**REGISTERED COMPANY NUMBER: 00699933 (England and Wales) REGISTERED CHARITY NUMBER: 245054**
**Report of the Trustees and**
**Financial Statements**
**for the Year Ended 31 July 2024**
**for**
**The Crescent Theatre Limited**
Locke Williams Associates LLP Chartered Accountants Registered Auditors c/o Blackthorn House St Pauls Square Birmingham West Midlands B3 1RL
**The Crescent Theatre Limited**
## **Contents of the Financial Statements for the Year Ended 31 July 2024**
||**Page**|
|---|---|
|**Reference and Administrative Details**|1|
|**Chairman's Report**|2|
|**Report of the Trustees**|3 to 7|
|**Report of the Independent Auditors**|8 to 10|
|**Statement of Financial Activities**|11|
|**Balance Sheet**|12 to 13|
|**Cash Flow Statement**|14|
|**Notes to the Financial Statements**|15 to 23|
|**Detailed Statement of Financial Activities**|24 to 25|
**The Crescent Theatre Limited**
**Reference and Administrative Details for the Year Ended 31 July 2024**
**TRUSTEES** K Middleton (Chairman) J Cunningham (Secretary) S Davis (Treasurer) (appointed 15.8.23) J Blackwood E Plumpton R Laird (resigned 22.1.24) J Thurston (appointed 29.7.24) K Maynard Ms S King (resigned 22.1.24) A Davenport (appointed 26.2.24) R Snape V Dean S King (resigned 22.1.24) A Elkington (appointed 26.2.24) D A Johnson (co-opted) (appointed 26.2.24) R Duddin (co-opted) (appointed 26.2.24)
## **PATRON**
We acknowledge Ruby Turner as our president during the year and thank her for her support.
|**COMPANY SECRETARY**|J Cunningham|
|---|---|
|**REGISTERED OFFICE**|20 Sheepcote Street|
||Birmingham|
||West Midlands|
||B16 8AE|
|**REGISTERED COMPANY**|00699933 (England and Wales)|
|**NUMBER**||
|**REGISTERED CHARITY**|245054|
|**NUMBER**||
|**AUDITORS**|Locke Williams Associates LLP|
||Chartered Accountants|
||Registered Auditors|
||c/o Blackthorn House|
||St Pauls Square|
||Birmingham|
||West Midlands|
||B3 1RL|
|**PRINCIPAL OFFICERS**|K Middleton - Chairman|
||S Davis - Treasurer|
|**SENIOR EXECUTIVE TEAM**|J Booth – Theatre Manager|
||J Harper – Technical Manager|
||G Bouhayed – Accounts Administrator|
||K Betley – Front of House Supervisor|
Page 1
## **The Crescent Theatre Limited**
## **Chairman's Report for the Year Ended 31 July 2024**
## **Chairman's review of the activities and achievements**
We gratefully acknowledge the support of our President Ruby Turner during the year.
We end the year with another solid surplus. This is another great result in a difficult environment.
We continued to see growth across all major income streams, namely Crescent Productions Box Office, Hire Activity, and Bar Sales.
Income from our Box Office is up over 26% versus last year, demonstrating a continued rebound following Covid.
Average occupancy is improved from the previous year with a 1.31 percentage point increase in the Main House and an 8.21 percentage point increase in the Ron Barber Studio. That represents an overall increase in occupancy of 3.53% albeit this is still down on the 2019/20 pre pandemic figure by 1.34 percentage points.
Our hire operation has also grown - up by over 4% year on year. We are being contacted by wider range of organisations, including festivals running across the city, which does well for the profile of the theatre and provides an opportunity to publicise our own productions.
Takings on the bar are also up by almost 14%. This is partly due to increased visitor numbers and partly due to cost price increases, which we have had to pass on in our own pricing, We have seen a slight recovery in our gross margin, which had reduced in last year's data.
The end of our fixed price electricity contract has seen these costs almost double. We have worked hard to mitigate this increase and the move of more of the theatrical lighting fixtures to LED has undoubtedly helped.
Overall, through keen budgetary management and cost controls, we have finished the year in a strong position. We have successfully maintained our reserves to above 6 months' turnover and feel we are well positioned for the next trading year.
As we move into the next trading year and take on the operation of The Old Rep, our strong performance this year puts us in a good position for the inevitable one off costs involved in setting up a new venue. I and the Board of Management believe that this is the right move, primarily to protect The Crescent Theatre in an aggressive landscape, and also to provide new opportunities for our membership.
I would like to thank all the members who have contributed to this year's success, the Board of Management for their support, our staff for their dedication and particularly to the Theatre Manager for his unwavering commitment to his role.
