## **City of Chelmsford Mencap**
## **Report of the Board of Trustees**
## **President: Sandra Morton-Nance**
**From 1[st] January 2022 to 31[st] December 2022**
||**Reference and Administrative Details**|
|---|---|
|**Charity Name**|Cityof Chelmsford Mencap|
|**Registered Charity number**|245421(England,Northern Ireland and Wales)|
|**Principal Address**|MencapHall,56,MildmayRoad Chelmsford Essex CM2 0DZ|
|**2022 - Report**|The trustees present their report and accounts for the year ending 31st
December 2022. The accounts have been prepared in accordance with the
accounting policies set out in note 1 to the accounts and comply with City of
Chelmsford Mencap’s governing document, the Charities Act 2012, and the
Statement of Recommended practice,_Accounting and Reporting by Charities_,
issued in March 2005.|
|**Names of trustees managing the Charity in theperiod since the last Report**|**Names of trustees managing the Charity in theperiod since the last Report**|**Names of trustees managing the Charity in theperiod since the last Report**|**Names of trustees managing the Charity in theperiod since the last Report**|
|---|---|---|---|
|**Trustee name**|**Office**|**Dates acted**|**Appointed by**|
|Sandra Morton-Nance|President|Full term: April 2022 – April 2023|Proposed: Anthony North
Seconded: Phil Preston|
|Bryan Powell|Vice President|Full term: April 2022 – April 2023|Proposed: Anthony North
Seconded: Alan Stoppard|
|Anthony North|Chairperson|Full term: April 2022 – April 2023|Proposed: Alan Stoppard
Seconded: Phil Preston|
|Alan Stoppard|Vice
Chairperson|Full term: April 2022 – April 2023|Proposed: Anthony North
Seconded: Abigail Krone|
|Sarah Sadler|Vice
Chairperson|Full term: April 2022 – April 2023|Proposed: Phil Preston
Seconded: AnthonyNorth|
|Chris Newson|Treasurer|Full term: April 2022 – April 2023|Proposed: Abigail Krone
Seconded: AnthonyNorth|
|Neil Barnes|Secretary|Co-opted as trustee and elected
Secretaryin August 2022||
|Abigail Krone|Trustee|Full term: April 2022 – April 2023|Proposed: Anthony North
Seconded: Alan Stoppard|
|Elliot Johnstone|Trustee|Co-opted in June 2022||
|Phil Preston|Trustee|Full term: April 2022 – April 2023|Proposed: Anthony North
Seconded: Abigail Krone|
|Rachel Scott|Trustee|Full term: April 2022 – April 2023|Proposed: Anthony North
Seconded: Sarah Sadler|
|**Names of advisors regularly used during 2022**|**Names of advisors regularly used during 2022**|
|---|---|
|**Type of Advisor**|**Name and Address**|
|Banks|HSBC, 99 High Street Chelmsford CM1 1EQ
CAF Bank,25 Kings Hill Avenue,West MallingME19 4TA|
|Independent Examiner of the Charity’s
Accounts|NSO Associates LLP, 75 Springfield Road, Chelmsford CM2 6JB|
1
||**Structure, Governance and Management**|
|---|---|
|**Type of governing**
**document**|City of Chelmsford Mencap was established by a charitable trust deed and amended on 12th
November 1979,4thSeptember 2002 and 21stFebruary2013.|
|**How the Charity is**
**constituted**|City of Chelmsford Mencap is constituted as an Association with plans to become a
Charitable Incorporated Organisation(CIO).|
|**Trustee selection**
**methods**|Under the Articles of Association, the Charity is required to have a minimum of 6 and a
maximum of 12 Trustees.
The Executive Committee shall consist of the following persons any of whom may have
learning disabilities:
Honorary Officers: who shall be elected at an Annual General Meeting and;
Co-opted members: being persons having a special interest in and qualifications for
furthering the work of the Society.
All Trustees retire from office during the following AGM after the date on which they came
into office but they may be re-elected or re-appointed. Members of the Executive
Committee appointed at an AGM shall take office from the end of that meeting.|
|**Additional**
**governance issues**|**Organisational policies and procedures:-**
Are in place for the induction and training of staff, volunteers and trustees. Risk assessments
and procedural guidelines are in place to manage all known risks.
**The Charity’s organisational structure:-**
Consists of members, Board of Trustees, Services Manager; Financial Administrator, Family
Support Worker, Senior Support Lead, Support Leads; Specialist Support Workers; Club
Managers; Club Leaders; Volunteers; Administrative Staff.
**Wider networks:-**
City of Chelmsford Mencap is a Network Partner of Royal Mencap Society. CCM also works
collaborativelywith other multi-agencies.|
|**Admission of**
**members**|The subscribers to the memorandum and such other persons as are admitted to the
membership in accordance with the Articles shall be members of the Charity. Membership
of the Charity shall be open to all people (whether with or without a learning disability) who
declare their support for and are in sympathy with, the objects stated in the memorandum.
Membership shall be granted to those individuals who submit an application in a form
prescribed by the Executive Committee provided that applicants meet the membership
criteria andpayanysubscriptions orpayments required.|
|**Risk management**|The Trustees hold a register of risks identified within the Charity.
As part of this process the Trustees have implemented a risk management strategy which
comprises:
● Annual review of the register of risks that the Charity may face;
● The establishment of systems and procedures designed to mitigate those risks
identified;
● The implementation of procedures designed to minimise any potential impact on
the Charity should any of these risks materialise.
