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2023-07-31-accounts

THE CRESCENT THEATRE LIMITED

A COMPANY LIMITED BY GUARANTEE DIRECTORS' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 JULY 2023

COMPANY NO: 00699933

REGISTERED CHARITY NO: 245054

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 July 2023 ______________

Contents Pages
Charity Reference and Administrative Details 1
Directors' and Trustees Report 2 – 9
Independent Auditors' Report 10 – 13
Statement of Financial Activities 14
Balance Sheet 15 – 16
Statement of Cash Flows 17
Notes forming part of the Financial Statements 18 – 27
The following schedules do not form part of the statutory accounts
Detailed income and expenditure account 28 – 29

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REFERENCE AND ADMINISTRATIVE INFORMATION

For the Year Ended 31 July 2023

______________

Charity Name: The Crescent Theatre Limited Charity Registration Number: 245054 Company Number: 00699933 Registered Office: 20 Sheepcote Street Birmingham B16 8AE Independent Auditors: Haslehursts 88 Hill Village Road Four Oaks Sutton Coldfield West Midlands B75 5BE Bankers: Lloyds Bank Plc 114/116 Colmore Row Birmingham B3 3DP Secretary: J Cunningham Principal Officers: K Middleton – Chairman C Arnold – Treasurer Senior Executive Team J Booth – Theatre Manager E Mitchell – Deputy Theatre Manager J Harper – Technical Manager G Bouhayed – Accounts Administrator K Betley – Front of House Supervisor

Page | 1

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REPORT OF THE DIRECTORS AND TRUSTEES

For the Year Ended 31 July 2023

______________

The Directors and Trustees present their report and the audited financial statements of the charity for the year ended 31 July 2023. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" (FRS 102) in preparing the annual report and financial statements of the charity.

The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

STRUCTURE, GOVERNANCE AND MANAGEMENT

GOVERNING DOCUMENT

The Crescent Theatre Limited is constituted under a Memorandum of Association that established its objects and powers and is governed under its Articles of Association. The charitable company was incorporated as a company limited by guarantee and not having a share capital on 2 August 1961. The charitable company was registered as a charitable company on 23 March 1966.

RECRUITMENT AND APPOINTMENT OF DIRECTORS

The Crescent Theatre is made up of the following Directors (who are also the Trustees for the purposes of Charity Law). Directors have the power to appoint Directors to fill casual vacancies or add to the number of Directors but these must be notified at the next Annual General Meeting. The Directors of the charitable company who served during the year and up to the date of this report are set out below (one post vacant).

K Middleton (Chairman) J Cunningham (Secretary) C Arnold (Treasurer) J Blackwood E Plumpton R Laird K Maynard S King (Mr) R Snape V Dean S King (Ms)

PATRON

We acknowledge Ruby Turner as our president during the year and thank her for her support.

DIRECTORS INDUCTION AND TRAINING

The directors have compiled a Board Induction Pack consisting of a copy of the Company's Memorandum and Articles of Association, a document outlining the basics of Directors' duties and responsibilities under Company Law and the major Charity Commission documents How To Be An Effective Charity Trustee, Trustee Responsibilities and CC03 - The Essential Trustee. The pack also contains eight other Charity Commission documents for reference as required.

Page | 2

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REPORT OF THE DIRECTORS AND TRUSTEES (continued)

For the Year Ended 31 July 2023

______________

PAY POLICY FOR SENIOR STAFF

The directors consider the board of directors, who are the Trust's trustees, and the senior management team as the key management personnel of the charity in charge of directing and controlling, running and operating the Trust on a day to day basis. All directors give their time freely and no director received remuneration in the year. Details of directors' expenses and related party transactions are disclosed in note 7 to the accounts.

The pay of the senior staff is reviewed annually and normally increased in accordance with average earnings. In view of the nature of the charity, the directors benchmark against pay levels in other provincial theatres of a similar size run on a voluntary basis.

RELATED PARTIES

The Crescent Theatre Limited operates from a building leased from The Crescent Theatre Trust Limited, a separately owned and managed company and registered charity.

RISK MANAGEMENT

The assets of the charitable company are invested in Lloyds Bank account.

