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2020-12-31-accounts

Company Registration No. 00867120 (England & Wales) Charity Registration No. 1091077

Borde Hill Garden Limited (a company limited by guarantee)

Annual report and unaudited financial statements for the year ended 31 December 2020

Borde Hill Garden Limited (a company limited by guarantee)

Company information

Directors James Murray Gouvenot Gardiner
Andrewjohn Patrick Stephenson Clarke
Dr Timothy Martin Upson
Graham Duncan Hollis
Eleni Charalambos Stephenson Clarke
Secretary James Murray Gouvenot Gardiner
Company number 00867120
Charity number 246589
Registered office 71 Queen Victoria Street
London
EC4V 4BE
Independent examiner Timothy Adams
Saffery Champness LLP
71 Queen Victoria Street
London
EC4V 4BE
Bankers HSBC Bank plc
9 The Boulevard
Crawley
West Sussex
RH10 1UT
Solicitors Brachers LLP
Somerfield house
59 London Road
Maidstone
Kent
ME16 8JH
Investment manager Quilter Cheviot
One Kingsway
London
WC2B 6AN

Borde Hill Garden Limited (a company limited by guarantee)

Contents

Page
Annual report 1 - 8
Independent examiner’s report 9
Statement of financial activities 10
Statement of financial position 11 - 12
Notes to the financial statements 13 - 26

Borde Hill Garden Limited (a company limited by guarantee)

Annual report For the year ended 31 December 2020

The Trustees, who are also the directors of the company for the purposes of the Companies Act, submit their annual report and financial statements for the year ended 31 December 2020. The Trustees have complied with the Companies Act 2006 and the updated Statement of Recommended Practice – Accounting and Reporting by Charities (SORP), which incorporates the requirements of the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Reference and administrative details

The charity name, charity number, company number, principal addresses and details of professional advisors are included in the company information sheet at the front of these accounts and form part of this report.

Directors and Charity Trustees

The following directors who are also trustees have held office since 1 January 2020: James Murray Gouvenot Gardiner Andrewjohn Patrick Stephenson Clarke Dr Timothy Martin Upson. Graham Duncan Hollis Eleni Charalambos Stephenson Clarke

Structure, governance and management

Constitution

The company is registered as a charitable company limited by guarantee and is governed by a Memorandum & Articles of Association adopted by special resolution 18 March 2013. The liability of each Member is limited to a sum not exceeding one pound.

Membership is limited to the directors of the company. The directors may recognise one or more classes of supporters who are not members (but who may nevertheless be termed ‘members’) upon the terms as the directors shall set out.

In the event that the number of Trustees has fallen, or is likely to fall, below 3 people then the Trustees seek the advice of the existing Trustees and the Council Members for suitable nominations. As the Council Members are from nationally important and relevant horticultural and botanical institutions, that may also be open to the public, this is likely to lead to the identification of well qualified and suitable candidates. The Articles of Association then give one vote to each member and the decision to appoint a new trustee must be unanimous.

Induction and training of new Trustees

Potential new Trustees are invited to a meeting with the existing Trustees before their election, and are given an introduction to the operation and activities of the company.

Page 1

Borde Hill Garden Limited (a company limited by guarantee)

Annual report (continued) For the year ended 31 December 2020

Organisational structure and decision making

The Company has a Council of Management which consists of two of the directors of the Company (Ordinary Council Members), a maximum of six Organisational Nominees, a maximum of three Stephenson Clarke Representatives, a maximum of three Ex-Officio Members and a maximum of three Co-Opted Individuals. The chairman of the Borde Hill Garden Council (Council Chairman) shall be appointed by the Trustees. The Council Members shall be appointed on a yearly basis or such other term as the directors may decide.

Directors (Ordinary Council Members)

Andrewjohn Patrick Stephenson Clarke James Murray Gouvenot Gardiner

Organisational Nominees

Royal Botanic Gardens Edinburgh – (Dr David Rae resigned on 4 Dec 2020, and David Knott was appointed on 17 Nov 2020)

The Royal Horticultural Society – (Dr Tim Upson – Council Chairman)

Cambridge University Botanic Garden – (Sally Petitt)

Stephenson Clarke Representatives

Eleni Charalambos Stephenson Clarke

Ex-Officio Members

David Hardman (formerly the nominee of Royal Botanic Gardens Kew – Wakehurst Place nominee) Fiona Crumley (formerly at The Chelsea Physic Garden)

Vacancies for organisational nominees

Royal Botanic Garden Kew – Wakehurst Place Plumpton College The Chelsea Physic Garden

Co-opted individuals

Lionel de Rothschild Stephen Lacey David Millais Peter Mills

Further vacancies exist for two Stephenson Clarke representatives and one ex-officio member.

