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2023-03-31-accounts

HALSWAY MANOR SOCIETY LIMITED (A COMPANY LIMITED BY GUARANTEE)

REPORT AND FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

COMPANY REGISTRATION NUMBER 00849615 CHARITY REGISTRATION NUMBER 247230

HALSWAY MANOR SOCIETY LIMITED

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

CONTENTS PAGE
Officers and Professional Advisers 1
Directors’ and Trustees’ Annual Report 2 – 9
Independent Auditors’ Report 10 – 13
Statement of Financial Activities 14
Statement of Financial Activities 2022 15
Balance Sheet 16
Statement of Cash Flows 17
Notes to the Financial Statements 18 - 33

HALSWAY MANOR SOCIETY LIMITED

OFFICERS AND PROFESSIONAL ADVISERS

DIRECTORS AND TRUSTEEES

T Baker C Corkett (Resigned 13[th] November 2022) W Crawford (Resigned 22[nd] September 2022) S Earwicker T Millyard R Palmer J Robertson P Webb J Williams D Wood (Appointed 17[th] November 2022) COMPANY SECRETARY J Price CHIEF EXECUTIVE OFFICER C Cook REGISTERED OFFICE Halsway Manor Crowcombe Taunton Somerset TA4 4BD AUDITORS Albert Goodman LLP Goodwood House Blackbrook Park Ave Taunton Somerset TA1 2PX BANKERS Lloyds TSB Bank PLC Fore Street Williton Somerset TA4 4QT

1

HALSWAY MANOR SOCIETY LIMITED

DIRECTORS’ AND TRUSTEES’ REPORT

YEAR ENDED 31 MARCH 2023

Introduction

The trustees are pleased to present their annual report together with the audited financial statements of the charity for the financial year 1 April 2022 to 31 March 2023.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Articles and Memorandum of Association of the Halsway Manor Society, and the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019)

Our Charitable Purposes

Our Aims

The Board of Trustees’ have set aims as follows. To:

What We Do

To achieve our aims we provide

2

HALSWAY MANOR SOCIETY LIMITED

DIRECTORS’ AND TRUSTEES’ REPORT (continued)

YEAR ENDED 31 MARCH 2023

Who Benefits from Our Activities

In the 12-month period ending 31st March 2023, approximately 3,719 people attended residential courses and non-residential events and activities at Halsway Manor. We continue to look to develop new audiences and over recent times have managed to focus our learning courses to ensure we are offering the very best experiences. We are focussed on working with our hirers and on our own courses to make sure content and quality are excellent.

We continue to work with young people and communities and over the year have extended our creative learning opportunities with the help of the Hinkley community fund. This has allowed us to work with many local schools on folk related projects in an area which is severely culturally deprived.

Halsway Manor continues to support professional and early career artists offering free use of the library and often free bed and board for those researching a project or just needing a space to work.

The charity now works with several other organisations on collaborative projects to extend folk learning in community and education settings. It is a provider of skills workshops for the local authority, literacy projects for under resourced schools and a supporter of other charities in the region.

Governance

Halsway Manor Society is registered as a charity (number 247230) and is a company limited by guarantee (number 849615). It is governed by the terms of its Articles of Association which are available on its website www.halswaymanor.org.uk

The Society operates a 100% owned trading company called Halsway Manor Limited for the purpose of generating commercial income to benefit the Society – for example, from hiring the premises for meetings, training, etc. From 1 April 2020 the above operations were handled by the Society, with the trading company becoming dormant.

Members of the Society

There were 287 Members of the Society at March 2023. We encourage anyone who supports the aims of the Society to become a member. The Company Secretary on the Board of Trustees provides advice and support for anyone wishing to do so. Applicants are required to pay an annual subscription which for a standard membership is £35.

.

3

HALSWAY MANOR SOCIETY LIMITED

DIRECTORS’ AND TRUSTEES’ REPORT (continued)

YEAR ENDED 31 MARCH 2023

Our Trustees

The Board of Trustees is drawn from the membership of the Society. Trustees are volunteers who have the responsibility for directing the affairs of the Society, and ensuring that it is well-run, and delivering the charitable outcomes for the benefit of the public for which it was set up.

For the year ended 31[st] March 2023 and since the year end the Trustees were as follows:

T Baker C Corkett (Resigned 13[th] November 2022) W Crawford (Resigned 22[nd] September 2022) S Earwicker T Millyard R Palmer J Robertson P Webb D Wood (Appointed 17[th] November 2022) J Williams (Chair)

4

HALSWAY MANOR SOCIETY LIMITED

DIRECTORS’ AND TRUSTEES’ REPORT (continued)

YEAR ENDED 31 MARCH 2023

Trustee induction and training

New Trustees are briefed on their role by the Chair of the Trustees and provided with supporting documentation including the Articles and Memorandum of Association, minutes of meetings, the previous year’s Annual Report and Accounts and a copy of the Charity Commission’s publication “Responsibilities of Charity Trustees”. The Trustees have regular development workshops throughout the year, for example, on the objectives of the Society and priorities for achieving them. There is also a skills audit carried out to assess strengths and weaknesses.