Procedures are in place to ensure compliance with health and safety of staff, volunteers,
service users and visitors to the Charity’s premises at Mildmay Road, Chelmsford or any
other venue where services are beingcarried out.|
|**Organisational**
**structure**|The Trustees meet at least quarterly as a Trustee board and are responsible for the strategic
direction and policy of the Charity.
Day to day responsibility for the provision of services of the Charity rests with the Services
Manager. The Charity employs two full time members of staff (Services Manager and Senior
Support Lead), the remainder being made up of part time staff, bank staff and volunteers.
The Charityalso enters into contracts with self-employed tutors toprovide certain services.|
|**Other related**
**parties**|City of Chelmsford Mencap is affiliated to the Royal Mencap Society and the parties work
together in a collaborative way to develop a clear, productive and mutually beneficial
relationship that will enhance the services we both provide for people with a learning
disability.
The Royal Mencap Society
123, Golden Lane, London EC1Y 0RT
Registered CompanyNumber: 550457|
2
Registered Charity Number: 222377
||**Objectives and Activities**|
|---|---|
|**Objectives**|The Charity provides social clubs and respite schemes for people of all ages as well as information
and support services for members and their families and carers. The Charity, in pursuing its aims, co-
operates with other charities, voluntary bodies and statutory authorities operating in furtherance of
the objects of the Charity or of similar charitable objects. The Charity is self-funding and is required
to raise funds and ask for and receive contributions (including subscriptions, donations, legacies,
grants and other gifts). The Charity operates its activities in accordance with its governing
documents to ensure people with a learning disability are valued and supported.|
|**Summary**
**of the**
**objectives**
**of the**
**Charity**|The aims and objectives of City of Chelmsford Mencap:-
● To provide services offering learning and recreational opportunities to children and young
people with a learning disability.
● To provide lifelong learning, social opportunities and community access to people aged 19+
who have a learning disability and associated additional needs.
● To promote a healthy, independent lifestyle to people with a learning disability and to
signpost/refer to, and liaise with, health and social care agencies as appropriate.
● To provide support to members and their families about different aspects of living with
learning disabilities, and to develop new services and courses in response to identified
needs.
● To promote the needs and abilities of people with a learning disability through awareness
campaigns and by publicising the activities and achievements of the Charity’s members.|
|**Additional**
**details of**
**objectives**
**and**
**activities**|The Board of Trustees have had a due regard to the guidance issued by the Charity Commission on
public benefit.
The powers of the Charity are to increase public awareness and understanding of the abilities of
people with a learning disability, their needs and abilities and those of their families, dependents
and carers, in order to assist their integration in society.
Outreach Academy, Virtual Academy, Gateway Club, Gateway Juniors, on-site and remote family
support and welfare monitoring are the main activities provided by CCM.
**Objective and public benefits: 1**
_To provide services offering learning and recreational opportunities to children and young people_
_with a learning disability._
Our weekly youth club, Gateway Juniors, is for young people aged 16 to 25. It offers sports and
dance workshops for the energetic and arts and crafts, puzzles and quizzes for those who prefer a
quiet evening with friends. Special activities including theatre trips and meals out are run
throughout the year. Above all, Gateway Juniors gives young people with a learning disability the
opportunity to socialise with their peers, form friendships and have fun in a safe and supportive
environment.
The club is currently on hiatus whilst services transition back from online to in person following the
COVID-19 pandemic. The Trustees intend to re-open this service as soon as practicable.
**Objective and public benefits: 2**
_To provide lifelong learning, social opportunities and community access to people aged 19+ who_
_have a learning disability and associated additional needs._
The Charity’s Outreach Academy is a lifelong learning service which runs every weekday, 50 weeks a
year. It provides courses to develop students’ social, work and life skills in a supported environment
that enables them to reach their potential. Courses include Active in the community and
environment(ACE),Cooking,Dance,Functional skills,Music,Social enterprise and Yoga.|
3
CCM responded to the challenges of the pandemic by developing the Virtual Academy and telephone welfare services to ensure service users remained as safe and well as possible and were able to continue their learning. In-person services returned at ‘critical tier’ when guidance allowed. The majority of students registered to The Outreach Academy returned to their full timetables in person throughout 2022.
The Trustees once again place on record their gratitude to the Charity’s staff, contractors and volunteers who worked so hard to minimise the disruption to our services caused by the pandemic. The results speak for themselves and further reinforce the importance of the services we seek to provide for those who need them. The Gateway Club has not yet returned but, as with Gateway Juniors, we intend to resume the Club as soon as practicable. **Objective and public benefits: 3** _To promote a healthy, independent lifestyle to people with a learning disability and to signpost/refer to, and liaise with, health and social care agencies as appropriate._ The Outreach Academy’s lifelong learning courses, including Cooking, encourage the development of independent living skills. The Charity has working partnerships with health and social care agencies to ensure appropriate referrals and a multi-disciplinary approach to supporting members at times of heightened need. **Objective and public benefits: 4** _To provide support to members and their families about different aspects of living with learning disabilities, and to develop new services and courses in response to identified needs._ City of Chelmsford Mencap runs a Family Support Service, which offers advice, information and advocacy regarding a range of issues, including benefits, housing and support planning. The service’s monthly Carers Connect sessions give carers opportunities to learn and share information about these issues. CCM also regularly provides information about services available in the statutory and voluntary sectors and makes direct referrals to health and social care professionals as required. City of Chelmsford Mencap’s lifelong learning academies run courses designed to support and enhance service users’ physical and emotional wellbeing. Mencap Centre is a designated Hate Incident Reporting Centre, specialising in disability hate crime. **Objective and public benefits: 5** _To promote the needs and abilities of people with a learning disability through awareness campaigns and by publicising the activities and achievements of the Charity’s members._ City of Chelmsford Mencap participates in many local and national events which promote the rights and abilities of people with a disability. In addition, it works to ensure that the local population with a learning disability are able to access and participate in local cultural festivals and initiatives. In 2022, students from CCM’s In!Production enterprise co-produced two short films for a Relationships and Sexual Health event run by Essex County Council. The first, ‘Saying NO is OK' highlighted the important issue of consent and ‘Proud to be Different’ explained how to be an LGBTQ+ ally. Product ranges from the Charity’s social enterprises _Independent Designs_ and _ACE_ were stocked in Chelmsford city centre locations throughout the year.
