** Chairman
**Mrs B H Rundle** Treasurer
Page 5
## **THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
I report to the charity trustees on my examination of the accounts of The Abbeyfield Crowborough Society Limited (‘the company’) for the year ended 31 March 2022.
## **Responsibilities and basis of report**
As the trustees of the charitable company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the company’s accounts carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
- accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
- the accounts do not accord with those records; or
- the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
- the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report and in order to enable a proper understanding of the accounts to be reached.
**Jonathan Healey BA FCA** Dated: 15 August 2022 **Lindeyer Francis Ferguson Limited** Chartered Accountants North House, 198 High Street, Tonbridge, Kent, TN9 1BE
Page 6
## **THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
## **STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
|**Note**
**Income from:**
Legacies
Charitable activities:
Residential charges
**2**
Interest receivable
Other income
**Total income**
**Expenditure on:**
Charitable activities
**3**
**Total expenditure**
**Net (expenditure)/income and net movement in funds**
**4**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
**9**|**_2022_**
**_2021_**
_£_
_£_
-
1,005
77,442
129,221
91
303
577
18
78,110
130,547
138,166
127,437
138,166
127,437
**( 60,056)**
**3,110**
502,344
499,234
**442,288**
**502,344**
**_Unrestricted_**
**_funds_**
**_Unrestricted_**
**_funds_**|**_2022_**
**_2021_**
_£_
_£_
-
1,005
77,442
129,221
91
303
577
18
78,110
130,547
138,166
127,437
138,166
127,437
**( 60,056)**
**3,110**
502,344
499,234
**442,288**
**502,344**
**_Unrestricted_**
**_funds_**
**_Unrestricted_**
**_funds_**|
|---|---|---|
|||130,547|
|||127,437|
|||127,437|
|||**3,110**
499,234|
|||**502,344**|
The Society's only activity is the provision of supported accommodation.
Page 7
## **THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
## **BALANCE SHEET** _**AS AT 31 MARCH 2022**_
|**Note**
**Fixed assets**
Tangible fixed assets
**6**
**Current assets**
Debtors
**7**
Cash at bank and in hand
**Creditors:**amounts falling due
within one year
**8**
**Net current assets**
**Net assets**
**Charity funds**
Unrestricted funds
**9**|_£_
2,470
219,699
222,169
( 2,280)|**_2022_**
_£_
222,399
219,889
**442,288**
**442,288**|_£_
2,116
272,323
274,439
( 3,274)|**_2021_**
_£_
231,179
271,165|
|---|---|---|---|---|
|||||**502,344**|
|||||**502,344**|
The directors consider that the society is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ("the Act") and members have not required the company to obtain an audit for the year in question in accordance with section 476 of the Act. The directors acknowledge their responsibilities for ensuring that the society keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the society as at 31 March 2022 and of its surplus or deficit for the year then ended in accordance with the requirements of sections 394 and 395 of the Act and which otherwise comply with the requirements of the Companies Act 2006 relating to the financial statements so far as applicable to the society.
The financial statements have been prepared in accordance with the provisions applicable to small companies within Part 15 of the Companies Act 2006.
The financial statements were approved and authorised for issue by the board on 5 August 2022 and were signed on its behalf by:
**Mrs B R Tankard Mrs B Rundle Chairman Treasurer**
## **Company registration number: 885474**
Page 8
**THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
**NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **1 Accounting policies**
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
## **1.1 Status**
The Abbeyfield Crowborough Society Limited is a company limited by guarantee registered in England and Wales, a registered charity and a private registered provider of social housing in the United Kingdom. Its registered office is The Lodge, Eridge Road, Crowborough, East Sussex, TN6 2SL.
## **1.2 Basis of preparation**
The financial statements have been prepared in accordance with "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Accounting Direction for Private Registered Providers of Social Housing 2019, and the Companies Act 2006.
The Abbeyfield Crowborough Society Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
The house has continued to operate during the Covid-19 pandemic and there are no material uncertainties about the charity's ability to continue, and so the going concern basis of accounting has been adopted.
The financial statements are presented in pounds sterling and rounded to the nearest pound.
## **1.3 Income**
Residential charges are recognised in the period for which they are payable.
Income from donations, legacies and grants including social housing grants, is recognised when the charity is entitled to the funds, the receipt is probable and the amount can be measured reliably. For donations this is usually on receipt. For grants, this is usually when a formal offer is made in writing. Income from legacies is recognised when there has been a grant of probate, the executors have established that there are sufficient assets in the estate to pay the legacy, and any conditions attached to the legacy are within the charity's control or have been met. Investment income is recognised when receivable.
Page 9
**THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
**NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **1.4 Expenditure**
Expenditure is recognised when a present legal or constructive obligation exists at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefits will be required to settle the obligation, and the amount can be estimated reliably.
Expenditure on charitable activities includes expenditure on social housing activities.
## **1.5 Tangible fixed assets and depreciation**
Tangible fixed assets are stated at cost less depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives.