Kevin Middleton Chairman
Date
Page 2
## **The Crescent Theatre Limited**
## **Report of the Trustees for the Year Ended 31 July 2024**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 July 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
- a. Policies and Objectives
The charitable company's objects are to promote, maintain and improve and advance education, particularly by the production of educational plays and the encouragement of the Arts, including the arts of drama, dramatic authorship, mime, dancing, singing and music and to formulate, prepare and establish schemes thereof.
- b. Strategies for Achieving Objectives
The strategies employed to achieve the Charity’s aims and objectives include:
- Presenting a broad range of productions
- Engaging with local and national educational organisations to offer performance opportunities to young people.
- Engaging with local schools and colleges to ensure that our season includes plays that are relevant to the syllabus and give students the opportunity to see the plays they are studying.
- Offering opportunities to a broad range of people to be involved in the dramatic arts as performers, technicians, artists and administrators.
- c. Activities Undertaken to Achieve Objectives
The Crescent Theatre Limited continues to provide the resources for a wide-ranging programme of theatre productions staffed by its amateur membership, at the same time offering hiring facilities to independent musical societies and other groups. Bar and refreshment services for patrons and members together with costume and properties hire services are also provided.
- d. Main Activities Undertaken to Further the Charity’s Purpose for the Public Benefit
The Directors have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives of the charitable company and in planning any future activities. In particular, they have considered how planned activities will contribute to the aims and objectives set. We host a wide range of events from across the local, national and international community with events for people of all ages and backgrounds.
Page 3
## **The Crescent Theatre Limited**
## **Report of the Trustees for the Year Ended 31 July 2024**
## **ACHIEVEMENT AND PERFORMANCE Charitable activities**
|**ACHIEVEMENT AND PERFORMANCE**
**Charitable activities**|||||
|---|---|---|---|---|
|Statistics|||**2024**||
|Membership of Limited Company|||260||
|Youth Theatre|||19||
|Main House performances|||44||
|Ron Barber Studio performances|||78||
|Underground performances|||2||
|Touring performances|||8||
|Seating Capacity:|||||
|Main house|||301||
|Studio|||100||
|Underground|||40||
||**Performances**|**Seats**|**Capacity**||
|**Main House**||**Sold**|**Percentag**||
||||**e**||
|Pride & Prejudice|8|940|
39.04%|2,408|
|A Christmas Carol|18|5,301|
97.84%|5,418|
|A Christmas Wassail|2|533|
88.54%|602|
|House|8|722|
29.98%|2,408|
|Gypsy|8|885|
36.75%|2,408|
||||58.43%||
|**Ron Barber Studio**|||||
|Blithe Spirit|8|494|
61.75%|800|
|A Kind of Alaska/Ashes to Ashes|8|299|
37.38%|800|
|Othello|14|909|
64.93%|1,400|
|Garden|8|603|
75.38%|800|
|Educating Rita|8|679|
84.88%|800|
|Find Me (CYT)|4|216|
54.00%|400|
|Love From A Stranger|8|699|
87.38%|800|
|Consent|8|541|
67.63%|800|
|Charley's Aunt|4|254|
63.50%|400|
|Red Velvet|8|521|
65.13%|800|
||||86.86%||
|**Underground**|||||
|Scene from Shaw|2|88|110.00%|80|
||||110.00%||
|**Tour**|||||
|A Christmas Wassail @ Highbury Hall|2|200|
100.00%|200|
|A Christmas Wassail @ Hartlebury Castle|1|110|
100.00%|110|
|Charley's Aunt @ Castle Bromwich Hall Gardens|1|33|33.00%|100|
|Charley's Aunt @ Selly Manor|2|113|
80.71%|140|
|Charley's Aunt @ Harvington Hall|2|114|
76.00%|150|
## **FINANCIAL REVIEW**
## **Principal funding sources**
The principal funding sources of the charitable company were box office receipts from productions and touring £181,662 (2023 - £143,968), theatre and facilities hire £267,331 (2023 - £256,022) and income from bar and catering operations £165,422 (2023 - £145,241).
## **Investment policy and objectives**
The charitable company's investments are held in cash bank accounts so as to protect capital invested.
Page 4
**The Crescent Theatre Limited**
## **Report of the Trustees for the Year Ended 31 July 2024**
## **FINANCIAL REVIEW**
## **Reserves policy**
The Board of Directors has considered the level of financial reserves required to enable the charity to meet its obligations on an on-going basis. The Directors consider that they should aim to hold as unrestricted funds a level of reserves equivalent to at least six months' outgoing resources.
The budgeted expenditure for 2023/24 is £481,250 and therefore the targeted level of reserves is in the region of £240,625. The Directors intention is to retain reserves at a minimum of two months and at a practical working level of six months. This figure would allow the charity an orderly reduction in activities in the event of a major loss of income. The strategy has always been to build sufficient reserves through operating surpluses and fundraising. The Directors and management of the charity are aware of the urgency to react of any shortfall in income.