Consideration of major risks

The Trustees have considered the major risks to the Society. These include:

Fundraising

Our staff

The Trustees delegate the day to day running of the Society to the Chief Executive Officer, Crispian Cook. The Chief Executive Officer manages the staff team who are employed by the Society, (full and part-time). Staff are responsible for developing the annual programme of courses, events and activities, financial, business and operational management and delivery. Some maintenance services are provided by external contractors.

Our volunteers

The Society benefits from the support of volunteers who undertake a variety of tasks including managing the library collection, running the 200 Club and helping to maintain the gardens. Volunteers also helped run the shop until September 2019, when the shop setup was revised and is now organised by Halsway staff. Funds raised by the 200 Club are donated to the Society to support its charitable aims. Many supporters from folk clubs, dance groups and organisations also raise funds through their activities which they donate to the Society.

Fundraising

Halsway Manor Society Ltd raises funds from grant giving bodies (charitable trusts and foundations and government bodies) and from individuals and members (clubs and individuals). Halsway Manor Society Ltd applies for funding to support a range of activities including youth education, artists’ development, library and capital developments.

5

HALSWAY MANOR SOCIETY LIMITED

DIRECTORS’ AND TRUSTEES’ REPORT (continued)

YEAR ENDED 31 MARCH 2023

Fundraising

Halsway Manor Society Ltd abides by the requirements of the grant giving body in terms of use of the funds, record keeping, reporting and evaluation. All restricted income from grants is recorded separately in our accounts.

Donations from individuals and members are sought to support general running costs and for specific projects and developments. Communications for this are through letter and email; no unsolicited contact with individuals for fundraising purposes is undertaken, to ensure vulnerable people and the wider public are free from undue pressure to provide donations. Donations given for specific activities are recorded separately from general donations to ensure they are used for the specified activity.

Halsway Manor Society Ltd does not use external fundraisers or fundraising companies, all fundraising activities are delivered by its staff. Any complaints about our methods of fundraising and use of donated funds would be dealt with in the first instance by the Chief Executive and if required by the Chair of the Board on behalf of the Trustees/Directors. To date there have been no complaints relating to our fundraising activities.

Activities and achievements

This has been the first full year of training since covid and we continue to operate at a high level with good attendance and a consistent 20-25% new audience quarter on quarter. We continue to invest in and upgrade the facilities and ensure the property is well maintained and customers are comfortable. In this year we submitted and achieved full planning for, four new accommodation cabins in the water gardens to increase our capacity on courses. This was necessary to address the continuing demand for places and the fact we have to turn away so many customers when we are fully booked. We also received full planning permission to rebuild the pavilion and turn it into a large, airy and usable space for courses. Both of these projects will be completed by the end of 2023.

The double garages in the mews were converted into a full workshop. This has enabled us to accommodate craft and making courses in a better environment and offer more appropriate facilities for courses. This new facility allows us to experiment with new making courses whilst offering a much better experience for our current users.

Our young folk and family orientated courses continue to be successful and participant numbers remain high. We have a very good pool of experienced tutors and are able to offer folk learning for young people aged 8 and above in a nurturing and affordable way. We also offer a number of bursaries and reduced rates for younger people and participants to which finance is a barrier to participation.

We continue to support many folk artists from around the world, offering retreat and development time, free workspace and advice. Halsway employs around three hundred professional artists per year making it the single largest employer in the folk industry in the UK.

6

HALSWAY MANOR SOCIETY LIMITED

DIRECTORS’ AND TRUSTEES’ REPORT (continued)

YEAR ENDED 31 MARCH 2023

Customer feedback

Feedback from participants is sought and collected after each event and reviewed monthly by the staff management team. Matters arising are discussed with the management team. Feedback during the year was restricted due to the covid related closures. The small amount of feedback that was obtained, showed a mostly positive stance on the events held and the manors additional covid safety measures put in place.

Measuring performance

In January 2013 the Board of Trustees agreed a performance measurement framework which was implemented in April 2013. These are designed to collect data so that the Board has a clear picture of progress in meeting our aims. This includes data on the quality of our activities and what people learn as a result of participating; the health of the organisation including finance, staff and governance; and health and safety issues. This is to be full review of these measures in the new business plan 2020 – 2024

Financial Review

Halsway Manor Society Limited is a company limited by guarantee (number 849615) and not having share capital. It is controlled by its members and governed by the terms of its articles of association. It is also a registered Charity (number 247230).