**-** Fixtures, fittings and equipment 5 or 10 years straight line Freehold housing land and buildings **-** Between 25 and 100 years straight line as set out below
Major components are treated as separable assets and depreciated over their expencted useful economic lives as follows:
|Land|Not depreciated|
|---|---|
|Main fabric/structure|100 years|
|Roof structure|60 years|
|Windows and external doors|35 years|
|Central heating systems|35 years|
|Kitchens and bathrooms|35 years|
|Car park|25 years|
There has been a change in the estimated useful lives of land and buildings during the year due to the adoption of component accounting. The impact on the depreciation charge in the current year is to increase it by £3,361.
## **1.6 Financial instruments**
The charity only has financial instruments of a kind that qualify as basic financial instruments. Short-term debtors and creditors are measured at settlement value. Any losses from impairment are recognised in income and expenditure.
## **1.7 Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Page 10
**THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
**NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **1.8 VAT and taxation**
The charity is not registered for VAT and expenditure shown is inclusive of VAT suffered. As a registered charity, the charity is exempt from liability to taxation on its income and gains.
## **2 Income from charitable activities**
|**Income from charitable activities**|||
|---|---|---|
|Residential charges receivable
Losses from vacancies|**_2022_**
£
147,808
( 70,366)
77,442|**_2021_**
£
148,331
( 19,110)|
|||129,221|
## **3 Expenditure on charitable activities**
|_Direct service costs_
Staff costs
Outsourced staff costs
Food and other household costs
Council tax and water rates
Garden maintenance
Heating and lighting
TV Licence
Subscriptions
Telephone/Lifeline
Outings and events
Repairs and maintenance
Depreciation: fixtures and fittings
Depreciation: buildings and improvements
_Support costs_
Insurances
Telephone
Abbeyfield Society affiliation fee
Staff training
Postage stationary and advertising
Sundry expenses
Health and safety
Legal and professional fees
_Governance costs_
Independent examiner's remuneration|**_2022_**
£
54,778
-
18,206
4,008
3,090
9,054
159
40
1,527
1,120
22,527
1,131
7,649
2,568
866
2,902
72
3,560
80
757
1,522
2,550
138,166|**_2021_**
£
46,833
4,410
25,136
4,852
2,863
12,832
158
428
862
47
13,844
1,670
1,481
2,348
811
2,873
168
735
190
1,554
1,122
2,220|
|---|---|---|
|||127,437|
Page 11
## **THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **4 Net (expenditure)/income**
||**_2022_**|**_2021_**|
|---|---|---|
|Net (expenditure)/income is stated after charging:|£|£|
|Independent examiner's remuneration:|||
|Examination services|1,370|1,345|
|Other services|1,180|875|
|Depreciation of tangible fixed assets|8,780|3,151|
## **5 Staff numbers and costs**
The average number of persons employed by the charity on a headcount basis during the year was 6 (2021 - 5). The average number in full time equivalents was 3 (2021 - 4).
|Salaries and wages
Pension costs|**_2022_**
£
54,365
413
54,778|**_2021_**
£
46,645
188|
|---|---|---|
|||46,833|
No member of staff earned over £60,000 for the financial year (2021 - £Nil).
No expenses were reimbursed to trustees in the year (2021 - £Nil). No fees or remuneration were paid to any member, committee member or officer (2021 - £Nil).
Page 12
## **THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **6 Tangible fixed assets**
|**Cost**
At 1 April 2021
At 31 March 2022
**Depreciation**
At 1 April 2021
Charge for the year
At 31 March 2022
**Net book value**
At 31 March 2022
At 31 March 2021
**7**
**Debtors**
Prepayments
**8**
**Creditors:**
**Amounts falling due within one year**
Other creditors
Accruals|**Freehold**
**housing land**
**and**
**buildings**
_£_
305,081
305,081
77,014
7,649
84,663
220,418
228,067|**Furniture**
**fittings and**
**equipment**
_£_
85,734
85,734
82,622
1,131
83,753
1,981
3,112
**_2022_**
_£_
2,470
**_2022_**
_£_
-
2,280
2,280|**Total**
_£_
390,815|
|---|---|---|---|
||||390,815|
||||159,636
8,780|
||||168,416|
||||222,399|
||||231,179|
||||**_2021_**
_£_
2,116|
||||**_2021_**
_£_
7
3,267|
||||3,274|
Page 13
## **THE ABBEYFIELD CROWBOROUGH SOCIETY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **9 Charity funds**
|**_Current year_**
Unrestricted funds:
General funds
**_Prior year_**
Unrestricted funds:
General funds
**10**
**Housing stock**
Supported accommodation
Number of bedspaces|**Brought**
**forward**
_£_
502,344
**Brought**
**forward**
_£_
499,234|**Income**
_£_
78,110
**Income**
_£_
130,547|**Expenditure**
_£_
( 138,166)
**Expenditure**
_£_
( 127,437)
**_2022_**
9|**Carried**
**forward**
_£_
442,288|
|---|---|---|---|---|
|||||**Carried**
**forward**
_£_
502,344|
|||||**_2021_**
9|
## **11 Related party transactions and balances**
There are no key management personnel apart from the directors, who are not remunerated.
There were no transactions with related parties.
Page 14