2023-12-31-accounts

Annual Report and Financial Statements for the year ended 31[st] December 2023 Registered Charity No: 246278

Contents
	Page
Reference and Administratve Informaton	3
Report of the Management Commitee	4
Independent External Examiner’s Report	9
Statement of Financial Actvites	10
Balance Sheet	11
Notes forming part of the Financial Statements	12

Stisted Village Hall Annual Report 2023

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Stisted Village Hall

Reference and Administrative Information

Charity Name: Stisted Village Hall Charity Registered Number: 246278 Registered Address: Rectory Road, Stisted,Essex CM77 8AL Correspondence Address: Rectory Road, Stisted,Essex CM77 8AL

Freehold Property: Vested in The Official Custodian for Charities Names of the Charity Trustees who manage the Charity:

Trustee Name	Ofce (if any)	Dates elected (if not for whole year)	Term of Ofce expires at end of AGM foryear:
Mr R Barnes			2026
Mr D I Cruickshank			2023
Mr M Hughes	Chairman		2025
Mr R Hughes			2025
Mr G Sargeant			Resigned Feb 2024
Mrs T Warner	Bookings Ofcer and Vice Chairman		Resigned Feb 2024

Independent Examiner Colin Coates of Accounts: 16 Bainbridge Drive, Tiptree, Colchester, Essex CO5 0BP Bankers: Barclays Bank plc, Witham Branch 59 Newland Street, Witham CM8 2AJ Solicitors: Holmes & Hills LLP Bocking End, Braintree, Essex CM7 9AJ

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December 2023 Report of the Management Committee for the year ended 31[st]

The Management Committee presents its report and financial statements for the year ended 31[st] December 2023.

Structure, Governance and Management

Governing Document

At its Annual General Meeting on the 26[th] March 2014, the meeting approved the changes to the administrative procedures and powers relating to Stisted Village Hall charity as set out in the Resolution of the Trustees passed on the 20[th] day of February 2013. The modified Conveyance sets out its objectives and powers under which Stisted Village Hall is governed.

Recruitment and Appointment of Management Committee

Members of the Management Committee are the charity trustees within the meaning of Section 177 of the Charities Act 2011. The Management Committee shall consist of not more than 6 elected members and may include not more than 3 co-opted members.

Elected members must be elected at an Annual General Meeting or a Special General Meeting convened as described in paragraph 12.7 of the modified Conveyance. Candidates for election must be declared at least 14 days before the election and shall be proposed by at least two persons qualified as parishioners to vote at the elections.

Co-opted members may be appointed at a duly constituted meeting of the Management Committee.

Term of Office

Members retire from office at the end of the fourth annual general meeting next after the date on which such member came into office but may be re-elected or re-appointed.

Trustee Induction and Training

Trustees are already familiar with the practical work of the charity as they reside within the local area. New members, on their first appointment, are given:

• A copy of the Conveyance, a copy of the 20[th] February 2013 Resolution and any amendments made to either

• Charity Commission - CC3a of The Essential Trustee

• A copy of the Charity’s latest Annual Report and statement of accounts

Organisational Structure

Through the Conveyance and Trust Deed documents, the Management Committee is empowered to decide on alterations or enlargements to the premises and may permit the erection of additional buildings subject to relevant planning permissions.

The Management Committee has day to day responsibility for the provision of the services at the premises and all monies received in this connection are dispersed for the direct benefit of the premises, i.e. repairs, renewals, insurances, etc.

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Affiliated Parties

To assist the Management Committee in its work, Stisted Village Hall is affiliated to Rural Community Council for Essex which advises village halls on aspects of its management, i.e. Licensing, Hiring Agreements and is a prime provider of relevant training.

Objectives and Activities

The Deed provides that the Trustees “shall hold the said property hereinbefore conveyed Upon Trust to permit the same to be used in perpetuity as a non-sectarian and non-political place of recreation and social intercourse and for any religious and or charitable purpose or purposes calculated to promote the moral intellectual spiritual or physical improvement or welfare or the recreation advantage or benefit of the inhabitants of Stisted aforesaid and of the surrounding district under the name of Stisted Village Hall either gratuitously or in consideration of any money payment or on such terms as the Trustees may think fit.”

