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2021-12-31-accounts

City of Chelmsford Mencap

Report of the Board of Trustees

President: Sandra Morton-Nance

From 1[st] January 2021 to 31[st] December 2021

Reference and Administrative Details
Charity Name Cityof Chelmsford Mencap
Registered Charity number 245421(England,Northern Ireland and Wales)
Principal Address MencapHall,56,MildmayRoad Chelmsford Essex CM2 0DZ
2021 - Report The trustees present their report and accounts for the year ending 31st
December 2021. The accounts have been prepared in accordance with the
accounting policies set out in note 1 to the accounts and comply with City of
Chelmsford Mencap’s governing document, the Charities Act 2012, and the
Statement of Recommended practice,Accounting and Reporting by Charities,
issued in March 2005.
Names of trustees managing the Charity in theperiod since the last Report Names of trustees managing the Charity in theperiod since the last Report Names of trustees managing the Charity in theperiod since the last Report Names of trustees managing the Charity in theperiod since the last Report
Trustee name Office Dates acted Appointed by
Sandra Morton-Nance President Full term: October 2021 – April
2022		 Proposed: Anthony North
Seconded: Bryan Powell
Bryan Powell Vice President Part term as Vice Chairperson:
October 2021 – March 2022
Elected Vice President March
2022		 Proposed: Abigail Krone
Seconded: Anthony North
Anthony North Chairperson Full term: October 2021 – April
2022		 Proposed: Bryan Powell
Seconded: Philip Preston
Alan Stoppard Vice
Chairperson		 Full term as trustee: October
2021 – March 2022
Elected Vice Chairperson March
2022		 Proposed: Anthony North
Seconded: Pearl Powell
Sarah Sadler Vice
Chairperson		 Co-opted as trustee and elected
Vice Chairperson March 2022		 Proposed: Anthony North
Seconded: Alan Stoppard
Chris Newson Treasurer Co-opted as trustee and elected
Treasurer March 2022		 Proposed: Anthony North
Seconded: Rachel Scott
Abigail Krone Trustee Full term: October 2021 – April
2022		 Proposed: Anthony North
Seconded: Bryan Powell
Phil Preston Trustee Full term: October 2021 – April
2022		 Proposed: Anthony North
Seconded: Bryan Powell
Rachel Scott Trustee Full term: October 2021 – April
2022		 Proposed: Anthony North
Seconded: PhilipPreston
Names of advisors regularly used during 2021 Names of advisors regularly used during 2021
Type of Advisor Name and Address
Banks HSBC, 99 High Street Chelmsford CM1 1EQ
CAF Bank,25 Kings Hill Avenue,West MallingME19 4TA
Independent Examiner of the Charity’s
Accounts		 NSO Associates LLP 75 Springfield Road Chelmsford CM2 6JB

