Bispham & District Community Association Registered Charity: 245990 Report for Trustees 2023/24
Incoming Resources Figures (in this report apart from the financial section) are quoted in ‘round’ numbers to make reading easier and more understandable.
The overall income was £32,246. The year was another good year with income over £30,000 again. This was just £1,349 less than the previous year of 2022/2023.
New starters at the Centre in 2023/2024 were:
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1 November - Cre8tiv Theatre Group started using the Centre. 2. June - Christ Church had started a Youth Club on Friday nights but this has now changed to Sunday nights (apart from the last Sunday in the month).
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August - Night of Healing (a religious group) have started and initially took a 3-hour slot
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every Friday but have now booked for every Saturday.
Groups that left the Centre in 2023/2024 were:
1 October - Muslim Prayer Group
- 2 November - Realise Training 3 May - Cre8tiv Theatre
The major contributors to the Association Centre (those who contribute more than 10% of the Association’s income were:
Wilson’s Dance 22 % Tae Kwon Do 20 % Zumba 19 % The Gateway Church 17 % Realise Training 14 %
i.e., 92% of income from 5 clients
September 2023 Very quiet month
October 2023
Revenue from the vending machines has now ceased. It is now longer economic for the company to supply the Centre.
A new central light has been put into the Activity Room to make it brighter. Automatic lights have been put in all toilets (and a couple of other places) which will save money.
A new electric hand dryer has been added to the Ladies toilets. Roof repairs (to stop leaks) cost just over £100.
The emergency lighting and alarms were checked costing over £400. All fire extinguishers were updated costing £700.
Various mirrors were put up in the foyer to give a better appearance of space.
November 2023
Automatic lights have been put on the hall lighting functions which will make life easier costing £200.
New Henry vacuum bought.
December 2023
Finalised all payments to North West Heating for damaged radiators. Hall floor standing heater investigated and needs new rotating cylinder.
January 2024
Spend on calor gas was just over £300 due to the cold weather and the hall floor standing heater not working.
Mains gas was over £300 due to the cold weather.
February 2024
Mains gas was over £400 due to the cold weather. Hall floor standing heater examination cost over £300
Two new calor gas heater and bottles were bought to improve heating. 4 heaters now for hall and one each in Common Room and Activity Room
March 2024
Mains gas was over £300 due to the cold weather.
The rent was reviewed, and the Centre is now finally ‘up to date’ regarding increases as stipulated in the lease. £547 was paid to bring the Centre into line with the lease.
April 2024
Casual Labour and materials cost almost £2,000 due to various roof problems mainly due to the age of the building and repairing the car park. Mains gas was over £300 due to the cold weather. April was the first month of new rent price - £1,058 There should not be an increase until 2027.
Holding the Police Commissioners election brought in £467 for one day’s use of the Activity Room. Repairing hall floor standing heater cost over £1,200 Started paying 2024 music licence (4 instalments) costing over £600.
May 2024
The Cre8tiv Dance Group have now ceased to use the Centre. Overall, they were not too ‘friendly’ to deal with – they would not be welcomed back. They now hire Thornton Little Theatre.
June 2024
Christ Church have now started a Youth Club on Friday evenings from 7.00pm until 9.00pm.
Our electrician has now restored the stage light back to ‘normal’ after failed improvements by the Cre8tiv Dance Group.
Casual Labour and materials cost almost £1,000 due to various roof problems mainly due to the age of the building.
July 2024
Holding the general election again brought in £467 for one day’s use of the Activity Room.
August 2024
Changed dead lock on front door for security reasons.
Overall Expenditure
We spent £31,879 this year which is £4,902 more than last year; an increase of 18 % on previous year.
The ‘regular’ expenditure is now 48 % and the rest is ‘as and when necessary’. The major areas of expenditure this year were basically the same as last year but with much more spent using casual labour to maintain the upkeep of the building. The areas which cost more than 10% of the total spend were:
| Electric Costs | 19 % | |
|---|---|---|
| Cleaning & Caretaking | 16 % | |
| Casual Labour | 15 % | |
| Rent | 14 % | |
| Overall, | 64 % |
Management
Depreciation was estimated on non-building stock at £785.
Assets
The Association’s cash in the bank at the end of the year was £2,580 An increase on the previous year of £1,898.
The Future
The Association will continue to repay the Benefactor’s loan. It is estimated this will be repaid sometime within this fiscal year. It was envisaged that the money loaned to the Centre would be repaid in one or two years. However, with further loans needed and the effect of COVID restriction, it has taken about 8 years. Interest on the loan will be paid this year also.
Conclusion
Overall, the Centre has had a good year. We trust and hope next year continues in the same vein too.
Financial details of year from 1[st] September 2023 to 31[st] August 2024
| Incoming from Bookings | |
|---|---|
| Regular Bookings | £30,920 |
| Opportunistic Bookings | £1,326 |
| Total Bookings | £32,246 |
| Other Income | |
| Refunds | £14 |
| Vending Machines | £29 |
| Total Incoming | £32,246 |
| Expenditure & Cost of Activities | |
| Rent of Land | £4,413 |
| Rates & Water | £1,529 |
| Heating & Lighting | £8,851 |
| Bank Charges | £0 |
| Advertising, Printing, Stationary | £4 |
| Casual Labour | £4,908 |
| New Equipment | £1,067 |
| Materials | £1,263 |
| Insurance | £1,397 |
| Cleaning & Caretaking | £5,828 |
| Wi-Fi/treasurer expenses | £1,505 |
| Performing Rights Licence | |
| £781 | |
| Loan repayments | £7,100 |
| Software | £55 |
| Miscellaneous | £12 |
| sub-total | £31,879 |
| Private Benefactor | £8,100 |
| Current Debts (Loans to Centre) | |
| £8,100 | |
| Bank holdings & Cash in Hand | |
| TSB Account | £1,717 |
| TSB Savings Account | £0 |
| Halifax | £183 |
| Halifax Bonus Saver | £39 |
| Total held in banks | £1,939 |
| Petty Cash in Hand | £993 |
| Total Liquid Assets (Banks holdings | + Petty Cash) |
| £2,937 |
INDEPENDENT EXAMINER'S REPORT
The Trustees Bispham & District Community Association Bispham Blackpool FY2 0HH
I examined the accompanying balance sheet of Bispham & District Community Association (the "Association") on 2[nd] September 2024 and the related statements of income, retained earnings, and cash flows for the year then ended.
The financial statements are the responsibility of the Association’s Trustees. My responsibility is to express an opinion on these financial statements based on my examination.
I conducted the examination in accordance with auditing and accounting standards generally accepted in the UK. Those standards require that I plan and perform the examination to obtain reasonable assurance about whether the financial statements are free of material misstatement. Examination was done on a test basis, evidence supporting the amounts and disclosures in the financial statements.
My examination also includes assessing the accounting principles used and significant estimates made by the Trustees, as well as evaluating the overall financial statement presentation. I believe that my examination provides a reasonable basis for my opinion.
In my opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Association as of 31[st] August 2024, and the results of its operations and its cash flows for the year then ended in accordance with generally accepted accounting principles in the UK.