The day to day affairs of the company are managed by Andrewjohn Stephenson Clarke, director of the company, assisted in the day to day operations of the company by the Executive Manager, Karen MantonCook and the Head Gardener, Andy Stevens.

Page 2

Borde Hill Garden Limited (a company limited by guarantee)

Annual report (continued) For the year ended 31 December 2020

Aims and objectives

The company’s principal aims, objectives, policies and activities are:

To promote the furtherance of the study and science of botany and the increase of knowledge in respect thereof and the improvements of the methods and practice of horticulture.

To hold a leasehold or freehold interest in, to manage, to improve all or part of, and to promote public access to the gardens at Borde Hill, Haywards Heath, West Sussex or other gardens in other parts of the British Isles for the purposes of experimentation and research by the growth and propagation of trees and plants of any kind and in any manner. (The company currently holds leases for the garden and ancillary property at Borde Hill expiring on 31 October 2121).

To promote ongoing record keeping and documentation, together with the maintenance of existing archive material regarding the botanical collection at Borde Hill.

To make, from time to time, byelaws as to the days and the times and the conditions on which the public shall be admitted to the land leased or owned by the company.

To provide, in printed form or online, guidebooks or other information or pamphlets to promote its activities and the botanical collection within Borde Hill Garden and for wider educational purposes.

To increase visitor information by updating the information boards and information generally available to the public either visiting the garden or through press releases for horticultural, event or educational purposes.

To help improve the botanical collection by replanting borders and improving garden rooms through weeding, pruning and opening up new areas available for planting.

Strategies and activities for achieving objective and for the public benefit

The Trustees implemented the following activities to help achieve these objectives:

Page 3

Borde Hill Garden Limited (a company limited by guarantee)

Annual report (continued) For the year ended 31 December 2020

Factors relevant to achieve objectives

The key performance indicators which the Trustees monitor to ensure that the company is achieving these objectives are:

The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s revised general guidance on public benefit when reviewing the Charity’s aims and objectives and in planning future activities.

Achievements and performance

The company continues to make available free, or discounted, visits to horticultural clubs, organisations and local charities. It continues its ‘Gold Member’ category of season tickets that enables visitors to engage more fully with the garden and attend more events and enjoy other benefits.

2020 was a particularly challenging time due to the closure and operation changes required to deal with Covid. We have instigated a timed ticketing system whereby visitors must pre-book online and the number of tickets per 30 minute slot are set at a limited number. In addition there is a one way system around the garden and woodland. These arrangements have been welcomed by both the public and staff as it assists in social distancing and reduces the opportunity for queues and crowds outside as the visitor numbers are more evenly spread during the day.

House and Garden tours were cancelled during the year and the marquee in the Azalea Ring was unable to be used as no groups visited during the year.

The success of the charity in meeting its beneficiaries’ needs can be illustrated by the continued growth on social media channels and the positive reviews from visitors.

Page 4

Borde Hill Garden Limited (a company limited by guarantee)

Annual report (continued) For the year ended 31 December 2020

The summary below shows the company’s visitor numbers and turnover over the last 4 years:

People
Day visits
Groups
Events (note)
% increase/(decrease)
Day visits
Groups
Events
Total
Turnover
Day visits
Groups
Events
Shop
Total
% increase/(decrease)
Day visits
Groups
Events
Shop
Total		 2020
46,699
218
23
46,940
1%
(94)%
(79)%
(7)%
2020
£
233,289
2,415
525
8,052
244,281
-
(91%)
(73%)
(20%)
(10%)		 2019
46,356
3,865
109
50,330
16%
14%
(79)%
14%
2019
£
232,179
27,333
1,922
10,020
271,454
27%
15%
25%
25%
25%		 2018
40,095
3,405
517
44,017
15%
73%
41%
16%
2018
£
183,038
23,871
1,540
7,991
216,440
8%
92%
(94%)
(84%)
16%		 2017
34,962
1,968
876
37,806
9%
(21%)
20%
7%
2017
£
169,732
12,405
25,247
48,787
256,171
8%
(25%)
-
18%
7%

Note

Events visitor numbers for the year ended 31 December 2020 includes Garden talks (23). Plant Fair admissions (685) are reported in Day Visits rather than Events from 2019 onwards.