During the financial year total income generated was £1,208,113 (2022: £868,943). Of this amount income generated from folk courses and other charitable activities was £996,500 (2022: £702,956).

Unrestricted expenditure was £914,199 in the year(2022: £782,240).

Net unrestricted surplus is shown as £269,904 at the yearend (2022: £71,704). The 2021/22 net unrestricted surplus was affected by the lost income due to the closure of the manor due to Covid19 at the start of the 2021 year.

7

HALSWAY MANOR SOCIETY LIMITED

DIRECTORS’ AND TRUSTEES’ REPORT (continued)

YEAR ENDED 31 MARCH 2023

Reserves policy

The Board review their reserves policy annually and this took place at the September Board meeting.

Consideration is given to maintaining a sufficient level of reserves for the year ahead in the budget planning process. This includes the adoption of any recommendations made in the previous year by the Society’s appointed Auditors. The Board of Trustees of the Halsway Manor Society have identified the need to retain a level of reserves of £120,000 to fund:

The board has an aspiration to increase the level of reserves to £200,000 over the next three years, which would look to cover 6 months of costs in the event of closure.

Unrestricted free reserves at 31 March 2023 were £568,646 (2022: £322,240). Surplus funds held above the stated reserves are for continued redevelopment work and future capital projects, should this be required.

Donations policy

Donations given are for the general purpose of the charity unless otherwise specified. We will attempt to assign donated funds as requested, however any specification will be taken without imposing any trust. Donations given will always be used for the charitable activities of the Company.

8

HALSWAY MANOR SOCIETY LIMITED

DIRECTORS’ AND TRUSTEES’ REPORT (continued)

YEAR ENDED 31 MARCH 2023

The Directors’ Responsibility for the Financial Statements

The Trustees (who are also the Directors of Halsway Manor Society Limited for the purpose of company law) are responsible for preparing the Trustees’ Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the Trustees to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the Company and of the incoming resources and application of resources including the income and expenditure of the charitable company for the year. In preparing these financial statements the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at any time the financial position of the Company and which enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the Company and for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the Trustees are aware, there is no relevant audit information of which the Company’s Auditor is unaware; and the Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the Auditor is aware of that information.

Auditors

Albert Goodman LLP are deemed to be re-appointed under Section 487 (2) of the Companies Act 2006.

Approved by the Board on 21[st] September 2023 and signed on its behalf by:

............................………………….

J A WILLIAMS - CHAIR

9

HALSWAY MANOR SOCIETY LIMITED

INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF HALSWAY MANOR SOCIETY LIMITED

YEAR ENDED 31 MARCH 2023

Opinion

We have audited the financial statements of Halsway Manor Society Limited (the 'charitable company') for the year ended 31 March 2023, which comprise the Statement of Financial Activities, Balance Sheet, Statement of Cash Flows, and Notes to the Financial Statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Generally Accepted Accounting Practice, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustee’s use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the entity’s ability to continue as a going concern for a period of at least 12 months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the directors with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the Trustees’ Report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

10

HALSWAY MANOR SOCIETY LIMITED

INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF HALSWAY MANOR SOCIETY LIMITED (continued)

YEAR ENDED 31 MARCH 2023

Opinion on other matter prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

In the light of our knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Directors’ Report included within the Trustees’ Report

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Statement of Trustees' Responsibilities set out on page 10, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

11

HALSWAY MANOR SOCIETY LIMITED

INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF HALSWAY MANOR SOCIETY LIMITED (continued)

YEAR ENDED 31 MARCH 2023

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

The extent to which the audit was considered capable of detecting irregularities including fraud

Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows:

We assessed the susceptibility of the company’s financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by:

To address the risk of fraud through management bias and override of controls, we:

In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to:

There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the directors and other management and the inspection of regulatory and legal correspondence, if any.

Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

12

HALSWAY MANOR SOCIETY LIMITED

INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF HALSWAY MANOR SOCIETY LIMITED (continued)

YEAR ENDED 31 MARCH 2023

Use of our report

This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company’s members and trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a body and the charitable company’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Michelle Ferris BSc (Hons) FCA DChA Goodwood House Senior Statutory Auditor Blackbrook Park Avenue for and on behalf of Taunton Albert Goodman LLP Somerset Chartered Accountants TA1 2PX Statutory Auditor

Date 28[th] September 2023

13

HALSWAY MANOR SOCIETY LIMITED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2023