Achievements and Performance

1. Change in Officers The following officers appointed in 2017 continue in post:

Mrs Tracy Warner Bookings Officer Mr Tim Noonan Treasurer Mrs Ann Noonan Allotments Letting Officer Mrs U Hollands. Secretary (reappointed 2021)

2. Volunteers

The Stisted Village Hall Management Committee would like to thank all the volunteers who help in the running and maintenance of the Hall. We would particularly like to thank all those involved with organising and running of the social and fundraising events at the Hall this year. Without their support and goodwill much of the facilities the Village Hall, Allotments and Community Orchard provide to the local community would not be possible.

Finally, the Management Committee would like to thank Mr and Mrs Bones for the donation of a sack of daffodil bulbs once again in 2023. These have been planted in front of the Hall on either side of the road.

3. Hall bookings and Allotments lettings

The Village Hall continues to hire the Hall on a regular basis to Aimie’s Dance Class, pilates, WI, dog training, Baby Basking sessions and Little Story Shapers classes. Additionally, the Hall continues to hire the Hall for children’s parties, weddings and other events.

Stisted Village Facebook page is still the most popular way to contact for hall bookings.

Only one plot in the allotments remains unoccupied. The rest have been rented for most of the year.

4. Community Orchard

Thanks to everyone who helped with the maintenance of the community orchard this year. We have an orchard plan which guides us through the year, but were unable to host an apple pressing event due to a lighter crop. Nearly all the fruit this year was collected by the villagers.

We are currently in conversation with Orchards East about celebrating European Apple Blossom Day 2024.

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There is now an absence of bee hives in the orchard and no return is expected for the foreseeable future

5. Stisted Historic Archive

Thanks to all in the archive team and to SVH and its volunteers for the continued support for the work of the archive.

We have had a busy 2023 with a presentation at Stisted Hall, exhibitions, oral history, writing for social media and the Parish Magazine.

We received the new dedicated laptop for the Archive which helps us meet data protection requirements as well as providing the space for the expanding digital collection.

Cataloguing of physical materials (photos, objects and documents) continues and The Parish Magazine is being researched to provide a guide to the historical material that has been gathered over the years.

We are currently planning events for 2024 and these include a major photographic exhibition in the Autumn, presentations at the Village Hall, oral history conversations and the first of the Trades and Businesses Exhibitions in the Fairhead Room.

6. Stisted Village Hall Social Committee Several social and fundraising events were organised by the Management Committee – Music night, Movie night, Barn Dance and a Quiz night. Approximatley £5000 was raised which will be used for the much needed refurbishment of the toilets in the Hall.

The management Committee plan to organise a few more events in 2024.

8. Project Planning In 2023, project planning was discussed as part of the SVHMC meetings and the following work has been completed:

1. General maintenance work to the interior and exterior of the Hall, a lot of it carried out by Trustees

2. Loft area has been fully insulated

3. 6 wooden bollards installed at the entrance of the Allotments carpark

4. Repair to roof and gutters completed and facia boards replaced

5. Full Fire testing and PAT testing completed

Financial Review

Our Financial Statements confirm that a net financial loss of £1161.31 was returned on our activities, allowing for an annual depreciation of £70.00. Therefore, the net financial loss is £1091.31 after depreciation deduction.

Principal Funding Sources

Our main source of income is from the hire of the premises which enables the Management Committee to plan effectively for necessary repairs and renewals to the premises, including compliance with Health & Safety regulations. The Management Committee continues to seek appropriate grants to augment funding for specific projects. Additionally in 2023, the Management

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Committee organised some fund -raising social events to boost their income for essential refurbishments.

As in previous years, an annual grant of £300 was received from Stisted Parish Council for maintenance of the external area.

Investment Policy

Despite the current financial market, it is still our desire to secure the best interest rates available, using a high rate interest accounts for a fixed term for the bulk of Trustee Designated and Unrestricted Funds. However, the low interest rates of the last five years now mean that a higher return is no longer available through Guaranteed Bonds so all our investments are held in a Savers Deposit Account which does not give the return we would desire.