1

Structure, Governance and Management
Type of governing
document		 City of Chelmsford Mencap was established by a charitable trust deed and amended on 12th
November 1979,4thSeptember 2002 and 21stFebruary2013.
How the Charity is
constituted		 City of Chelmsford Mencap is constituted as an Association with plans to become a
Charitable Incorporated Organisation(CIO).
Trustee selection
methods		 Under the Articles of Association, the Charity is required to have a minimum of 6 and a
maximum of 12 Trustees.
The Executive Committee shall consist of the following persons any of whom may have
learning disabilities:
Honorary Officers: who shall be elected at an Annual General Meeting and;
Co-opted members: being persons having a special interest in and qualifications for
furthering the work of the Society.
All Trustees retire from office during the following AGM after the date on which they came
into office but they may be re-elected or re-appointed. Members of the Executive
Committee appointed at an AGM shall take office from the end of that meeting.
Additional
governance issues		 Organisational policies and procedures:-
Are in place for the induction and training of staff, volunteers and trustees. Risk assessments
and procedural guidelines are in place to manage all known risks.
The Charity’s organisational structure:-
Consists of members, Board of Trustees, Services Manager; Financial Administrator, Family
Support Worker, Senior Support Lead, Support Leads; Specialist Support Workers; Club
Managers; Club Leaders; Volunteers; Administrative Staff.
Wider networks:-
City of Chelmsford Mencap is a Network Partner of Royal Mencap Society. CCM also works
collaborativelywith other multi-agencies.
Admission of
members		 The subscribers to the memorandum and such other persons as are admitted to the
membership in accordance with the Articles shall be members of the Charity. Membership
of the Charity shall be open to all people (whether with or without a learning disability) who
declare their support for and are in sympathy with, the objects stated in the memorandum.
Membership shall be granted to those individuals who submit an application in a form
prescribed by the Executive Committee provided that applicants meet the membership
criteria andpayanysubscriptions orpayments required.
Risk management The Trustees hold a register of risks identified within the Charity.
As part of this process the Trustees have implemented a risk management strategy which
comprises:
● Annual review of the register of risks that the Charity may face;
● The establishment of systems and procedures designed to mitigate those risks
identified;
● The implementation of procedures designed to minimise any potential impact on
the Charity should any of these risks materialise.
Procedures are in place to ensure compliance with health and safety of staff, volunteers,
service users and visitors to the Charity’s premises at Mildmay Road, Chelmsford or any
other venue where services are beingcarried out.
Organisational
structure		 The Trustees meet at least quarterly as a Trustee board and are responsible for the strategic
direction and policy of the Charity.
Day to day responsibility for the provision of services of the Charity rests with the Services
Manager. The Charity employs two full time members of staff (Services Manager and Senior
Support Lead), the remainder being made up of part time staff, bank staff and volunteers.
The Charityalso enters into contracts with self-employed tutors toprovide certain services.
Other related
parties		 City of Chelmsford Mencap is affiliated to Royal Mencap, the parties work together in a
collaborative way to develop a clear, productive and mutually beneficial relationship that
will enhance the services we both provide for people with a learning disability.
The Royal Mencap Society
123, Golden Lane, London EC1Y0RT
Registered Company Number: 550457
Registered CharityNumber: 222377

2

Objectives and Activities
Objectives The Charity provides social clubs and respite schemes for people of all ages as well as
information and support services for members and their families and carers. The Charity, in
pursuing its aims, co-operates with other charities, voluntary bodies and statutory authorities
operating in furtherance of the objects of the Charity or of similar charitable objects. The Charity
is self-funding and is required to raise funds and ask for and receive contributions (including
subscriptions, donations, legacies, grants and other gifts). The Charity operates its activities in
accordance with its governing documents to ensure people with a learning disability are valued
and supported.
Summary of
the objectives
of the Charity		 The aims and objectives of City of Chelmsford Mencap:-
● To provide services offering learning and recreational opportunities to children and
young people with a learning disability.
● To provide lifelong learning, social opportunities and community access to people aged
19+ who have a learning disability and associated additional needs.
● To promote a healthy, independent lifestyle to people with a learning disability and to
signpost/refer to, and liaise with, health and social care agencies as appropriate.
● To provide support to members and their families about different aspects of living with
learning disabilities, and to develop new services and courses in response to identified
needs.
● To promote the needs and abilities of people with a learning disability through
awareness campaigns and by publicising the activities and achievements of the Charity’s
members.
Additional
details of
objectives
and activities		 The Board of Trustees have had a due regard to the guidance issued by the Charity Commission
on public benefit.
The powers of the Charity are to increase public awareness and understanding of the abilities of
people with a learning disability, their needs and abilities and those of their families,
dependents and carers, in order to assist their integration in society.
Outreach Academy, Virtual Academy, Gateway Club, Gateway Juniors, on-site and remote family
support and welfare monitoring are the main activities provided by CCM.
Objective and public benefits: 1
To provide services offering learning and recreational opportunities to children and young people
with a learning disability.
Our weekly youth club, Gateway Juniors, is for young people aged 16 to 25. It offers sports and
dance workshops for the energetic and arts and crafts, puzzles and quizzes for those who prefer
a quiet evening with friends. Special activities including theatre trips and meals out are run
throughout the year. Above all, Gateway Juniors gives young people with a learning disability
the opportunity to socialise with their peers, form friendships and have fun in a safe and
supportive environment.
Since the coronavirus pandemic began, Gateway Juniors has been running online and offers
similar activities, specially adapted for the virtual mode of delivery. Activities include dance
workshops, talent shows and storytelling nights.
Objective and public benefits: 2
To provide lifelong learning, social opportunities and community access to people aged 19+ who
have a learning disability and associated additional needs.
The Charity’s Outreach Academy is a lifelong learning service which runs every weekday, 50
weeks ayear. Itprovides courses to developstudents’ social,work and life skills in a supported

3

environment that enables them to reach their potential. Courses include Active in the community and environment (ACE), Cooking, Dance, Functional skills, Music, Social enterprise and Yoga.

