## **MYNYDDYGARREG WELFARE HALL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 CHARITY COMMISSION REGISTERED NUMBER: 245873** **I D BOWEN & CO CHARTERED ACCOUNTANTS GORSEINON** ## **MYNYDDYGARREG WELFARE HALL** ## **YEAR ENDED 31 MARCH 2021** |_Contents_|_Pages_| |---|---| |Trustees report|1| |Independent Examiner’s report|4| |Receipts and payments|5| |Statement of assets and liabilities|6| ## **MYNYDDYGARREG WELFARE HALL** ## **ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021** The trustees present their annual report together with the accounts for the year ended 31 March 2021 and the statement of assets and liabilities as at 31 March 2021. The trustees have opted to prepare the accounts on the receipts and payments basis and comprise the receipts and payments for the year ended 31 March 2021 and the statement of assets and liabilities as at 31 March 2021. **Charity Name:** Mynyddygarreg Welfare Hall **Charity registration number:** 245873 **Charity’s principal address:** Heol Ysgol, Mynyddygarreg, Kidwelly, SA17 4RA ## **Trustees** The trustees serving during the year and to the date of this report were as follows: Mr Christopher David Peters-Bond (Chair) Mrs Andrea Gower (Vice chair) Mrs Susan Woodward (Treasurer) Mrs Dorian Reeve ## **Bankers** Unity Trust Bank Plc 9 Brindley place Birmingham B1 2HB ## **Independent Examiner** Ian David Bowen I D Bowen & Co Chartered Accountants 19 Alexandra Road Gorseinon Swansea SA4 4NW ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing documents** Mynyddygarreg Welfare Hall is constituted under a Declaration of Trust dated 14 December 1965 and Lease and Trust Deed dated 8 July 1971, as amended at an extraordinary general meeting held on 6 September 2010. Mynyddygarreg Welfare Hall was registered as a charity on 13 April 1966 (charity number: 245873). ## **Recruitment and Appointment of Trustees** Under the terms of the Declaration of Trust as amended on 6 September 2010 there must be at least three trustees in office. Every trustee must be appointed for a term of 3 years by a resolution of the trustees passed at a special meeting or Annual General Meeting, called with 14 days notice. In selecting individuals for appointment as trustees, the trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity. The trustees must make available to each new trustee, on his or her first appointment a copy of the deed of trust and any amendments made to it together with a copy of the charity’s latest report and statement of accounts. If a vacancy occurs the Trustees must note the fact in the minutes of the next meeting. Any eligible Trustee may be re-appointed. So long as there are fewer than three Trustees, none of the powers of discretion conferred in the original deed or by law on the Page 1 ## **MYNYDDYGARREG WELFARE HALL** Trustees shall be exercisable by the remaining Trustees except the power to appoint new Trustees. The conditions for eligibility to become a trustee and the termination of trusteeship are set out in the amendment to the Declaration of Trust dated 6 September 2010. ## **Meetings of trustees and Annual General Meeting (AGM)** Due to the restrictions posed by Covid-19 the committee did not meet in April and May 2020. Online meetings have been held monthly since June 2020 via Zoom. It was agreed by the committee that we would not hold an AGM in 2020 due to the extraordinary circumstances. ## **Related parties and co-operation with other organisations** None of our trustees receive remuneration or other benefit from their work with the charity. ## **Risk management** The trustees have examined the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate and manage those risks. ## **OBJECTIVES AND ACTIVITIES** ## **Summary of the objects of the charity** The objects of the charity are to permit the leasehold land and the hall's facilities to be used by the inhabitants of Mynyddygarreg including the District of Mynyddygarreg for the purpose of social and cultural activities for the benefit of the inhabitants. ## **Activities and public benefit** The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. The main activities of the Hall are: - Maintenance of the Hall and its grounds to ensure it is suitable for public hire, with due regard to health and safety of the premises. - Hire to local groups and individuals wishing to carry out activities. - Organising and publicising social and other activities for attendance by residents of Mynyddygarreg and further afield. - Maintaining the Hall as a central hub of village life. ## **ACHIEVEMENTS AND PERFORMANCE** Due to the restrictions caused by Covid-19, the Hall remained closed for most of the year. There was a short period in September and October when the Hall reopened for: Slimming World – group meetings, all ages Yoga beginners and intermediate – all ages Regular hirers were unable to conduct their sessions due to Government regulations. The committee took a decision that the bar (and events requiring a bar) would not be open until committee members feel ready to work as volunteers at such events. We will continue to review the situation along with Government guidance. Stock: due to the bar closure for the year the stock became out of date. Soft drinks were donated to the local food bank. ## **Hall Upkeep** The Hall continues to employ a Caretaker/Cleaner, which is possible through an annual grant from Kidwelly Town Council. Martin’s remit is for general repair and upkeep of the hall, in addition to weekly cleaning. He has continued to be employed Page 2 ## **MYNYDDYGARREG WELFARE HALL** throughout the period and we have taken the opportunity to undertake some building upgrades, including laying a laminate floor in the under-stage area. The