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2021-07-31-accounts

THE CRESCENT THEATRE LIMITED

A COMPANY LIMITED BY GUARANTEE

DIRECTORS' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 JULY 2021

COMPANY NO: 00699933

REGISTERED CHARITY NO: 245054

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 July 2021

FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 July 2021		 FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 July 2021
______________
Contents Pages
Charity Reference and Administrative Details 1
Directors' and Trustees Report 2 - 8
Independent Auditors' Report 9 - 12
Statement of Financial Activities 13
Balance Sheet 14 - 15
Statement of Cash Flows 16
Notes forming part of the Financial Statements 17 - 26
The following schedules do not form part of the statutory accounts
Detailed income and expenditure account 27 - 28

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REFERENCE AND ADMINISTRATIVE INFORMATION

For the Year Ended 31 July 2021

______________

Charity name: The Crescent Theatre Limited
Charity Registration Number: 245054
Company Number: 00699933
Registered Office: 20 Sheepcote Street
Birmingham
B16 8AE
Independent Auditors: Haslehursts
88 Hill Village Road
Four Oaks
Sutton Coldfield
West Midlands
B75 5BE
Bankers: Lloyds Bank Plc
114/116 Colmore Row
Birmingham
B3 3DP
Secretary: J Cunningham
Principal Officers: K Middleton - Chairman
C Arnold - Treasurer
Senior Executive Team: J Booth - Theatre Manager
E Mitchell - Deputy Theatre Manager
C Gurney - Venue Hire and Sales Co-ordinator
J Harper - Technical Co-ordinator

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REPORT OF THE DIRECTORS AND TRUSTEES

For the Year Ended 31 July 2021

______________

The Directors and Trustees present their report and the audited financial statements of the charity for the year ended 31 July 2021. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" (FRS 102) in preparing the annual report and financial statements of the charity.

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

STRUCTURE, GOVERNANCE AND MANAGEMENT

GOVERNING DOCUMENT

The Crescent Theatre Limited is constituted under a Memorandum of Association that established its objects and powers and is governed under its Articles of Association. The charitable company was incorporated as a company limited by guarantee and not having a share capital on 2 August 1961. The charitable company was registered as a charitable company on 23 March 1966.

RECRUITMENT AND APPOINTMENT OF DIRECTORS

The Crescent Theatre is made up of the following Directors (who are also the Trustees for the purposes of Charity Law). Directors have the power to appoint Directors to fill casual vacancies or add to the number of Directors but these must be notified at the next Annual General Meeting. The Directors of the charitable company who served during the year and up to the date of this report are set out below (one post vacant).

A Lowrie (Chairman) Resigned 29 March 2021 V Dean (Secretary) Resigned (Secretary) 30 November 2020 K Middleton (Chairman) Resigned (Treasurer) appointed (Chairman) 29 March 2021 A Marshall Resigned 29 March 2021 R Duddin R Snape L Stringer Resigned 29 March 2021 G Evans Resigned 28 June 2021 J Blackwood J Cunningham (Secretary) Appointed (Secretary) 30 November 2020 J Hobbis K Maynard Appointed 29 March 2021 K Goldhawk Appointed 29 March 2021 L Plumpton Appointed 29 March 2021 C Arnold Appointed (Treasurer) 29 March 2021

PATRON

We acknowledge Ruby Turner as our president during the year and thank her for her support.

DIRECTORS INDUCTION AND TRAINING

The directors have compiled a Board Induction Pack consisting of a copy of the Company's Memorandum and Articles of Association, a document outlining the basics of Directors' duties and responsibilities under Company Law and the major Charity Commission documents How To Be An Effective Charity Trustee, Trustee Responsibilities and CC03 - The Essential Trustee. The pack also contains eight other Charity Commission documents for reference as required.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REPORT OF THE DIRECTORS AND TRUSTEES (continued)

For the Year Ended 31 July 2021

______________

PAY POLICY FOR SENIOR STAFF

The directors consider the board of directors, who are the Trust's trustees, and the senior management team as the key management personnel of the charity in charge of directing and controlling, running and operating the Trust on a day to day basis. All directors give their time freely and no director received remuneration in the year. Details of directors' expenses and related party transactions are disclosed in note 7 to the accounts.

The pay of the senior staff is reviewed annually and normally increased in accordance with average earnings. In view of the nature of the charity, the directors benchmark against pay levels in other provincial theatres of a similar size run on a voluntary basis.