The Board has reviewed, identified and assessed potential areas of risk to the organisation. The risks are classed in terms of low to high risk and are monitored on a monthly basis at the Board meetings. These use the main key performance indicators of Box Office Income, Hire Booking Income, Debtor Control and Expenditure set against pre targets to monitor progress. This allows prompt action to mitigate the risk identified.

The steps taken include monthly Finance Meetings between the Treasurer/Chairman/Theatre Manager to highlight any shortfalls against set budgets. Monthly forecast reviews across the year trigger stronger cost control ensuring manager authorisation of all expenditure. All expenditure agreed limits across the management team. New Media Marketing strategy has been developed to allow swift, proactive campaigns to address any potential income risk.

ORGANISATIONAL STRUCTURE

The day-to-day management of activities, as directed by the Board of Directors, has been delegated to the Theatre Manager. The full board of Directors meets at monthly intervals.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REPORT OF THE DIRECTORS AND TRUSTEES (continued)

For the Year Ended 31 July 2023

______________

OBJECTIVES AND ACTIVITIES

The charitable company's objects are to promote, maintain and improve and advance education, particularly by the production of educational plays and the encouragement of the Arts, including the arts of drama, dramatic authorship, mime, dancing, singing and music and to formulate, prepare and establish schemes thereof.

The strategies employed to achieve the Charity’s aims and objectives include:

c. Activities Undertaken to Achieve Objectives

The Crescent Theatre Limited continues to provide the resources for a wide-ranging programme of theatre productions staffed by its amateur membership, at the same time offering hiring facilities to independent musical societies and other groups. Bar and refreshment services for patrons and members together with costume and properties hire services are also provided.

The Directors have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives of the charitable company and in planning any future activities. In particular, they have considered how planned activities will contribute to the aims and objectives set.

We host a wide range of events from across the local, national and international community with events for people of all ages and backgrounds.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REPORT OF THE DIRECTORS AND TRUSTEES (continued)

For the Year Ended 31 July 2023

______________

CHAIRMAN'S REVIEW OF THE ACTIVITIES AND ACHIEVEMENTS

We gratefully acknowledge the support of our President Ruby Turner during the year.

We end the year with a solid surplus. This is a great result in a difficult environment.

Income from our Box Office is higher than last year, up by 7% year on year with My Night With Reg performing particularly well. It should be noted that this is a particularly good result as last season included two Main House musicals, which typically do well financially. With only one Main House musical in this season, the growth is encouraging. Overall visitor numbers in the Main House are almost identical to last season, despite there being fewer shows. Average Occupancy is up on last year in both the Main House and the Studio, adding confidence to the sense of recovery.

Our hire operation has also grown – up by about 13% year on year. This gives us confidence that companies are still producing and choosing us as a venue post-covid.

Takings on the bar are also up. This is partly due to increased visitor numbers and partly due to cost price increases, which we have had to pass on in our own pricing, albeit our gross margin is slightly reduced. Our margin has been reduced by around 3.5%.

We have continued to benefit from our fixed electricity pricing, although this is the final year to benefit from this fix and future pricing will be much higher.

Overall, through keen budgetary management and cost controls, we have finished the year in a strong position. We have successfully rebuilt our reserves to around 6 months’ turnover and feel we are well positioned for the next trading year.

I would like to thank all the members who have contributed to this year’s success, the Board of Management for their support, our staff for their dedication and particularly to the Theatre Manager for his unwavering commitment to his role.

Kevin Middleton Chairman Date:

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REPORT OF THE DIRECTORS AND TRUSTEES (continued)