During the first pandemic lockdown, City of Chelmsford Mencap moved its full Outreach Academy curriculum online, enabling the vast majority of its lifelong learning students to continue their classes on the ‘Virtual Academy’. Resources packs were created, produced and distributed, and adaptations were made to practical courses, such as Cooking and Active in the community and environment (ACE) to ensure learning continued.

In 2021, CCM developed the Curated Access to the Virtual Academy (CAVA) initiative; with the help of funding from Royal Mencap Society’s Let’s Get Digital project, the Charity provided specially configured iPads with SIM connectivity for service users without internet facilities. CAVA enabled ten additional students to access the Virtual Academy during the 2021 Winter lockdown.

In 2021, The Outreach Academy reopened at ‘critical tier’, i.e. for services users with the highest support needs, in April, after the Winter lockdown ended and the first phase of an extensive refurbishment of Mencap Centre was completed. Numbers of students attending the Outreach Academy increased throughout the year, with the majority of students accessing a ‘blended provision’ of in-person and virtual classes. To enable students to benefit from shared learning and social opportunities, CCM introduced a ‘hybrid model’ of delivery, linking the in-person and virtual classes.

The Gateway Club meets weekly and members enjoy a variety of activities, including dance and fitness workshops, music and art sessions and evenings exploring cultures from around the world. The Club also organises activities in the community, including pub quizzes and evenings out. Since the coronavirus pandemic began, Gateway Club has been running online and offers similar activities, specially adapted for the virtual mode of delivery. Activities include dance workshops, bingo nights and scavenger hunt challenges. In April, Gateway members were delighted to be joined by the Mayor of Chelmsford, Councillor Jude Deakin, for their Cheesy Disco Night.

Objective and public benefits: 3

To promote a healthy, independent lifestyle to people with a learning disability and to signpost/refer to, and liaise with, health and social care agencies as appropriate.

The Outreach Academy’s lifelong learning courses, including Cooking, encourage the development of independent living skills. The Charity has working partnerships with health and social care agencies to ensure appropriate referrals and a multi-disciplinary approach to supporting members at times of heightened need.

The Charity’s pandemic response has included frequent Dance and movement classes and exercise opportunities to help service users maintain an active lifestyle. Thanks to support from The National Lottery Community Fund, service users were able to enjoy a series of day trips in the Summer, all designed to help them regain life skills and confidence in the community.

Objective and public benefits: 4

To provide support to members and their families about different aspects of living with learning disabilities, and to develop new services and courses in response to identified needs.

City of Chelmsford Mencap runs a Family Support Service, which offers advice, information and advocacy regarding a range of issues, including benefits, housing and support planning. CCM also regularly provides information about services available in the statutory and voluntary sectors and makes direct referrals to health and social care professionals as required.

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City of Chelmsford Mencap’s lifelong learning academies run courses designed to support and enhance service users’ physical and emotional wellbeing. CCM’s Family Support Service continued to run throughout 2021, despite the restrictions necessitated by the coronavirus pandemic. In addition to the established service, CCM developed monthly Carers Connect online sessions, to enable carers to gain information, share experiences and offer mutual support. In addition, CCM delivered weekly welfare checks via telephone to all its active service users and, when necessary, provided care co-ordination and emergency support. Mencap Centre is a designated Hate Incident Reporting Centre, specialising in disability hate crime.

Objective and public benefits: 5

To promote the needs and abilities of people with a learning disability through awareness campaigns and by publicising the activities and achievements of the Charity’s members. City of Chelmsford Mencap participates in many local and national events which promote the rights and abilities of people with a disability. In addition, it works to ensure that the local population with a learning disability are able to access and participate in local cultural festivals and initiatives. In 2021, CCM worked with *BeWonder, the marketing agency for High Chelmer Shopping Centre, to create a film about the Centre’s accessibility features for awareness day Purple Tuesday. This work involved a focus group of CCM’s service users, two of whom also starred in the film.