4
||City of Chelmsford Mencap regularly promotes its members’ achievements via its social media
platforms and newsletters.|
|---|---|
||**Achievements and Performance**|
|**Report**
**from the**
**Board of**
**Trustees**|**The Board**
I am pleased to report that the Board of Trustees has continued to work effectively throughout the
challenging circumstances presented in 2022. Our revised model, with two Vice Chairs of Trustees,
has proved particularly effective and I believe this is benefiting the charity enormously with
devolved intra-meeting decision making leading to more efficient scheduled meetings of the Board.
A revised governance structure has been implemented and the senior levels of the charity are
benefiting significantly from the experience and expertise of Neil Barnes (Charity Secretary) in that
regard. We have introduced a structured set of monthly meetings that complement the main
meetings, resulting in improved communication across the Board.
We were also delighted to welcome Elliot Johnstone to the Board. We are already benefiting from
his experience and analysis and these will be particularly important as we look to embark on new
initiatives in the coming year.
Whilst we are not actively recruiting new trustees as I write this report, we have been particularly
pleased with the new recruitment process utilised for our recent joiners. This is designed to ensure
the closest possible fit between the expectations of applicants and the charity when serving as CCM
trustee. The process includes a session working directly with our students so that potential trustees
have a comprehensive understanding of the charity’s work before committing. The outstanding and
much-valued trustees who have joined us this year (and in the prior year) are testament to the
process. I would like to extend my personal thanks to them for their unwavering support and
guidance during the year in review.
Board relations with staff and volunteers are both open and strong.
**Key Metrics**
We currently have 199 Service users (199 in 2021) and 234 Members (352 in 2021).
We have 3 full time members of staff, 10 part time staff, 1 bank staff and 1 self-employed consultant
who work at CCM. We also have contracts with self-employed tutors.
**Training and development (staff and volunteers)**
Training for staff and volunteers is a priority as it enables us to ensure that we offer an excellent and
supportive service and that our staff and volunteers develop their skills and expertise. In 2022,
training included all key staff and a number of volunteers completing a wide range of mandatory
courses in First Aid at Work, care, health and safety and GDPR.
We are pleased to provide volunteer training placements for students from local secondary schools,
Chelmsford College and Anglia Ruskin University as well as many volunteers from the community. All
staff and volunteers are required to undergo an enhanced DBS check to ensure that they are
approved to work with our service users.
In 2022, we were delighted to provide placements for student social workers and student mental
health nurses from Anglia Ruskin University.
**CCM’s services**|
5
CCM is a thriving and positive organisation offering a high standard of services and person-centred support to our service users. The Outreach Academy currently has a very strong team of experienced, enthusiastic staff, excellent tutors and many talented, keen volunteers. The service is well led by the Services Manager who has a clear direction and focus for the development of services for the Charity. She ensures that the Board is kept regularly updated on all issues that might impact on the provision of services and the mitigation of risks that may arise.
CCM’s lifelong learning students were involved in three key cultural festivals in Chelmsford in 2022. Functional skills students were asked to contribute their memories and thoughts about the city for the Concrete Canvas, a new festival of street art. Their ideas inspired works by local artist Lynn Excell and world-renowned creatives The London Police.
CCM was also invited to be one of ten community groups involved in the inaugural Chelmsford100 festival of art and walking, organised by Chelmsford CVS. Students from across the curriculum researched ‘hidden gems’ of the city, wrote creative texts and designed ten beautiful silk flags. They had opportunities to work with artist Elaine Tribley and with community arts organisation Kinetika, including painting flags in their Purfleet studios.
CCM was fortunate to receive funding from Arts Council England’s Let’s Create Jubilee Fund. The grant was used to enable students across the curriculum to develop an exhibition of work, ‘Platinum City’, highlighting some of the social and industrial changes in Chelmsford over the last seventy years. CCM was delighted to work with artist Elaine Tribley again and to be able to host the exhibition in a city centre location, thanks to the generosity of High Chelmer shopping centre.
These cultural arts projects also involved students in many trips in the community and CCM is grateful to the individuals and organisations who facilitated educational visits including Linda Knock, Chelmsford Museum, Marconi Ponds Nature Reserve, RHS Hyde Halland Colchester Castle
As restrictions were relaxed, CCM was able to restart its work placement initiative. In the summer, six students volunteered as stewards at Chelmsford Cathedral’s Gaia installation. In the autumn, CCM was thrilled to partner with Chelmsford CVS to open a café in the city’s retail market, providing trainee placements for students and excellent food and service for customers.
Person-centred support and pastoral care for both service users and their families and carers is at the heart of CCM’s mission. Staff provided hundreds of hours of support and expertise to individuals and families in need and worked closely with referral agencies in the voluntary, health and social care sectors.
## **Events In 2022**
In addition to the cultural festivals Concrete Canvas and Chelmsford100 and CCM’s own Platinum City exhibition, CCM was pleased to participate in Chelmsford CVS’s VolFest and to attend civic events including the Declaration Ceremony of the High Sheriff. The Charity was also honoured to attend the seating of the new Bishop of Chelmsford.