Page 5

Borde Hill Garden Limited (a company limited by guarantee)

Annual report (continued) For the year ended 31 December 2020

The statement of financial activities on page 10 shows the results for the year under review. The company’s financial performance over the last 4 years has been as follows:-

Year ended Year ended Year ended Year ended
31 December 31 December 31 December 31 December
2020 2019 2018 2017
£ £ £ £
Net expenditure on trading activities - - - (29,391)
Net expenditure on charitable activities (54,100) (64,630) (92,286)
(95,421)
Donations and legacies 825 2,200 1,694 753
Income from investments 24,311 29,290 31,730 29,653
Covid-19 government support grants 25,196 - - -
Cultural Recovery Grant income 114,396 - - -
Other income and expenditure (9,510) (9,834) (6,720) 7,704
Net income/(expenditure) 101,118 (42,974) (65,582)
(86,702)
Net gain/(loss) on investments (19,850) (33,500) 29,094 15,422
Net movement in funds 81,268 (76,474) (36,488)
(71,280)

Financial review

At the year end the company has net current assets of £220,188 compared to £45,632 last year. The charity held £34,915 (2019: £106,373) of liquid investments that can be sold to meet any liabilities as they fall due. Overall, the funds of the charity comprise the unrestricted fund which has a carrying value of £418,339 compared to £419,083 last year and the restricted fund which has a carrying value of £82,012 (2019: £nil).

Borde Hill Events Limited continues to operate trading and other non-charity related activities in exchange for payment of rent to the Charity of £2,500 per annum plus 10% of all income generated from events held on the charity’s leasehold land. In addition, Borde Hill Events Ltd jointly employs the trading and events staff with the salary costs split between Borde Hill Events Limited and the charity in accordance in the amounts of time each employee spends on each activity. Borde Hill Events Ltd is responsible for all the costs associated with such trading events and activities including running the garden shop. Borde Hill Events Limited is a company owned by Mr Andrewjohn Stephenson Clarke who is also a director and trustee of Borde Hill Garden Ltd.

Principal funding

The company’s principal source of funding is from the income it generates from its charitable activities, donations and the investment income derived from monies received from the legacy from Mrs Maria Clarke which is now invested through Cheviot Asset Management and rental income from let property.

Page 6

Borde Hill Garden Limited (a company limited by guarantee)

Annual report (continued) For the year ended 31 December 2020

Reserves policy

The unrestricted fund represents property and paintings donated to the company less the accumulated deficits arising from operating results to date.

The Trustees have free reserves amount to £39,000 (2019 – The Trustees had overdrawn free reserves of £2,000).

Risk management

As part of each Annual General Meeting the Trustees assess the major risks to which the company is exposed, in particular those related to the operations and finances of the company, and are satisfied that systems and procedures are in place to mitigate their exposure to the major risks. Included in this assessment is a 5 year plan for the garden operations and a 3 year capital budget.

The company’s principal risk is not generating sufficient income to meet the cost of its charitable activities. This is specifically considered when setting budgets and identifying contingency practices to relieve pressure on cashflow should the year’s performance fall behind budget.

Future developments

The Trustees are in negotiation with the Lessor to change the leasehold arrangements so as to remove the liabilities that have caused most years to be run at a deficit. These negotiations are expected to be concluded during 2021.

During the year, the directors continue operating whereby the company’s activities will be focused on its charitable activities and all commercial activities beyond that will be undertaken by Borde Hill Events Ltd who pay a fee to the charity based upon the income generated. In this way, the company will benefit from the income and profits of those events but reduce the risk of losses going forward.

