BATCOMBE VILLAGE HALL TRUST 2)19 13.532. 13.532.08 13.016h4 11.658. i0.540.9) 9293.76 10.443.64 7.132_03 10.395.36 2.799.34 8.058.64 7.121.59 10.26122 3.075 5,376.14 4.11&49 10.101.18 13.016.64 11.658. 10.540 QI669AI 7t16,50 Cosh in Horyj I￿1 442 24 442.24 887.58 £•.19145 i.S14.10 fZIA1&11 1.040.Q) .87.1? 1514.10 951.45 1363.48 -75.14 £39.10182 £Y9.IOU2 xed Ass•ts . L•nd. 8uildirw> Contents ol Hall and Sclwl Certificate of Examination The information gi•MI in these accounts has boen dr￿￿ from th￿rKi•l book5 WKI ol the 8atombe V4NJe Hal Tiua for the ytar rnth9 Stptwikn l¥l, ce&d by the Irthpendont Exorrm￿l a$ an •C￿ate syesenratio AM Fd)rvy d Cartwri Mrs Pool ## **BATCOMBE VILLAGE HALL TRUST FINANCIAL STATEMENTS FOR YEAR ENDING 18th SEPT. 2021** ## **GENERAL ACCOUNT** |INCOME
FOB
Bridge Club
Child Xmas Treat
Creative Memory
Elections
Film Society
Horticultural Society
Luncheon Club
Parish Council
PCC/Alham Vale Benefice
Private Hire/Parties
RBL/Batcombe Hub
Sports Clubs/SMB,Badmin,T.Tennis
Arts Week/Artist w.s/Flower Classes
Toddlers
Vale Players 18
Charity Card Money
Room Hire
Wedding Recept Hire
Bar Receipts
Other
Dance MedicineYoga/Yogalities
Sundry Income
Electric Meter/Heritage room cont
Equipment Hire/Breakages
Interest from FxRt a/c
Insurance Cont FS & HR
Sale of Furniture
Light Repair Contri 18
100 Club 0350
Mendip Grant
TOTAL RECEIPTS
EXPENSES
Running Costs-
Business Rates
Cleaner Wages/Cleaning materials
Septic Tank Mtce & Empty
Miscellaneous (Website)
Electricity
LPG Gas / Tank Hire
Garden prep/Grass cutting
Insurance
Licences
Admin/Auditor
Various Small Repairs
Fire Alarm/PAT Test/Boiler/PPE
New Equipment/Decorating
Water
Waste
Refunds/Bank Charges
Parish News
TOTAL EXPENSES
MAJOR REPAIRS
TOTAL PAYMENTS
Surplus/Deficit
Balance Brought Fwd
Balance
Transfer from Reserve Fund|0.00
0.00
0.00
0.00
0.00
0.00
60.69
192.00
0.00
0.00
1,247.50
5.00
10.00
0.00
0.00
0.00
801.00
24.00
0.00
1,124.86
136.00
90.00
_£3,691.05_
180.00
90.00
0.00
0.00
0.00
0.00
630.00
17,929.72
_£18,829.72_
£22,520.77
2021|0.00
0.00
0.00
0.00
0.00
0.00
60.69
192.00
0.00
0.00
1,247.50
5.00
10.00
0.00
0.00
0.00
801.00
24.00
0.00
1,124.86
136.00
90.00
_£3,691.05_
180.00
90.00
0.00
0.00
0.00
0.00
630.00
17,929.72
_£18,829.72_
£22,520.77
2021|24.00
0.00
45.50
0.00
80.00
412.50
96.00
680.00
250.00
84.00
1,770.50
138.00
378.00
202.00
460.00
0.00
0.00
0.00
630.00
0.00
0.00
558.00
_£5,808.50_
2020|0.00
18.00
68.00
60.00
160.00
316.00
15.00
300.00
250.00
34.00
2,049.50
215.00
519.00
720.00
780.00
0.00
0.00
0.00
1,500.00
0.00
110.00
1,142.00
_£8,256.50_
2019| |---|---|---|---|---| |||_£18,829.72_|9.00
51.00
0.00
85.00
200.00
0.00
150.00
10,000.00
_£10,495.00_|495.92
434.00
0.00
135.00
0.00
0.00
0.00
0.00
_£1,064.92_| |||£22,520.77|£16,303.50|£9,321.42| |||||| ||0.00
458.00
0.00
511.16
1,965.55
71.96
1,195.00
1,694.61
485.18
0.00
1,076.60
1,469.19
7,215.00
156.54
529.70
347.00
95.67
£17,271.16
1011.29
£18,282.45
£4,238.32
£9,293.76
£13,532.08
£0.00
£13,532.08
2021||180.72
1,482.95
180.00
204.76
2,343.47
1,327.59
1,050.18
1,693.53
468.04
76.00
396.15
1,757.39
875.33
161.60
627.37
284.00
0.00
2020|155.70
891.81
140.00
337.14
2,393.68
2,164.48
1,059.50
1,860.35
402.06
79.49
470.26
490.00
49.00
192.12
607.53
325.00
-
2019| |||£17,271.16|£13,109.08|£11,618.12| ||||0.00|0.00| |||£18,282.45|£13,109.08|£11,618.12| |||£4,238.32
£9,293.76
£13,532.08
£0.00|£3,194.42
£2,799.34
£5,993.76
£3,300.00|2,296.70
3,075.80
779.10
2,020.24| |||£13,532.08|£9,293.76|£2,799.34| |**BATCOMBE VILLAGE HALL TRUST**
FINANCIAL STATEMENTS FOR YEAR ENDING 18th SEPT. 2021
100 Club Account|**BATCOMBE VILLAGE HALL TRUST**