For the Year Ended 31 July 2023

______________

ACHIEVEMENTS AND PERFORMANCE

REVIEW OF ACTIVITIES

STATISTICS 2023 2022
Membership of Limited Company 239 118
Youth Theatre 19 3
Total number of performances:
Main House 39 52
Studio 78 80
Touring 10 11
Seating Capacity:
Main House 301 301
Studio 100 100
Bar (as a performance area) 60 60
Main House Seats Sold Capacity
percentage
Shakespeare in Love 884 36.71%
The Snow Queen 2,903 80.37%
A Christmas Wassail 494 54.71%
A Girl on the Train 967 40.16%
Into the Woods 1,149 47.72%
Ron Barber Studio
I Love You, You’re Perfect, Now Change 357 44.63%
There are no Beginnings 293 36.63%
The Duchess of Malfi 586 73.25%
The Mercy Seat 378 47.25%
A Taste of Honey 694 86.75%
1984 306 76.50%
Sylvia 365 45.63%
Queers Seat A 148 49.33%
Queers Seat A 151 50.33%
The Father 283 35.38%
The Taming of the Shrew 260 65.00%
My Night with Reg 802 100.00%
Tour
A Christmas Wassail @ Highbury Hall 197 98.50%
A Christmas Wassail @ Hartlebury Castle 95 95.00%
The Taming of the Shrew @ Castle Bromwich Hall Gardens 72 72.00%
The Taming of the Shrew @ Selly Manor 140 100.00%
The Taming of the Shrew @ Harvington Hall 239 79.67%
The Taming of the Shrew @ Blakesley Hall 203 96.67%

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REPORT OF THE DIRECTORS AND TRUSTEES (continued)

For the Year Ended 31 July 2023

______________

FINANCIAL REVIEW

Principal Funding Sources

The principal funding sources of the charitable company were box office receipts from productions and touring £143,968 (2022 - £134,205), theatre and facilities hire £256,022 (2022 - £227,337) and income from bar and catering operations £145,241 (2022 - £116,616). The charity was also in receipt of government grants for the year of £nil (2022 - £36,100).

Investment Policy

The charitable company's investments are held in cash bank accounts so as to protect capital invested.

Reserves policy

The Board of Directors has considered the level of financial reserves required to enable the charity to meet its obligations on an on-going basis. The Directors consider that they should aim to hold as unrestricted funds a level of reserves equivalent to at least two months' outgoing resources increasing to six months' outgoing resources held in reserve over the longer term.

The budgeted expenditure for 2022/23 is £530,000 and therefore the targeted level of reserves is in the region of £132,500, the Directors intention is to retain reserves at a minimum of two months and at a maximum of six months with the practical working level considered to be three months. This figure would allow the charity an orderly reduction in activities in the event of a major loss of income. The strategy has always been to build sufficient reserves through operating surpluses and fundraising. The Directors and management of the charity are aware of the urgency to react of any shortfall in income.

Unrestricted free general reserves at the year end totalled £350,782 (2022 - £309,676). In the coming years it is the intention of the Directors to implement a reserves policy and commit to a level of reserves which will enable the charitable company to continue to be in a position to operate as envisaged.

Future Plans

The ongoing repair and maintenance programme will be a major focus. The theatre roof requires work and funds are being raised for this. Audience development will be a key area of the marketing effort to ensure income is maintained. Daytime hire and an expansion of the Prop / Furniture hire are considered good opportunities for income growth.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REPORT OF THE DIRECTORS AND TRUSTEES (continued)

For the Year Ended 31 July 2023

______________

TRUSTEES RESPONSIBILITIES

The trustees (who are also directors of The Crescent Theatre Limited for the purposes of company law) are responsible for preparing the annual Report of the Directors' and Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounted Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REPORT OF THE DIRECTORS AND TRUSTEES (continued)

For the Year Ended 31 July 2023

TRUSTEES RESPONSIBILITIES (continued)

In so far as the directors are aware:

AUDITORS

Haslehursts have expressed their willingness to continue in office and will be considered at the Annual General Meeting.

The report has been prepared having taken advantage of the small companies exemptions in the Companies Act 2006.

Approved by the board and signed on its behalf by:

K Middleton Chairman

Date:

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

INDEPENDENT AUDITORS' REPORT TO THE TRUSTEES OF THE CRESCENT THEATRE LIMITED

For the Year Ended 31 July 2023

______________

OPINION

We have audited the financial statements of The Crescent Theatre Limited (the 'charitable company') for the year ended 31 July 2023 which comprise Statement of Financial Activities, Balance Sheet, Statement of Cash Flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

This report is made solely to the charitable company's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charitable company's trustees those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's trustees as a body, for our audit work, for this report, or for the opinions we have formed.