Page 7

Borde Hill Garden Limited (a company limited by guarantee)

Annual report (continued) For the year ended 31 December 2020

Responsibility of the Trustees

The trustees (who are also directors of Borde Hill Garden Limited for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

By order of the Trustees

Andrewjohn Patrick Stephenson Clarke Director

25 August 2021

Page 8

Borde Hill Garden Limited (a company limited by guarantee)

Independent examiner’s report to the trustees For the year ended 31 December 2020

I report on the accounts of the company for the year ended 31 December 2020 which are set out on pages 10 to 26.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the reports is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements:

  2. to keep accounting records in accordance with section 386 of the Companies Act 2006; and

  3. to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Timothy Adams BSc ACA 25 August 2021 For and on behalf of Saffery Champness LLP 71 Queen Victoria Street Chartered Accountants London EC4V 4BE

Page 9

Borde Hill Garden Limited (a company limited by guarantee)

Statement of financial activities For the year ended 31 December 2020

Notes
Income
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investments
5
Government grant COVID-19 support
Cultural Recovery Fund grant
Other
Total
Expenditure on
Raising funds
4
Charitable activities
3
Total
Net losses on investments
9
Transfer between funds
14
Net income/(expenditure) and net
movement in funds for the year
Total funds brought forward
Total funds carried forward
14		 2020
2020
Restricted
Unrestricted
£
£
-
825
-
235,704
-
-
-
24,311
-
25,196
114,396
-
-
8,673
114,396
294,709
407
17,776
29,891
259,913
30,298
277,689
-
(19,850)
(2,086)
2,086
82,012
(744)
-
419,083
82,012
418,339		 2020
2019
Total
Unrestricted
£
£
825
2,200
235,704
259,512
-
-
24,311
29,290
25,196
-
114,396
-
8,673
10,551
409,105
301,553
18,183
20,385
289,804
324,142
307,987
344,527
(19,850)
(33,500)
-
-
81,268
(76,474)
419,083
495,557
500,351
419,083		 2020
2019
Total
Unrestricted
£
£
825
2,200
235,704
259,512
-
-
24,311
29,290
25,196
-
114,396
-
8,673
10,551
409,105
301,553
18,183
20,385
289,804
324,142
307,987
344,527
(19,850)
(33,500)
-
-
81,268
(76,474)
419,083
495,557
500,351
419,083
301,553
20,385
324,142
344,527
(33,500)
-
(76,474)
495,557
419,083

The statement of financial activities has been prepared on the basis that all operations are continuing operations.

The notes on pages 13 to 27 form part of these financial statements

Page 10

Borde Hill Garden Limited (a company limited by guarantee)

Statement of financial position As at 31 December 2020

Notes
Fixed assets
Tangible assets
8
Investments
9
Current assets
Debtors
10
Cash at bank and in hand
Creditors: amounts falling due
within one year
11
Net current assets/(liabilities)
Total assets less current
liabilities
Creditors: amounts falling due
after more than one year
12
Funds
Restricted funds
14
Unrestricted funds
14		 2020
£
201,732
79,599
281,331
(61,143)		 2020
£
378,934
34,915
413,849
220,188
634,037
(133,686)
500,351
82,012
418,339
500,351		 2019
£
35,366
78,686
114,052
(68,420)		 2019
£
421,244
106,373
527,617
45,632
573,249
(154,166)
419,083
-
419,083
419,083

Page 11

Borde Hill Garden Limited (a company limited by guarantee)

Statement of financial position (continued) As at 31 December 2020

For the financial year ended 31 December 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors’ responsibilities

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and the Financial Reporting Standard 102.

The notes on pages 13 to 27 form part of these financial statements.

Approved by the Board for issue on 25 August 2021.

Andrewjohn Patrick Stephenson Clarke

Director

Company Registration No. 00867120

Page 12

Borde Hill Garden Limited (a company limited by guarantee)

Notes to the financial statements For the year ended 31 December 2020

1. Accounting policies

1.1

Charity information

Borde Hill Garden Limited is a charity domiciled and incorporated in England and Wales. The registered office is 71 Queen Victoria Street, London, EC4V 4BE.

1.2

Accounting convention

These financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2017) – (Charities SORP (FRS102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

Borde Hill Garden Ltd meets the definition of a public benefit entity under FRS102.

The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value. The principle accounting policies adopted are set out below.

