## **City of Chelmsford Mencap** ## **Report of the Board of Trustees** ## **President: Sandra Morton-Nance** **From 1[st] January 2021 to 31[st] December 2023** |**Reference and Administrative Details**|**Reference and Administrative Details**| |---|---| |**Charity Name**|Cityof Chelmsford Mencap| |**Registered Charity number**|245421(England,Northern Ireland and Wales)| |**Principal Address**|MencapHall,56,MildmayRoad Chelmsford Essex CM2 0DZ| |**2022 - Report**|The trustees present their report and accounts for the year ending 31st
December 2023. The accounts have been prepared in accordance with the
accounting policies set out in note 1 to the accounts and comply with City of
Chelmsford Mencap’s governing document, the Charities Act 2012, and the
Statement of Recommended practice,_Accounting and Reporting by Charities_,
issued in March 2005.| |**Names of trustees managing the Charity in theperiod since the last Report**
~~es~~|**Names of trustees managing the Charity in theperiod since the last Report**
~~es~~|**Names of trustees managing the Charity in theperiod since the last Report**
~~es~~|**Names of trustees managing the Charity in theperiod since the last Report**
~~es~~| |---|---|---|---| |**Trustee name**
~~es~~
~~a~~|**Office**
~~es~~
~~ee~~|**Dates acted**
~~es~~
~~ee~~|**Appointed by**
~~es~~| |Sandra Morton-Nance
~~es~~
~~a~~
~~a~~|President
~~es~~
~~ee~~
~~ee~~|Full term: April 2023 – May 2024
~~es~~
~~ee~~
~~ee~~|Proposed: Sarah Sadler
Seconded: Phil Preston
~~es~~| |Bryan Powell
~~a~~
~~a~~
~~a~~|Vice President
~~ee~~
~~ee~~
~~ee~~|Full term: April 2023 – May 2024
~~ee~~
~~ee~~
~~ee~~|Proposed: Alan Stoppard
Seconded: Phil Preston| |Anthony North
~~a~~
~~a~~
~~a~~|Chairperson
~~ee~~
~~ee~~
~~ee~~|Full term: April 2023 – May 2024
~~ee~~
~~ee~~
~~ee~~|Proposed: Chris Newson
Seconded: Alan Stoppard| |Alan Stoppard
~~a~~
~~a~~
~~a~~|Vice
Chairperson
~~ee~~
~~ee~~
~~ee~~|Full term: April 2023 – May 2024
~~ee~~
~~ee~~
~~ee~~|Proposed: Neil Barnes
Seconded: AnthonyNorth| |Sarah Sadler
~~a~~
~~a~~
~~a~~|Vice
Chairperson
~~ee~~
~~ee~~
~~ee~~|Full term: April 2023 – May 2024
~~ee~~
~~ee~~
~~ee~~|Proposed: Anthony North
Seconded: Phil Preston| |Chris Newson
~~a~~
~~a~~
~~a~~|Treasurer
~~ee~~
~~ee~~
~~ee~~|Full term: April 2023 – May 2024
~~ee~~
~~ee~~
~~ee~~|Proposed: Neil Barnes
Seconded: Sarah Sadler| |Neil Barnes
~~a~~
~~a~~
~~a~~|Secretary
~~ee~~
~~ee~~
~~ee~~|Full term: April 2023 – May 2024
~~ee~~
~~ee~~
~~ee~~|Proposed: Chris Newson
Seconded: Alan Stoppard| |Abigail Krone
~~a~~
~~a~~
~~a~~|Trustee
~~ee~~
~~ee~~
~~ee~~|Full term: April 2023 – May 2024
~~ee~~
~~ee~~
~~ee~~|Proposed: Anthony North
Seconded: Sarah Sadler| |Elliot Johnstone
~~a~~
~~a~~
~~a~~|Trustee
~~ee~~
~~ee~~
~~ee~~|Full term: April 2023 – May 2024
~~ee~~
~~ee~~
~~ee~~|Proposed: Anthony North
Seconded: Sarah Sadler| |Phil Preston
~~a~~
~~a~~
~~a~~|Trustee
~~ee~~
~~ee~~
~~a~~|Full term: April 2023 – May 2024
~~ee~~
~~ee~~
~~ee~~|Proposed: Anthony North
Seconded: Chris Newson
~~ee~~| |Rachel Scott
~~a~~
~~a~~|Trustee
~~ee~~
~~a~~|Full term: April 2023 – May 2024
~~ee~~
~~ee~~|Proposed: Anthony North
Seconded: Chris Newson
~~ee~~| 1 ||**Structure, Governance and Management**| |---|---| |**Type of governing**
**document**|City of Chelmsford Mencap was established by a charitable trust deed and amended on 12th
November 1979,4thSeptember 2002 and 21stFebruary2013.| |**How the Charity is**
**constituted**|City of Chelmsford Mencap is constituted as an Association with plans to become a
Charitable Incorporated Organisation(CIO).| |**Trustee selection**
**methods**|Under the Articles of Association, the Charity is required to have a minimum of 6 and a
maximum of 12 Trustees.