In our opinion the financial statements:

BASIS FOR OPINION

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

CONCLUSIONS RELATING TO GOING CONCERN

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

INDEPENDENT AUDITORS' REPORT TO THE TRUSTEES OF THE CRESCENT THEATRE LIMITED (continued)

For the Year Ended 31 July 2023

______________

OTHER INFORMATION

The other information comprises the information included in the trustees annual report, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

OPINIONS ON OTHER MATTERS PERSCRIBED BY THE COMPANIES ACT 2006

In our opinion, based on the work undertaken in the course of the audit:

MATTERS ON WHICH WE ARE REQUIRED TO REPORT BY EXCEPTION

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

RESPONSIBILITIES OF TRUSTEES

As explained more fully in the trustees' responsibilities statement set out on page 8 the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee) INDEPENDENT AUDITORS' REPORT TO THE TRUSTEES OF THE CRESCENT THEATRE LIMITED (continued)

For the Year Ended 31 July 2023

______________

AUDITOR'S RESPONSIBILITIES FOR THE AUDIT OF THE FINANCIAL STATEMENTS

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

We obtained an understanding of the company’s legal and regulatory framework and the industry in which it operates. We considered the risk of acts by the company that might have contravened applicable laws and regulations, including fraud. Our audit procedures were designed to respond to the risk, recognising that the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by way of forgery, intentional representations or through collusion.

We focussed on laws and regulations which could give rise to a material misstatement in the financial statements, including, but not limited to the Charities Act and UK tax legislation. Our tests included agreeing the financial statement disclosures to underlying supporting documentation, enquiries with management and third party company representatives. There are inherent limitations in the audit procedures described above and, the further removed non-compliance with laws and regulations is from the events and transactions reflected in the financial statements, the less likely we would become aware of it. We did not identify any key audit matters relating to irregularities, including fraud. As in all our audits, we also addressed the risk of management override of internal controls, including testing journals and evaluating whether there was evidence of bias by the directors that represented a risk of material misstatement due to fraud.

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https://www.frc.org.uk/Our-Work/Audit/Audit-and-assurance/Standards-and-guidance/Standards-and-guidance-forauditors/Auditors-responsibilities-for-audit/Description-of-auditors-responsibilities-for-audit.aspx. This description forms part of our auditor’s report.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

INDEPENDENT AUDITORS' REPORT TO THE TRUSTEES OF THE CRESCENT THEATRE LIMITED (continued)

For the Year Ended 31 July 2023

______________

USE OF OUR REPORT

This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Haslehursts Statutory Auditor 88 Hill Village Road Four Oaks Sutton Coldfield West Midlands B75 5BE

Date

Page | 13

THE CRESCENT THEATRE LIMITED

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (Incorporating an Income and Expenditure Account)

For the Year Ended 31 July 2023

______________

Unrestricted
Restricted
Note
Funds
Funds
£
£
Income and endowments from:
Donations and legacies
3
34,411
-
Charitable activities
4
554,280
-
Other income
5
42,548
-
_
_
TOTAL INCOME
631,239
-
_
_
EXPENDITURE ON:
Charitable activities
6
590,133
-
_
_
TOTAL EXPENDITURE
590,133
-
_
_
NET INCOME AND NET
MOVEMENT IN FUNDS FOR THE
YEAR
41,106
-
Reconciliation of Funds
Total funds brought forward
309,676
-
_
_
TOTAL FUNDS CARRIED
FORWARD
13
350,782
-

 2023
Total
£
34,411
554,280
42,548
_
631,239
_
590,133
_
590,133
_
41,106
309,676
_
350,782
 2022
Total
£
21,845
487,550
68,102
_
577,497
_
513,802
_
513,802
_
63,695
245,981
_
309,676

All amounts above are derived from continuing operations.

The statement of financial activities includes all gains and losses recognised during the year.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

BALANCE SHEET

For the Year Ended 31 July 2023 Registered Number 00699933

______________

2023
Note
£
FIXED ASSETS
Tangible assets
9
CURRENT ASSETS
Stock
4,294
Debtors
10
24,653
Cash at bank and in hand
398,465
_
427,412
CREDITORS:Amounts falling due
within one year
11
(162,923)
_
NET CURRENT ASSETS
TOTAL ASSETS
CREDITORS:Amounts falling due
after a year
12
TOTAL ASSETS LESS LIABILITIES
RESERVES
Unrestricted funds
14
Restricted funds
14		 2022
£
£
86,293
5,854
24,085
456,224
_
486,163
(236,965)
_
264,489
_
350,782
-
_
350,782
~~_~~
350,782
-
_
350,782
~~__~~		 £
88,815
249,198
_
338,013
(28,337)
_
309,676
~~_~~
309,676
-
_
309,676
~~__~~