CCM was delighted that two representatives of the charity, former Chair Nick Ross and Vice Chair Sarah Sadler, were finally able to represent the Charity at a garden party at Buckingham Palace in recognition and celebration of CCM’s Queen’s Award for Voluntary Service.
In October, a week-long visit by Royal Mencap mascot, Ted, caused much excitement and creativity among students and staff alike! Ted’s diary was packed with special appearances at our services and trips out in Chelmsford city.
**Funding**
6
We work hard to raise funds through writing bids and encouraging our supporters to attend events or make us their chosen charity. We are very grateful for every penny and continue to be inspired by the many innovative ways people support us! Some key supporters raising funds for CCM in 2022 included:
CCM was delighted to be a principal beneficiary of the Baddow Races in 2022 and we are grateful to Mildmay Rotary Club for their continued support.
CCM was honoured to be appointed New City Girls WI’s Charity of the Year for 2021/22.
**Key grants and donations received in 2022 were:** Donations: Mildmay Rotary Club £4000.00 The North Family £3500.00 Memory of Ian Roberts £1783.00 New City Girls WI £1551.00 Evelyn Hicks £ 600.00 Grants: People’s Postcode Lottery Places Trust: £24312 Provide Foundation (administered by Essex Community Foundation): £10000 Chelmsford CVS: £6428 Let’s Create Jubilee Fund (Arts Council England, administered by ECF): £4963 Soil Association: £150
In summary, 2022 was a transformative year as we sought to define and then adopt our ‘new normal’ operating model. We could not have achieved this without the support and co-operation of the entire CCM family, but I would like to particularly thank our students for their willingness to work with us in changing some of our familiar patterns and procedures. We adopted a very cautious approach to the relaxation of our pandemic protocols but I remain certain that this was exactly the right thing to do. The Board relies on the expertise of our senior staff in making such decisions and we would also place on record our thanks to Grace Lidstone and Jules Cessford for their wise counsel. CCM has entered 2023 with visibly smiling faces in the classroom and students once again learning together in groups, both of which are so important for confidence and social skills. We strike a wonderful balance of learning and fun, wrapped around with the very highest standards of care, and the entire Board is honoured to be part of this wonderful charity. **Anthony North Chair of Trustees 5[th] April 2023**
||**Financial review**|
|---|---|
|**Brief**
**statement**|The full accounts and financial report results for the year ending 31stDecember 2022 are set out in
the Statement of Financial Activities.|
|**Details of**
**any deficits**|The last recorded annual deficit was in 2014 and amounted to £8399.|
|**Further**
**financial**
**review**|**Principal source of funds:**
Principal sources of funds are grant funding, services fees and donations.
**How Expenditure has supported key objectives:**|
7
Expenditure has been focussed directly on the provision of fully supported services and the future development and security of the Charity. See attached copy of end of year financial statement (2022).
**Financial Risk** The trustees have agreed that the sum of £40,000 be set aside as ‘financial reserves’. This amount is held separately from the Charity’s operating account. The amount is reviewed on a regular basis.
**Declaration The Trustees declare that they approve the Trustees’ report above.**
**Signed on behalf of the Charity’s Trustees. Signature: Full Name: Anthony North Position held: Chair of Trustees, City of Chelmsford Mencap Date: 05.04.2023**
8
**Charity Registration No. 245421**
## **CITY OF CHELMSFORD MENCAP**
## **UNAUDITED ACCOUNTS**
**FOR THE YEAR ENDED 31 DECEMBER 2022**
## **CITY OF CHELMSFORD MENCAP**
## **CONTENTS**
**----- Start of picture text -----**
__________________________________________________________________________________________
Page
Independent Examiner’s Report 1
Statement of Financial Activities 2
Balance Sheet 3
Notes to the Accounts 4 – 8
**----- End of picture text -----**
## **INDEPENDENT EXAMINER’S REPORT**
## **TO THE TRUSTEES OF CITY OF CHELMSFORD MENCAP**
____________________________________________________________________________________________
I report to the trustees on the financial statements of City of Chelmsford Mencap (“the charity”) for the year ended 31 December 2022 which comprise the Statement of Financial Activities, the Balance Sheet and related notes.
This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I m ight state to the charity’s trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of financial statements in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145 (5)(b) of the Act.
An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently I express no opinion as to whether the financial statemen ts present a ‘true and fair’ view and my report is limited to those specific matters set out in the independent examiner’s statement .