Unrestricted free general reserves at the year end totalled £398,893 (2023 - £350,782). In the coming years it is the intention of the Directors to implement a reserves policy and commit to a level of reserves which will enable the charitable company to continue to be in a position to operate as envisaged.
## **FUTURE PLANS**
Audience development will be a key area of the marketing effort to ensure income is maintained. Daytime hire and an expansion of the Prop/Furniture hire are considered good opportunities for income growth. Operations at The Old Rep Theatre will commence during the next financial year, and this is expected to be a positive move for the Crescent.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The Crescent Theatre Limited is constituted under a Memorandum of Association that established its objects and powers and is governed under its Articles of Association. The charitable company was incorporated as a company limited by guarantee and not having a share capital on 2 August 1961. The charitable company was registered as a charitable company on 23 March 1966.
## **Recruitment and appointment of new trustees**
The Crescent Theatre is made up of the following Directors (who are also the Trustees for the purposes of Charity Law). Directors have the power to appoint Directors to fill casual vacancies or add to the number of Directors but these must be notified at the next Annual General Meeting.
The details of the Directors of the charitable company who served during the year and up to the date of this report are set out on page 1.
## **Organisational structure**
The day-to-day management of activities, as directed by the Board of Directors, has been delegated to the Theatre Manager. The full board of Directors meets at monthly intervals.
## **Induction and training of new trustees**
The directors have compiled a Board Induction Pack consisting of a copy of the Company's Memorandum and Articles of Association, a document outlining the basics of Directors' duties and responsibilities under Company Law and the major Charity Commission documents How To Be An Effective Charity Trustee, Trustee Responsibilities and CC03 - The Essential Trustee. The pack also contains eight other Charity Commission documents for reference as required.
## **Pay Policy For Senior Staff**
The directors consider the board of directors, who are the Trust's trustees, and the senior management team as the key management personnel of the charity in charge of directing and controlling, running and operating the Trust on a day to day basis. All directors give their time freely and no director received remuneration in the year. Details of directors' expenses and related party transactions are disclosed in note 7 to the accounts.
The pay of the senior staff is reviewed annually and normally increased in accordance with average earnings. In view of the nature of the charity, the directors benchmark against pay levels in other provincial theatres of a similar size run on a voluntary basis.
Page 5
**The Crescent Theatre Limited**
## **Report of the Trustees for the Year Ended 31 July 2024**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Related parties**
The Crescent Theatre Limited operates from a building leased from The Crescent Theatre Trust Limited, a separately owned and managed company and registered charity.
## **Risk management**
The assets of the charitable company are invested in Lloyds Bank account.
The Board has reviewed, identified and assessed potential areas of risk to the organisation. The risks are monitored on a monthly basis at the Board meetings. These use the main key performance indicators of Box Office Income, Hire Booking Income, Debtor Control and Expenditure set against targets to monitor progress. This allows prompt action to mitigate the risk identified.
The steps taken include monthly Finance Meetings between the Treasurer/Chairman/Theatre Manager to highlight any shortfalls against set budgets. Monthly forecast reviews across the year trigger stronger cost control ensuring manager authorisation of all expenditure. All expenditure agreed limits across the management team. New Media Marketing strategy has been developed to allow swift, proactive campaigns to address any potential income risk.
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
The trustees (who are also the directors of The Crescent Theatre Limited for the purposes of company law) are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charity SORP;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the trustees are aware:
- there is no relevant audit information of which the charitable company's auditors are unaware; and
- the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information.
## **AUDITORS**
The Board put took the audit provision to tender. Multiple firms responded, including the incumbent, Haselhursts. Following the process, the trustees selected Locke Williams Associates LLP as the new auditor.
Locke Williams Associates LLP have expressed a willingness to continue as auditors and will be proposed for re-appointment at the forthcoming Annual General Meeting.
Page 6
**The Crescent Theatre Limited**
## **Report of the Trustees**
## **for the Year Ended 31 July 2024**
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................. K Middleton - Trustee
Page 7
## **Report of the Independent Auditors to the Trustees of The Crescent Theatre Limited**
## **Opinion**
We have audited the financial statements of The Crescent Theatre Limited (the 'charitable company') for the year ended 31 July 2024 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'.
## In our opinion the financial statements:
- give a true and fair view of the state of the charitable company's affairs as at 31 July 2024 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended;
- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'; and
- have been prepared in accordance with the requirements of the Companies Act 2006.
## **Basis for opinion**
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
## **Conclusions relating to going concern**
In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
## **Other information**
The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.
Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.
Page 8
**Report of the Independent Auditors to the Trustees of The Crescent Theatre Limited**
## **Matters on which we are required to report by exception**
We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:
- the information given in the Report of the Trustees is inconsistent in any material respect with the financial statements; or
- the charitable company has not kept adequate accounting records; or
- the financial statements are not in agreement with the accounting records and returns; or
- we have not received all the information and explanations we require for our audit.
## **Responsibilities of trustees**
As explained more fully in the Statement of Trustees' Responsibilities, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
## **Our responsibilities for the audit of the financial statements**
We have been appointed as auditors under Section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:
We gained an understanding of the legal and regulatory framework applicable to the charitable company and the sector in which it operates, and considered the risk of acts by the charitable company that were contrary to applicable laws and regulations, including fraud. We designed audit procedures to respond to these risks, recognising that the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery or intentional misrepresentations, or through collusion.
Page 9
**Report of the Independent Auditors to the Trustees of The Crescent Theatre Limited**
## **Our responsibilities for the audit of the financial statements**
We focussed on laws and regulations which could give rise to a material misstatement in the financial statements, including, but not limited to, the Companies Act 2006, the Charities Act 2011, the Charities SORP (FRS102) and UK tax legislation. Our tests included agreeing the financial statement disclosures to underlying supporting documentation, enquiries with management, trustees and enquiries of third parties, where appropriate.
As in all our audits, we also addressed the risk of management override of internal controls, including testing journals and checking the authorisation of expenditure as part of our substantive testing, using analytical review to identify any significant or unusual transactions and evaluating whether there was evidence of bias by the trustees that represented a risk of material misstatement due to fraud.
There are inherent limitations in the audit procedures described above and, the further removed noncompliance with laws and regulations is from the events and transactions reflected in the financial statements, the less likely we would become aware of it. We did not identify any key audit matters relating to irregularities, including fraud.
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.
## **Use of our report**
This report is made solely to the charitable company's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charitable company's trustees those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's trustees as a body, for our audit work, for this report, or for the opinions we have formed.
Locke Williams Associates LLP Chartered Accountants Registered Auditors Eligible to act as an auditor in terms of Section 1212 of the Companies Act 2006 c/o Blackthorn House St Pauls Square Birmingham West Midlands B3 1RL
Date: .............................................
Page 10
**The Crescent Theatre Limited**
## **Statement of Financial Activities for the Year Ended 31 July 2024**
|**31.7.24**
**Unrestricted**
**fund**
Notes
**£**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
**13,347**
**Charitable activities**
4
Charitable activities
**628,068**
Investment income
3
**4,920**
Other income
5
**53,007 **
**Total**
**699,342**
**EXPENDITURE ON**
**Charitable activities**
6
Own productions
**226,721**
Theatre hire & facilities
**421,055**
Governance
**3,455**
**Total**
**651,231 **
**NET INCOME**
**48,111**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**350,782**
**TOTAL FUNDS CARRIED FORWARD**
**398,893**|31.7.23
Total
funds
£
34,411
554,280
1,533
41,015|
|---|---|
||631,239|
||204,485
379,758
5,890|
||590,133|
||41,106
309,676|
||350,782|
## **CONTINUING OPERATIONS**
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
Page 11
## **The Crescent Theatre Limited**
## **Balance Sheet 31 July 2024**
|Notes
**FIXED ASSETS**
Tangible assets
13
**CURRENT ASSETS**
Stocks
14
Debtors
15
Cash at bank and in hand
**CREDITORS**
Amounts falling due within one year
16
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
17
Unrestricted funds
**TOTAL FUNDS**|**31.7.24**
**Total**
**funds**
**£**
**75,115**
**4,224**
**18,854**
**556,362 **
**579,440**
**(255,662)**
**323,778**
**398,893**
**398,893**
**398,893**
**398,893**|31.7.23
Total
funds
£
86,293
4,294
24,653
398,465
427,412
(162,923)
264,489
350,782
350,782
350,782
350,782|
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 July 2024.
The members have not deposited notice, pursuant to Section 476 of the Companies Act 2006 requiring an audit of these financial statements.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been audited under the requirements of Section 145 of the Charities Act 2011.