Unrestricted
Funds
Restricted
Funds
Endow
ment
Funds
Not
es
£
£
£
Income from:
Income from charitable activities
2
996,500
-
-
Other trading activities
2
66,265
-
-
Donations, grants and legacies
2
106,464
29,163
-
Other income
3,871
-
-
Income from investments
5,850
-
-
Net gains from investments
-
-
-
Total Income
1,178,950
29,163
-
Expenditure on:
Raising funds
4
25,814
-
-
Charitable activities
3
888,385
23,887
-
Total Expenditure
914,199
23,887
-
Net Income
264,751
5,276
-
Transfers between funds
5,153
(5,153)
-
Net Movement in Funds
269,904
123
-
Balances brought forward at 1 April 2022
1,594,843
16,428
1,000
Balances carried forward at 31 March 2023
1,864,747
16,551
1,000		 Total
2023
£
996,500
66,265
135,627
3,871
5,850
-
1,208,113
25,814
912,272
938,086
270,027
-
270,027
1,612,271
1,882,298		 Total
2022
*see
below
£
702,956
54,841
94,052
12,979
4,115
-
868,943
17,425
791,588
809,013
59,930
-
59,930
1,552,341		 Total
2022
*see
below
£
702,956
54,841
94,052
12,979
4,115
-
868,943

17,425
791,588
809,013

1,612,271

*Comparative Figures. For the analysis of 2022 Consolidated Statement of Financial Activities see page 15

14

HALSWAY MANOR SOCIETY LIMITED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2022 COMPARATIVE FIGURES

Unrestricted
Funds
Restricted
Funds
Endow
ment
Funds
Notes
£
£
£
Income from:
Incoming from charitable activities
2
702,956
-
-
Other trading activities
2
54,841
-
-
Donations and legacies
2
79,053
14,999
-
Other income
12,979
-
-
Income from investments
4,115
-
-
Net gains on investments
-
-
-
Total Income
853,944
14,999
-
Expenditure on:
Raising funds
4
17,425
-
-
Charitable activities
3
764,815
26,773
-
Total Expenditure
782,240
26,773
-
Net (Expenditure)/Income
71,704
(11,774)
-
Transfers between funds
-
-
-
Net Movement on Funds
71,704
(11,774)
-
Balances brought forward at 1 April 2021
1,523,139
28,202
1,000
Balances carried forward at 31 March 2022
1,594,843
16,428
1,000		 Total
2022
£
702,956
54,841
94,052
12,979
4,115
-
868,943
17,425
791,588
809,013
59,930
-
59,930
1,552,341		 Total
2022
£
702,956
54,841
94,052
12,979
4,115
-
868,943

17,425
791,588
809,013

1,612,271

15

HALSWAY MANOR SOCIETY LIMITED BALANCE SHEET AS AT 31 MARCH 2023

Notes
Fixed Assets
Tangible Fixed Assets
6
Shares in group undertakings
7
Current Assets
Stocks
8
Debtors
9
Investments
Cash at bank and in hand
Creditors
Amounts falling due within one year
10
Net Current Assets
Creditors
Amounts falling due after more than one year
Total Net Assets
13
Funds
Endowment
12
Restricted
12
Unrestricted: other charitable funds
12
Revaluation reserve
12		 2023
£
1,296,101
2
1,296,103
12,470
3,316
-
836,695
852,481
266,286
586,195
-
1,882,298
1,000
16,551
1,864,747
-
1,882,298		 2022
£
1,272,705
2
1,272,707		 2022
£
1,272,705
2
1,272,707

7,553
25,525
-
568,166
601,244
261,680
339,564
-
1,612,271
7,553
25,525
-
568,166
601,244

261,680

339,564

1,000
16,428
1,594,843
-
1,612,271

The trustees have prepared accounts in accordance with section 398 of the Companies Act 2006 and section 138 of the Charities Act 2011. The accounts have been prepared and delivered in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and constitute the annual accounts required by the Companies Act 2006 and are for circulation to members of the company.

Approved by the Directors on 21[st] September 2023 and signed on their behalf by:

…………………………................................................

J A WIlliams

COMPANY REGISTRATION NUMBER 00849615 HALSWAY MANOR SOCIETY LIMITED

16

HALSWAY MANOR SOCIETY LIMITED
YEAR ENDED 31 MARCH 2023
Statement of Cash Flows
2023
£
Cash flows from operating activities:
Net cash provided by operating activities
287,982


Cash flows from investing activities:
Dividends, interest and rents from investments
5,849
Purchase of property, plant and equipment
(25,302)
Proceeds from sale of investments
-


Net cash provided by investment activities
(19,453)


Change in cash and cash equivalents in the reporting
period
268,529
Cash and cash equivalents at the beginning of the reporting
period
568,166