## **Independent Examiner's Statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the charity as required by section 130 of the Act; or
- the financial statements do not accord with those records; or
- the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Elaine Oddie OBE MA FCA FCCA NSO Associates LLP Chartered Certified Accountants 75 Springfield Road Chelmsford Essex CM2 6JB
> Date: 24 April 2023
1
## **CITY OF CHELMSFORD MENCAP**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
|__|__________________________________
Notes
**Incoming Resources**
**Income and endowments from**
2
Donations, grants and legacies
Fundraising activities
Charitable activities
Investment income
**Total Incoming Resources**
**Resources Expended**
**Expenditure on**
Raising funds
3
Charitable activities
**Total Resources Expended**
**Net (outgoing)/incoming**
**resources before transfers**
Transfers between funds
**Net movement in funds**
Fund balances at 1 January 2022
**Fund balances at 31 December 2022**|__________________
Unrestricted
Funds
£
2,629
1,160
133,966
962
138,717
(654)
133,842
133,188
5,529
-
5,529
476,959
482,488|_______________
Restricted
And
Designated
Funds
£
58,732
-
1,770
-
60,502
-
98,165
98,165
(37,663)
-
(37,663)
133,645
95,982|____________
Total
2022
£
61,361
1,160
135,736
962
199,219
(654)
232,007
231,353
(32,134)
-
(32,134)
610,604
578,470|____________
Total
2021
£
187,474
5,603
148,941
33|
|---|---|---|---|---|---|
||||||342,051|
||||||(1,109)
261,869|
||||||260,760|
||||||81,291
-|
||||||81,291
529,313|
||||||610,604|
2
## **CITY OF CHELMSFORD MENCAP**
## **BALANCE SHEET**
## **AS AT 31 DECEMBER 2022**
**_____________________________________________________________________________________________**
|Notes
**Fixed Assets**
Tangible assets
7
Investments at cost
**Current Assets**
Debtors
8
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
9
**Net current assets**
**Total assets less current liabilities**
**Restricted and Designated Funds**
11
**Unrestricted Funds**
**Revaluation Reserve**
**Total Funds**|2022
£
£
500,530
2,754
503,284
5,855
233,501
239,356
(14,170)
225,186
728,470
95,982
482,488
150,000
728,470|2021
£
£
500,530
2,754
503,284
14,544
258,692
273,236
(15,916)
257,320
760,604
133,645
476,959
150,000
760,604|2021
£
£
500,530
2,754
503,284
14,544
258,692
273,236
(15,916)
257,320
760,604
133,645
476,959
150,000
760,604|
|---|---|---|---|
||||503,284
257,320|
||||760,604|
||||133,645
476,959
150,000|
||||760,604|
The accounts were approved by the Trustees on 05 April 2023
A North - Chair
3
## **CITY OF CHELMSFORD MENCAP**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
**___________________________________________________________________________________________**
## **1 Accounting Policies**
**1.1 Basis of Preparation** The accounts have been prepared under the historical cost convention, with the revaluation of freehold property.
The accounts have been prepared in accordance with applicable accounting standards, the Charities SORP (FRS 102), issued in October 2019 and the Charities Act 2011.
.
## **1.2 Incoming Resources**
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts.
Grants received for the charity and club activities are shown on an accruals basis. Grants received for the following year are carried forward in either the restricted funds or unrestricted funds depending on the condition.
Donations, legacies and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement.
Income received in relation to the club activities is shown on an accruals basis.
## **1.3 Resources Expended**
Resources expended including irrecoverable VAT are accounted for on an accruals basis. The majority of costs are directly attributable to specific activities, and are treated as direct charitable expenditure.
Support costs are the general costs related to running the charity. The costs have been allocated to the activities in accordance with time and money spent on each activity. The allocations are reviewed by the Trustees on a regular basis.
**1.4 Tangible Fixed Assets and Depreciation** Tangible fixed assets are stated at cost or valuation less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows: Freehold property Nil depreciation Furniture and equipment 33.3% of cost The freehold property, Mencap Hall, is held in trust for City of Chelmsford Mencap.
## **1.5 Investments**
Fixed asset investments are stated at cost.
## **1.6 Fund Accounting**
Funds held by the charity are either:
– Unrestricted general funds these are funds which can be used in accordance with the charitable objects at the discretion of the Trustees.
– Designated funds these are funds set aside by the Trustees out of unrestricted funds for specific future purposes or projects.
Restricted funds – these are funds that can only be used for particular restricted purposes within the objects of the charity.
## **1.7 Taxation**
City of Chelmsford Mencap is a registered charity and is not subject to corporation tax on its charitable activities.
4
## **CITY OF CHELMSFORD MENCAP**
## **NOTES TO THE ACCOUNTS - continued**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
**___________________________________________________________________________________________**
|**2**
**Analysis of income**
**Donations, Grants and Legacies**
Donations and legacies
Grants received
**Fundraising Activities**
Events
**Charitable Activities**
Outreach
Other charitable activities
**Investment Income**
Interest receivable
The following grants have been received in the
The National Lottery Community Fund
British Science Association
Chelmsford CVS
Essex Community Foundation
Furlough grants
New City Girls
Essex Freemasons Lodge
Postcode Lottery Places Trust
RMS Southern
Anglia Ruskin
Essex County Council
Soil Association
Designated donations|Unrestricted
Funds
£
2,629
-
2,629
1,160
2,750
131,216
133,966
962
138,717
year:
Designated
2022
£
-
-
-
-
-
1,551
-
-
-
1,728
-
3,279
-
9,600
9,600|Unrestricted
Funds
£
2,629
-|Restricted
And
Designated
Funds
£
9,750
48,982
58,732
-
1,770
-
1,770
-
60,502
Restricted
2022
£
-
-
6,428
14,963
-
-
-
24,312
-
-
-
45,703
150
-
150|Restricted
And
Designated
Funds
£
9,750
48,982|
Total
2022
£
12,379
48,982
61,361
1,160
4,520
131,216
135,736
962
199,219
Restricted
And
Designated
2022
£
-
-
6,428
14,963
-
1,551
-
24,312
-
1,728
-
48,982
150
9,600
9,750||Total
2021
£
30,794
156,680|
|---|---|---|---|---|---|---|---|
|||2,629||58,732|||187,474|
|||1,160||-|||5,603|
|||2,750
131,216||1,770
-|||7,513
141,428|
|||133,966||1,770|||148,941|
|||962||-|||33|
|||138,717||60,502|||342,051|
||||||||2021
£
56,815
500
8,171
38,180
8,793
219
1,000
-
10,100
1,402
31,500
156,680
-
-
30,794|
|||||||||
|||||||||
|||||||||
5
## **CITY OF CHELMSFORD MENCAP NOTES TO THE ACCOUNTS - continued**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
**__________________________________________________________________________________________**
## **3 Total Resources Expended**
|**Raising Funds**
Costs of generating funds to support the
Charity
**Charitable Activities**
Football club
Outreach
Activities undertaken directly
Support costs
Total|Unrestricted
Funds
£
(654)
-
-
9,816
124,026
133,842
133,188|Restricted
Funds
£
-
-
98,165
-
-
98,165
98,165|Total
2022
£
(654)
-
98,165
9,816
124,026
232,007
231,353|Total
2021
£
(1,109)|
|---|---|---|---|---|
|||||-
130,951
9,352
121,566|
|||||261,869|
||||||
|||||260,760|
Support costs include payments to the Independent Examiner of £1,440 (inclusive of VAT).