1.3 Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that, including the impact of Coronavirus COVID-19, the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

Page 13

Borde Hill Garden Limited (a company limited by guarantee)

Notes to the financial statements (continued) For the year ended 31 December 2020

1. Accounting policies

(continued)

1.4 Income

Income is recognised when the charity has entitlements to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably. All income is included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Donations and legacies are included in full in the statement of financial activities when receivable. For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the charity that a distribution will be made, or when a distribution is received. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executor’s intention to make a distribution. Where legacies have been notified to the charity or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material.

Income from grants is recognised when there is evidence of entitlement, receipt is probable and its amount can be measured reliably. Evidence of entitlement usually exists when the formal offer of funding is communicated in writing to the charity unless there are terms and conditions which must be met before the charity has entitlement.

Income from investments is included when receivable.

Income from charitable activities is accounted for when earned.

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

Page 14

Borde Hill Garden Limited (a company limited by guarantee)

Notes to the financial statements (continued) For the year ended 31 December 2020

1. Accounting policies

(continued)

1.5 Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. This includes all charitable expenditure and costs of raising funds.

Expenditure for raising funds comprises those costs of trading for fundraising purposes, including events held during the year and shop expenditure.

Expenditure on charitable activities comprises those costs incurred by the company in the delivery of its objectives. In includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Support costs are those functions that assist the work of the company but do not directly undertake charitable activities.

All costs are allocated between the expenditure categories of the statement of financial activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on the basis of the proportion of direct expenditure.

1.6 Tangible fixed assets and depreciation

Tangible fixed assets are initially measure at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is provided at rates calculated to write off the cost less estimate residual value of each asset over its expected useful life, as follows:

Land and buildings 20% reducing balance and 25 years straight line Plant and machinery 20% reducing balance and 7 years straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities

1.7 Leasing

Rentals payable under operating leases, including any lease incentives received, are charged to profit or loss on a straight line basis over the term of the relevant lease except where another more systematic basis is more representative of the time pattern in which economic benefits from the leases asset are consumed.

1.8 Investments

Fixed asset investments other than paintings are stated at market value. The statement of financial activities includes the net gains and losses arising on revaluations and disposals throughout the year. Realised and unrealised gains and losses on investments are dealt with through the statement of financial activities. Income from investments is included together with the related tax credit in the year in which it is receivable. The Trustees believe that the costs of obtaining a valuation of the company’s paintings outweighs the benefits to the user of the accounts.

Page 15

Borde Hill Garden Limited (a company limited by guarantee)

Notes to the financial statements (continued) For the year ended 31 December 2020

1.9 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.10 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments recognised in the charity’s statement of financial position when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include trade and other debtors, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Other financial assets classified as fair value through the statement of financial activities are measured at fair value.

Other financial assets

Trade debtors, loans and other receivables that have fixed or determinable payments that are not quoted in an active market are classified as ‘loans and receivables’. Loans and receivables are measured at amortised cost using the effective interest method, less any impairment.

Interest is recognised by applying the effective interest rate, except the short-term receivables when the recognition of interest would be immaterial. The effective interest method is a method of calculating the amortised cost of a debt instrument and of allocating the interest income over the relevant period.

The effective interest rate is the rate that exactly discounts estimated future cash receipts through the expected life of the debt instrument to the net carrying amount on initial

Page 16

Borde Hill Garden Limited (a company limited by guarantee)

Notes to the financial statements (continued) For the year ended 31 December 2020

1. Accounting policies

(continued)

Impairment of financial assets

Financial assets, other than those held at fair value through the statement of financial activities, are assessed for indicator of impairment at each reporting end date.

Financial assets are impaired where there is objective evidence that, as a result of one or more events that occurred after the initial recognition of the financial asset, the estimated future cash flows have been affected. The impairment loss is recognised in the statement of financial activities.

Derecognition of financial assets

Financial assets are derecognised only when the contractual rights to the cash flows from the asset expire, or when it transfers the financial asset and substantially all the risks and rewards of ownership to another entity.

Classification of financial liabilities

Basic financial liabilities

Basic financial liabilities, including trade and other creditors, bank loans, loans from related parties that are classified as debt, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as ‘Creditors: amounts falling due within one year’ if payment is due within one year or less. If not, they are presented as ‘Creditors: amounts falling due after more than one year’. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Other financial liabilities

Other financial liabilities, including debt instruments that do not meet the definition of a basic financial instrument, are measured at fair value, net of transaction costs. They are subsequently measured at amortised cost using the effect interest method.