For the year ending 31 July 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies but as the company is a charity, it is subject to audit under the Charities Act 2011.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

BALANCE SHEET (continued)

For the Year Ended 31 July 2023 Registered Number 00699933

______________

Directors' responsibilities

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

K Middleton Chairman

Date

Page | 16

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

STATEMENT OF CASH FLOWS

For the Year Ended 31 July 2023

_____________
Note
Cash flow from operating activities
19
Interest paid
Net cash flow from operating activities
Cash flow from investing activities
Purchase tangible fixed assets
Net cash flow from investing activities
Cash flow from financing activities
Cash in from new borrowing
Repayments of borrowing
Net cash flow from financing activities
Net (decrease) / increase in cash and cash equivalents
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year		 _____
2023
£
(9,098)
(878)
_
(9,976)
_
(9,450)
_
(9,450)
_
-
(38,333)
_
(38,333)
_
(57,759)
456,224
_
398,465
_		 __
2022
£
194,034
(1,102)
_
192,932
_
(2,110)
_
(2,110)
_
-
(10,000)
_
(10,000)
_
180,822
275,402
_
456,224
_

Page | 17

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 July 2023

1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

BASIS OF PREPARATION

The Crescent Theatre Limited (the limited charity) is a registered incorporated charity in the United Kingdom. In the event of the charity being wound up, the liability in respect of the guarantee is shown in note 17. The address of the registered office is given in the charity information on page 1. The nature of the charity's operations and principal activities are to promote, maintain and improve and advance education, particularly by the production of educational plays and the encouragement of the Arts, including the arts of drama, dramatic authorship, mime, dancing, singing and music to formulate, prepare and establish schemes thereof including the provision of a library and reading room.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) issued on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.

The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are prepared in sterling which is the functional currency of the charity.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

INCOMING RESOURCES

All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably, and it is probable that the income will be received.

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).

RESOURCES EXPENDED

Expenditure is recognised on an accruals basis as a liability is incurred.

Charitable expenditure comprises those costs incurred by the charitable company in the delivery of its activities and services for its beneficiaries.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charitable company and include audit fees and costs linked to the strategic management of the charitable company.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2023

______________

RESOURCES EXPENDED (continued)

All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity comprise both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

FUND ACCOUNTING

Restricted Funds

Restricted funds represent grants and donations which are subject to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Unrestricted funds and designated funds

Unrestricted funds represent funds that are expendable at the discretion of the Directors in the furtherance of the objects of the charitable company. Such funds may be held in order to finance both working capital and capital investment. Designated funds are those funds which are unrestricted in nature but which have been designated by the Directors to be used in a particular manner.

VAT

The charitable company is partially exempt for VAT. Value added tax which is not recoverable by the charitable company is included in the relevant costs in the Statement of Financial Activities and tangible fixed assets.

TANGIBLE FIXED ASSETS AND DEPRECIATION

Tangible fixed assets are included at cost.

Depreciation is provided at the following annual rates on a straight line basis to write off the cost, less the estimated residual value of the assets, over their expected useful economic lives on the following bases:

Fixtures and equipment 7 years
Theatre and production equipment 7 years
Computer equipment 3 years
Leasehold improvements 10% and 20%

The charitable company capitalises fixed assets over a value of £300.00

STOCK

Stocks are valued at the lower of cost and estimated net realisable value.

OPERATING LEASES

Assets acquired under finance leases are capitalised and depreciated over the lease term and expected useful life of the asset. Minimum lease payments are apportioned between the finance charge and the reduction of the outstanding lease liability using the effective interest method. The related obligations, net future charges, are included in creditors.

Rentals payable and receivable under operating leases are charged to the SoFA on a straight line basis over the period of the lease.

Page | 19

THE CRESCENT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2023

______________

DEBTORS AND CREDITORS RECEIVABLE/PAYABLE WITHIN ONE YEAR

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

RECOGNITION OF LIABILITIES

Liabilities are recognised when an obligation arises to transfer economic benefits as a result of past transactions or events.