FINANCIAL STATEMENTS FOR YEAR ENDING 18th SEPT. 2021
100 Club Account|**BATCOMBE VILLAGE HALL TRUST**
FINANCIAL STATEMENTS FOR YEAR ENDING 18th SEPT. 2021
100 Club Account| |---|---|---| |Income
Subscriptions
6,405.00
Other
10.00
Total Income
6,415.00
Expenses
Prizes
3,575.00
Other
267.00
Total Expenses
3,842.00
Net Income
2,573.00
Opening Balance
10,443.64
Closing Balance
13,016.64
2021|7,120.00
0.00
7,120.00
2,675.00
60.00
2,735.00
4,385.00
6,058.64
10,443.64
2020|5,990.00
0.00
5,990.00
3,000.00
4,985.00
7,985.00
(1,995.00)
8,053.64
6,058.64
2019| ## **BATCOMBE VILLAGE HALL TRUST** ||**BATCOMBE VILLAGE HALL TRUST**|**BATCOMBE VILLAGE HALL TRUST**|**BATCOMBE VILLAGE HALL TRUST**| |---|---|---|---| ||FINANCIAL STATEMENTS FOR YEAR ENDING 18th SEPT. 2021||| |||Reserve Accounts|| ||2021|2020|2019| |Gold Account|||| |Opening Balance|7,132.03|7,121.69|4,116.60| |Other Income|4,525.90|0.00|3,000.00| |Interest|1.06|10.34|5.09| |ClosingBalance|11,658.99|7,132.03|7,121.69| |Fixed Rate|||| |Opening Balance|10,395.36|10,261.22|10,101.18| |Other Income|0.00|0.00|0.00| |Interest|145.14|134.14|160.04| |ClosingBalance|10,540.50|10,395.36|10,261.22| ## **BATCOMBE VILLAGE HALL TRUST** FINANCIAL STATEMENTS FOR YEAR ENDING 18th SEPT. 2021 Bar Summary ||Bar Summary|| |---|---|---| ||2021|2020| |Income|5,736.47|3,277.21| |Purchases|3,681.81|1,700.09| |Net Income|2,054.66|1,577.12| |Staff Costs|165.00|199.00| |Trading Balance|1,889.66|1,378.12| |Opening Balance|637.58|510.46| |Cash|2,527.24|1,888.58| |Float|250.00|250.00| |Total|2,777.24|2,138.58| |Banked - Cash|950.00|1,450.00| |Banked - Card|178.00|0.00| |less fees|3.54|0.00| |Monies Banked|1,124.46|1,450.00| |Total Cash|1,649.24|688.58| |Pending Card Credit|80.00|0.00| |To be banked|1,127.00|1,189.63| |Net Cash|442.24|(501.05)| |less float|250.00|250.00| |Available cash|192.24|(751.05)| |Closing Balance|1,319.24|438.58| |Stock|1,514.10|951.45| |Cash + Stock|2,833.34|1,390.03| ## Treasurer’s Report 2020-2021 ## Summary Similar with last year, 2020-2021 was hit badly by the pandemic. Not only were we forced to close for much of the year, but when restrictions were lifted in mid-April there was little appetite for gatherings of any description until late into the summer months. Our Cash Reserves increased by 30% from £39,104 to £50,831. This increase of £11,728 is the direct result of continuing support from Mendip Council in the form of £17,930 worth of grants and £4,536 being held on account for the Vale Players. Excluding the latter, our cash reserves increased by £7,202 (18.4%) year-on-year. Given the volatility of the year there is little point in comparing operating activities with those of prior years. ## General Account Our General Account grew by £4,238 (31.3%) in the year due to grants from Mendip. While these grants were in place to compensate for loss of income resulting from enforced closure and to cover costs of re-opening, the total value of grants received was over double our average income over the past 3 years. Normal trading income was £4,591, which comprised Private Hire (£1,248), Bar Takings (£1,125) and Charity Card Sales (£801). This latter activity was the result of a generous donation of Greeting & Christmas cards that were available for sale throughout the year. Village clubs and societies were largely dormant during the year even after restrictions were lifted, however the Committee arranged several ‘foodie’ events that brought the village together and bolstered our bar sales. With the benefit of grant monies, the Committee agreed to invest in the upgrade of our facilities. Consequently, our