Trustees. Annual Report for the period Ped smd l)wiod eryl d From Oi 2oLgTo ? I '. X le35 Reference and administra',ion details Chaflty name.. Section A Gfeai Totharn Village H&[ Other nwnes thaY Is knovm by Rtgi$1or•d chath numb•r (it any) 2484g'> Chority's princwal address l i Matdon Road Great l Maldor., Essex Post¢ode CM9 BNH Ne5 ol the Trustees. also knovm as the Management Council Parish Councll representae. Chris Adam5 Wl represeniative.. Sue Pullord Carpet Bovls.. Jgan aoughton The Treehouse Cb Nursey. AShY Wilson Co-optéd members.. Frank Delderfield Tlna Flnch Caroline Oaktey Volunieeis: Matyn Ga0cl. Nathari Paii)tor Names ol the Honorary Officers: Chairman.. Chri5 Adams Viie Chakman." Frank Delderfield Tre1". Tina Finch Secrefary.. Caroline Oakley Ilnterim) Lettirws Secretary.. Sue Pullord Nam•s and addres¥es of advlsoTS Danielle Frost Rural Community Councll ol Essex IRCCE). ThreshdfrKd5 Business Prt l¢Mry)rth Road, Feering. Essex. C05 9SE Elizabeth Ironmryr, Independent Examww, 20 Brook Close. Great Totham. Majdon, Éssex CM9 8PE Trustee Aonual Repwt Marth 2076
Section B Structure, overnance aiid mana ement Tr11 Deed. dd 1° ¢X(thr 1931 H(bY charAy is ryJnitirted Tru memkw of of the ganIsaon$ that are users ol, wototed 7fvh. the Vdwje Hau, ¢tr0Oed members minated bj the appointed Advertse fcf recwilvry V(jn have been published on 5rt1al metha and in Nllage with Ikde resp(rn. Rwal Commlmity Cwnco of Essex tn gei adv6e as this is an ll@nt orwing siwation wlM¢h If not re>¥ed cwhj bjd th the dosuie ofthe Vi Sectioii C Ob"ectives and activities The objection ol the Vlllage Hall as delalled thln the Tnjsl Deed is that the premlses aTe to be used for Ihe Purposes of phY81C and mentsl recreaon and socwl, m(Yal and inYectsKt developrneni through ihe medlum ol reading and recreathn rooms. libr¥y, lectwes, dasses, reueall5, Ènt8rtainments and sueial intercourse or othemise &8 may be found expÈthert lor the benefit of th8 inhabttant5 of the Parlsh ol Great Totham in the crty ol Essex and h8 unmediats vrcnty disitsth)n ol sex fx ol rellgiou& )1¢1 or other opinion sutyect to the FYovision$ ollhe Dee(L As Trusle05 and volUnrS have cont6 tt> hard on otthe community to mahlwn and update the hall lo ts Pfesent hlgh staNlard vttich has en&Aed the hal to continue to be used ty all secttons ot Clxnmty¥knn Greai Tothwn arnj the rIx vdlw. TN9 yew the hall h&8 b8¢n used by the fdlowing.. The Treehouse Nursery held each sekday during s¢h&)l tsmi times Parish meelings., indudw ptanniThJ meetr Polling Station lor bcal and gewal electiS Cafpet BLVAS Great Trrtham Women's Institsrte Clubbercise dasses IDr Ajlults Sound Heing dasse5 Georgla's Dance Academy ¢18sses for chihjren ej yuung athlt5 Prlwate parties indutje lamlty ceknlims (such as chlbjren l)kthday pie$, at birthday and Truo1•o Afinual R•pprt Mwth 2Q6
Seciioii D Aciiieve.iiieiits and peiformance As Trustee% we have ¢[1nUeu to Y+r¢rk hard to enyjre the hatl avaWe for hffe io mea thp needs of the community and that the cost of hiring the hdl i% kept as tthv as ti can be to er15ure thai al members of ihe community have access to this commLbnrty asset. A review of the hire ¢harge5 this year resutted a 2.4% iKrease on Ihe for both iegular and non-regular users to commence from I" January 2026. With an older building In daity use. there is a need to and troth in the halb maTrrtenance regime. J)nu81 tas, such as. fire exiiwuishef inspectvM. insurance and fftming nghts certih'cates have been checked and