PENSIONS

The charitable company operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charitable company in an independently administered fund. Contributions payable for the year are charged in the Statement of Financial Activities.

GOING CONCERN

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

GOVERNMENT GRANTS

Government grants have been recognised under the accruals model. Government grants relating to revenue expenditure are recognised in income on a systematic basis over the periods in which the entity recognises the related costs for which the grant is intended to compensate.

BORROWING COSTS

Borrowing costs are recognised as an expense in the financial statements.

2. NET OUTGOING RESOURCES AND OPERATING SURPLUS

DONATIONS AND LEGACIES
These are stated after charging the following
Depreciation
Auditors' remuneration - audit services
Operating lease rentals
Donations and legacies
All of the above is attributable to unrestricted funds.		 2023
£
11,972
5,890
-
__
2023
£
34,411
____		 2022
£
11,727
5,550
-
______
2022
£
21,845
______

3. DONATIONS AND LEGACIES

Page | 20

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2023

4. INCOME FROM CHARITABLE ACTIVITIES

OTHER INCOME
Box office, touring and programmes
Theatre and facilities hire
Bar and catering operations
Subscriptions
All of the above is attributable to unrestricted funds.
Other sundry income
Government grants received
All of the above income is attributable to unrestricted funds.		 2023
£
143,968
256,022
145,241
9,049
_
554,280
_
2023
£
42,548
-
_
42,548
_		 2022
£
134,205
227,337
116,616
9,392
_
487,550
_
2022
£
32,002
36,100
_
68,102
_

5. OTHER INCOME

Page | 21

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2023

6. RESOURCES EXPENDED

Where support costs can be specifically identified as being related to an activity they have been allocated on that basis.

All other support costs have been allocated to activities on a percentage basis that reflects where the expenditures have been incurred.

Own
productions
£
Theatre hire
& facilities
£
Governance
costs
£
Costs directly allocated to
activities
Production costs
32,616
60,572
-
Bar purchases
19,896
36,951
-
Car park subsidy
5,412
10,052
-
Salaries and wages
-
-
-
Irrecoverable VAT
1,347
2,502
-
Support costs allocated to
activities
Rent
8,400
15,600
-
Rates
1,771
3,289
-
Insurances
7,568
14,054
-
Heat, light and water
15,845
29,425
-
Repairs and maintenance
4,186
7,774
-
Security costs
481
892
-
Cleaning
1,955
3,630
-
Sundry expenses
136
253
-
Wages, salaries and pensions
79,549
147,735
-
National insurance
2,245
4,169
-
Pensions
727
1,351
-
Telephone
505
938
-
Stationery and general printing
2,134
3,964
-
Computer expenses
5,720
10,622
-
Irrecoverable VAT
770
1,429
-
Legal and professional fees
1,083
2,011
-
Licence and subscriptions
3,879
7,203
-
Auditors’ remuneration
-
-
5,890
Bad debts
318
591
-
Depreciation
4,190
7,782
-
Bank charges
3,445
6,398
-
Loan interest
307
571
-
Profit/loss sale intangible asset
-
-
-
_
_
__
204,485
379,758
5,890


 Total
2023
£
93,188
56,847
15,464
-
3,849
24,000
5,060
21,622
45,270
11,960
1,373
5,585
389
227,284
6,414
2,078
1,443
6,098
16,342
2,199
3,094
11,082
5,890
909
11,972
9,843
878
-
_
590,133
 Total
2022
£
72,763
41,121
17,677
11,989
3,511
24,000
4,678
18,558
56,405
8,187
598
4,101
7,148
177,051
1,743
2,407
1,027
3,650
-
2,007
1,285
18,813
5,550
1,306
11,727
8,755
1,102
6,643
_
513,802

Of the above expenditure £590,133 (2022 - £513,802) was attributable to unrestricted funds and £nil (2022 - £nil) was attributable to restricted funds.