RELATED PARTIES

The Crescent Theatre Limited operates from a building leased from The Crescent Theatre Trust Limited, a separately owned and managed company and registered charity. One director of the company was trustee of The Crescent Theatre Trust Limited during the year.

RISK MANAGEMENT

The assets of the charitable company are invested in Lloyds Bank account.

The Board has reviewed, identified and assessed potential areas of risk to the organisation. The risks are classed in terms of low to high risk and are monitored on a monthly basis at the Board meetings. These use the main key performance indicators of Box Office Income, Hire Booking Income, Debtor Control and Expenditure set against pre targets to monitor progress. This allows prompt action to mitigate the risk identified.

The steps taken include weekly Finance Meetings between the Treasurer/Chairman/Theatre Manager to highlight any shortfalls against set budgets. More robust monthly forecasting system across the year triggers stronger cost control ensuring manager authorisation of all expenditure. All expenditure agreed limits across the management team. New Media Marketing strategy has been developed to allow swift, proactive campaigns to address any potential income risk.

ORGANISATIONAL STRUCTURE

The day-to-day management of activities, as directed by the Board of Directors, has been delegated to the Theatre Manager. The full board of Directors meets at monthly intervals.

OBJECTIVES AND ACTIVITIES

The charitable company's objects are to promote, maintain and improve and advance education, particularly by the production of educational plays and the encouragement of the Arts, including the arts of drama, dramatic authorship, mime, dancing, singing and music and to formulate, prepare and establish schemes thereof.

The Crescent Theatre Limited continues to provide the resources for a wide-ranging programme of theatre productions staffed by its amateur membership, at the same time offering hiring facilities to independent musical societies and other groups. Bar and refreshment services for patrons and members together with costume and properties hire services are also provided.

The Directors have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives of the charitable company and in planning any future activities. In particular, they have considered how planned activities will contribute to the aims and objectives set.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REPORT OF THE DIRECTORS AND TRUSTEES (continued)

For the Year Ended 31 July 2021

______________

CHAIRMAN'S REVIEW OF THE ACTIVITIES AND ACHIEVEMENTS

We gratefully acknowledge the support of our President Ruby Turner during the year.

As covid dominated the end of the previous financial year, so it has dominated the majority of this financial year, with productions only returning to our stages at the end of June 2021.

Having only taken up the position of Chairman in February 2021, although having held the position of Treasurer since 2015 until that time, I can say it has been a difficult time to be chairing a theatre. The national lockdown conditions made it impossible for us to rehearse, and so even after restrictions were lifted, we were unable to stage a production for several months. However, through the hard work of a core group of staff, Board members and general members, we have achieved an incredible amount over this time - not least returning to producing shows.

The first half of the financial year was under the chairmanship of Andrew Lowrie, who stood down at the last AGM in February 2021 in order to return to his native Scotland. Andrew and I worked closely to steer The Crescent through Covid, and on behalf of the Board and the membership I would like to thank Andrew not only for his hard work during Covid, but also for his long service as Chairman.

Through the support of Arts Council England, we received a grant of £215,000 from the Culture Recovery Fund in October 2020. This was supplemented with a further £107,000 in April 2021 through the Culture Recovery Fund 2. In addition, we gratefully accepted a grant of £30,000 from the Garfield Weston Foundation. We applied for various grants and other support from the local council and received just over a further £21,000.

The money received from the Garfield Weston Foundation was spent on a brand new projector. This allows us to present cinema events and opens up new opportunities for us. In particular it meant that we could attract audiences as soon as we were permitted to open the building to the public, but before we had rehearsed anything to perform. I would like to thank the Garfield Weston Foundation for their support.

The money received from Arts Council England was earmarked for specific activities centred around covid security and paying our operating costs, such as the wages of our staff. One of the conditions of the grant was that we were unable to claim furlough for our staff, so most of them were working during the pandemic.

It would not have been possible to get through the pandemic without the unwavering support of our staff, to whom I extend my sincerest thanks. In particular, I would like to thank the Theatre Manager, James Booth, who in exceptional circumstances and having only just started in the role as Covid struck, performed admirably.

Audiences have been slow to return to theatres in general, and this is also true at the Crescent. Audience numbers for Crescent shows are beginning to return to pre-pandemic levels, which is a positive sign. Hire activity has also returned to slightly above pre-pandemic levels. This is partly due to all of the companies who have not performed for over 18 months wanting to return to the stage, but also due to a more flexible approach to accommodating hirers at shorter notice and in more creative ways.