Village Events Account

The Management Committee continues to administer the funds associated with village events and is therefore deemed to be restricted.

Reserves Policy

Unless specifically instructed otherwise, all surplus funds and bank interest earned are deemed as unrestricted funds, available for the continued improvement of premises facilities. However, it is agreed that our reserves are equal to or greater to the value of Designated and Restricted Funds.

As in previous years, we have allocated £12,000 as a designated fund, which is available to the Trustees should income from hirings be insufficient to meet our overheads.

The Allotments are self-supporting and do not use funds from our main income of hall hire. In 2018 we created funds so the Allotments Funds (and future trading) is a restricted fund.

Plans for Future Periods

Viability on need and affordability – with or without external funding – will dictate whether projects can be implemented. The following are still under consideration:

• Internal redecoration of lobby

• Refurbishment of toilets  Upgrade of heating facility  Review security alarm and install fire alarm  Apply for grant to refurbish toilets  Apply for grant to install solar panels

Responsibilities of the Management Committee

The Management Committee is required to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the management committee should follow best practice and:

• Select suitable accounting policies and then apply them consistently;

• Make judgements and estimates that are reasonable and prudent; and

• Prepare the financial statements on the going concern basis unless it is inappropriate to assume that the company will continue on that basis.

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The Management Committee is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to ensure that the financial statements apply to the relevant reporting standards. The Management Committee is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Members of the Management Committee

Members of the Management Committee who are Trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 3.

Independent Examiner of Accounts

Mr Colin Coates of 16 Bainbridge Drive, Tiptree, Colchester, Essex CO5 0BP is the Independent Examiner of Accounts.

Declaration

The Trustees declare that they have approved the Trustees’ report above.

Signed on behalf of the Charity’s Trustees

Mr Mark Hughes Chairman

Date: 24 April 2024

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INDEPENDENT EKIMJNEIYS REPORT ON TIIE ACCOUNTS RL'POrt to tl)e Trustres of the Stisted VillaRe Hdll (Re￿$[tred Chariry number 246278) on the 2ccounts for the year ended 31 DecomlKr 202.3. Respertive r¢spon.$71>ilities of trustee5 and the examiner Tlip Cliari￿s trnstees are responsible for thc prepa￿tion of the accouni& The chJrilYs trustee5 consider thaf an audit is not required for this year under beclion 144 of the Chorities Act 2011 (the ChariEies Act) and that ￿ ind¢pendent cxaminer is needed. It is my responsibility ro= r.x2minc thc account5 under section 145 of the Lthariiies Art To fvllu¥%, tlie. i)r¢>ccdurcs laid doiyn in the General Dir¢¢tion ffjven by the Cbarity C.()ininis.Gion (under section 145(JJ(6) of tlic Charities Act. and Tv stJlL' %vli¢ther particular n)atters have come to my attenticjn Basis of Independent examtncrfs.st2tcment My examinlilivn carried out in accordance with %eneral dircction8 ￿)Ven by the Charily CoinJni%%ioTL An examination indud¢d a revicw of the account records k-ept by the chariry and a comparison ofthc actounts presented with thvSL' re¢ords. It Jlso incliides consideraticjn of any unusual items ur disclosLirc.q iii the accounts. and seektng explanarinn% from the trustees L17n¢¢rninK any such matter5. The procediires nderEAken do not provide all the evidence thaEivould be required ir) an audit. aiid con.%equendy no opinion is £ivcn as ro ivhethcr the accounls present a 'trno and fairf vielv and the report is limited to those matteTS set in the.statement below. IndepeDdent examinerfs statement In Lunncrtion with my examination. no matter lias come to my attention- l. Which gives me reasonable cause to believe that in. any materÉal re5pecL the regiiireinenL8- a) to keep JccounriiiE rocords in accordance with section 130 of the Cbarities Act: b) to prcpare accoiint5 iyhich accord with the accounting reLYirds ai)d criniply vith the accounting requircmcnLS of the Lbarities Art h4v¢ riot been nieL' or 2. To which in my opiniorn attention should be drawn in order to enable J pri)per urAderstanding olthc accounts to be reached. Si2ned- Dtit Name: Colin Coate5 Relewant proles%iTrnal qualification: Fello%Y of The Chartered Association olCL'rtificd Accountants. [FCCA- retiredj 16 Bainbridthc Drive. Tlptree, Colchebter, Es'scy COS OBP Stisted Village Hall Annual Report 2023 Page 9