The Executive Committee shall consist of the following persons any of whom may have
learning disabilities:
Honorary Officers: who shall be elected at an Annual General Meeting and;
Co-opted members: being persons having a special interest in and qualifications for
furthering the work of the Society.
All Trustees usually retire from office during the following AGM after the date on which they
came into office but they may be re-elected or re-appointed. Members of the Executive
Committee appointed at an AGM shall take office from the end of that meeting.| |**Additional**
**governance issues**|**Organisational policies and procedures:-**
Are in place for the induction and training of staff, volunteers and trustees. Risk assessments
and procedural guidelines are in place to manage all known risks.
**The Charity’s organisational structure:-**
Consists of members, Board of Trustees, Services Manager; Financial Administrator,
Advocacy & Community Support Manager, Senior Support Leads, Support Leads; Specialist
Support Workers; Club Managers; Club Leaders; Volunteers; Administrative Staff.
**Wider networks:-**
City of Chelmsford Mencap is a Network Partner of Royal Mencap Society. CCM also works
collaborativelywith other multi-agencies.| |**Admission of**
**members**|The subscribers to the memorandum and such other persons as are admitted to the
membership in accordance with the Articles shall be members of the Charity. Membership
of the Charity shall be open to all people (whether with or without a learning disability) who
declare their support for and are in sympathy with, the objects stated in the memorandum.
Membership shall be granted to those individuals who submit an application in a form
prescribed by the Executive Committee provided that applicants meet the membership
criteria andpayanysubscriptions orpayments required.| |**Risk management**|The Trustees hold a register of risks identified within the Charity.
As part of this process the Trustees have implemented a risk management strategy which
comprises:
•
Annual review of the register of risks that the Charity may face;
•
The establishment of systems and procedures designed to mitigate those risks
identified;
•
The implementation of procedures designed to minimise any potential impact on
the Charity should any of these risks materialise.
Procedures are in place to ensure compliance with health and safety of staff, volunteers,
service users and visitors to the Charity’s premises at Mildmay Road, Chelmsford or any
other venue where services are beingcarried out.| |**Organisational**
**structure**|The Trustees meet at least quarterly as a Trustee board and are responsible for the strategic
direction and policy of the Charity. Certain responsibilities, including decision making and
entering into contractual commitments, may be delegated to a sub-committee from time to
time.
Day to day responsibility for the provision of services of the Charity rests with the Services
Manager. The Charity employs three full time members of staff (Services Manager and two
Senior Support Leads), the remainder being made up of part time staff, bank staff and
volunteers. The Charity also enters into contracts with self-employed tutors to provide
certain services.| |**Other related**
**parties**|City of Chelmsford Mencap is affiliated to the Royal Mencap Society The parties work
together in a collaborative wayto developa clear, productive and mutuallybeneficial| 2 relationship that will enhance the services we both provide for people with a learning disability. The Royal Mencap Society 123, Golden Lane, London EC1Y 0RT Registered Company Number: 550457 Registered Charity Number: 222377 ||| |---|---| ||**Objectives and Activities**| |**Objectives**|The Charity provides social clubs and respite schemes for people of all ages as well as information
and support services for members and their families and carers. The Charity, in pursuing its aims, co-
operates with other charities, voluntary bodies and statutory authorities operating in furtherance of
the objects of the Charity or of similar charitable objects. The Charity is self-funding and is required
to raise funds and to ask for and receive contributions (including subscriptions, donations, legacies,
grants and other gifts). The Charity operates its activities in accordance with its governing
documents to ensure people with a learning disability are valued and supported.