The notes form part of these financial statements
Page 12
**The Crescent Theatre Limited**
## **Balance Sheet - continued 31 July 2024**
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. K Middleton - Trustee
The notes form part of these financial statements
Page 13
## **The Crescent Theatre Limited**
## **Cash Flow Statement for the Year Ended 31 July 2024**
|Notes
**Cash flows from operating activities**
Cash generated from operations
21
Net cash provided by/(used in) operating activities
**Cash flows from investing activities**
Purchase of tangible fixed assets
Sale of tangible fixed assets
Interest received
Net cash provided by/(used in) investing activities
**Cash flows from financing activities**
Loan repayments in year
Net cash provided by/(used in) financing activities
**Change in cash and cash equivalents**
**in the reporting period**
**Cash and cash equivalents at the**
**beginning of the reporting period**
**Cash and cash equivalents at the end**
**of the reporting period**|**31.7.24**
**£**
**153,379**
**153,379**
**(500)**
**98**
**4,920**
**4,518**
**-**
**-**
**157,897**
**398,465**
**556,362 **|31.7.23
£
(11,509)
(11,509)
(9,450)
-
1,533
(7,917)
(38,333)
(38,333)
(57,759)
456,224
398,465|
|---|---|---|
The notes form part of these financial statements
Page 14
**The Crescent Theatre Limited**
## **Notes to the Financial Statements for the Year Ended 31 July 2024**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Principal activities**
The nature of the charity's operations and principal activities are to promote, maintain and improve and advance education, particularly by the production of educational plays and the encouragement of the Arts, including the arts of drama, dramatic authorship, mime, dancing, singing and music to formulate, prepare and establish schemes thereof including the provision of a library and reading room.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).
- Voluntary income by way of grants, donations and gifts is included in full in the Statement of Financial Activities when receivable and when the amounts are known with certainty and are measurable.
- Grants, where entitlement is not conditional on the delivery of a specific performance by the charitable company, are recognised when it becomes unconditionally entitled to the grant.
- Grants, where related to performance and specific deliverables, are accounted for as the charitable company earns the right to consideration by its performance.
- Where income is received in advance of performance it is treated as deferred income and included within creditors.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category.
## **Allocation and apportionment of costs**
All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity comprise both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Charitable expenditure comprises those costs incurred by the charitable company in the delivery of its activities and services for its beneficiaries.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charitable company and include audit fees and costs linked to the strategic management of the charitable company.
## **VAT**
The charitable company is partially exempt for VAT. Value added tax which is not recoverable by the charitable company is included in the relevant costs in the Statement of Financial Activities and tangible fixed assets.
Page 15
**The Crescent Theatre Limited**
**Notes to the Financial Statements - continued for the Year Ended 31 July 2024**
## **1. ACCOUNTING POLICIES - continued**
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
|Improvements to property|- Straight line over 20 years|
|---|---|
|Theatre and production equipment|- Straight line over 7 years|
|Fixtures and fittings|- Straight line over 7 years|
|Computer equipment|- Straight line over 3 years|
The charitable company capitalises fixed assets over a value of £300.
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Debtors and creditors receivable/payable within one year**
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
## **Recognition of liabilities**
Liabilities are recognised when an obligation arises to transfer economic benefits as a result of past transactions or events.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **Going concern**
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
Page 16
**The Crescent Theatre Limited**
## **Notes to the Financial Statements - continued for the Year Ended 31 July 2024**
|**2.**
**DONATIONS AND LEGACIES**
Donations
**3.**
**INVESTMENT INCOME**
Deposit account interest
**4.**
**INCOME FROM CHARITABLE ACTIVITIES**
Box office, touring and programmes
Theatre and facilities hire
Bar and catering operations
Subscriptions
**5.**
**OTHER INCOME**
Other sundry income
**6.**
**CHARITABLE ACTIVITIES COSTS**
Own productions
Theatre hire & facilities
Governance|Direct
Costs (see
note 7)
£
**48,323**
**89,742**
**-**
**138,065**|**31.7.24**
**£**
**13,347**
**31.7.24**
**£**
**4,920**
**31.7.24**
**£**
**181,662**
**267,331**
**165,422**
**13,653**
**628,068**
**31.7.24**
**£**
**53,007 **
Support
costs (see
note 8)
£
**178,398**
**331,313**
**3,455**
**513,166**|31.7.23
£
34,411
31.7.23
£
1,533
31.7.23
£
143,968
256,022
145,241
9,049
554,280
31.7.23
£
41,015
Totals
£
**226,721**
**421,055**
**3,455**
**651,231 **|
|---|---|---|---|
Page 17
**The Crescent Theatre Limited**
## **Notes to the Financial Statements - continued for the Year Ended 31 July 2024**
## **7. DIRECT COSTS OF CHARITABLE ACTIVITIES**
|Production costs
Bar purchases
Car park subsidy
Irrecoverable VAT|**31.7.24**
**£**
**79,018**
**54,122**
**-**
**4,925**
**138,065**|31.7.23
£
93,188
56,847
15,464
3,849
169,348|
|---|---|---|
## **8. SUPPORT COSTS**
|Own productions
Theatre hire & facilities
Governance
Own productions
Theatre hire & facilities
Governance|Premises
Staff
costs
costs
£
£
**64,655**
**89,996**
**120,073**
**167,135**
**-**
**-**
**184,728**
**257,131 **
Finance
Governance
costs
costs
£
£
**4,311**
**-**
**8,007**
**-**
**-**
**3,455**
**12,318**
**3,455**|Office
costs
£
**19,436**
**36,098**
**-**
**55,534**
Totals
£
**178,398**
**331,313**
**3,455**
**513,166**|
|---|---|---|
Where support costs can be specifically identified as being related to an activity they have been allocated on that basis.