Cash and cash equivalents at the end of the reporting period
836,695

Reconciliation of net income/(expenditure) to net cash flow from operating incomes
2023
£
Net income/(expenditure) for the reporting period
270,027
Adjustments for:
Depreciation charges
1,906
(Gains)/losses on investments
-
Dividends, interest and rent from investments
(5,849)
(Increase)/decrease in stocks
(4,917)
(Increase)/decrease in debtors
22,209
Increase/(decrease) in creditors
4,606

Net cash provided by (used in) operating activities
287,982

Analysis of cash and cash equivalents
2023
£
Cash in hand
836,695


Total cash and cash equivalents
836,695
 2022
£
153,364

4,115
(6,471)
-

(2,356)

151,008
417,158

568,166

2022
£
59,930
1,415
-
(4,115)
(2,070)
415
97,789

153,364

2022
£
568,166

568,166

Net income/(expenditure) for the reporting period
Adjustments for:
Depreciation charges
(Gains)/losses on investments
Dividends, interest and rent from investments
(Increase)/decrease in stocks
(Increase)/decrease in debtors
Increase/(decrease) in creditors
Net cash provided by (used in) operating activities
Analysis of cash and cash equivalents
Cash in hand
Total cash and cash equivalents

17

HALSWAY MANOR SOCIETY LIMITED

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES

Basis of preparation

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

a) Basis of preparation. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102), and the Companies Act 2006. Halsway Manor Society Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

b) The accounts are prepared for the company alone. The company has a dormant subsidiary and consolidated accounts are not presented as the charity has taken advantage of the exemption provided by S405(2) of the Companies Act 2006 on the grounds of immateriality

Incoming Resources

All incoming resources are included in the SOFA when the Company is legally entitled to the income and the amount can be quantified with reasonable accuracy. Where amounts are received in advance the income is deferred until the date of the event held. For material legacies, entitlement is the earlier of the Company being notified of an impending distribution or the legacy being received.

Donations and gifts are accounted for when received, as are members’ subscriptions. Income tax reclaimed in relation to amounts received under gift aid is included in the same period as the income to which it relates.

Gifts in kind are included at their value to the Company and are recognised as income when received. No amounts are included in the financial statements for services donated by volunteers.

Resources expended

All resources expended are accounted for on an accruals basis and are classified under headings that aggregate all costs related to the category. Costs not attributable directly to any of the principal expenditure headings are apportioned on an appropriate basis.

Fixed Assets

All fixed assets are stated at purchase cost plus incidental expenses of acquisition. Expenditure on capital items is capitalised for all items costing in excess of £1,500. Fixtures, fittings and equipment are depreciated at the rate of 10% on cost per annum on additions on a straight-line basis. Expenditure on computer equipment is written off over three years.

The Directors are of the opinion that the value of the freehold land and buildings is far in excess of its book value and that as such provision for depreciation between book value and estimated residual value is immaterial and no provision is made.

18

HALSWAY MANOR SOCIETY LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES (CONTINUED)

Debtors

Debtors represent project grants agreed, but not yet paid. A provision for the debtor is established when there is evidence that the charity will receive funding and the project begins . Debtors are recognised at transaction value.

Cash

Cash and cash equivalents comprise bank, cash on hand and other short-term liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Creditors

Trade creditors are recognised where the charity has a present obligation resulting &om a past event that will result in the probable transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.

Customer deposits are recognised upon receipt as creditors, and are realised as income once the booked event has been provided.

Pension

The charity operates a workplace defined contribution pension scheme. Contributions are charged in the statement of financial activities in the period to which they relate.

Taxation

No charge to taxation arises in respect of any of the activities of the Company by reason of its charitable status.

Irrecoverable VAT

VAT that is irrecoverable following partial exemption calculations is included as an expense in the SOFA.

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Directors in furtherance of the general objectives of the Company, and which have not been designated for other purposes. Restricted funds are to be used for specific purposes as laid down by the donor.

The trustees designate unrestricted funds where they feel it is appropriate to do so.

19

HALSWAY MANOR SOCIETY LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES (CONTINUED)

Financial Instruments

The charity only holds basic financial instruments as defined in FRS 102. The financial assets and financial liabilities of the charity and their measurement basis are as follows;

Financial assets – trade and other debtors are basic financial instruments and are debt instruments measured at amortised cost. Prepayments are not financial instruments. Investments are basic financial instruments and are debt instruments measured at fair value through the profit and loss.

Financial liabilities – trade creditors, accruals and other creditors are financial instruments and are measured at amortised cost. Taxation and social security are not included in the financial statement’s disclosure definition. Deferred income is not deemed to be a financial liability, as the cash settlement has already taken place and there is an obligation to deliver services rather than cash or another financial instruments.

Cash at Bank – is classified as a basic financial instrument and as measured at face value.