Product ranges from the Charity’s social enterprises Independent Designs and ACE were stocked in three Chelmsford city centre locations and four UK cities throughout the year. CCM also participated in Learning Disability Week, which this year focused on art and creativity – this provided a wonderful opportunity to showcase the amazing work of our students, from their social enterprise products, to their ‘I, Too, Am Able’ exhibition at Chelmsford Museum. City of Chelmsford Mencap regularly promotes its members’ achievements via its social media platforms and newsletters. In 2021, CCM established ‘Social Stars’, a group of service users who made a major creative contribution to the Charity’s social media output throughout the year.

Achievements and Performance
Report from The Board
the Board of
Trustees I am pleased to report that the Board of Trustees has continued to work effectively throughout
the challenging circumstances presented in 2021. At the start of the year the Board reverted to
meeting on a monthly basis (rather than fortnightly), a clear demonstration of the confidence we
have in our staff and the new operating model that they had developed with us.
In the summer, we welcomed three new trustees to the Board. They have a broad range of skills
and experience and we are benefiting from their involvement already. In recruiting Abi, Rachel
and Phil, we implemented a new selection process and we are confident that this was
instrumental in the appointment of new colleagues of such a high calibre.
CCM’s board comprises very committed and proactive trustees who take a keen interest in the
Charity’s employees, members and the provision of services.
Links with staff and volunteers are strong and we plan to develop a programme of activity to
further enhance those relationships throughout 2022.

5

Key Metrics

We currently have 199 Service users (199 in 2020) and 352 Members (338 in 2020).

We have 2 full time members of staff, 13 part time staff, 1 bank staff and 2 self-employed consultants who work at CCM. We also have contracts with six self-employed tutors.

Training and development (staff and volunteers)

Training for staff and volunteers is a priority as it enables us to ensure that we offer an excellent and supportive service and that our staff and volunteers develop their skills and expertise. In 2021, training included all key staff and a number of volunteers completing a wide range of mandatory courses in care, health and safety and GDPR. Training is ongoing and the curriculum is regularly reviewed to ensure any further needs are identified and implemented.

Through the Royal Mencap Society’s Let’s Get Digital initiative , three members of staff were designated as our ‘Digital Champions’ and used the programme to further their own knowledge of IT and digital opportunities whilst sharing these with colleagues.

We are pleased to provide volunteer training placements for students from local secondary schools, Chelmsford College and Anglia Ruskin University as well as many volunteers from the community. All staff and volunteers are required to undergo an enhanced DBS check to ensure that they are approved to work with our service users. During the pandemic, many new and current volunteers have supported our virtual services, and we are grateful to them for their willingness and enthusiasm to adapt to this mode of delivery.

In 2021, we were delighted to provide placements for student social workers and student mental health nurses from Anglia Ruskin University; their involvement has proven to be an important contribution to both the Outreach and Virtual Academies.

CCM’s COVID-19 Pandemic Response

CCM is a thriving and positive organisation offering a high standard of services and support to our service users. The Outreach Academy currently has a very strong team of experienced, enthusiastic staff, excellent tutors and many talented, keen volunteers.

The service is well led by the Services Manager who has a clear direction and focus for the development of services for the Charity. She ensures that the Board is kept regularly updated on all issues that might impact on the provision of services and the mitigation of risks that may arise.

In response to the COVID-19 pandemic, CCM moved quickly to develop alternative provision. The Virtual Academy and ‘Gateways Online’ ensured service users could continue to meet (albeit virtually), learn and socialise. Maintaining these virtual services proved vital when the January 2021 lockdown was required. To ensure 100% of service users wishing to access online services could do so, CCM used grant funding from Royal Mencap Society to purchase iPads with SIM connectivity. These were specially configured by an expert volunteer to make access as straightforward as possible whilst blocking access to potentially harmful content. As for the Virtual Academy, an easy read manual was also developed to guide users.

CCM used the lockdown period to progress the first phase of significant refurbishment at Mencap Centre. Essex County Council’s Covid Recovery funding facilitated improvements in the kitchen, toilets and flooring to further improve the Centre’s infection prevention and control procedures. The Charity is grateful to ECC and to the companies and volunteers who worked so hard on the renovations: Frederick J French, SEES Flooring, Big Yellow Storage, Goodgym Chelmsford, Stonebond Properties Ltd and Metro Bank.