Page | 22

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2023

______________

7. STAFF COSTS AND NUMBERS

Salaries and wages
Social security
Pension costs
The average number of employees during the year was:
Technical Support
Front of House
Management and administration
Cleaners
Other		 2023
£
227,284
6,414
2,078
_
235,776
_
2023
12
8
7
3
1

31
 2022
£
189,040
1,743
2,407
_
193,190
_
2022
9
5
7
4
1

26

No employees earned in excess of £60,000.

In addition to the above paid staff, there are a large number of volunteers who assist duty staff with ushering and catering tasks and the technical team with event presentation.

The total amount of employee benefits received by key management personnel is £103,653 (2022 - £72,914). The charitable company considers its key management personnel comprises of 5 individuals, being Theatre Manager, Deputy Theatre Manager, Technical Manager, FoH Supervisor and Accounts Administrator.

8. DIRECTORS REMUNERATION AND TRANSACTIONS WITH DIRECTORS

No Director received any remuneration or expenses during the year.

Reimbursements of £268 were made to Directors in the year (2022 - £785) for purchases made on behalf of the charitable company.

No Director or other person related to the charitable company had any personal interest in any contract or transaction entered into by the charitable company during the year.

Page | 23

THE CRESCENT THEATRE LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2023

______________

9. TANGIBLE FIXED ASSETS

Leasehold
Improvemen
ts
Theatre and
production
equipment
Fixtures and
fittings
Computer
equipment
£
£
£
£
COST
1 August 2022
219,016
49,978
25,629
5,976
Additions
-
9,450
-
-
Disposals
-
-
-
-
_
__
_
_
31 July 2023
219,016
59,428
25,629
5,976
_
_
_
_
DEPRECIATION
1 August 2022
166,543
17,258
23,761
4,222
Charge for the year
2,862
7,802
849
459
Disposals
-
-
-
-
_

_
_
31 July 2023
169,405
25,060
24,610
4,681
_

_
_
NET BOOK
AMOUNT
31 July 2023
49,611
34,368
1,019
1,295
_

_
_
31 July 2022
52,473
32,720
1,868
1,754
_

_
____		 Total
£
300,599
9,450
-
_
310,049
_
211,784
11,972
-
_
223,756
_
86,293
_
88,815
_

All fixed assets are held for charitable purposes.

10. DEBTORS: AMOUNTS DUE WITHIN ONE YEAR

Trade debtors
Prepayments
Other debtors		 2023
£
7,148
13,477
4,028
_
24,653
 2022
£
7,953
12,629
3,503
_
24,085

Page | 24

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2023

______________

11. CREDITORS: AMOUNTS DUE WITHIN ONE YEAR

2023 2022
£ £
Banks loans and overdrafts - 9,996
Trade creditors 80,730 94,153
Accruals 22,491 17,190
Taxation and social security 6,288 26,322
Deferred income - hire deposits in advance 29,779 67,322
Other creditors 23,635 21,982
_ _
162,923 236,965
_ _
CREDITORS: AMOUNTS DUE WITHIN ONE YEAR
2023 2022
£ £
Banks loans and overdrafts - 28,337
_ _
- 28,337
_ _
ANALYSIS OF NET ASSETS BETWEEN FUNDS
Unrestricted Restricted 2023
Tangible fixed assets 86,293 - 86,293
Net current assets 264,489 - 264,489
Non-current liabilities - - -
_ _ _
350,782 - 350,782
_ _ _
UNDS
Balance at 1 Incoming Outgoing
Balance at
August 2022 Resources Resources
31		 July 2023
UNRESTRICTED FUNDS
General 309,676 631,239 (590,133) 350,782
RESTRICTED FUNDS
None - - - -
_ _ _ _
309,676 631,239 (590,133) 350,782
_ _ _ _

12. CREDITORS: AMOUNTS DUE WITHIN ONE YEAR

13. ANALYSIS OF NET ASSETS BETWEEN FUNDS

14. FUNDS

Page | 25

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2023

______________

15. FINANCIAL COMMITMENTS

At the year end the charitable company has minimum payments under non-cancellable operating leases as follows:

Lease payments due within a year 2023
£
-
_
-
_		 2022
£
-
_
-
_

16. TAXATION

As a charitable company, The Crescent Theatre Limited, is exempt from tax on income and gains falling within section 478 of the Taxes Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen within the charitable company.