2. INCOMING RESOURCES Total Fund 2023 Total Fund 2022
Unrestricted Restricted Unrestricted Restricted
2023 2023 2022 2022
£ £ £ £
Income from charitable activities;
Members subscriptions 9,315 - 9,650 -
Folk events 987,185 - 693,306 -
996,500 - 702,956 -
Other trading activities;
Trading income 66,265 - 54,841 -
Donations & Legacies;
Donations from individuals 13,150 5,029 17,115 1,533
Legacies 93,314 - 1,668 -
Grants - 24,134 - 13,466
Grants – Exceptional government funding – Other - - 21,000 -
government grants
Grants – Exceptional government funding – - - 39,270 -
Coronavirus JRS grant
106,464 29,163 79,053 14,999
1,169,229 29,163 836,850 14,999

Income of £215,329 (2022 - £208,159), being deposits for future events, have been deferred to match the timing of recognition of the income with the occurrence of the related event.

20

HALSWAY MANOR SOCIETY LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

YEAR ENDED 31 MARCH 2023

3.EXPENDITURE ON CHARITABLE ACTIVITIES

3.EXPENDITURE ON CHARITABLE ACTIVITIES
Total Fund 2023 Total Fund 2022
Unrestricted Restricted Unrestricted Restricted
£ £ £ £
Planning and organisation of folk events:
Administration costs 19,680 964 14,262 875
Staff costs 131,057 12,833 143,920 -
Board and accommodation:
Staff costs 239,472 - 212,580 -
Food and consumables 117,844 - 72,485 -
Other direct costs 190,393 9,978 185,660 4,400
Establishment and amenity costs:
Maintenance costs 70,641 - 47,625 -
Library costs - 112 - 98
Rates, insurance and utilities 75,518 - 49,999 -
Depreciation 1,906 - 1,415 -
Non-recoverable VAT 25,859 - 17,478 -
Establishment costs - - - -
Travel expenses 223 - 272 -
Professional fees 1,860 - 6,120 21,400
Bank charges 7,332 - 6,999 -
Audit fees 6,600 - 6,000 -
888,385 23,887 764,815 26,773
21
4. EXPENDITURE ON RAISING FUNDS Unrestricted Unrestricted
Total Fund Total Fund
2023 2022
£ £
Food - -
Bar purchases 25,331 16,880
Shop Costs 188 250
Staff costs - -
Establishment costs 295 295
Administration - -
25,814 17,425

21

HALSWAY MANOR SOCIETY LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

YEAR ENDED 31 MARCH 2023

5. ALLOCATION OF SUPPORT

The Company allocates its support costs as shown in the table below. Support costs are allocated on a basis consistent with the use of resources

consistent with the use of resources
Charitable Restricted Fundraising Total
Activities Activities (HML) 2023
2023 2023 2023
£ £ £ £
Administrative expenses 18,776 - - 18,776
Staff costs 167,253 - - 167,253
Governance costs 8,360 - - 8,360
Establishment costs ex depn 168,317 - - 168,317
362,706 - - 362,706

ALLOCATION OF SUPPORT 2021-22

Charitable Restricted Fundraising Total
Activities Activities (HML) 2022
2022 2022 2022
£ £ £ £
Administrative expenses 13,377 - - 13,377
Staff costs 177,554 - - 177,554
Governance costs 6,553 - - 6,553
Establishment costs ex depn 114,218 - - 114,218
311,702 - - 311,702

22

HALSWAY MANOR SOCIETY LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

YEAR ENDED 31 MARCH 2023

6. TANGIBLE FIXED ASSETS

Freehold Land &
Buildings
Fixtures & Fittings
Equipment
£
£
Cost
1 April 2022
1,268,904
134,199
Additions
20,599
4,703
Disposals
-
-
At 31 March 2023
1,289,503
138,902
Depreciation
At 1 April 2022
-
130,398
Charge for the year
-
1,906
Depreciation on disposals
-
At 31 March 2023
-
132,304
Net book values
At 31 March 2023
1,289,503
6,598
At 31 March 2022
1,268,904
3,801		 Total
£
1,403,103
25,302
-
1,428,405		 Total
£
1,403,103
25,302
-
1,428,405

130,398
1,906
-
132,304
1,296,101
130,398
1,906
-
132,304

1,272,705

The freehold premises relate to Halsway Manor and Mews near Crowcombe, Somerset, together with ancillary buildings and grounds.

The book value of £1,289,504 attributed to the property in the Company’s Balance Sheet at the end of the year represents the cumulative historical cost to the Company of the Manor and Mews together with improvements to date including the grant funded restoration works done during the 2018-19 year and the completed kitchen extension works in 2019-20 & 2020-21, and Mews workshop improvements in 2022-23.