Stisted Villtye Hall Statem￿1 ol Financial Activiti For the p￿d from 01 January 2023 to 31 Decefflber 2023 t•tl fvr Recels 17.67S.66 21SS4 15Om I￿50 3).$28.16 215.94 8.886.10 18.414.50 21_ Bafik & CFB iri•r•si¥#J ¢rn10 r•c•lw¥ 18,M1A• 2>,￿20 18Jll.40 Hdl

).6ffi.S6 165.01 3.181.71 6.10929 6.￿.28 48 5.J)0.88 1.650.62 165.01 Z7un &439.n 8187 8&49 24.rnTI Z74 1.rn.51 14Jn.73 (1,667.1n 4,142.67 Transfe 3SO.tsJ Nli ￿e￿1(a￿p￿I .M7.17) 4.14117 otherf￿￿&s￿d galns lknss•s (I,M7.In 4.14117 $2 323m77 3•9mg.16 304911.49 $4mS.70 lom5￿ J23m&77 307,967.8S 389,￿.16 Rewe5Étr7teé ty 35.n6.14 J5.n6.14 42.453.31 12.rm.( 7.01￿6 1Z(m. 7.019.$6 1Z(m.00 7.019.56 Tnmtae lor Piyty AWS & R￿1Cd 4.133.SS 3.423. Sb)rJ• F￿￿ty IlJo H1 5,623.83 I,(Q1.92 323.On77 323.076.77 323.076.77 Stisted Village Hall Annual Report 2023 Page 10

Sii#•d Villag• Hal Balanc• Sh• datail•d 3111Z12023 31M212022 323.17112 323.1rJ.12 )￿.. FLthtt•$ 8 Fll 210.IXI 16258 323J8I12 323JJS.70 4),701.50 4176129 21899.10 22.68324 88129 . Vd&g• E¥•its P•tycath 198. 64m03 65,rn.46 LlJllitl• 67.15 .059.16 Ex(ssl Idknii 11.091.311 389.C69.16 21.(63.3S 8.thX.87 J87J67.15 R•w•s•nl•d by .78d14 42.￿.37 19.019.56 19.019.56 111￿30 323.07&77 4.Y)9.52 323.076.77 Trai 387.967.1S 19.059.16 Stisted Village Hall Annual Report 2023 Page 11

NOTES TO THE 2023 FINANCIAL STATEMENTS

General Notes

The accounts conform to the latest requirements of the Charity Commission as they comply with the Charities Act 2011. The Statement of Financial Activities and the Balance Sheet will provide a standard view for the general public and the Charity Commission.

Balance Sheet Items

a) Fixed Assets: Freehold Land and Buildings

The figure for Freehold Land and Buildings - £323,173.12 – remains at the same historic valuation in the absence of any independent, professional assessment, and any further expenditure of a capital nature for this financial year.

Freehold Land and Buildings remain categorised, in line with the requirements of the Charities Act 2011, as a Permanent Endowment under the Restricted Funds category because of its capital nature and implicit restrictions in its charitable use.

b) Tangible Assets

The Tangible Assets – Fixtures & fittings, furniture, crockery & cutlery etc. – are depreciated at the rate of 25% per annum on a reducing balance basis. Based on a book value brought forward of £280.00, depreciation of £70.00 realises a revised book value in 2023 of £210.00.

c) Sundry Debtors and Creditors

In presenting the Financial Statements as Receipts and Payments, it is confirmed that outstanding creditors is £285.00 and outstanding debtor amount is £388.00 for 2023.

d) Established Funds of the Charity

Restricted funds set aside by the Trustees of Stisted Village Hall include £4133.55 for Allotments and £5623.83 as the surplus being available for Village Hall events.

Unrestricted funds of £35786.14 are available for the running of the Village Hall and includes loss of income over expenditure of £1091.31 in 2023.

Stisted Village Hall Annual Report 2023

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