The Board of Trustees has approved aspirational vision and mission statements for the Charity as
follows:
Our vision is that every person impacted by learning disability, directly or otherwise, is empowered
to live life to the fullest – without impediment, exclusion or disadvantage.
Our mission is to nurture and power every individual impacted by learning disability enabling their
own unique sense of belonging, dignity, resilience, independence, and achievement.| |**Summary**
**of the**
**objectives**
**of the**
**Charity**|The aims and objectives of City of Chelmsford Mencap:-
•
To provide services offering learning and recreational opportunities to children and young
people with a learning disability.
•
To provide lifelong learning, social opportunities and community access to people aged 19+
who have a learning disability and associated additional needs.
•
To promote a healthy, independent lifestyle to people with a learning disability and to
signpost/refer to, and liaise with, health and social care agencies as appropriate.
•
To provide support to members and their families about different aspects of living with
learning disabilities, and to develop new services and courses in response to identified
needs.
•
To promote the needs and abilities of people with a learning disability through awareness
campaigns and by publicising the activities and achievements of the Charity’s members.| |**Additional**
**details of**
**objectives**
**and**
**activities**|The Board of Trustees have had a due regard to the guidance issued by the Charity Commission on
public benefit.
The powers of the Charity are to increase public awareness and understanding of the abilities of
people with a learning disability, their needs and abilities and those of their families, dependents
and carers, in order to assist their integration in society.
Outreach Academy, Virtual Academy, Gateway Club, Gateway Juniors, on-site and remote family
support and welfare monitoring are the main activities provided by CCM.
**Objective and public benefits: 1**
_To provide services offering learning and recreational opportunities to children and young people_
_with a learning disability._
Our weekly youth club, Gateway Juniors, is for young people aged 16 to 25. It offers sports and
dance workshops for the energetic and arts and crafts, puzzles and quizzes for those who prefer a
quiet evening with friends. Special activities including theatre trips and meals out are run
throughout theyear. Above all,GatewayJuniorsgivesyoung people with a learningdisabilitythe| 3 opportunity to socialise with their peers, form friendships and have fun in a safe and supportive environment. The club is currently on hiatus whilst services transition back from online to in person following the COVID-19 pandemic. The Trustees intend to re-open this service as soon as practicable. ## **Objective and public benefits: 2** _To provide lifelong learning, social opportunities and community access to people aged 19+ who have a learning disability and associated additional needs._ The Charity’s Outreach Academy is a lifelong learning service which runs every weekday, 49 weeks a year. It provides courses to develop students’ social, work and life skills in a supported environment that enables them to reach their potential. Courses include Active in the community and environment (ACE), Cooking, Dance, Functional skills, Music, Social enterprise and Yoga. The Trustees once again place on record their gratitude to the Charity’s staff, contractors and volunteers who have once again worked so hard to deliver the highest quality opportunities and learning environment for our service users. The results speak for themselves and further reinforce the importance of the services we seek to provide for those who need them. The Gateway Club has not yet returned since the pandemic restrictions but, as with Gateway Juniors, we intend to resume the Club as soon as practicable. ## **Objective and public benefits: 3** _To promote a healthy, independent lifestyle to people with a learning disability and to signpost/refer to, and liaise with, health and social care agencies as appropriate._ The Outreach Academy’s lifelong learning courses, including Cooking, encourage the development of independent living skills. The Charity has working partnerships with health and social care agencies to ensure appropriate referrals and a multi-disciplinary approach to supporting members at times of heightened need. ## **Objective and public benefits: 4** _To provide support to members and their families about different aspects of living with learning disabilities, and to develop new services and courses in response to identified needs._ City of Chelmsford Mencap runs an Advocacy & Community Support service, which offers personcentred advice, information and advocacy regarding a range of issues, including benefits, housing and support planning. The service’s monthly Carers Connect sessions give carers opportunities to learn and share information about these issues. CCM also regularly provides information about services available in the statutory and voluntary sectors and makes direct referrals to health and social care professionals as required. City of Chelmsford Mencap’s lifelong learning service, The Outreach Academy, runs courses designed to support and enhance service users’ physical and emotional wellbeing. Mencap Centre is a designated Hate Incident Reporting Centre, specialising in disability hate crime. ## **Objective and public benefits: 5** _To promote the needs and abilities of people with a learning disability through awareness campaigns and by publicising the activities and achievements of the Charity’s members._ City of Chelmsford Mencap participates in many local and national events which promote the rights and abilities of people with a disability. In addition, it works to ensure that the local population with a learning disability are able to access and participate in local cultural festivals and initiatives. 4 City of Chelmsford Mencap regularly promotes its members’ achievements via its social media platforms and newsletters. ||City of Chelmsford Mencap regularly promotes its members’ achievements via its social media
platforms and newsletters.| |---|---| ||**Achievements and Performance**| |**Report**
**from the**
**Board of**
**Trustees**|**The Board**
I am pleased to report that the Charity continues to be overseen by a strong and competent Board
of Trustees. There have been no changes to the membership of the Board during the year under
review.