expenses in the year increased by 31.7% to £18,283 from £13,109. The most significant upgrade was the redecoration of the Old School Rooms (£4,580), new fixtures & fittings for the Fulford Room (£2,635) and the re-sealing of the floor in the Jubilee Hall (£1,011). While investment in the Old School Rooms was overdue, the facelift was also part of a plan to make the facility more attractive as a smaller, more intimate meeting place. ## 100 Club Account The 100 Club Account grew by 19.8% from £10,444 to £13,017. Reported income was down £715 (10%) from the previous year, however £630 of this was paid into the general account in error. This will be credited to the correct account in the 2021-22 financial year. We lost eight members at the beginning of the year, however with a couple of new members and several existing members taking out additional tickets, we finished the year at one hundred and eighteen, just two down on last year. Prize money of £3,575 was 33.6% greater than prior year reflecting the decision to increase prize money to help grow our membership. ## Reserve Account There are two separate Reserve Accounts, namely Gold and Fixed Rate. Growth in the Gold Account was due to the transfer of monies from the Vale Players, which we are holding on their behalf. The account closed at £11,659 and included £1.06 of interest! The Fixed Rate Account grew by the accounts interest rate of 1.4% to £10,541. ## Bar With the prolonged closure of the Three Horseshoes, the Committee took the decision to fill this void in our community by offering a temporary bar service. Staffed by volunteers, the Jubilee Hall Bar opens on a Saturday evening and Sunday lunchtime. This, and our ‘foodie’ events, helped raise bar sales to £5,737 during a period where sales driven by private parties would have been negligible. We have also introduced a Card Payment system to both facilitate easier payment and to prepare for a ‘cashless’ society With cash and stock valued at £2,833, the year closed 104% ahead of prior year. ## Short-term Outlook The immediate future remains unpredictable, but with clubs and societies yet to return to pre-pandemic activity our future income streams will be dependent upon small private hire parties, event hosting and a temporary bar service. The latter is the only activity over which we have some degree of influence. On that note, the Committee is looking to extend its premises licence for the sale of alcohol to include the Old School Rooms. It is felt that a smaller and more intimate environment will attract more people to use the facility. We will also open the bar and main room to show televised sporting events. We recognise that this opportunity will be short lived once the pub re-opens. The kitchen in the Old School Rooms needs repair and modernisation to be fit for purpose in a post pandemic climate. Estimates are being sought for a re-fit, which will be reviewed by the Committee. Again, the investment will be assessed against the opportunity to extend the reach and service of the Old School Rooms to smaller gatherings. ## Long-term Outlook While our reserves remain healthy, we are aware of the need to invest in the Jubilee Hall over the next few years. The wood cladding will require repair and, in some places replacing, while the kitchen will need modernising if we are to compete as a wedding/event venue. Our intention is to keep a minimum of £15,000 as a Repair & Maintenance reserve fund to help meet future costs. For modernisation projects the Committee have agreed to embark upon fund raising events to help meet costs on a match funding basis.