In the opinion of the Trustees the freehold land and buildings are worth in excess of £4 million, but no formal valuation has been undertaken.

23

HALSWAY MANOR SOCIETY LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

YEAR ENDED 31 MARCH 2023

7. SHARES IN GROUP UNDERTAKINGS
2023 2022
£ £
Halsway Manor Limited Ordinary Shares of £1 each 2 2

Halsway Manor Limited was incorporated on 18 February 1993 as a wholly-owned subsidiary of the Company. The Company has licensed Halsway Manor Limited to use the property, fixtures and equipment located at Halsway Manor in the furtherance of its trading activities providing facilities for day and residential conferences, courses and social functions on a commercial basis. There is a covenant in place, enabling the subsidiary to gift all its taxable profits to the Company under the Gift Aid scheme for use in the furtherance of the Company’s charitable objectives. From 1 April 2020 the society will conduct these operations and include in its accounts and the trading company has become dormant.

The profit for the year was £nil (2022: £nil) and the balance sheet total was £2 (2022: £2).

8. STOCKS

2023 2022
£ £
Provisions and consumables 5,995 5,803
Fuel Supplies 6,475 1,750
12,470 7,553
9.DEBTORS
2023 2022
£ £
Trade Debtors 1,730 -
Other Debtors and prepayments 1,586 25,525
Amount owed by group undertaking - -
3,316 25,525

24

HALSWAY MANOR SOCIETY LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

YEAR ENDED 31 MARCH 2023

10 . CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors
Customer deposits and deferred income
Social Security creditors
Accruals
VAT
Other Creditors		 2023
£
30,457
215,329
6,005
11,745
-
2,750
266,286		 2022
£
31,693
208,159
4,676
13,222
1,597
2,333
261,680

11 . DEFERRED INCOME

2023 2022
£ £
Opening Balance 208,159 149,367
Customer deposits received 994,355 752,098
Customer deposits realised as event income (987,185) (693,306)
Closing Balance 215,329 208,159

25

HALSWAY MANOR SOCIETY LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

YEAR ENDED 31 MARCH 2023

12.MOVEMENT IN FUNDS
Restricted Funds
Youth Fund
Library Development Fund
Paul Sartin Fund
Story of the Hills
Bench Fund
Total Restricted Funds
Endowment Funds
Margaret Grant Library Fund
Unrestricted Funds
Charitable Funds
Total unrestricted funds
Total Funds
MOVEMENT IN FUNDS 2021-22
Restricted Funds
Youth Fund
Library Development Fund
Somerset Community Foundation
Story of the Hills
Total Restricted Funds
Endowment Funds
Margaret Grant Library Fund
Unrestricted Funds
Charitable Funds
Total unrestricted funds
Total Funds		 Balance 1
April
2022
£
1,481
15,307
-
(360)
-
16,428
1,000
1,594,843
1,594,843
1,612,271
Balance 1
April
2022
£
1,531
15,321
11,350
28,202
1,000
1,523,139
1,523,139
1,552,341		 Incoming
Outgoing
Transfers
Balance 31
March
2023
£
£
£
£
1,036
-
(2,000)
517
-
113
-
15,194
840
-
-
840
24,134
23,774
-
-
3,153
-
(3,153)
-
29,163
23,887
(5,153)
16,551
-
-
-
1,000
1,178,950
914,199
5,153
1,864,747
1,178,950
914,199
5,153
1,864,747
1,208,113
938,086
-
1,882,298
Incoming
Outgoing
Transfers
Balance 31
March
2023
£
£
£
£
1,450
1,500
-
1,481
83
97
-
15,307
-
11,350
-
-
13,466
13,826
-
(360)
14,999
26,773
-
16,428
-
-
-
1,000
853,944
782,240
-
1,594,843
853,944
782,240
-
1,594,843
868,943
809,013
-
1,612,271		 Incoming
Outgoing
Transfers
Balance 31
March
2023
£
£
£
£
1,036
-
(2,000)
517
-
113
-
15,194
840
-
-
840
24,134
23,774
-
-
3,153
-
(3,153)
-
29,163
23,887
(5,153)
16,551
-
-
-
1,000
1,178,950
914,199
5,153
1,864,747
1,178,950
914,199
5,153
1,864,747
1,208,113
938,086
-
1,882,298
Incoming
Outgoing
Transfers
Balance 31
March
2023
£
£
£
£
1,450
1,500
-
1,481
83
97
-
15,307
-
11,350
-
-
13,466
13,826
-
(360)
14,999
26,773
-
16,428
-
-
-
1,000
853,944
782,240
-
1,594,843
853,944
782,240
-
1,594,843
868,943
809,013
-
1,612,271

1,612,271

26

HALSWAY MANOR SOCIETY LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

YEAR ENDED 31 MARCH 2023

12. MOVEMENT IN FUNDS (CONTINUED)

Name of Unrestricted Fund, Description & Purpose of the Fund

Charitable Funds

These unrestricted funds are held for the ordinary purposes of the Company and are unrestricted as to their use.