We have, however, realigned some of our responsibilities to ensure increased productivity around
the review of key initiatives and decision making. This has resulted in the establishment of four sub-
committees covering human resources, strategy, governance and finance respectively. I am very
grateful to my colleagues who give additional time to the Charity in order to chair or sit on our sub-
committees. I believe this new structure is working well and improving efficiency at the senior
levels.
Our Charity has always had an ethic of strong governance and “doing the right thing”. However, the
Board recognises that there is always room for improvement and this year, led by the Secretary to
the Board, Neil Barnes, we have implemented various new controls and procedures to ensure that
we are operating with best practice across every function for which the Board has ultimate
responsibility. We take our responsibility to those who regulate us extremely seriously and we now
review every enforcement decision made by the Charity Commission to proactively assess our
Charity’s reporting and operating model to ensure that issues arising would be identified and
contained, if indeed they could arise at all.
The Board has continued its initiative to raise the profile of the Charity in the local community and
this year we have seen more Trustees speaking to other volunteer groups than in previous years. I
am grateful to my colleagues who have shared this important function of trusteeship.
Our Board of Trustees has always enjoyed strong relations with our staff and volunteers and this
continues to be a priority. We now have three trustees working directly with staff and service users
on a timetabled basis and others who visit Mencap Centre on a regular basis. This is very healthy
and we intend to increase this further in the coming year.
**Key Metrics**
We currently have 210 Service users (199 in 2022) and 266 Members (234 in 2021).
We have 3 full time members of staff, 14 part time staff, 1 bank staff and 1 self-employed consultant
who work at CCM. We also have contracts with self-employed tutors.
**Training and development (staff and volunteers)**
Training for staff and volunteers is a priority as it enables us to ensure that we offer an excellent and
supportive service and that our staff and volunteers develop their skills and expertise. In 2023,
training included all key staff and a number of volunteers completing a wide range of mandatory
courses in safeguarding, care, health and safety and GDPR.
