**Charity number: 246517**
## **Llandegla Memorial Hall and Recreation Ground**
**Trustees' report and financial statements**
**for the year ended 30 April 2023**
## **Llandegla Memorial Hall and Recreation Ground**
## **Contents**
||**Page**|
|---|---|
|Legal and administrative information|**1**|
|Trustees report|**2 - 4**|
|Independent examiners' report|**5**|
|Statement of financial activities|**6**|
|Balance sheet|**7**|
|Notes to the financial statements|**8 - 13**|
## **Llandegla Memorial Hall and Recreation Ground**
## **Legal and administrative information**
|**Charity number**|246517|
|---|---|
|**Registered office**|Plas yn Coed|
||Llandegla|
||Wrexham|
||LL11 3AL|
|**Trustees**|Fraser Robertson|
||Annie Walsh|
||Haydn Edwards|
||Sarah Chapman|
||Prysor Williams|
||Elwyn Owen|
||Sandra Williams-Blythen|
||Carol Ann Evans|
||Samantha Williams|
||Karen Bellis|
||Graham Berry|
||Shelagh Williams|
||Janet Strivens|
**Accountants** Lynda Roberts & Co The Old Barn Tyn y Minffordd Llanfwrog Ruthin Denbighshire **Bankers** HSBC St Peter's Square Ruthin Denbighshire
**Page 1**
## **Llandegla Memorial Hall and Recreation Ground**
## **Report of the trustees**
## **for the year ended 30 April 2023**
The trustees present their report and the financial statements for the year ended 30 April 2023. The trustees who served during the year and up to the date of this report are set out on page 1.
## **Structure, governance and management**
Llandegla Memorial Hall and Recreation Ground is an organisation set under a conveyance dated 18th September 1957 and governed by a Management Committee.
The charity has only one unrestricted fund at present which it uses in furtherance of its objectives. Day to day management of the fund is carried out by its principal officers and reviewed regularly by the executive committee.
The Management Committee are all trustees of the charity. The trustees are either elected, co-opted by the Committee or are appointed representatives of local organisations that use the Hall.
## **Objectives and activities**
Annual events, such as the Fete, normally held in September, continue to be appreciated by the village and provide income for the Hall and additional revenue is generated from investment returns and occasional donations.
During 2022 and the early part of 2023 we held fundraising events such as our annual Fete & Produce Show and Duck race and the Hall was used by several regular community and sports groups.
Regular safety and risk assessents are carried out to ensure the Hall is safe for use, and that we meet current legal requirements.
## _Benefit to the Public_
When planning our work for the year, the executive committee members and other trustees have considered the Charity Commission guidance on public benefit. In particular, we try to help ensure that the village hall and recreation ground is available for all the inhabitants of Llandegla, the immediate community and the general public as outlined above.
## **Achievements and performance**
There was no major refurbishment work to the hall in this period other than regular maintenance. Through a planned programme of repairs we continue to invest in the hall and the charity continues to achieve its objectives.
Funding from Cadwyn Clwyd was received towards the installation of solar panels and battery system.
Hire charges have remained the same in order to encourage use of the Hall by residents.
The Covid-19 pandemic had a major impact on the work and income of the Hall. With the decision taken in March 2020 to close the Hall to all users (even before the first official lockdown) it has been good to see a return to some normality after lockdowns were lifted.
The Committee meet on a regular basis and communicate any relevant information to the community via the village website and social media.
**Page 2**
## **Llandegla Memorial Hall and Recreation Ground**
## **Report of the trustees for the year ended 30 April 2023**
## **Financial review**
## _Investment Policy_
The investment objective is to safeguard the current investment against inflation and to yield a reasonable level of income. The performance of the investment is reviewed on a regular basis by comparison with suitable benchmarks.
No fixed rate medium term investments have been made and the bulk of the cash investment has remained on short notice deposit accounts, so that the money was readily available when needed.
## _Reserves Policy_
It is the policy of the Charity to maintain unrestricted funds, which are the free reserves of the Charity, at a level which equates to approximately 6 months unrestricted expenditure after allowing for capital improvements and maintenance.
Unrestricted funds were maintained above this level throughout the year so that we have instant access to funds for improvements and maintenance as required.
## **Plans for future periods**
Despite the challenges faced by the Hall Committee during the Covid-19 pandemic and consequent lockdown and closure, the Trustees are committed to maintaining the hall and field in good order and through a planned programme of repair and update work are confident that we will achieve our objectives.
## **Statement of trustees' responsibilities**
The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
**Page 3**
## **Llandegla Memorial Hall and Recreation Ground**
## **Report of the trustees for the year ended 30 April 2023**
On behalf of the board
## **Chair Graham Berry**
**Page 4**
## **Llandegla Memorial Hall and Recreation Ground**
## **Independent examiner's report to the trustees on the unaudited financial statements of Llandegla Memorial Hall and Recreation Ground.**
I report on the accounts of Llandegla Memorial Hall and Recreation Ground for the year ended 30 April 2023 set out on pages 2 to 13.