One of the steps that we took during lockdown that has helped improve the hire performance of the business is creating our new performance space: The Underground. This is an intimate new 40 seat space ideal for cabarets, small-scale performances, rehearsed readings, singer-songwriters, performance poets and others. This now gives us a low-cost venue that opens up new markets to us.

As we move out of difficult times, I hope that the foundations we laid during lockdown can be built upon, and our focus now turns to rebuilding our membership by re-engaging with members who lapsed during lockdown and new members, too; rebuilding our audiences by programming shows that they want to see, but also by attracting new audiences and raising awareness of the Crescent as one of Birmingham’s oldest producing theatres.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REPORT OF THE DIRECTORS AND TRUSTEES (continued)

For the Year Ended 31 July 2021

______________

CHAIRMAN'S REVIEW OF THE ACTIVITIES AND ACHIEVEMENTS (continued)

We are approaching the 100th anniversary of the first performance of the Municipal Players, who built the first Crescent Theatre. That anniversary will be in 2023, and I intend to ensure that the Crescent is going strong for our 100th Birthday.

Kevin Middleton Chairman Date:

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REPORT OF THE DIRECTORS AND TRUSTEES (continued)

For the Year Ended 31 July 2021

______________

STATISTICS 2021 2020
Membership of Limited Company 146 201
Youth Theatre 0 25
Total number of performances:
Main House 7 35
Studio 5 40
Touring 8 3
Bar performances 0 3
Seating Capacity:
Main House 301 301
Studio 100 100
Bar (as a performance area) 60 60
Main House Seats Sold Capacity percentage
Cinderella 529 74.82%
Ron Barber Studio
Pygmalion 96 72.72%
Tour
Pygmalion @ Castle Bromwich 90 25.71%
Hall Gardens
Pygmalion @ Selly Manor 69 49.28%
Pygmalion @ Harvington Hall 295 98.33%
Pygmalion @ Blakesley Hall 166 55.33%

FINANCIAL REVIEW

Principal Funding Sources

The principal funding sources of the charitable company were box office receipts from productions and touring £13,353 (2020: £118,499), theatre and facilities hire £41,678 (2020: £129,325) and income from bar and catering operations £7,719 (2020: £73,624). The charity was also in receipt of government grants for the year of £341,036 (2020: £68,817) and other grants of £30,000 (2020: £nil).

Investment Policy

The charitable company's investments are held in cash bank accounts so as to protect capital invested.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REPORT OF THE DIRECTORS AND TRUSTEES (continued)

For the Year Ended 31 July 2021

______________

Reserves policy

The Board of Directors has considered the level of financial reserves required to enable the charity to meet its obligations on an on-going basis. The Directors consider that they should aim to hold as unrestricted funds a level of reserves equivalent to at least two months' outgoing resources increasing to six months' outgoing resources held in reserve over the longer term.

The budgeted expenditure for 2021/22 is £530,000 and therefore the targeted level of reserves is in the region of £245,000. This figure would allow the charity an orderly reduction in activities in the event of a major loss of income. The strategy has always been to build sufficient reserves through operating surpluses and fundraising. The Directors and management of the charity are aware of the urgency to react of any shortfall in income.

Unrestricted free general reserves at the year end totalled £245,981 (2020: £161,500). In the coming years it is the intention of the Directors to implement a reserves policy and commit to a level of reserves which will enable the charitable company to continue to be in a position to operate as envisaged.

Future Plans

The ongoing repair and maintenance programme will be a major focus. The theatre roof requires work and funds are being raised for this. Audience development will be a key area of the marketing effort to ensure income is maintained. Daytime hire and an expansion of the Prop / Furniture hire are considered good opportunities for income growth.

TRUSTEES RESPONSIBILITIES

The trustees (who are also directors of The Crescent Theatre Limited for the purposes of company law) are responsible for preparing the annual Report of the Directors' and Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounted Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

REPORT OF THE DIRECTORS AND TRUSTEES (continued)

For the Year Ended 31 July 2021

______________

TRUSTEES RESPONSIBILITIES (continued)

In so far as the directors are aware:

AUDITORS

Haslehursts has expressed their willingness to continue in office and will be proposed for re-appointment at the Annual General Meeting.

The report has been prepared having taken advantage of the small companies exemptions in the Companies Act 2006.