All other support costs have been allocated to activities on a percentage basis that reflects where the expenditures have been incurred.
Support costs, included in the above, are as follows:
|Own
productions
activities
£
Rent
**15,400**
Rates
**(1,834)**
Insurances
**8,173**
Heat, light and water
**31,624**
Repairs and
maintenance
**6,462**
Security costs
**1,189**
Cleaning
**1,834**
Sundry expenses
**1,807**
Salaries and wages
**85,689**
Social security
**3,279**
Pensions
**1,028**
Telephone
**555**
Carried forward
**155,206**|Theatre
hire &
facilities
Governance
£
£
**28,600**
**-**
**(3,407)**
**-**
**15,179**
**-**
**58,730**
**-**
**12,001**
**-**
**2,208**
**-**
**3,406**
**-**
**3,356**
**-**
**159,136**
**-**
**6,090**
**-**
**1,909**
**-**
**1,032 **
**-**
**288,240**
**-**|**31.7.24**
31.7.23
Total
Total
activities
**£**
£
**44,000**
**24,000**
**(5,241)**
**5,060**
**23,352**
**21,622**
**90,354**
**45,270**
**18,463**
**11,960**
**3,397**
**1,373**
**5,240**
**5,585**
**5,163**
**389**
**244,825**
**227,284**
**9,369**
**6,414**
**2,937**
**2,078**
**1,587 **
**1,443**
**443,446**
**352,478**|
|---|---|---|
Page 18
## **The Crescent Theatre Limited**
## **Notes to the Financial Statements - continued for the Year Ended 31 July 2024**
## **8. SUPPORT COSTS - continued**
|Own
productions
activities
£
Brought forward
**155,206**
Stationery and general
printing
**1,144**
Computer expenses
**6,599**
Irrecoverable VAT
**985**
Legal and professional
fees
**352**
Licence and
subscriptions
**5,748**
Depreciation of tangible
fixed assets
**4,053**
Bad debts
**-**
Bank charges
**4,311**
Loan interest
**-**
Auditors' remuneration
**-**
**178,398**|Theatre
hire &
facilities
Governance
£
£
**288,240**
**-**
**2,125**
**-**
**12,255**
**-**
**1,829**
**-**
**655**
**-**
**10,675**
**-**
**7,527**
**-**
**-**
**-**
**8,007**
**-**
**-**
**-**
**-**
**3,455**
**331,313**
**3,455**|**31.7.24**
31.7.23
Total
Total
activities
**£**
£
**443,446**
**352,478**
**3,269**
**6,098**
**18,854**
**16,342**
**2,814**
**2,199**
**1,007**
**3,094**
**16,423**
**11,082**
**11,580**
**11,972**
**-**
**909**
**12,318**
**9,843**
**-**
**878**
**3,455**
**5,890**
**513,166**
**420,785**|**31.7.24**
31.7.23
Total
Total
activities
**£**
£
**443,446**
**352,478**
**3,269**
**6,098**
**18,854**
**16,342**
**2,814**
**2,199**
**1,007**
**3,094**
**16,423**
**11,082**
**11,580**
**11,972**
**-**
**909**
**12,318**
**9,843**
**-**
**878**
**3,455**
**5,890**
**513,166**
**420,785**|
|---|---|---|---|
||||**420,785**|
## **9. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
||**31.7.24**|31.7.23|
|---|---|---|
||**£**|£|
|Auditors' remuneration|**3,455**|5,890|
|Depreciation - owned assets|**11,580**|11,972|
## **10. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 July 2024 nor for the year ended 31 July 2023.
## **Trustees' expenses**
Reimbursements of £501 were made to five Directors in the year (2023 - £268) for purchases made on behalf of the charitable company.
## **11. STAFF COSTS**
|Wages and salaries
Social security costs
Other pension costs|**31.7.24**
**£**
**244,825**
**9,369**
**2,937 **
**257,131 **|31.7.23
£
227,284
6,414
2,078|
|---|---|---|
|||235,776|
Page 19
**The Crescent Theatre Limited**
## **Notes to the Financial Statements - continued for the Year Ended 31 July 2024**
## **11. STAFF COSTS - continued**
The average monthly number of employees during the year was as follows:
|Technical Support
Front of House
Management and administration
Cleaners
Other|**31.7.24**
**10**
**6**
**7**
**2**
**-**
**25**|31.7.23
12
8
7
3
1
31|
|---|---|---|
No employees received emoluments in excess of £60,000.