We are pleased to provide volunteer training placements for students from local secondary schools,
Chelmsford College and Anglia Ruskin University as well as many volunteers from the community. All
staff and volunteers are required to undergo an enhanced DBS check to ensure that they are
approved to work with our service users.| 5 In 2023, we were delighted to provide placements for student social workers, mental health nurses, adult health nurses and physiotherapists from Anglia Ruskin University and Essex University. ## **CCM’s services** CCM is a thriving and positive organisation offering a high standard of services and person-centred support to our service users. The Outreach Academy currently has a very strong team of experienced, enthusiastic staff, excellent tutors and many talented, keen volunteers. The service is well led by the Services Manager who has a clear direction and focus for the development of services for the Charity. She ensures that the Board is kept regularly updated on all issues that might impact on the provision of services and the mitigation of risks that may arise. CCM’s _Functional skills_ classes focused on health and wellbeing in the Spring term and featured workshops delivered by partner organisations including Essex Learning Disability partnership and Mid & South Essex NHS Trust. In the Summer, students explored the history, geography and ecology of the River Thames and used their learning to create artwork for Black History Month. In the Autumn, _Functional skills_ and other classes taught students how to keep safe at home, online and in the community. CCM was grateful to receive a grant from the Police, Fire and Crime Commissioner’s Community Safety Fund to support this initiative. CCM’s social enterprises continued to grow. _In!Designs_ continued to create products for sale in Chelmsford city centre and also designed a new range of Christmas cards. A new horticultural enterprise, _In!Spades_ , was formed and the team gained its first regular contract, maintaining the gardens at Essex Community Foundation’s premises. The _In!Production_ team wrote and starred in a short film about aspiration and pneumonia for Essex County Council and worked with Mid & South Essex NHS Trust on a number of information videos. CCM’s _Working out_ initiative, which provides fully supported and long-term work trainee placements, returned after the pandemic with new and exciting opportunities. A partnership with Chelmsford CVS and Chelmsford Indoor Market enabled a team of four trainees to set up and run a weekly café. A new partnership with Havens Hospices also provided placements for four trainees in a local charity shop. CCM’s _Express yourself_ students were invited by Essex Library Service to participate in Essex Book Festival. Author Syd Moore helped them develop characters and storylines through a series of workshops and their book covers, synopses and author biographies were exhibited in Chelmsford Central Library during Learning Disability Awareness Week in June. _Express yourself_ students also produced a short radio play in partnership with Chelmsford Community Radio; this featured at the inaugural Chelmsford Radio Drama Festival and aired on Local Radio Day. Lifelong learning students also participated in focus groups for Chelmsford Theatre, helping to ensure that people with a learning disability were involved in shaping local cultural events. Person-centred support and pastoral care for both service users and their families and carers is at the heart of CCM’s mission. Staff provided hundreds of hours of support and expertise to individuals and families in need and worked closely with referral agencies in the voluntary, health and social care sectors. ## **Events In 2023** In addition to Essex Book Festival and Chelmsford Radio Drama Festival, CCM was pleased to participate in Chelmsford CVS’s VolFest and Chelmsford Carnival and to attend civic events. In April, CCM’s Chair was a speaker at Essex Community Foundation’s Spring Reception where he updated guests, including many dignitaries, on the recent progress of the Charity. 6 In June, CCM was delighted to welcome the Chief Executive of Royal Mencap Society, Edel Harris, and Head of Equity and Inclusion, Lorraine Robinson, to Mencap Centre. Edel and Lorraine participated in classes and met with CCM’s Chair Anthony North and representatives from the Board. CCM was delighted to be able to restart its annual Christmas Concert in 2023, and to renew its longstanding partnership with the renowned Waltham Singers. The concert was held in the beautiful surroundings of Chelmsford Cathedral and sponsored by Chelmsford For You. CCM’s _Music_ students revelled in performing two songs, and readings were given by students, volunteers and staff. CCM’s monthly _Carers Connect_ sessions, organised by the charity’s Advocacy & Community Support Manager, provided information and guidance on a wide