Youth Fund

The Youth Fund comprises donations received for the purpose of promoting the involvement of young people in the tradition of folk music, dance and song. Halsway Manor provided subsidised places to young people, so that all can attend and enjoy Halsway.

Library Development Fund

The Library Development Fund consists of donations received for the purpose of improving and upgrading the library and systems in the manor.

– Somerset Community Foundation Creative Learning

Grant funding to deliver further learning programmes in local schools and across West Somerset. The grant work was paused in the year.

Story of the Hills project

Grant funded project to explore folklore stories in the local area, and to produce a booklet detailing these, and to hold free events celebrating these stories.

The Paul Sartin Bursaries Fund

A fund to aid 18-30-year olds pay for singing, music and dance courses.

The Bench Fund

Groups that attend Halsway, donated funds towards new recycled plastic benches for the grounds. These benches included plaques identifying the donor.

*where above, noted funders do not require assets purchased with restricted funds to be held as restricted, amounts capitalised have been transferred to unrestricted funds in accordance with the SORP.

27

HALSWAY MANOR SOCIETY LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

YEAR ENDED 31 MARCH 2023

13. ANALYSIS OF NET ASSETS BETWEEN FUNDS

14. COST OF AUDIT AND OTHER FINANCIAL SERVICES
2023
£
For the Society and its trading subsidiary:
Audit Fees
6,600
Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£
Fund balances at 31 March 2023
Are represented by:
Fixed assets
1,296,101
-
-
Current assets
834,932
16,551
1,000
Current Liabilities
(266,286)
-
-
Total Net Assets
1,864,747
16,551
1,000
Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£
Fund balances at 31 March 2022
Are represented by:
Fixed assets
1,272,707
-
-
Current assets
583,815
16,428
1,000
Current Liabilities
(261,680)
-
-
Total Net Assets
1,594,842
16,428
1,000		 2022
£
6,000
Total
2023
£
1,296,101
852,483
(266,286)
1,882,298
Total
2022
£
1,272,707
601,243
(261,680)
1,612,270		 2022
£
6,000
Total
2023
£
1,296,101
852,483
(266,286)
1,882,298
Total
2022
£
1,272,707
601,243
(261,680)
1,612,270

28

HALSWAY MANOR SOCIETY LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

YEAR ENDED 31 MARCH 2023

15. STAFF COSTS
Wages and Salaries
Social Security costs
Agency costs		 2023
£
362,964
20,398
-
383,362		 2022
£
339,654
16,846
-
356,500

The number of Staff employed by Halsway Manor Society during the year was 23 (2022:24). The average equivalent full-time number of employees, analysed by function, was:

Direct charitable activities:
Domestic and catering staff 9 8
Management and administration of the charity 5 4
14 15

One employee earned £60,000 or over in the £60,000-£70,000 band (2022-one £60,000-£70,000)

16. KEY MANAGEMENT PERSONNEL

The key management personnel of the Halsway Manor Society Ltd comprise the directors and the Chief Executive Officer. The total employee benefits of the key management personnel of Halsway Manor Society Ltd were £64,599 (2022: £61,368).

17. TRANSACTIONS WITH DIRECTORS

The Directors are also members of the Company. No Director has received any remuneration for services as a Director. These payments are permitted by the charity’s governing document. Expenses incurred for travelling and administration costs, amounting to £222 (2022: £272) were reimbursed during the year for one trustee.

18. RELATED PARTY TRANSACTIONS

The parent undertaking, Halsway Manor Society Limited, is taking advantage of the disclosure exemption conferred by Financial Reporting Standard 8 ‘Related Party Transactions’ in relation to its subsidiary undertaking, Halsway Manor Limited, on the grounds that it controls 100% of the voting shares in that undertaking.

During the year, no contracts or transactions were entered into by the parent undertaking, Halsway Manor Society Limited, in which any of the members of Council had a material interest.

There is no ultimate controlling party.

29

HALSWAY MANOR SOCIETY LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

YEAR ENDED 31 MARCH 2023

19. FINANCIAL COMMITMENTS

The total future minimum rentals payable under non-cancellable operating leases funded by unrestricted funds are as follows.

Office Equipment
Amounts due < 1 year
Amounts due 1-5 years
Amounts due > 5 years		 2023
£
760
480
-
1,240		 2022
£
760
480
-
1,240

30