## **4 Trustees**
During the year no Trustee received payment for their work for the C harity’s activities .
No Trustee received reimbursement of expenses incurred on the Charity’s activities.
No Trustee received remuneration for their work as a Trustee.
## **5 Employees**
|The average monthly number of
employees during the year was:
**Employment Costs**
Wages and salaries
Social security
Pension costs|2022
Number
12
2022
£
145,878
2,097
1,563
149,538|2021
Number
14|
|---|---|---|
|||2021
£
146,530
1,832
1,401|
|||149,763|
No employee received total employee benefits exceeding £60,000 during the year.
6
## **CITY OF CHELMSFORD MENCAP**
## **NOTES TO THE ACCOUNTS - continued**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
**___________________________________________________________________________________________**
## **6 Changes in resources available for Charity use**
|Net movement in funds
for the year
**angible Fixed Assets**
**Cost or Valuation**
At 1 January 2022
Additions
Disposals
**At 31 December 2022**
**Depreciation**
At 1 January 2022
Charge for year
Released on disposal
**At 31 December 2022**
**Net Book Value**
**At 31 December 2022**
At 1 January 2022|Unrestricted
Funds
Restricted
And
Designated
Funds
Total
2022
£
£
£
5,529
(37,663)
(32,134)
5,529
(37,663)
(32,134)
Land and
Buildings
Furniture
and
Equipment
£
£
500,530
1,147
-
-
-
-
500,530
1,147
-
1,147
-
-
-
-
-
1,147
**500,530**
**-**
500,530
-|Total
2022
£
(32,134)||Total
2021
£
81,291|
|---|---|---|---|---|
|||(32,134)||81,291|
|||||Total
£
501,677
-
-
501,677
1,147
-
-
1,147
**500,530**
500,530|
||||||
||||||
||||||
||||||
||||||
## **7 Tangible Fixed Assets**
## **8 Debtors**
|Trade Debtors
Other Debtors|2022
£
5,855
-
5,855|2021
£
14,341
203|
|---|---|---|
|||14,544|
7
## **CITY OF CHELMSFORD MENCAP**
## **NOTES TO THE ACCOUNTS - continued**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
## **9 Creditors: amounts falling due within one year**
|Trade Creditors
Pension fund
PAYE and NI
Accruals
**10**
**Analysis of net assets between funds**
Fund balances at 31 December 2022 are
represented by:
Tangible fixed assets
Investments
Current assets
Creditors: amounts falling due within one year|2022
£
4,890
-
-
9,280
14,170
Unrestricted
Funds
and
Revaluation
Reserve
Restricted
Funds
£
£
500,530
2,754
135,954
(6,750)
-
-
103,402
(7,420)
632,488
96,982||2021
£
3,830
306
-
11,780
15,916
Total
£
500,530
2,754
239,356
(14,170)|
|---|---|---|---|
|||||
||||728,470|
£40,000 of the cash balance has been set aside by the Trustees as “ Reserve F unds” . This £40,000 will be held in the CAF bank account along with the Restricted and Designated Funds held, transferring them to the HSBC bank current account as and when they are used.
## **11 Restricted and designated funds**
The income funds of the Charity include restricted and designated funds comprising the following unexpended balances of grants to be applied for specific purposes:
|Restricted–Outreach
Designated|31 Dec
2021
£
133,645
-
133,645|Movement in funds
Income
Expenditure
£
£
47,623
12,879
98,165
-
60,502
98,165|31 Dec
2022
£
83,103
12,879|
|---|---|---|---|
||||95,982|
8
**Charity Registration No. 245421**
## **CITY OF CHELMSFORD MENCAP**
## **UNAUDITED ACCOUNTS**
**FOR THE YEAR ENDED 31 DECEMBER 2022**
## **CITY OF CHELMSFORD MENCAP**
## **CONTENTS**
**----- Start of picture text -----**
__________________________________________________________________________________________
Page
Independent Examiner’s Report 1
Statement of Financial Activities 2
Balance Sheet 3
Notes to the Accounts 4 – 8
**----- End of picture text -----**
## **INDEPENDENT EXAMINER’S REPORT**
## **TO THE TRUSTEES OF CITY OF CHELMSFORD MENCAP**
____________________________________________________________________________________________
I report to the trustees on the financial statements of City of Chelmsford Mencap (“the charity”) for the year ended 31 December 2022 which comprise the Statement of Financial Activities, the Balance Sheet and related notes.
This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I m ight state to the charity’s trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of financial statements in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145 (5)(b) of the Act.
An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently I express no opinion as to whether the financial statemen ts present a ‘true and fair’ view and my report is limited to those specific matters set out in the independent examiner’s statement .