The effective interest method is a method of calculating the amortised cost of a financial liability and of allocating interest expense over the relevant period. The effective interest rate is the rate that exactly discounts estimate future cash payments through the expected life of the financial liability to the net carrying amount on initial recognition.

Derecognition of financial liabilities

Financial liabilities are derecognised when, and only when, the charity’s obligations are discharged, cancelled or they expire.

Page 17

Borde Hill Garden Limited (a company limited by guarantee)

Notes to the financial statements (continued) For the year ended 31 December 2020

1. Accounting policies

(continued)

1.11 Employee benefits

The costs of short-term employee benefits are recognised as liability and an expense, unless those costs are required to be recognised as part of the cost of stock or fixed assets.

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.12 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

1.13 Fund accounting

Unrestricted funds are incoming resources receivable for the object of the charity without further specified use and are available as general funds to spend on activities that further any of the purposes of the charity.

Designated funds comprise unrestricted funds which have been set aside at the discretion of the trustees for specific purposes. There are currently no such funds.

Restricted funds comprise income subject to specific conditions by donors as to how they may be used. Expenditure which meets these criteria is charged to the relevant fund. The aim and use of each restricted fund is set out in the notes to the financial statements. There are currently no such funds.

1.14 Taxation

The company is a registered charity and is not liable to United Kingdom income tax or corporation tax on charitable activities.

1.15 Company status

The charity is a company limited by guarantee. The members of the company are the directors named on page 1. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the company.

Page 18

Borde Hill Garden Limited (a company limited by guarantee)

Notes to the financial statements (continued) For the year ended 31 December 2020

2. Income from donations and legacies

Donations
3.
Charitable activities
Income from charitable
activities
Admissions and tours
Charitable expenditure:
Garden purchases
Garden event purchases
Repairs and maintenance
Rent and rates
Water
Depreciation
Lease payments
Wages and salaries
Direct costs
Support costs of charitable
activities (note 7)
Net expenditure on
charitable activities		 2020
£
825
825
2020
£
235,704
235,704
6,110
10,112
17,609
4,127
74
12,643
2,357
98,343
151,375
138,429
289,804
(54,100)		 2019
£
2,200
2,200
2019
£
259,512
259,512
6,469
22,825
22,713
5,473
119
13,285
-
118,018
188,902
135,240
324,142
(64,630)

Page 19

Borde Hill Garden Limited (a company limited by guarantee)

Notes to the financial statements (continued) For the year ended 31 December 2020

4.
Expenditure on raising funds
Rental property costs
Depreciation
Support costs of generating funds (note 7)
Net expenditure from activities for raising funds
5.
Income from investments
Income from quoted investments
Interest received
Rental income
6.
Net expenditure for the year
Net expenditure for the year is stated after charging:
Depreciation of tangible assets
Amounts paid to the independent examiner for:
- independent examination
- other services		 2020
£
1,021
6,157
11,005
18,183
(18,183)
2020
£
2,124
289
21,898
24,311
2020
£
53,588
450
3,550		 2019
£
2,591
6,157
11,637
20,385
(20,385)
2019
£
6,024
16
23,250
29,290
2019
£
56,601
1,350
6,440

Page 20

Borde Hill Garden Limited (a company limited by guarantee)

Notes to the financial statements (continued) For the year ended 31 December 2020

7.
Support costs
Basis of
Allocation
Management staff costs
% of income
Advertising
Usage
Insurance
Usage
Light and heat
Usage
IT, telephone, postage and
stationery
Usage
Subscriptions
Usage
Legal and professional fees
Usage
Accountancy
Usage
Independent examination
fees
Usage
Bank charges and interest
% of income
Credit card charges
% of income
Loan interest
Usage
Cleaning
Usage
Hire purchase interest
Usage
Sundry expenses
Usage
Marquee hire
% of income
Depreciation
% split
(Profit)/loss on disposal
% split		 Raising
Charitable
funds
activities
£
£
(note 4)
(note 3)
1,762
51,791
-
13,842
-
(897)
-
1,989
-
6,163
-
405
-
7,933
-
4,450
-
450
20
575
220
6,438
1,450
1,450
-
1,360
-
-
-
8,245
595
6,405
6,958
27,830
-
-
11,005
138,429		 Total
2020
£
53,553
13,842
(897)
1,989
6,163
405
7,933
4,450
450
595
6,658
2,900
1,360
-
8,245
7,000
34,788
-
149,434		 Total
2019
£
45,230
25,081
2,890
3,094
1,232
513
609
6,440
1,350
739
6,732
2,900
1,120
(16)
3,209
9,262
37,159
(667)
146,877

The £149,434 (2019 - £146,877) of support cost is represented by £11,005 (2019 - £11,637) of expenditure on raising funds (shown in note 4) and £138,429 (2019 - £135,240) on charitable activities (shown in note 3).

