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2021-12-31-accounts

Brookside Cottage Homes Report and Financial Statement For the year ended 31[st] December 2021

Brookside Cottage Homes

Annual Report

and

Receipts and Payments Account

For the year ended 31[st] December 2021

Registered Office

CUCKOO COTTAGE

CUCKOO CAGE LANE TATENHILL BURTON – UPON TRENT

DE13 9RX

Brookside Cottage Homes

Report and Financial Statement

For the year ending 31[st] December 2021

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Trustees Report

The Trustees of Brookside Cottage Homes present their Report and Receipts and Payments Account for the year ended 31[st] December 2021.

TRUSTEES FOR 2020

Following an earlier decision to appoint a Chairman on an annual basis, Mr Peter Cooper was re-elected to the position for the coming year. In March, 2021, the final Trustee position was filled with the appointment of Phil Richards

The year has been an extremely busy one, with Trustees’ meetings taking place in March November, via the Zoom facility, in view of the Pandemic and its restrictions on inside meetings.

As noted in last year’s Report, work continued on developing links with the Almshouse Consortium Limited with a view to securing grant funding from Homes England towards the planned new build and re-modelling of the towo Amshouse cottages. The Clerk, as a nominated Director of the Consortium, attended, via Zoom, Board meetings of the Consortium during the year, and a draft bid for grant funds was in the course of preparation by the year end. In addition, in order to secure major grant funding for the new build Almshouse, which required acceptance from the Regulator of Social Housing before a grant was considered, second stage of the process to become a registered social landlord was obtained and work continues on compiling the Regulator’s detailed application form.

During March, an following a substantial grant from the Local Authority, work on installing flood resilience measures to all 3 cottages was completed, placing the Charity in a much more prepared position should flooding reappear going forward as witnessed in February, 2020. By August full occupancy was chieved to all three cottages.

Further work was undertaken to expand the Charity’s policies and procedures. Following a request from the Regulator, the Charity’s Management Document was amended, and policies in respect of Fair Rent, Health and Safety, and Conflict of Interest were approved, along with advice on Powers of Attorney, Wills, and Avoiding Slips and Falls, these latter documents being inserted in the Residents’ Handbook.

In February, a Fire Risk Survey was undertaken and a Governance Checklist introduced.

January saw the installation of the final two gas boilers to the cottages. A following Energy Performance Certificate recorded an above average result.

BROOKSIDE COTTAGE HOMES

Report and Financial Statements

for the year ended 31[st] December 2021

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Financial Review

The attached Receipts and Payments Account shows a deficit for the year of £11,316, resulting in a year on year drop of 17.9%. This can be explained by Trustees’ decision to continue to invest in the fabric of the cottages, and in particular the installation of new gas boilers and gas main (£5888), flood resilience measures (£17946), and final fitting out of the cottages with white goods and curtains following the 2020 floods. A quinquennial review took place along with membership of the Almshouse Consortium Ltd to enable major grant funding towards the new build Almshouse.

On the income side final receipts from the insurance company amounted to £6052 and a grant of £15000 from the Borough Council towards the cost of the flood resilience measures. To help fund the increased expenditure two transfers of money from Savings to Current Accounts took place.

Going forward it is not envisaged any major expenditure will be required on the building fabric, and a full year’s income from maximum occupancy of the cottages should be achievable.

Reserves Policy

The Trustees have reiterated their earlier decision that the Charity should maintain a fund of £30,000 in order to provide cover for essential repairs and maintenance, and the furniture and fittings requirements for the proposed new build Almshouse.

Plans for Future Periods

The Trustees’ plans for the coming year will be focused on the attaining of grant income, mainly through substantial funding from the Almshouse Consortium Limited, to enable a new Almshouse to be built. Coupled with this, and linked, will be the obtaining of registration as a Social Housing Landlord.

Origin of the Trust

Frederic Thomas Shelly, a resident of Tatenhill village, bequeathed the land and 4 cottages in 1964, providing funds for enabling works to make them fit for habitation, during which 2 of the cottages were converted into a 2 bedroom residence for use as a private let, helping support the financial upkeep of the other 2. These were designated Almshouses, for residents over 60 years of age and in need of financial assistance.

The precise age of the cottages is uncertain though an old Tithe map of 1837 clearly indicates a terrace of similar configuration to that in evidence today.

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BROOKSIDE COTTAGE HOMES

Report and Financial statements

for the year ended 31[st] December 2020

Constitution

Following a revision of the Constitution in 2019 the eligibility criteria for an Almshouse place now covers not only those residents, aged 60 years or above, who have lived in the identified catchment area for a minimum of 5 years previous to an application, or because their families have lived in the catchment area for a similar period.

Objectives and Activities

The Trustees are aware of the Charity Commission’s guidance on public benefit and have had regard to it in their administration of the Charity. The Trust provides direct assistance to qualifying people.

Trustees

The Trustees who have served during the year are as follows :

Peter Cooper ( Chairman since 26[th] September 2018 )

Berian Griffiths ( Vice Chairman since 11[th] July 2019 )

Jeremy Goodwin

Rodney Easter

Paul Shipley ( Representative Trustee from the Tatenhill and Rangemore Parish Council) Mrs Kate Jeffcoat

Ms Louise Morton ( from 22[nd] December 2020)

Philip Richards ( from 17[th] March 2021)

Clerk to the Trustees

David Pointer

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BROOKSIDE COTTAGE HOMES Report and Financial Statements

For the year ended 31[st] December 2021

Year ended 31[st ] Year ended 31[st]

December 20201 December 2020

£ £

Opening Bank Balances

Current Account 11188 14929 Deposit Account 52098 66663 Totals 63286 81592 Receipts

Income From Residents 10745 1512 Other Income 21364 21585 Bank Interest 36 435 Total Income for Year 32145 23844

Payments

Tenant Services 6236 495 Rates and Insurance 2874 1748 Clerk Fees 871 606 Building Maintenance 2903 2254

Building Development 27745 36225 Sundries 1757 145 Total Payments 42386 42149 Closing Bank Accounts Current Account 27835 11188 Deposit Account 24134 52098 Total Closing Bank Balance 51969 63286

BROOKSIDE COTTAGE HOMES Report and Financial Statements for the year ended 31[st] December 2021

Trustees’ Responsibilities

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Trust and which enable them to ensure that the financial statements comply with appropriate regulations. They are also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In preparing these financial statements the Trustees are required to:

The Trustees declare that they have approved the Trustees’ report above at their meeting on

Signed on behalf of the Charity’s Trustees:

CHAIRMAN VICE CHAIRMAN