In addition to the above paid staff, there are a large number of volunteers who assist duty staff with ushering and catering tasks and the technical team with event presentation.
The total amount of employee benefits received by key management personnel is £121,122 (2023 - £103,653). The charitable company considers its key management personnel comprises of 5 individuals, being Theatre Manager, Technical Manager, FoH Supervisor, Hire Administrator and Accounts Administrator.
## **12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
All income and expenditure for 2023 related to unrestricted funds.
## **13. TANGIBLE FIXED ASSETS**
|Improvements
to
property
£
**COST**
At 1 August 2023
**219,016**
Additions
**-**
Disposals
**-**
At 31 July 2024
**219,016**
**DEPRECIATION**
At 1 August 2023
**169,405**
Charge for year
**2,862**
Eliminated on disposal
**-**
At 31 July 2024
**172,267 **
**NET BOOK VALUE**
At 31 July 2024
**46,749**
At 31 July 2023
49,611|Theatre
and
production
equipment
£
**59,428**
**-**
**-**
**59,428**
**25,060**
**7,480**
**-**
**32,540**
**26,888**
34,368|Fixtures
and
fittings
£
**25,629**
**500**
**(630) **
**25,499**
**24,610**
**779**
**(532)**
**24,857 **
**642**
1,019|Computer
equipment
£
**5,976**
**-**
**-**
**5,976**
**4,681**
**459**
**-**
**5,140**
**836**
1,295|Totals
£
**310,049**
**500**
**(630) **
**309,919**
**223,756**
**11,580**
**(532)**
**234,804 **
**75,115**
86,293|
|---|---|---|---|---|
All fixed assets are held for charitable purposes.
Page 20
**The Crescent Theatre Limited**
## **Notes to the Financial Statements - continued for the Year Ended 31 July 2024**
|**14.**
**STOCKS**
Stocks
**15.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
Other debtors
Prepayments and accrued income
**16.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Social security and other taxes
Other creditors
Accruals
Deferred income - hire deposits in advance
**17.**
**MOVEMENT IN FUNDS**
At 1.8.23
£
**Unrestricted funds**
General fund
**350,782**
**TOTAL FUNDS**
**350,782 **
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
**699,342**
**TOTAL FUNDS**
**699,342**|**31.7.24**
31.7.23
**£**
£
**4,224**
4,294
**31.7.24**
31.7.23
**£**
£
**1,624**
7,148
**753**
4,028
**16,477**
13,477
**18,854 **
24,653
**31.7.24**
31.7.23
**£**
£
**139,954**
80,730
**22,239**
6,288
**28,208**
23,635
**13,400**
22,491
**51,861 **
29,779
**255,662 **
162,923
Net
movement
At
in funds
31.7.24
£
£
**48,111**
**398,893**
**48,111**
**398,893**
Resources
Movement
expended
in funds
£
£
**(651,231)**
**48,111**
**(651,231)**
**48,111**|
|---|---|
Page 21
## **The Crescent Theatre Limited**
## **Notes to the Financial Statements - continued for the Year Ended 31 July 2024**
## **17. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.8.22
£
309,676
309,676|Net
movement
in funds
£
41,106
41,106|At
31.7.23
£
350,782
350,782|
|---|---|---|---|
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
631,239
631,239|Resources
Movement
expended
in funds
£
£
(590,133)
41,106
(590,133)
41,106|
|---|---|---|
## **18. TAXATION**
As a charitable company, The Crescent Theatre Limited, is exempt from tax on income and gains falling within section 478 of the Taxes Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen within the charitable company.
## **19. MEMBERS LIABILITY**
Every member of The Crescent Theatre Limited undertakes to contribute to the assets of The Crescent Theatre Limited in the event of the same being wound up while they as a member, or within one year after they cease to be a member, for payment of the debts and liabilities of The Crescent Theatre Limited contracted before they cease to be a member, and of the costs, charges and expenses of winding up and for the adjustment of the rights of the contributors amongst themselves, such amount as may be required not exceeding 12 ½p.
At 31 July 2024 there were 260 members of the company (2023 - 239 members).
## **20. RELATED PARTY DISCLOSURES**
The Crescent Theatre Limited operates from a building leased from The Crescent Theatre Trust Limited, a separately owned and managed company and registered charity. One director of the company was a trustee of The Crescent Theatre Trust Limited during the year.