## **Respective responsibilities of trustees and independent examiner**
As the charity's trustees you are responsible for the preparation of the accounts, you consider that the audit requirement of section 144 of the Charities Act 2011 (the Act) does not apply and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Act, to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act, and to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (i) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep proper accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Charities Act
have not been met; or
- (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
...........................................................
**Lynda Roberts FCCA Chartered Certified Accountant Independent examiner The Old Barn Tyn y Minffordd Llanfwrog Ruthin, Denbighshire LL15 2LL**
**Page 5**
## **Llandegla Memorial Hall and Recreation Ground**
## **Statement of financial activities**
## **For the year ended 30 April 2023**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**Notes**
**£**
**£**
**Income and endowments**
Donations and legacies
2
-
27,686
Other trading activities
3
1,679
-
Investment income
4
537
-
Charitable activities
5
12,534
-
Other income
6
17
-
**Total income and endowments**
14,767
27,686
**Expenditure on:**
Raising funds
Fundraising trading:
cost of goods sold and other costs
431
-
Charitable activities
7
17,899
5,537
Other expenditure
8
630
-
**Total expenditure**
18,960
5,537
**Net income/(expenditure) before**
**other recognised gains and losses**
)
(4,193
22,149
**Other recognised gains and losses**
Gains/(Losses) on investment assets
)
(241
-
**Net movement in funds**
)
(4,434
22,149
Total funds brought forward
126,251
-
**Total funds carried forward**
121,817
22,149|**2023**
**Total**
**£**
27,686
1,679
537
12,534
17
42,453
431
23,436
630
24,497
17,956
)
(241
17,715
126,251
143,966|**2022**
**Total**
**£**
85
1,066
306
12,589
18
14,064
67
12,255
537
12,859
1,205
)
(163
1,042
125,209
126,251|
|---|---|---|
The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
**The notes on pages 8 to 13 form an integral part of these financial statements.**
**Page 6**
## **Llandegla Memorial Hall and Recreation Ground**
## **Balance sheet as at 30 April 2023**
|**Notes**
**Fixed assets**
Tangible assets
11
Investments
12
**Current assets**
Debtors
13
Cash at bank and in hand
**Creditors: amounts falling**
**due within one year**
14
**Net current assets**
**Net assets**
**Funds**
15
Restricted income funds
Unrestricted income funds
**Total funds**|**2023**
**£**
**£**
82,112
9,669
91,781
1,493
84,098
85,591
)
(33,408
52,183
143,964
22,149
121,815
143,964|**2022**
**£**
**£**
61,269
9,911
71,180
3,558
52,739
56,297
)
(1,226
55,071
126,251
-
126,251
126,251|**2022**
**£**
**£**
61,269
9,911
71,180
3,558
52,739
56,297
)
(1,226
55,071
126,251
-
126,251
126,251|
|---|---|---|---|
||||71,180
55,071|
||||126,251|
||||-
126,251|
||||126,251|
The financial statements were approved by the trustees on 26 February 2024 and signed on its behalf by
## **Fraser Robertson Treasurer**
**The notes on pages 8 to 13 form an integral part of these financial statements.**
**Page 7**
## **Llandegla Memorial Hall and Recreation Ground**
## **Notes to financial statements for the year ended 30 April 2023**
## **1. Accounting policies**
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
## **1.1. Basis of accounting**
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities' issued in January 2019 and the Charities Act.
## **1.2. Income and endowments**
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.
Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.
Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.
Income from investments is included in the year in which it is receivable.
## **1.3. Expenditure**
Expenditure is recognised on an accrual basis as a liability is incurred.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include management.
## **1.4. Tangible fixed assets and depreciation**
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
- Land and buildings 4% per annum (straight line basis) - Fixtures, fittings and equipment 20% per annum (reducing balance basis) Land is not depreciated.
**Page 8**
## **Llandegla Memorial Hall and Recreation Ground**
## **Notes to financial statements**
## **for the year ended 30 April 2023**
## **1.5. Investments**
Investments held as fixed assets are revalued at mid-market value at the balance sheet date and the gain or loss taken to the statement of financial activities.