6

The renovations, and significant funding from The National Lottery Community Fund (TNLCF), allowed CCM to increase the number of service users participating in building-based services throughout the Spring and Summer. Staff and volunteers embarked on a series of courses and projects to help learners rebuild their life and social skills and regain confidence when accessing the community. TNLCF funding enabled the return of Cooking classes (redesigned to meet the new infection control requirements), Music sessions and Social enterprise production. In addition, it funded the staffing required to provide trips out in the community. Throughout the Summer, service users enjoyed trips on the river, café visits, places of interest and – perhaps favourite of all – meeting alpacas! While great fun was had by all, the improvements in skills and confidence were obvious to see.

By Summer 2021, most students were benefitting from a ‘blended provision’ of in-person and virtual learning. The development of CCM’s IT facilities, including monitors in each learning area, was an important part of the renovations and enabled further innovations in service delivery, including the development of a hybrid model of participation – linking the Outreach and Virtual Academies for some classes to enable all students to work together on the year’s key projects:

CCM was pleased to participate again in British Science Week and delivered workshops on ‘the science in everyday life’ across the curriculum. We were also delighted to receive a grant from the British Science Association to deliver a special project which was showcased at the British Science Festival in September; Active in the community and environment (ACE) students were lucky enough to work with a senior ecology lecturer from Anglia Ruskin University Cambridge, learning about pollinators and developing their allotment to increase numbers.

Over the Summer, we celebrated the Olympics and Paralympics across the curriculum, including plenty of exploration of world cultures – and, most importantly, cuisines!

Functional skills students participated in courses in communication, and democracy and public life. In the Autumn, focus turned to developing students’ IT skills, with a course inspired and funded by Let’s Get Digital . Funding from ECC and RMS for a number of student laptops and tablets ensured full participation and skills development. The devices are now regularly used across the curriculum and students’ enthusiasm and aptitude for web-based research has benefited their engagement in a wide range of projects, from learning about pollinators to fundraising for tap twinning.

Gateway staff have also continued to innovate, delivering a wide range of activities online and ensuring service users can maintain and develop their social relationships, alleviating loneliness and encouraging communication skills.

Lastly, to ensure all service users and their families had access to emotional support and practical assistance when required, CCM’s staff and experienced volunteers conducted weekly welfare calls throughout the lockdown and provided care coordination and emergency support as required.

CCM’s pandemic response continued to require innovation, efficiency and tireless commitment from all involved. Staff, tutors, volunteers and trustees worked together to ensure that CCM met the needs of its members despite the ongoing challenges presented by Covid.

Events In 2021

City of Chelmsford Mencap’s fundraising events were severely curtailed by the pandemic restrictions. This seriously impacted on the Charity’s income, at a time we faced increased expenditure to meet our service users’ needs.

Similarly, while the Charity was delighted to mark its 70[th] anniversary in June, party plans were thwarted by the pandemic restrictions. However, we are determined to celebrate in style when the CCM family can finally gather together safely!

7

One important occasion, previously postponed due to the pandemic, was able to proceed in 2021; key volunteers from CCM were honoured to be presented with the Queen’s Award for Voluntary Service in a ceremony at the home of the Lord Lieutenant of Essex. Later in the year, additional representatives of the Charity attended a QAVS reception at Chelmsford Cathedral.

Funding

We work hard to raise funds through writing bids and encouraging our supporters to attend events or make us their chosen charity. We are very grateful for every penny and continue to be inspired by the many innovative ways people support us! Some key supporters raising funds for CCM in 2021 included:

Chelmsford City FC Supporters Club embarked yet again on one of their epic walks in aid of CCM, travelling from Land’s End to Winchester

Long-term supporter and volunteer Yasemin Yildizgoren Smith created an amazing fundraising challenge, March in March for Mencap, which quickly grew to become an international affair. The eighteen participants walked over 5.5 million steps to support CCM.

CCM was delighted to be one of the beneficiaries of the virtual Baddow Races in 2021 and are grateful to Mildmay Rotary Club for their continued support.

We are also very grateful to supporters John Jemison and Neil Richardson for their commitment to raising funds for CCM through their poetry readings as Double Vision. To date, they have raised over £1100.

Alan Adcock donated proceeds from his book ‘For the Love of the Land’

CCM was honoured to be made New City Girls WI’s Charity of the Year for 2021/22.