Rent is charged by The Crescent Theatre Trust Limited to The Crescent Theatre Limited for use of the building amounting to £24,000 (2023 - £24,000). At the year end there was a balance of £753 (2023 - £4,028) owing from The Crescent Theatre Trust Limited.
During the year The Crescent Theatre Limited paid £20,000 to the Old Rep Theatre Limited, a company limited by guarantee, whose directors are also trustees of the charity. Old Rep Theatre Limited (ORT) holds a 15 year lease on The Old Rep Theatre, Station Street, Birmingham. ORT has asked the charity to operate the building on its behalf. ORT costs, such as rent and utilities will be passed on to the Charity on a cost plus 1% basis. Any operating surplus will be retained by the charity.
Page 22
**The Crescent Theatre Limited**
## **Notes to the Financial Statements - continued for the Year Ended 31 July 2024**
|**21.**|**RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES**|**RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES**|**RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES**|**RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES**|**RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES**|
|---|---|---|---|---|---|
|||||**31.7.24**|31.7.23|
|||||**£**|£|
||**Net income for the reporting period (as per the**|**Statement of**||||
||**Financial Activities)**|||**48,111**|41,106|
||**Adjustments for:**|||||
||Depreciation charges|||**11,580**|11,972|
||Interest received|||**(4,920)**|(1,533)|
||Decrease in stocks|||**70**|1,560|
||Decrease/(increase) in debtors|||**5,799**|(568)|
||Increase/(decrease) in creditors|||**92,739**|(64,046)|
||**Net cash provided by/(used in) operations**|||**153,379**|(11,509)|
|**22.**|**ANALYSIS OF CHANGES IN NET FUNDS**|||||
|||At 1.8.23||Cash flow|**At 31.7.24**|
||||£|£|**£**|
||**Net cash**|||||
||Cash at bank and in hand|**398,465**||**157,897 **|**556,362 **|
|||**398,465**||**157,897 **|**556,362 **|
||**Total**|**398,465**||**157,897 **|**556,362 **|
Page 23
## **The Crescent Theatre Limited**
|**Detailed Statement of Financial Activities**|||
|---|---|---|
|**for the Year Ended 31 July 2024**|||
||31.7.24|31.7.23|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Donations|**13,347**|34,411|
|**Investment income**|||
|Deposit account interest|**4,920**|1,533|
|**Charitable activities**|||
|Box office, touring and programmes|**181,662**|143,968|
|Theatre and facilities hire|**267,331**|256,022|
|Bar and catering operations|**165,422**|145,241|
|Subscriptions|**13,653**|9,049|
||**628,068**|554,280|
|**Other income**|||
|Other sundry income|**53,007 **|41,015|
|**Total incoming resources**|**699,342**|631,239|
|**EXPENDITURE**|||
|**Charitable activities**|||
|Production costs|**79,018**|93,188|
|Bar purchases|**54,122**|56,847|
|Car park subsidy|**-**|15,464|
|Irrecoverable VAT|**4,925**|3,849|
||**138,065**|169,348|
|**Support costs**|||
|**Premises costs**|||
|Rent|**44,000**|24,000|
|Rates|**(5,241)**|5,060|
|Insurances|**23,352**|21,622|
|Heat, light and water|**90,354**|45,270|
|Repairs and maintenance|**18,463**|11,960|
|Security costs|**3,397**|1,373|
|Cleaning|**5,240**|5,585|
|Sundry expenses|**5,163**|389|
||**184,728**|115,259|
|**Staff costs**|||
|Salaries and wages|**244,825**|227,284|
|Social security|**9,369**|6,414|
|Pensions|**2,937 **|2,078|
||**257,131**|235,776|
This page does not form part of the statutory financial statements
Page 24
## **The Crescent Theatre Limited**
|**Detailed Statement of Financial Activities**|||
|---|---|---|
|**for the Year Ended 31 July 2024**|||
||31.7.24|31.7.23|
||£|£|
|**Staff costs**|||
|**Office costs**|||
|Telephone|**1,587**|1,443|
|Stationery and general printing|**3,269**|6,098|
|Computer expenses|**18,854**|16,342|
|Irrecoverable VAT|**2,814**|2,199|
|Legal and professional fees|**1,007**|3,094|
|Licence and subscriptions|**16,423**|11,082|
|Depreciation of tangible fixed assets|**11,580**|11,972|
||**55,534**|52,230|
|**Finance costs**|||
|Bad debts|**-**|909|
|Bank charges|**12,318**|9,843|
|Loan interest|**-**|878|
||**12,318**|11,630|
|**Governance costs**|||
|Auditors' remuneration|**3,455**|5,890|
|Total resources expended|**651,231 **|590,133|
|**Net income**|**48,111**|41,106|
This page does not form part of the statutory financial statements
Page 25