## **Independent Examiner's Statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the charity as required by section 130 of the Act; or
- the financial statements do not accord with those records; or
- the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Elaine Oddie OBE MA FCA FCCA NSO Associates LLP Chartered Certified Accountants 75 Springfield Road Chelmsford Essex CM2 6JB
> Date: 24 April 2023
1
## **CITY OF CHELMSFORD MENCAP**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
|__|__________________________________
Notes
**Incoming Resources**
**Income and endowments from**
2
Donations, grants and legacies
Fundraising activities
Charitable activities
Investment income
**Total Incoming Resources**
**Resources Expended**
**Expenditure on**
Raising funds
3
Charitable activities
**Total Resources Expended**
**Net (outgoing)/incoming**
**resources before transfers**
Transfers between funds
**Net movement in funds**
Fund balances at 1 January 2022
**Fund balances at 31 December 2022**|__________________
Unrestricted
Funds
£
2,629
1,160
133,966
962
138,717
(654)
133,842
133,188
5,529
-
5,529
476,959
482,488|_______________
Restricted
And
Designated
Funds
£
58,732
-
1,770
-
60,502
-
98,165
98,165
(37,663)
-
(37,663)
133,645
95,982|____________
Total
2022
£
61,361
1,160
135,736
962
199,219
(654)
232,007
231,353
(32,134)
-
(32,134)
610,604
578,470|____________
Total
2021
£
187,474
5,603
148,941
33|
|---|---|---|---|---|---|
||||||342,051|
||||||(1,109)
261,869|
||||||260,760|
||||||81,291
-|
||||||81,291
529,313|
||||||610,604|
2
## **CITY OF CHELMSFORD MENCAP**
## **BALANCE SHEET**
## **AS AT 31 DECEMBER 2022**
**_____________________________________________________________________________________________**
|Notes
**Fixed Assets**
Tangible assets
7
Investments at cost
**Current Assets**
Debtors
8
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
9
**Net current assets**
**Total assets less current liabilities**
**Restricted and Designated Funds**
11
**Unrestricted Funds**
**Revaluation Reserve**
**Total Funds**|2022
£
£
500,530
2,754
503,284
5,855
233,501
239,356
(14,170)
225,186
728,470
95,982
482,488
150,000
728,470|2021
£
£
500,530
2,754
503,284
14,544
258,692
273,236
(15,916)
257,320
760,604
133,645
476,959
150,000
760,604|2021
£
£
500,530
2,754
503,284
14,544
258,692
273,236
(15,916)
257,320
760,604
133,645
476,959
150,000
760,604|
|---|---|---|---|
||||503,284
257,320|
||||760,604|
||||133,645
476,959
150,000|
||||760,604|
The accounts were approved by the Trustees on 05 April 2023
A North - Chair
3
## **CITY OF CHELMSFORD MENCAP**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
**___________________________________________________________________________________________**
## **1 Accounting Policies**
**1.1 Basis of Preparation** The accounts have been prepared under the historical cost convention, with the revaluation of freehold property.
The accounts have been prepared in accordance with applicable accounting standards, the Charities SORP (FRS 102), issued in October 2019 and the Charities Act 2011.
.
## **1.2 Incoming Resources**
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts.
Grants received for the charity and club activities are shown on an accruals basis. Grants received for the following year are carried forward in either the restricted funds or unrestricted funds depending on the condition.
Donations, legacies and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement.
Income received in relation to the club activities is shown on an accruals basis.
## **1.3 Resources Expended**
Resources expended including irrecoverable VAT are accounted for on an accruals basis. The majority of costs are directly attributable to specific activities, and are treated as direct charitable expenditure.
Support costs are the general costs related to running the charity. The costs have been allocated to the activities in accordance with time and money spent on each activity. The allocations are reviewed by the Trustees on a regular basis.
**1.4 Tangible Fixed Assets and Depreciation** Tangible fixed assets are stated at cost or valuation less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows: Freehold property Nil depreciation Furniture and equipment 33.3% of cost The freehold property, Mencap Hall, is held in trust for City of Chelmsford Mencap.
## **1.5 Investments**
Fixed asset investments are stated at cost.
## **1.6 Fund Accounting**
Funds held by the charity are either:
– Unrestricted general funds these are funds which can be used in accordance with the charitable objects at the discretion of the Trustees.
– Designated funds these are funds set aside by the Trustees out of unrestricted funds for specific future purposes or projects.
Restricted funds – these are funds that can only be used for particular restricted purposes within the objects of the charity.
## **1.7 Taxation**
City of Chelmsford Mencap is a registered charity and is not subject to corporation tax on its charitable activities.