range of issues, from local housing options to building healthy friendships and relationships. Importantly, speakers included those with lived experience, who brought additional value to the evenings. The Advocacy & Community Support Manager was involved in a number of awareness and information events, including attending the Inclusive Communication Essex Sharing Day and presenting at the Learning Disability England conference, in partnership with Together Matters. CCM’s social media platforms featured campaigns for awareness weeks on topics including Mental Health, Down Syndrome, Volunteers, Carers, Learning Disability, Professional Carers, and Trustees. ## **Funding** We work hard to raise funds through writing bids and encouraging our supporters to attend events or make us their chosen charity. We are very grateful for every penny and continue to be inspired by the many innovative ways people support us! CCM was honoured to be appointed Chelmsford Bowling Club’s Charity of the Year for 2023. Thank you to their President, Keith Kerr ## **Key grants and donations received in 2023 were:** ## **Donations:** Chelmsford Bowling Club £2,500.00 Anthony North £ 600.00 Evelyn Hicks £ 570.00 P. Newson £ 500.00 TK Maxx £ 500.00 ## **Grants:** Essex Police, Fire & Crime Commissioner’s Community Safety Fund: £11,250.00 Royal Mencap Society / Sport England’s Together Fund: £9,936 Chelmsford City Council’s Discretionary Fund: £6,077 Essex Community Foundation: £5,000 Aviva Community Fund: £2,935 In summary, 2023 was a strong year for City of Chelmsford Mencap. Our staff delivered a rich programme of engaging and educational services and our service users continued to impress both us and themselves. Our Charity has a wonderful skill of identifying and then nurturing the talent of every single service user and the results are life-affirming. Our service users continue to be the very advertisement for our services and we encourage all friends of the Charity to come and see us at work. Subject to the approval of our members, this will be my final report to you under our current charitable structure. After many years of hard work by our Board, we intend to convert to a Charitable Incorporated Organisation (CIO) in the coming weeks. Whilst the transition will be largely 7 seamless for our staff and service users, this change will put the Charity on a more modern and nimble footing, allowing us to operate with increased flexibility and authority. I would like to place on record the thanks of the entire CCM Family to all those trustees who have worked so hard on getting us to this point. I would particularly like thank Nick Ross (former Chair), Deborah Ginn (former Treasurer and trustee), and Neil Barnes and Chris Newson from our current Board. CCM, and I personally, are indebted to you. **Anthony North Chair of Trustees 9[th] May 2024** ||**Financial review**| |---|---| |**Brief**
**statement**|The full accounts and financial report results for the year ending 31stDecember 2023 are set out in
the Statement of Financial Activities.| |**Details of**
**any deficits**|The last recorded annual deficit was in 2014 and amounted to £8399.| |**Further**
**financial**
**review**|**Principal source of funds:**
Principal sources of funds are grant funding, services fees and donations.
**How Expenditure has supported key objectives:**
Expenditure has been focussed directly on the provision of fully supported services and the future
development and security of the Charity.
See attached copyof end ofyear financial statement(2023).| 8 ## **Financial Risk** The trustees have agreed that the sum of £40,000 be set aside as ‘financial reserves’. This amount, is held separately from the Charity’s operating account and is reviewed on a regular basis. **Declaration** **The Trustees declare that they approve the Trustees’ report above.** **Signed on behalf of the Charity’s Trustees.** **Signature: Full Name: Anthony North Position held: Chair of Trustees, City of Chelmsford Mencap Date: 09.05.2023** 9 Charlty Reglstratlon No. 245421 CITY OF CHELMSFORD MENCAP UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 CITY OF CHELMSFORD MENCAP CONTENTS Page Independent Examinerfs Report Statement of Financial Activities Balance Sheet Notes lo the Accounts INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CITY OF CHELMSFORD MENCAP I report to the trustees on the financial statemenls of City of Chelmsford Men¢ap I'lhe charity'l for the year ended 31 December 2023 which comprise the Statement of Financial Activities, the Balance Sheet and related notes. This report is made solely lo the charity's truslees, as a body, in accordan￿ wth section 145 of the Charities Act 2011. My work has been undertaken so that I might slate to the charity's trustees those matters l am required to stale lo them in this report and for no other purpose. To the fullest extent permitted by law. I do not accept or assume responsibility to anyone other than the charity and the charily's ttustees as a body, for my woth. for this report, or for the opinions I have formed. Responsibilities and basis of report As the trustees of the charity yotj are responsible for the preparation of financial statements in accordance with the requirements of the Charities Act 2011 1 the A¢t"l. I report in respect of my examinalion of the charity's financial slalements carried out under section 145 of the Ad and in arrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145 (5)(b} of Ihe Acl. An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial stalemenls. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently l express no opinion as lo whether the financial statements present a 'true and fairf view and my report is limited to those specific mallers sel out in Ihe independenl examiner's statement. Independent Examlner'$ Statement I have completed my examination. I confim) that no material mallers have come lo my attention in connection with the examination giving me cause tr) believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 130 of the Acl., or the financial slalements do not accord with those records; or the financial stalements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a'lTue and fairVie￿ which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. eodd L Elaine Oddie OBE MA FCA FCCA NSO Associales LLP Chartered Certified Accountants 75 Springft'eld Road Chelmsford Essex CM2 6JB Dale.. Apw4 L 2024 CITY OF CHELMSFORD MENCAP STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestricted Funds Restricted and Deslgnaled Funds Tolal 2023 Total 2022 Notes Incomln Resources Income and endowments from Donalions. grants and legacies Fundraising activities Charitable a¢tlvltles Investment income 7,020 5,152 142,053 3,557 42,065 49,085 5,152 142,925 3,557 61,361 1,160 135,736 962 872 Total In¢omlng Resourcos 157.782 42,937 200.719 199,219 Resources Ex enditure on Raising funds ended 1100) 1100) (654) Charitable activities 154.670 83,130 237,800 232.007 Total Re$our¢os Expended 154.570 83,130 237,700 231,353 Net (outgolng)Ilncomlng resources before transfers 3,212 {40,193) 136,981 } 132.1341 Transfers between funds Net movement in funds 3,212 140,1931 (36,981) 132,1341 Fund balances at 1 January 2023 482,488 95,982 578,470 610,604 Fund balances at 31 De¢6mber 2023 485.700 55,789 541,489 578,470 CITY OF CHELMSFORD MENCAP BALANCE SHEET AS AT 31 DECEMBER 2023 2023 2022 Notes Fixed Assets Tangible assets 500,530 500,530 Investments at cost 2.754 2,754 503,284 503,284 Current Assets Debtors 11.824 5,855 233.501 Cash at bank and in hand 185,251 197,075 239,356 Creditors: amounts falllng due within one year {8,870) {14.170) Net current a$$ets 188,205 225,186 Total assets less current liabilities 691,489 728,470 Re$trl¢ted and Designated Funds 55,789 95,982 Unrostricted Funds 485.700 482,488 Revaluatlon Reserve 150,000 150,000 Total Funds 691,489 728,470 The accounts were approved by the Trustees on 24 April 2024 A North- Chair CITY OF CHELMSFORD MENCAP NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 A￿oUntIng Poli¢ies Basss of Preparation The accounts have been prepared under the historical cost convention, with the rovalualion of freehold property. The accounts have been prepared in accordance with applicable accounting standards, the Charities SORP (FRS 102), issued in October 2019 and the Charities Act 2011. Incomlng Resources Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes 2nd uses of the restricted funds are sel out in the notes to the accounts. Grants received for the charity and club aclivilies are shown on an accrLJals basis. Grant5 received for the following year are carried forward in either the restricted funds or unrestricted funds depending on the condition. Donations. legacies and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of finan￿al measurement. Income received in relation to the club activities is shown on an accruals basis. Re$our¢es Expended Resources expended including irrecoverable VAT are accounted for on an accruals basis. The majority of costs are directly attributable to spe¢tfi¢ activities, and are treated as direct charitable expenditure. Support costs a￿ Ihe general costs relaled to running the charity. The costs have been allocated lo the activlties in a¢cordance with time and money spent on ea¢h activity. The allocations are reviewed by the Trustees on a regular basis. Tanglble Flxed Assets and Depreclatlon Tangible fixed assets are slaled at cost or valuation less depreciation. Depreciation is provided al rales calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows.. Freehold propety Furniture and equipment Nil depreciation 33.30/0 of cost The freehold property. Mencap Hall. is held in trust for City of Chelmsford Mencap. 