Key grants and donations received in 2021 were:

Donations: Chelmsford City FC Supporters Club: £3082 March in March for Mencap: £2229 Rotary Club of Chelmsford Mildmay: £1750 Essex Freemasons: £1000 Alan Adcock: £750 New City Girls WI: £668 Reed Smith: £300

Grants: The National Lottery Community Fund: £56,815 Essex County Council: £31,500 Essex Community Foundation: £29,930 R Richardson Legacy: £18,015 RMS Let’s Get Digital : £10,100

In summary 2021 was, despite the significant challenges caused by the coronavirus pandemic, a successful year. CCM staff and volunteers worked together to innovate quickly to provide high quality services that motivate, develop and support our wonderful service users, helping them to reach their true potential.

Finally, the Board would like to place on record its thanks to Andrew Smith, Graham McGhie, Katherine King, Deborah Ginn and Zoe Zawayira, former trustees of the Charity who stepped down during 2021. They each made significant contributions to the effectiveness and governance

8

of the Board, and they are very much missed. We are grateful for their service to the Board of Trustees and to the wider activities of CCM.

Financial review
Brief
statement		 The full accounts and financial report results for the year ending 31stDecember 2021 are set out in
the Statement of Financial Activities.
Details of
any deficits		 The last recorded annual deficit was in 2014 and amounted to £8399.
Further
financial
review		 Principal source of funds:
Principal sources of funds are grant funding, services fees and donations.
How Expenditure has supported key objectives:
Expenditure has been focussed directly on the provision of fully supported services and the future
development and security of the Charity.
See attached copy of end of year financial statement (2021).
Financial Risk
The trustees have agreed that the sum of £35,000 be set aside as ‘financial reserves’. This amount,
being three month’s staffing costs, is held separately from the Charity’s operating account. The
amount is reviewed on a regular basis.
Declaration
The Trustees declare that they approve the report above.
Signed on behalf of the Charity’s Trustees.
Signature:
Full Name: Anthony North
Position held: Chair of Trustees, City of Chelmsford Mencap
Date: 06.04.2022

9

Charity Registration No. 245421

CITY OF CHELMSFORD MENCAP

UNAUDITED ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2021

CITY OF CHELMSFORD MENCAP

CONTENTS

Page
Independent���������������� 1
Statement of Financial Activities 2
Balance Sheet 3
Notes to the Accounts 4�8

CITY OF CHELMSFORD MENCAP

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TO THE TRUSTEES OF CITY OF CHELMSFORD MENCAP

I report to the trustees on the financial statements of ������������������������������������������ for the year ended 31 December 2021 which comprise the Statement of Financial Activities, the Balance Sheet and related notes.

���������������������������������������������������������������������������������������������������������������������������� My work has been undertaken so that I m ���������������������������������������������������������������������������������� in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to ������������������������������������������������ trustees as a body, for my work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of financial statements in accordance with the ���������������������������������������������������

I report ������������������������������������������������������������������������������������������������������������� nd in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145 (5)(b) of the Act.

Independent Examiner's Statement

Since the ��������� gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ACCA, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Elaine Oddie OBE MA FCA FCCA NSO Associates LLP Chartered Certified Accountants 75 Springfield Road Chelmsford Essex CM2 6JB

Date: 19 May 2022

1

CITY OF CHELMSFORD MENCAP

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2021

__ __________
Notes
Incoming Resources
Income and endowments from
2
Donations, grants and legacies
Fundraising activities
Charitable activities
Investment Income
Total Incoming Resources
Resources Expended
Expenditure on
Raising funds
3
Charitable Activities
Total Resources Expended
Net (outgoing)/incoming
resources before transfers
Transfers between funds
Net movement in funds
Fund balances at 1 January 2021
Fund balances at 31 December 2021		 _______
Unrestricted
Funds
£
11,092
5,603
141,428
33
158,156
(1,109)
130,918
129,809
28,347
-
28,347
448,612
476,959		 __
Restricted
Funds
£
176,382
-
7,513
-
183,895
-
130,951
130,951
52,944
-
52,944
80,701
133,645		 ______
Total
2021
£
187,474
5,603
148,941
33
342,051
(1,109)
261,869
260,760
81,291
-
81,291
529,313
610,604		 ______
Total
2020
£
112,060
10,092
157,371
525
280,048
901
224,390
225,291
54,757
-
54,757
474,556
529,313