## **2. Donations and legacies**
|**Restricted**
**funds**
**£**
Donations
-
Grants receivable
27,686
27,686|**2023**
**Total**
**£**
-
27,686
27,686|**2022**
**Total**
**£**
85
-|
|---|---|---|
|||85|
|**3.**
**Other trading activities**
**Unrestricted**
**funds**
**£**
Fundraising events
1,679
1,679
**4.**
**Investment income**
**Unrestricted**
**funds**
**£**
Bank interest receivable
537
537
**5.**
**Income from Charitable activities**
**Unrestricted**
**funds**
**£**
Hall rental
12,534
12,534|**2023**
**Total**
**£**
1,679
1,679
**2023**
**Total**
**£**
537
537
**2023**
**Total**
**£**
12,534
12,534|**2022**
**Total**
**£**
1,066|
|---|---|---|
|||1,066|
|||**2022**
**Total**
**£**
306|
|||306|
|||**2022**
**Total**
**£**
12,589|
|||12,589|
**Page 9**
## **Llandegla Memorial Hall and Recreation Ground**
## **Notes to financial statements for the year ended 30 April 2023**
|**6.**
**Other income**
**Unrestricted**
**funds**
**£**
Other income incl. wayleave
17
17
**7.**
**Expenditure on charitable activities**
**£**
Caretaker and materials
4,832
Rates & water
745
Electricity
3,227
Repairs and renewals
2,572
Insurance
1,237
Sundries
529
Bank charges
81
Depreciation & impairment
10,215
23,438
**8.**
**Expenditure on charitable activities**
**Unrestricted**
**funds**
**£**
Independent examination fees
630
Licence fees and performing rights
-
630|**2023**
**Total**
**£**
17
17
**2023**
**Total**
**£**
4,832
745
3,227
2,572
1,237
529
81
10,215
23,438
**2023**
**Total**
**£**
630
-
630|**2022**
**Total**
**£**
18|
|---|---|---|
|||18|
|||**2022**
**Total**
**£**
4,725
1,001
418
882
1,103
52
21
4,053|
|||12,255|
|||**2022**
**Total**
**£**
505
32|
|||537|
**Page 10**
## **Llandegla Memorial Hall and Recreation Ground**
## **Notes to financial statements for the year ended 30 April 2023**
## **9. Employees**
## **Number of employees**
The average monthly numbers of employees during the year, calculated on the basis of full time equivalents, was as follows:
|as follows:|||
|---|---|---|
||**2023**|**2022**|
||**Number**|**Number**|
|Caretaker|1|1|
## **10. Trustees' emoluments**
There were no expenses paid to trustees
|**Land and**
**Fixtures,**
**Tangible fixed assets**
**buildings fittings and**
**freehold**
**equipment**
**£**
**£**
**Cost**
At 1 May 2022
100,797
9,916
Additions
-
31,058
At 30 April 2023
100,797
40,974
**Depreciation**
At 1 May 2022
40,538
8,906
Charge for the year
3,801
6,414
At 30 April 2023
44,339
15,320
**Net book values**
At 30 April 2023
56,458
25,654
At 30 April 2022
60,259
1,010|**Total**
**£**
110,713
31,058|
|---|---|
||141,771|
||49,444
10,215|
||59,659|
||82,112|
||61,269|
## **11. Tangible fixed assets**
**Page 11**
## **Llandegla Memorial Hall and Recreation Ground**
## **Notes to financial statements for the year ended 30 April 2023**
|**Other**
**12.**
**Fixed asset investments**
**unlisted**
**investments**
**£**
**Valuation**
At 1 May 2022
9,910
Revaluations
)
(241
At 30 April 2023
9,669|**Total**
**£**
9,910
)
(241
9,669|
|---|---|
The investment consists of shares in the Charities Official Investment Fund (COIF) valued at the mid-price on 30th April each year, based wholly within the UK.
|**13.**
**Debtors**
Trade debtors
Other debtors
Prepayments and accrued income|**2023**
**£**
326
-
1,167
1,493|**2022**
**£**
1,149
1,000
1,409|
|---|---|---|
|||3,558|
|**14.**|**Creditors: amounts falling due**|||
|---|---|---|---|
||**within one year**|**2023**|**2022**|
|||**£**|**£**|
||Trade creditors|32,791|-|
||Accruals and deferred income|617|1,226|
## **15. Analysis of net assets between funds**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**£**
**£**
Fund balances at 30 April 2023 as represented by:
Tangible fixed assets
59,963
22,149
Investment assets
22,149
-
Current assets
85,590
-
Current liabilities
)
(33,408
-
134,294
22,149|**Total**
**funds**
**£**
82,112
22,149
85,590
)
(33,408
156,443|
|---|---|
**Page 12**
## **Llandegla Memorial Hall and Recreation Ground**
## **Notes to financial statements for the year ended 30 April 2023**
|**16.**|**Unrestricted funds**|||||||
|---|---|---|---|---|---|---|---|
|||**At**|**IncomeExpenditure**|||**Gains and**|**At**|
|||**1st May 2022**||||**losses**
**30thth April 2023**||
|||**£**|**£**|**£**||**£**|**£**|
||General Fund|126,251|14,767|(18,962|)|)
(241|121,815|
|**17.**|**Restricted funds**||**At**||||**At**|
||||**1 May 2019**|**Incoming**||**Outgoing 30 April 2020**||
||||**2022**|**resources**||**resources**|**2023**|
||||**£**|**£**||**£**|**£**|
||Solar Panel Funding||-|27,686||)
(5,537|22,149|
**Page 13**