1.5 Investments Fixed asset investments are staled al cost. Fund Accounting Funds held by the charity are either.. Unrestricted general fund5 - these are funds which can be used in accordance with the charitable objects at the discretion of the Trustees. Designated funds these are funds set aside by the Trustees out of unrestricted fund5 for specific future purposes or projects. Restricted funds- these are funds that can only be used ft)r particular restricted purposes within the objects of the chanly. Taxatlon City of Chelmsford Mencap is a registered charity and is not subject to corporation lax on its charitable activities. CITY OF CHELMSFORD MENCAP NOTES TO THE ACCOUNTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023 Analysis of income Unreslricted Funds Restricted and Designated Funds Total 2023 Total 2022 Donatlons, Grants and Legacies Donations and legacies Grants received 7,020 3,664 38.401 10.684 38,401 12.379 48.982 7.020 42,065 49.085 61,361 Fundraising Activlties Events 5.152 5.152 1,160 Charitable A¢tlvltles Oulreach 872 872 4.520 131,216 Olh8r charitable a￿1VitieS 142,053 142,053 142,053 872 142,925 135,736 Investment Income Interest receivable 3,557 3,557 962 157,782 42.937 200,719 199.219 Designated 2023 Re8￿cted 2023 Reslricled and Designated 2023 2022 Grants received in the year.. RMS I Sport England Together Fund PFCC'S Community Safety Fund Chelmsford CVS Essex Community Foundation New City Girls Wl Essex County Council Postcode Loltery Places Trust Chelmsford City Council Discretionary Fund Anglia Ruskin University University of Essex 9,936 11,250 9.936 11,250 6,428 14.963 1.551 5.200 5.200 500 500 24.312 6,077 6,077 4,104 1.334 4,104 1.334 1.728 5,438 32.963 38,401 48.982 Donations received in the year.. Soil Association TK Maxx Aviva Community Fund Designated donations 150 500 500 2,935 229 2,935 229 9,600 729 2.935 3,664 9.750 CITY OF CHELMSFORD MENCAP NOTES TO THE ACCOUNTS - contlnued FOR THE YEAR ENDED 31 DECEMBER 2023 Total Resources Expended Unrestricted Funds Restricted and Designated Funds Total 2023 Total 2022 Raising Funds Costs of generating funds to support the Charity {100} 11001 (6541 Charitsble Activities Football club Outreach Activities undertaken directly Support cosls 83,130 83,130 17,171 137,499 98.165 9,816 124.026 17.171 137,499 Tol81 154.670 83,130 237,800 232,007 154,570 83.130 237.700 231.353 Support costs include payments to the Independent Examiner of £1.800 (inclusive of VAT). Trustees During the year no Trustee received payment for their work for the Charity's activities. No Trustee received reimbursement of expenses incurred on the Charity's activities. No Trustee recelved remuneration for their Wofk as a Trustee. Employees 2023 Number 2022 Number The average monthly number of employees during the year was: 12 12 Employment C06ts 2023 2022 Wages and salaries Social securlty Pension costs 158,773 2.520 1.716 147,248 2.097 1,563 163.009 150.908 No employee received lolal employee benefits exceeding £60,000 during the year. CITY OF CHELMSFORD MENCAP NOTES TO THE ACCOUNTS - contlnued FOR THE YEAR ENDED 31 DECEMBER 2023 Changes In resources available for Charlty use Unrestricted Funds Restricted and Designated Funds Total 2023 Total 2022 Net movement in funds for the year 3,212 140.1931 136,9811 {32.134) 3.212 140,1931 136,981) 132.1341 Tanglble Flxed Assets Land and Buildings Furniture and Equipment Total Cost or Valuatlon At 1 January 2023 Additions Disposals $00,530 1,147 501,677 At 31 December 2023 500,530 1,147 501,677 Depre¢lation At 1 January 2023 Charge for year Released on disposal 1,147 1.147 At 31 December 2023 1,147 1,147 Net Book Value At 31 December 2023 500.530 500,530 Al 1 January 2023 500,530 500,530 Debtors 2023 2022 Trade Debtors other Debtors 11.824 5.855 11,824 5,855 CITY OF CHELMSFORD MENCAP NOTES TO THE ACCOUNTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023 Creditors: amounts falling due wlthln one year 2023 2022 Trade Credilors Pension fund PAYE and Nl Accruals 4,890 14101 9.280 9.280 8,870 14.170 10 Analysls of net assets befvieen fund$ Unrestricted Funds and Revaluation Reserve Restricted and Deslgnated Funds Total Fund balances a131 December 2023 are represented by.. Tangible fixed assets Inveslments Current assets Creditors- amounts falling due within one year 500,530 2,754 133,866 11,4501 500.530 2,754 197,075 18.870} 63.209 17.4201 635,700 55,789 691,489 £40,000 of the cash balance has been set aside by the Trustees as"Reserve Funds.. This £40,000 will be held in the CAF bank account along with the Restricted and Designated Funds held. transferring them to the HSBC bank current account as and when they are used. 11 Restricted and designated funds The income funds of the Charity include restricted and designated funds comprising the following unexpended balances of grants to be applied for specific purposes- Mov8ment in funds Income Expenditure 31 Dec 2022 31 De¢ 2023 Restricted Designated 6,027 89.955 35.898 7,039 28,169 54,961 13,756 42,033 95.982 42,937 83,130 55.789