Lounge roof is once again leaking and has caused water damage to walls and ceiling. The roof windows are also leaking. A visit from the company who make the specialist tiles has shown that the Insurance work carried out was not done properly. We are awaiting a report so that we can take this up with the insurers again. This year has seen the following upkeep: Renewing electrical work in kitchen and vestibule areas which had rodent damage; upgrading to meet current standards. Service and repair of main hall boiler (again). Grant funding from Coalfields Regeneration Trust has meant we have undertaken two of the recommendations from the Sustainability Review that was carried out in March 2020: Insulation of the main Hall roof; renewing light fittings inside and outside the building and converting to low energy LEDs. ## **FINANCIAL REVIEW** The charity’s receipts and payments are shown on page 5. During the year the charity’s receipts amounted to £40,069 with payments totalling £23,309 resulting in net receipts of £16,760. The charity received the following grant funding during the year: Covid-19 support grants £23,000 Coalfields regeneration Trust £ 7,000 Kidwelly Town Council £ 6,000 At the year end the total cash funds amounted to £53,132 representing unrestricted funds available to spend on the charity’s objects. Funding from Kidwelly Town Council has enabled the continued employment of a Caretaker. ## **Reserves policy** The charity is required to maintain reserves equating to one year’s expenditure, based on an average of the previous three years’ expenditure. This is to ensure that funding is set aside for contingencies and risks. £20,000 was kept in reserve at financial year end. This policy will be reviewed annually or when significant changes occur within the charity. ## **Investment policy** The charity keeps surplus funds which are not likely to be needed to pay for activities in short-term deposits which can be readily accessed. ## **DECLARATION** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the trustees. Signature Full name Mr Christopher David Peters-Bond Date 4 June 2021 Page 3 ## **MYNYDDYGARREG WELFARE HALL** ## **INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF MYNYDDYGARREG WELFARE HALL** I report to the trustees on my examination of the accounts of Mynyddygarreg Welfare Hall (the ‘Trust’) for the year ended 31 March 2021 set out on pages 5 and 6. ## **Respective responsibilities of trustees and examiner** As the charity trustees of the Trust you are responsible for preparing the accounts in accordance with the requirements of the Charities Act 2011 (the ‘Charities Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Charities Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Charities Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - accounting records were not kept in respect of the Trust as required by section 130 of the Charities Act; or - • the accounts do not accord with the accounting records; or I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in in this report order to enable a proper understanding of the accounts to be reached. Name of independent examiner: Ian David Bowen Professional body: Institute of Chartered Accountants in England & Wales Address: I D Bowen & Co Chartered Accountants 19 Alexandra Road Gorseinon Swansea SA4 4NW 7 June 2021 Page 4 ## **MYNYDDYGARREG WELFARE HALL** ## **RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 MARCH 2021** |**Receipts**
Bar income
Hall hire
Freezer hire
Events
Donations
Grants - Covid - 19 support grant
Coalfields Regeneration Trust
Kidwelly Town Council
Insurance proceeds
Bank interest
**Total receipts**
**Payments**
Bar stock
Bar and performance licences
Bar volunteer expenses
Wages
Travel expenses
Events
Cleaning
Utilities - Oil
Electric
Water
TV licence
Hall hire refunds
Fire regulations check
Building maintenance
Equipment maintenance
Insurance
Professional fees
Independent examiner’s fee
Purchase of assets
Bank charges
Sundry expenses
**Total payments**
Net receipts/(payments)
Cash funds at start of year
Cash funds at end of year|**Unrestricted**
**Funds**
**_2021_**
**£**
683
640
40
-
-
23,000
7,000
6,000
2,685
21
40,069
527
70
-
4,550
50
-
148
727
1,082
107
157
95
128
13,065
34
1,539
58
900
-
72
-
23,309
16,760
36,372
53,132|**_Unrestricted_**
**_Funds_**
**_2020_**
**£**
15,427
8,387
-
4,241
9
-
-
5,250
-
80| |---|---|---| |||33,394| |||11,611
205
1,235
4,372
-
1,823
958
2,325
1,278
411
155
-
131
3,294
307
1,380
25
900
-
88
110| |||30,608| |||2,786
33,586| |||36,372| Page 5 ## **MYNYDDYGARREG WELFARE HALL** ## **STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2021** |**Cash funds**
Cash in hand
Unity Trust Bank Plc - Current Account
Unity Trust Bank Plc - Business Deposit Account|**_Unrestricted_**
**_funds 2021_**
**_£_**
1,178
30,915
21,039
53,132|**_Unrestricted_**
**_funds 2020_**
**_£_**
1,918
13,436
21,018| |---|---|---| |||36,372| ## **Assets retained for the charity’s own use** (Unrestricted funds) Assets held at the start of the year Hall Building (main hall and stage, kitchen, lounge and toilets). Sports field Car Park 302 Chairs Folding tables Lounge furniture Sound System Bar and Stock Sound System Bar Fridge Heavy duty shelves for bar “cellar” Music System for Lounge TV for Lounge Gas Barbeque Repair and purchase of new Christmas lights Olivetti ECR 7100 cash register Babychanging table Disco laser light Lighting stand Microphone Undercounter fridges x 2 Kettle **Liabilities** Invoice due (Unrestricted funds) Independent examination provision £900 Payroll services £ 29 PAYE & NIC £227 Approved by the trustees on 4 June 2021. Signed on behalf of all the trustees Signature Full name Mr Christopher David Peters-Bond Page 6