compl8ted, dso hos been ordered as necessary. The uutside ¢'mneY stack has been rebutyy and Ihts has tren maldd th the rJ)e on the ther si(ie ol the hall m£tg a very much nre presenlable aparanCe. Th6 fioor in the main Wl has been Telufbished. The outde doors and WdowS have been deaned The mwn hall and entre lobby have been rep86med The cIrk has been TepaY8d Many the internal dogT locks tAve bèen reCed. The above mthtenance was JI achieve(J within the Kdanne¢J ldget her not am planned acNty vffls ¢ompleled; the relurbishment of the kitchen an(t baf aa 1 be revissted in 2026. Regrettabty because of the acons of scM ol Thjr Caal hirw8 it has been rcessw for Nursery trj pvi locks on their cupboard, fridge and rUbbh n. is Dnly with the coniinued sw mistees and voluntéers. pkLS tfie sut4ffi ot they famty and lrien(Is. thai this can 811 be achieved. Section E Financial review I'he priiiciplp source ol funds for the hajl Is thp hiring Chge leVd £0 people wshing lo use the preinises lor hosting their events. Thi8 lor thts year was higher than led as our main hiTei, the Nuisery. exlended ihair dw.ty hours. All recewed funLIs 5UPPOrt the day day runThng of hall IEleufW, Oil, WateT, Insuran¢Es and licenses), cleaning and m8inlenance ensure ihe hall remains SO)e tr1 ihe eommunty wTrsh to hold thwr events. The has a reserve poky and reseNes ot £35,(LKJ lo cover a loss of irtcvne which cannot be replaced In the short lem le.g. loss of Nursery Income) and signffjcant un¢ofeseen exndIre that cannot b& delayed {e.o. Roof Replacemenll. The reserves are heFd acrass N¥0 tH)k accounts (Nast Reserye Accouni and 35 Notlce Account) so thai fvnds can be a(xMsed in a reawnable tlmescale whilst eaming a rfbasonable interest raip. TiutyteB AnNal Rèport mch 2026
Section F Othei- optional inforination Section G Declaration The trustees declare that th¢y have apwov4d th8 trus¥s' report abo¥& Slgn¢d on behllf of the tru8t¢•s SlgnAtur•(s> Full nwrn() Positlon (eg Se¢r•iary, Chair. A-r 2026
GREAT TOTHAM VILLAGE HALL MANAGEMEKf COMMITTEE Regislored Charty No 248492 Re¢elpts and Payments Accountfor yoar 0nded 31st December 2025 Unrestrrted Restricted Total Funds Funds 2025 Tot81 2024 INCOME RECEIPTS From Voluntary Sources Grants Donations Fundraising 0.00 0.00 0.00 0.00 0.00 0.00 0.00 From Trading Activities Dep)sits Taken Indemnitses Banked Balances Banked 383.IKI 2199. 23120.00 25702.1XJ 383.00- 2199.00 23120.00 2 25702.00 / 450.00 1750.00- 20742.00 . 22942.00.* 0.00 From Assets Bank Interest 1232.84 1232.84 1431.09 / Total Reeeipts 2693U4 24373.09 PAYMENTS Charitable ActNit Caretaker Costs Cleaning & Maintenan Energy, waste and water Internet Insurance al LKenses Affiliation Fees Refvnded Indemnities 4612.00 6411.81 2659.89 644.20 2300.24 4612.00" 6411.81/ 2859.89 644.20- 2300.24 84.60 / 2024.00 - 18736.74 4281.55./ 5727.47 3957.22 607.86 2283.32 80.40 1750.00 18687.82 2024.00 18736.74 Other Expenditure Fund Raising Events Administration Costs Marketing and promotion Independent Examinerfs Fee 0.00 0.00 0.00 91.60_ 0.00 0.00 91.60 0.00 0.00 On Assets and EquiFxnent Purcha i. . Capital Expenditure 0.00 0.00 Total Payments 18n6.74 0.00 18736.74 18779.42 Net Recelpts for the year Balances at start of year Balances at end of year (C) 8198.10 0.00 8198.10 (AI. 5593.67 0.00 58913.82 {B} 53320.15 / O.1)0 67111.92 / $8913.82 58913.82 67111J2 Independent Flnanclal Examlners Initials