Page 21

Borde Hill Garden Limited (a company limited by guarantee)

Notes to the financial statements (continued) For the year ended 31 December 2020

8. Tangible fixed assets

Cost
At 1 January 2020
Additions
Disposals
At 31 December 2020
Depreciation
At 1 January 2020
Charge for the year
On disposals
At 31 December 2020
Net book value
At 31 December 2020
At 31 December 2019		 Land and
Plant and
buildings
machinery
etc
£
£
366,951
276,573
8,497
2,778
-
-
375,448
279,351
130,336
91,941
18,800
34,788
-
-
149,136
126,729
226,312
152,622
236,615
184,632		 Total
£
643,524
11,275
-
654,799
222,277
53,588
-
275,865
378,934
421,247

Page 22

Borde Hill Garden Limited (a company limited by guarantee)

Notes to the financial statements (continued) For the year ended 31 December 2020

9.
Investments
Investments
£
Market value
At 1 January 2020
106,373
Additions
31,045
Disposals
(82,653)
Realised loss
(24,834)
Unrealised gain
4,984
At 31 December 2020
34,915
The investments, which are listed on recognised stock exchanges,
and stated at market value, comprised:

2020
£
UK fixed interest
-
Overseas fixed interest
-
UK equities
-
Overseas equities
-
Global equities
34,915
Alternative investments
-
Market value at 31 December 2020
34,915
Cost at 31 December 2020
29,931
The following investments exceeded 5% of the market value of the
portfolio at 31 December 2020:
2020
£
Sequoia Economic Infrastructure Income Fund
-
City of London Investment Trust
-
Mercantile Investment Trust Plc (The)
-
Temple Bar Investment Trust
-
Artemis Fund Managers Income
-
Link Fund Solutions Ltd
-
Findlay Park Funds Plc, North America Equity Fund
-
Kleinwort Benson Investors, North America Equity Fund
-
Blackrock Fund Managers Ltd
-
BBGI SICAV S.A.
-
HICL Infrastructure Plc
-
Pimco Global Advisors Irl Ltd
-
Quilters Global Income and Growth Fund
34,915		 Total
£
106,373
31,045
(82,653)
(24,834)
4,984
34,915
2019
£
8,162
6,669
35,132
33,246
-
23,164
106,373
91,878
2019
£
8,162
5,588
6,419
6,937
5,439
10,749
9,827
6,111
5,619
8,392
6,133
6,669
-

Page 23

Borde Hill Garden Limited (a company limited by guarantee)

Notes to the financial statements (continued) For the year ended 31 December 2020

10.
Debtors
Trade debtors
Prepayments
Other debtors (Cultural Recovery Fund)
11.
Creditors: amounts falling due within one year
Trade creditors
Taxation and social security
Accruals and deferred income
Other creditors (see note 17)
12.
Creditors: amounts falling due after more than one year
Other creditors (see note 17)		 2020
£
82,071
5,265
114,396
201,732
2020
£
2,825
8,653
27,363
22,302
54,568
2020
£
133,686
133,686		 2019
£
28,078
7,288
-
35,366
2019
£
25,602
3,537
21,641
17,640
68,420
2019
£
154,166
154,166

Page 24

Borde Hill Garden Limited (a company limited by guarantee)

Notes to the financial statements (continued) For the year ended 31 December 2020

13. Employees

Number of employees
The average monthly number of employees during the year was:
Trustees
Central and administration
Wages and salaries
Social security costs
Pension costs		 2020
Number
4
18
22

2020
£
136,448
5,342
1,590
143,380		 2019
Number
3
19
22
2019
£
141,006
6,199
2,104
149,309

No individual employee earns more than £60,000 per annum. The total amount of employee benefits received by its key management personnel amounted to £23,406 (2019 - £17,936).