4
## **CITY OF CHELMSFORD MENCAP**
## **NOTES TO THE ACCOUNTS - continued**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
**___________________________________________________________________________________________**
|**2**
**Analysis of income**
**Donations, Grants and Legacies**
Donations and legacies
Grants received
**Fundraising Activities**
Events
**Charitable Activities**
Outreach
Other charitable activities
**Investment Income**
Interest receivable
The following grants have been received in the
The National Lottery Community Fund
British Science Association
Chelmsford CVS
Essex Community Foundation
Furlough grants
New City Girls
Essex Freemasons Lodge
Postcode Lottery Places Trust
RMS Southern
Anglia Ruskin
Essex County Council
Soil Association
Designated donations|Unrestricted
Funds
£
2,629
-
2,629
1,160
2,750
131,216
133,966
962
138,717
year:
Designated
2022
£
-
-
-
-
-
1,551
-
-
-
1,728
-
3,279
-
9,600
9,600|Unrestricted
Funds
£
2,629
-|Restricted
And
Designated
Funds
£
9,750
48,982
58,732
-
1,770
-
1,770
-
60,502
Restricted
2022
£
-
-
6,428
14,963
-
-
-
24,312
-
-
-
45,703
150
-
150|Restricted
And
Designated
Funds
£
9,750
48,982|
Total
2022
£
12,379
48,982
61,361
1,160
4,520
131,216
135,736
962
199,219
Restricted
And
Designated
2022
£
-
-
6,428
14,963
-
1,551
-
24,312
-
1,728
-
48,982
150
9,600
9,750||Total
2021
£
30,794
156,680|
|---|---|---|---|---|---|---|---|
|||2,629||58,732|||187,474|
|||1,160||-|||5,603|
|||2,750
131,216||1,770
-|||7,513
141,428|
|||133,966||1,770|||148,941|
|||962||-|||33|
|||138,717||60,502|||342,051|
||||||||2021
£
56,815
500
8,171
38,180
8,793
219
1,000
-
10,100
1,402
31,500
156,680
-
-
30,794|
|||||||||
|||||||||
|||||||||
5
## **CITY OF CHELMSFORD MENCAP NOTES TO THE ACCOUNTS - continued**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
**__________________________________________________________________________________________**
## **3 Total Resources Expended**
|**Raising Funds**
Costs of generating funds to support the
Charity
**Charitable Activities**
Football club
Outreach
Activities undertaken directly
Support costs
Total|Unrestricted
Funds
£
(654)
-
-
9,816
124,026
133,842
133,188|Restricted
Funds
£
-
-
98,165
-
-
98,165
98,165|Total
2022
£
(654)
-
98,165
9,816
124,026
232,007
231,353|Total
2021
£
(1,109)|
|---|---|---|---|---|
|||||-
130,951
9,352
121,566|
|||||261,869|
||||||
|||||260,760|
Support costs include payments to the Independent Examiner of £1,440 (inclusive of VAT).
## **4 Trustees**
During the year no Trustee received payment for their work for the C harity’s activities .
No Trustee received reimbursement of expenses incurred on the Charity’s activities.
No Trustee received remuneration for their work as a Trustee.
## **5 Employees**
|The average monthly number of
employees during the year was:
**Employment Costs**
Wages and salaries
Social security
Pension costs|2022
Number
12
2022
£
145,878
2,097
1,563
149,538|2021
Number
14|
|---|---|---|
|||2021
£
146,530
1,832
1,401|
|||149,763|
No employee received total employee benefits exceeding £60,000 during the year.
6
## **CITY OF CHELMSFORD MENCAP**
## **NOTES TO THE ACCOUNTS - continued**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
**___________________________________________________________________________________________**
## **6 Changes in resources available for Charity use**
|Net movement in funds
for the year
**angible Fixed Assets**
**Cost or Valuation**
At 1 January 2022
Additions
Disposals
**At 31 December 2022**
**Depreciation**
At 1 January 2022
Charge for year
Released on disposal
**At 31 December 2022**
**Net Book Value**
**At 31 December 2022**
At 1 January 2022|Unrestricted
Funds
Restricted
And
Designated
Funds
Total
2022
£
£
£
5,529
(37,663)
(32,134)
5,529
(37,663)
(32,134)
Land and
Buildings
Furniture
and
Equipment
£
£
500,530
1,147
-
-
-
-
500,530
1,147
-
1,147
-
-
-
-
-
1,147
**500,530**
**-**
500,530
-|Total
2022
£
(32,134)||Total
2021
£
81,291|
|---|---|---|---|---|
|||(32,134)||81,291|
|||||Total
£
501,677
-
-
501,677
1,147
-
-
1,147
**500,530**
500,530|
||||||
||||||
||||||
||||||
||||||
## **7 Tangible Fixed Assets**
## **8 Debtors**
|Trade Debtors
Other Debtors|2022
£
5,855
-
5,855|2021
£
14,341
203|
|---|---|---|
|||14,544|
7
## **CITY OF CHELMSFORD MENCAP**
## **NOTES TO THE ACCOUNTS - continued**
## **FOR THE YEAR ENDED 31 DECEMBER 2022**
## **9 Creditors: amounts falling due within one year**
|Trade Creditors
Pension fund
PAYE and NI
Accruals
**10**
**Analysis of net assets between funds**
Fund balances at 31 December 2022 are
represented by:
Tangible fixed assets
Investments
Current assets
Creditors: amounts falling due within one year|2022
£
4,890
-
-
9,280
14,170
Unrestricted
Funds
and
Revaluation
Reserve
Restricted
Funds
£
£
500,530
2,754
135,954
(6,750)
-
-
103,402
(7,420)
632,488
96,982||2021
£
3,830
306
-
11,780
15,916
Total
£
500,530
2,754
239,356
(14,170)|
|---|---|---|---|
|||||
||||728,470|
£40,000 of the cash balance has been set aside by the Trustees as “ Reserve F unds” . This £40,000 will be held in the CAF bank account along with the Restricted and Designated Funds held, transferring them to the HSBC bank current account as and when they are used.
## **11 Restricted and designated funds**
The income funds of the Charity include restricted and designated funds comprising the following unexpended balances of grants to be applied for specific purposes:
|Restricted–Outreach
Designated|31 Dec
2021
£
133,645
-
133,645|Movement in funds
Income
Expenditure
£
£
47,623
12,879
98,165
-
60,502
98,165|31 Dec
2022
£
83,103
12,879|
|---|---|---|---|
||||95,982|
8