GREAT TOTHAM VILLAGE HALL IAANAGEMENT COIAIArrrEE Rogist•rod Chorlty No 248492 Statement of A8vts and Llablllll88 at 31st December 2025 2025 2024 MONETARY ASSErs D•poslts and Bank Balances Current account Current account- No 2 Business Reserve Account 35 Day Notice Account 872 76 582.23 22132.35- 43992.31- 67579.65 685.50 - 558.50" 15447.68 42944.14- 59635.82 Credltord Deposits held for fubjre bookings Uncleared Payments 467.73 0.00 67111.92 722.CK) 0.00 D•btOf8 Unpaid Letbngs 0.00 Reserves Ire8trlcted funds) 35000.C Value of Zero shows that accx)unt t4)oks baLqnce (A+B <) I have examlned the above accounts for the year ended 31.12.2025 and in my opinion represent a True & Fair record of Great Totham Village Hall affairs for that period. Elizabeth Ironmonger Independent Financial Examiner Independent Financial Examiners Initials
CHARITY COMMISSION FOR ENGIAND ANO WALES Independent examinerfs report on the accounts Report to the truste8$1 members of J iLLAac kxALL On accounts for the yoar ended Charity no (If any) Sot out on pages -s ftf additsonal she$ Respeetlvo The charivs tnrstees are responsible for the preparation of the accounts in responslbllttles of trustees a(xordance with the Charities Act 2011 (Ihe Acr). and oxaminer The tharitys trustees c(Msider that an audit is not required for thls year under section 144 of the Art and that an independent examination is needed. rfhe charTty's gr05s irKcffle exceeded £250,1)00 and l am qualified to underlake the examination by beitvJ a qualffjed member of Inamed LlY. Delete [ ] rfnot appliGable. tt is my responsitxlity to= • examine the accounts under section 145 of the Charities Act. to follow the applicable Directions given by the Charity Commission (under section 145(51{b} of the Act. and to stste whether particular matt8ts have come to my attention. Basis of independent My examination vrds carried out in aciyyd8n(% general Dlrections given exarnlner's statemont by the Chartty Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those recwds. It also includes consideration of any unusual items or disdosures in the accounts. and seeking explanations from Ihe trustees COnming any suth matters. The procedures undertaken do not prowde all the evidence that would be reqUId in an audit, and consequenty no opinion is given as to whether the accounts present a Irue and fair. view and the report is limited to those matters set out in th8 statement below. Independent examln•rfs In COnnecn vitth my examinath, no material matters have come to my Statement attention (other than that dis¢losgJ bel(yw") Ythich gives me cause to believe that in. any materi81 respecL: the accounting records were not kept in accordance with section 130 of the Act: or the accounts dTrd not accord wtth the actounting records" or the 8oxJunts dKI not coMY wtth the appli(2ble requirements (Jjnwning the fomi and content of aczounts Set out in the Charities (Accounts and Reports) Regulations 2008 oth8r than any requirement that the accounts give a Irue and fair, view which is not 8 matter considered as part of an independent examination. IER May 2018
I have no con(wns and have CMe across no other matters in connectKsn with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' FYe8se ddets the words in the brackets rfthèy do not apply. Slgned: Date: Ill Relevant profegslonal quallflcation(s) or body (rf any): Address: Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examini¢)n of charity aco)unts: dIrlonS and guidance for exarnineTS). IER May 2018
Give hero dotails of any Items that the examlner wlshes to dEs¢lose. IER May 2018