17. MEMBERS LIABILITY

The liability of the members as set out in the Memorandum of Association of the charitable company is as follows:

Every member of The Crescent Theatre Limited undertakes to contribute to the assets of The Crescent Theatre Limited in the event of the same being wound up while they as a member, or within one year after they cease to be a member, for payment of the debts and liabilities of The Crescent Theatre Limited contracted before they cease to be a member, and of the costs, charges and expenses of winding up and for the adjustment of the rights of the contributors amongst themselves, such amount as may be required not exceeding 12 ½p.

At 31 July 2023 there were 239 members of the company (2022 - 146 members).

18. RELATED PARTY TRANSACTIONS

The Crescent Theatre Limited operates from a building leased from The Crescent Theatre Trust Limited, a separately owned and managed company and registered charity. One director of the company was a trustee of The Crescent Theatre Trust Limited during the year.

Rent is charged by The Crescent Theatre Trust Limited to The Crescent Theatre Limited for use of the building amounting to £24,000 (2022 - £24,000). At the year end there was a balance of £4,028 (2022 - £3,503) owing from The Crescent Theatre Trust Limited.

Page | 26

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2023

______________

19. RECONCILIATION OF NET MOVEMENT IN FUNDS TO CASH FLOW FROM OPERATING ACTIVITIES

Net movement in funds
Depreciation of tangible fixed assets
Interest paid
Loss on disposal of fixed assets
Decrease / (Increase) in stock
(Increase) / Decrease in debtors
(Decrease) / Increase in creditors		 2023
£
41,106
11,972
878
-
1,560
(568)
(64,046)
_
(9,098)
_		 2022
£
63,695
11,727
1,102
6,643
(2,309)
10,242
102,934
_
194,034
_

Page | 27

THE CRESCENT THEATRE LIMITED

(A company limited by guarantee)

DETAILED INCOME AND EXPENDITURE ACCOUNT For the Year Ended 31 July 2023

______________

2023 2022
£ £ £ £
Income
Box office 143,968 134,205
Theatre hire 256,022 227,337
Bar 145,241 116,616
_ _
545,231 478,158
Direct Costs
Production costs (page 29) 93,188 72,763
Salaries & wages re Theatre hire - 11,989
Bar purchases 56,847 41,121
Car park subsidy 15,464 17,677
_ _
(165,499) (143,550)
_ _
Gross Surplus 379,732 334,608
Other operating income
Subscriptions 9,049 9,392
Donations 34,411 21,845
Other (including interest received) 42,548 32,002
Government grants received - 36,100
_ _
86,008 99,339
Theatre overheads (page 29) 372,135 321,254
Administrative expenses (page 29) 52,499 48,998
_ _
(424,634) (370,252)
_ _
Net incoming / (Expenditure) resources for
the year		 41,106 63,695
_ _

Page | 28

THE CRESCENT THEATRE LIMITED

(A company limited by guarantee)

DETAILED INCOME AND EXPENDITURE ACCOUNT (continued) For the Year Ended 31 July 2023

______________

2023 2022
£ £
Production Costs
Production costs 48,970 29,559
Royalties 28,178 21,791
Publicity (including hire publicity) 11,092 16,898
Irrecoverable VAT 4,948 4,515
_ _
93,188 72,763
_ _
Theatre Overheads
Salaries and wages 227,284 177,051
National insurance 6,414 1,743
Pension costs 2,078 2,407
Heat, light and water 45,270 56,405
Rates 5,060 4,678
Repairs and maintenance 11,960 8,187
Security costs 1,373 598
Computer costs 16,342 11,561
Insurances 21,622 18,558
Cleaning 5,585 4,101
Rent 24,000 24,000
Sundry expenses 389 7,148
Bad debts 909 1,306
Irrecoverable VAT 3,849 3,511
_ _
372,135 321,254
_ _
Administrative expenses
Bank and credit card charges 9,843 8,755
Loan interest 878 1,102
Stationery and general printing 6,098 3,650
Telephone 1,443 1,027
Licenses and subscriptions 11,082 7,252
Legal and professional fees 3,094 1,285
Auditors’ remuneration 5,890 5,550
Depreciation 11,972 11,727
Irrecoverable VAT 2,199 2,007
Loss on disposal - 6,643
_ _
52,499 48,998
_ _

Page | 29