## **Independent Examiner's Report to the Trustees of Weeley Village Hall (Registered Charity number 246146)** I report to the trustees on my examination of the accounts of Weeley Village Hall for the year ended 31[st] March 2026. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Jan Stobart, FCCA RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 14 May 2026 ||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---| ||**From**|Period start date|||**To**|Period end date||| |||01|04|2024||31|03|2025| ## Section A Reference and administration details **Charity name** Weeley Village Hall - **Other names charity is known by Registered charity number (if any)** 246146 **Charity's principal address** Old Clacton Road Weeley Clacton-On-Sea **Postcode CO16 9LW** ## **Names of the charity trustees who manage the charity** |1
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18|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Christine Hamilton|Chair & Secretary||| ||David Hillman|Treasurer|To 22/05/2024|| ||Sharon Robetts|Vice Chair||| ||Kevin Millar|Treasurer||| ||Maureen Stock||To 22/05/2024|| ||Carol Holt-Bushell|||| ||Angela Whittaker||To 21/08/2024|| ||Brian Whittaker||To 21/08/2024|| ||Colin McGucken|||| ||Barbara Matola|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| |||||| |||||| |||||| ## **Names and addresses of advisers (Optional information)** **April 2024** **TAR** 1 |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |**Independent**
**Examiner**|Benjamin Lown|Rural Community Council of Essex| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution dated 13/03/1987 Type of governing document - (eg. trust deed, constitution) Scheme of the Charity Commissioners How the charity is constituted (eg. trust, association, company) Representative members and elected members Trustee selection methods - (eg. trust, association, company) - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The object of the Charity shall be the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Weeley without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory** The charity has two halls which are available for hire by both individuals and associations etc. The large hall has a hard floor and is suitable for sports activities. The small hall has a carpeted floor and is suitable for meetings etc. **April 2024** **TAR** 2 There are many regular activities taking place at the hall and these include: - Keep fit classes - - Yoga and Pilates classes - - Children’s dance classes - Indoor bowling clubs - - Dog training - - Weeley Women’s Institute - - Weeley Residents Association activities including knitting, walking football, bingo, quizzes etc. **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Percussion Workshop - Clairvoyant nights - Camera Club - Purple Feather Mind Body Soul Fair - Weeley Parish Council meetings - Polling Station when required In addition the hall is often hired by individuals for events including, wedding receptions, birthday parties, anniversaries, children's parties and sympathy receptions. It is also hired by businesses for meetings and training sessions including health education. The Trustees agreed that Weeley Village Hall does meet the public benefit test as stipulated by the Charity Commission. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year TAR** During the Year the hall invested in a new more efficient boiler to help with the rising costs of energy. The hall has replaced noise reduction **April 2024** 3 ## Section D Achievements and performance panels. Additionally, the hall has been fully painted. The hall continued to thrive as a community hub. ## **Section E Financial review** **Brief statement of the** The reserves policy seeks to maintain reserves in the range £21,000 to £26,000 to cover unforeseen major repairs of £15,000 to £20,000 and **April 2024** **TAR** 4 normal operating expenditure for 3 months of £6,000. Reserves at the end of the year were £23,706. ## **charity’s policy on reserves** ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Kevin Millar|Christine Hamilton| |---|---|---| ||Kevin Millar|Christine Hamilton| ||Treasurer|Chair & Secretary| ||28/05/2025|| ||28/05/2025|| **April 2024** **TAR** 5