2

CITY OF CHELMSFORD MENCAP

BALANCE SHEET

AS AT 31 DECEMBER 2021

_______
Notes
Fixed Assets
Tangible Assets
7
Investments at cost
Current Assets
Debtors
8
Cash at bank and in hand
Creditors: amounts falling due within
one year
9
Net current assets
Total assets less current liabilities
Restricted Funds
11
Unrestricted Funds
Revaluation Reserve
Total Funds		 _______
2021
£
£
500,530
2,754
503,284
14,544
258,692
273,236
(15,916)
257,320
760,604
133,645
476,959
150,000
760,604		 _______
2020
£
£
500,739
2,754
503,493
15,062
179,079
194,141
(18,321)
175,820
679,313
80,701
448,612
150,000
679,313		 _______
2020
£
£
500,739
2,754
503,493
15,062
179,079
194,141
(18,321)
175,820
679,313
80,701
448,612
150,000
679,313
503,493
175,820
679,313
80,701
448,612
150,000
679,313

The accounts were approved by the Trustees on 23rd April 2022

A North - Chair

3

CITY OF CHELMSFORD MENCAP

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2021

_____________

1 Accounting Policies

1.1 Basis of Preparation The accounts have been prepared under the historical cost convention, with the revaluation of freehold property. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in July 2014, and with the Charities Act 2011.

1.2 Incoming Resources

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts.

Grants received for the charity and club activities are shown on an accruals basis. Grants received for the following year are carried forward in either the restricted funds or unrestricted funds depending on the condition.

Donations, legacies and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement.

Income received in relation to the club activities is shown on an accruals basis.

1.3 Resources Expended Resources expended including irrecoverable VAT are accounted for on an accruals basis. The majority of costs are directly attributable to specific activities, and are treated as direct charitable expenditure. Support costs are the general costs related to running the charity. The costs have been allocated to the activities in accordance with time and money spent on each activity. The allocations are reviewed by the Trustees on a regular basis. 1.4 Tangible Fixed Assets and Depreciation Tangible fixed assets are stated at cost or valuation less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows: Freehold property Nil depreciation Furniture and equipment 33.3% of cost The freehold property, Mencap Hall, is held in trust for City of Chelmsford Mencap.

1.5 Investments

Fixed asset investments are stated at cost.

1.6 Fund Accounting

Funds held by the charity are either:

� Unrestricted general funds these are funds which can be used in accordance with the charitable objects at the discretion of the Trustees.

� Designated funds these are funds set aside by the Trustees out of unrestricted funds for specific future purposes or projects.

Restricted funds � these are funds that can only be used for particular restricted purposes within the objects of the charity.

1.7 Taxation

City of Chelmsford Mencap is a registered charity and is not subject to corporation tax on its charitable activities.

4

CITY OF CHELMSFORD MENCAP

NOTES TO THE ACCOUNTS - continued

FOR THE YEAR ENDED 31 DECEMBER 2021

_____________

2 Analysis of income

Donations, Grants and Legacies

Donations and legacies
Grants received
Fundraising activities
Events
Charitable activities
Football club
Outreach
Other Charitable Activities
Investment Income
Interest receivable
Dividends receivable
llowing grants have been received in the
Big Lottery Fund
British Science Association
Chelmsford CVS
Essex Community Foundation
Essex Mencap Society
Mencap
Furlough grants
New City Girls
Essex Freemasons Lodge
Neighbourly
FJG Taylor Trust
RMS Southern
Anglia Ruskin
Essex County Council		 Unrestricted
Funds
£
2,299
8,793
11,092
5,603
-
-
141,428
141,428
33
-
33
158,156
year:
2021
£
-
-
-
-
-
-
8,793
-
-
-
-
-
-
-
8,793		 Restricted
Funds
£
28,495
147,887
176,382
-
7,513
-
7,513
-
-
-
183,895
2021
£
56,815
500
8,171
38,180
-
-
-
219
1,000
-
-
10,100
1,402
31,500
147,887		 Total
2021
£
30,794
156,680
187,474
5,603		 Total
2020
£
3,276
108,784
112,060
10,092
7,513
141,428		 677
11,931
144,763
148,941 157,371
33
-
33		 525
-
525
342,051 280,048
2020
£
-
500
-
17,467
34,390
3,351
10,275
-
-
400
33,105
-
-
5,296
104,784

The following grants have been received in the year:

5

CITY OF CHELMSFORD MENCAP

NOTES TO THE ACCOUNTS - continued

FOR THE YEAR ENDED 31 DECEMBER 2021

__________________

3 Total Resources Expended

Raising Funds
Costs of generating funds to support the
Charity
Charitable Activities
Football club
Outreach
Activities undertaken directly
Support costs
Total		 Unrestricted
Funds
£
(1,109)
-
-
9,352
121,566
130,918
129,809		 Restricted
Funds
£
-
-
130,951
-
-
130,951
130,951		 Total
2021
£
(1,109)
-
130,951
9,352
121,566
261,869
260,760		 Total
2020
£
901
3,691
58,876
15,013
146,810
224,390
225,291

Support costs include payments to the Independent Examiner of £1,368 (inclusive of VAT).

4 Trustees

During the year no Trustee received payment for their work for the C ������������������� .

No Trustee received reimbursement of ����������������������������������������������

No Trustee received remuneration for their work as a Trustee.

5 Employees

The average monthly number of
employees during the year was:
Employment Costs
Wages and salaries
Social security
Pension costs		 2021
Number
14
2021
£
146,530
1,832
1,401
149,763		 2020
Number
16
2020
£
149,693
1,763
1,356
152,812

6

CITY OF CHELMSFORD MENCAP

NOTES TO THE ACCOUNTS - continued

FOR THE YEAR ENDED 31 DECEMBER 2021

_____________

6 Changes in resources available for Charity use

Net movement in funds
for the year
angible Fixed Assets
Cost or Valuation
At 1 January 2021
Additions
Disposals
At 31 December 2021
Depreciation
At 1 January 2021
Charge for year
Released on disposal
At 31 December 2021
Net Book Value
At 31 December 2021
At 1 January 2021		 Unrestricted
Funds
Restricted
Funds
Total
2021
£
£
£
28,347
52,944
81,291
28,347
52,944
81,291
Land and
Buildings
Furniture
and
Equipment
£
£
500,530
1,147
-
-
-
-
500,530
1,147
-
938
-
209
-
-
-
1,147
500,530
-
500,530
209		 Total
2020
£
54,757
54,757
Total
£
501,677
-
-
501,677
938
209
-
1,147
500,530
500,739

7 Tangible Fixed Assets

8 Debtors

Trade Debtors
Other Debtors		 2021
£
14,341
203
14,544		 2020
£
14,859
203
15,062

7

CITY OF CHELMSFORD MENCAP

NOTES TO THE ACCOUNTS - continued

FOR THE YEAR ENDED 31 DECEMBER 2020

9 Creditors: amounts falling due within one year

Trade Creditors
Pension fund
PAYE and NI
Accruals
Analysis of net assets between funds
Fund balances at 31 December 2021 are
represented by:
Tangible fixed assets
Investments
Current assets
Creditors: amounts falling due within one year		 2021
£
3,830
306

-
11,780
15,916
Unrestricted
Funds
and
Revaluation
Reserve
Restricted
Funds
£
£
500,530
2,754
132,171
(8,496)
-
-
141,065
(7,420)
626,959
133,645		 2020
£
1,840
514
886
15,081
18,321
Total
£
500,530
2,754
273,236
(15,916)
760,604

10 Analysis of net assets between funds

£35,000 of the ���������������������������������������������������� Reserve F ����� . This £35,000 will be held in the CAF bank account along with the Restricted and Designated Funds held, transferring them to the HSBC bank current account as and when they are used.

11 Restricted funds

The income funds of the Charity include restricted funds comprising the following unexpended balances of grants to be applied for specific purposes:

Outreach 31 Dec
2020
£
80,701
80,701		 Movement in funds
Income
Expenditure
£
£
183,895
130,951
183,895
130,951		 31 Dec
2021
£
133,645
133,645

8

City of Chelmsford Mencap Mencap Hall 56 Mildmay Road Chelmsford Essex CM2 0DZ

NSO Associates LLP 75 Springfield Road Chelmsford Essex CM2 6JB

March 2022

Dear Sirs

We confirm that the following representations are made on the basis of enquiries of management and staff with relevant knowledge and experience and, where appropriate, of inspection of supporting documentation, sufficient to satisfy ourselves that we can properly make each of the following representations to you, in connection with your examination of the �������������������������������������������������� 31 December 2021.

-2-

�����������

Yours faithfully

���������������

on behalf of the Board of Trustees