No trustees (or any person connected with them) received any remuneration during the year (2019 - £nil).

14. Funds

Restricted
Unrestricted
Total		 Balance
at
1
January
2020
£
-
419,083
419,083		 Income
£
114,396
294,709
409,105		 Expenditure
£
(30,298)
(277,689)
(307,987)		 Transfers
£
(2,086)
2,086
-		 Net loss on
investments
£
-
(19,850)
(19,850)		 Balance at
31
December
2020
£
82,012
418,339
500,351

The restricted fund comprises the Cultural Recovery Grant.

An amount of £2,086 has been transferred from Restricted to Unrestricted funds representing fixed assets purchased with monies from the Cultural Recovery Grant but where the assets are held for a general and not a restricted purpose.

Page 25

Borde Hill Garden Limited (a company limited by guarantee)

Notes to the financial statements (continued) For the year ended 31 December 2020

15. Analysis of net assets by fund

Tangible
fixed assets
Investments
Debtors
Cash
Creditors
due within
one year
Creditors
due after
one year
Total		 Restricted
Unrestricted
2020
Total
£
£
£
-
378,934
378,934
-
34,915
34,915
114,396
87,336
201,732
(32,384)
111,983
79,599
-
(61,143)
(61,143)
-
(133,686)
(133,686)
82,012
418,339
500,351		 Restricted
Unrestricted
2019 Total
£
£
£
-
421,244
421,244
-
106,373
106,373
-
35,366
35,366
-
78,686
78,686
-
(68,420)
(68,420)
-
(154,166)
(154,166)
-
419,083
419,083

16. Operating lease commitments

At the reporting end date the company had outstanding lease commitment for future minimum lease payments under non-cancellable operating leases as follows:

Within one year
Between two and five years		 2020
£
2,337
2,337
4,674		 2019
£
-
-
-

Page 26

Borde Hill Garden Limited (a company limited by guarantee)

Notes to the financial statements (continued) For the year ended 31 December 2020

17. Related party transactions

The R N S Clarke Will Trust owns the freehold interest to Borde Hill House and the gardens. The gardens and ancillary property are leased to Borde Hill Garden Limited at a peppercorn rent. This lease expires on 31 October 2121.

The R N S Clarke Will Trust has made an unsecured long-term loan to the company amounting to £72,500. The loan is subject to interest at 4% per annum commencing on 1 January 2015 and is payable annually on 30 September each year. The R N S Clarke Will Trust may demand repayment of all or any part of the loan principal and unpaid interest on 30 September 2018 (and then annually thereafter) provided at least 12 months (but not more than 24 months) prior notice has been given. During the year, interest of £2,900 (2019 – (£2,900)) was charged on the loan. During the year, £13,813 (2019: £nil) was repaid, leaving £58,687 (2019: £72,500) outstanding.

During a previous year an interest free loan amounting to £100,000 was advanced to the company from Andrewjohn Stephenson Clarke, a director of the company. The amount outstanding at the year-end was £81,667 (2019: £88,333).

During the year the company incurred expenses of £1,060 (2019 - £nil from Borde Hill Energy Limited) on behalf of Borde Hill Energy Limited, a company owned by Andrewjohn Stephenson Clarke. The balance outstanding at the year-end due to Borde Hill Energy Limited is £1,060 (2019: nil).

Following a decision for the company to cease all non-charitable trading activities a licence was granted to Borde Hill Events Limited, a company in which Andrewjohn Stephenson Clarke is a director and shareholder, to undertake these trading activities in exchange for a payment of rent and proportion of income generated from events held on the charity’s leasehold land. During the year the company received income of £8,052 (2019: £10,464) from Borde Hill Events Limited and £216,754 (2019: £243,044) of income collected by Borde Hill Events Limited on behalf of Borde Hill Garden Limited. The company incurred expenses of £64,769 (2019: £94,728) on behalf of Borde Hill Events Limited and owed expenses of £20,871 (2019: £31,405) incurred by Borde Hill Events Limited on behalf of the company. The balance outstanding at the year-end due from Borde Hill Events Limited is £80,216 (2019: £26,847). The balance outstanding at the year-end due to Borde Hill Events Limited is £1,490 (2019: £nil).

Page 27