Approved by the board and signed on its behalf by:

K Middleton Chairman

Date:

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

INDEPENDENT AUDITORS' REPORT TO THE TRUSTEES OF THE CRESCENT THEATRE LIMITED

For the Year Ended 31 July 2021

______________

OPINION

We have audited the financial statements of The Crescent Theatre Limited (the 'charitable company') for the year ended 31 July 2021 which comprise Statement of Financial Activities, Balance Sheet, Statement of Cash Flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

This report is made solely to the charitable company's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charitable company's trustees those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's trustees as a body, for our audit work, for this report, or for the opinions we have formed.

In our opinion the financial statements:

BASIS FOR OPINION

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

CONCLUSIONS RELATING TO GOING CONCERN

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

INDEPENDENT AUDITORS' REPORT TO THE TRUSTEES OF THE CRESCENT THEATRE LIMITED (continued)

For the Year Ended 31 July 2021

______________

OTHER INFORMATION

The other information comprises the information included in the trustees annual report, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

OPINIONS ON OTHER MATTERS PERSCRIBED BY THE COMPANIES ACT 2006

In our opinion, based on the work undertaken in the course of the audit:

MATTERS ON WHICH WE ARE REQUIRED TO REPORT BY EXCEPTION

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

RESPONSIBILITIES OF TRUSTEES

As explained more fully in the trustees' responsibilities statement set out on page 7 the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee) INDEPENDENT AUDITORS' REPORT TO THE TRUSTEES OF THE CRESCENT THEATRE LIMITED (continued)

For the Year Ended 31 July 2021

______________

AUDITOR'S RESPONSIBILITIES FOR THE AUDIT OF THE FINANCIAL STATEMENTS

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

We obtained an understanding of the company’s legal and regulatory framework and the industry in which it operates. We considered the risk of acts by the company that might have contravened applicable laws and regulations, including fraud. Our audit procedures were designed to respond to the risk, recognising that the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by way of forgery, intentional representations or through collusion.

We focussed on laws and regulations which could give rise to a material misstatement in the financial statements, including, but not limited to the Charities Act and UK tax legislation. Our tests included agreeing the financial statement disclosures to underlying supporting documentation, enquiries with management and third party company representatives. There are inherent limitations in the audit procedures described above and, the further removed non-compliance with laws and regulations is from the events and transactions reflected in the financial statements, the less likely we would become aware of it. We did not identify any key audit matters relating to irregularities, including fraud. As in all our audits, we also addressed the risk of management override of internal controls, including testing journals and evaluating whether there was evidence of bias by the directors that represented a risk of material misstatement due to fraud.

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https://www.frc.org.uk/Our-Work/Audit/Audit-and-assurance/Standards-and-guidance/Standards-and-guidance-forauditors/Auditors-responsibilities-for-audit/Description-of-auditors-responsibilities-for-audit.aspx. This description forms part of our auditor’s report.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

INDEPENDENT AUDITORS' REPORT TO THE TRUSTEES OF THE CRESCENT THEATRE LIMITED (continued)

For the Year Ended 31 July 2021

______________

USE OF OUR REPORT

This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Haslehursts Statutory Auditor 88 Hill Village Road Four Oaks Sutton Coldfield West Midlands B75 5BE

Date

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THE CRESCENT THEATRE LIMITED

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (Incorporating an Income and Expenditure Account)

For the Year Ended 31 July 2021

______________

Unrestricted
Restricted
Note
Funds
Funds
£
£
Income and endowments from:
Donations and legacies
3
13,634
-
Charitable activities
4
68,869
-
Other income
5
374,745
-
_
_
TOTAL INCOME
457,248
-
_
_
EXPENDITURE ON:
Charitable activities
6
372,767
-

_
_
TOTAL EXPENDITURE
372,767
-
_
_
NET (EXPENDITURE) / INCOME
AND NET MOVEMENT IN FUNDS
FOR THE YEAR
84,481
-
Reconciliation of Funds
Total funds brought forward
161,500
-

_
_
TOTAL FUNDS CARRIED
FORWARD
13
245,981
-

 2021
Total
£
13,634
68,869
374,745
_
457,248
_
372,767
_
372,767
_
84,481
161,500
_
245,981
 2020
Total
£
18,661
332,077
83,233
_
433,971
_
435,717
_
435,717
_
(1,746)
163,246
_
161,500

All amounts above are derived from continuing operations.

The statement of financial activities includes all gains and losses recognised during the year.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

BALANCE SHEET

For the Year Ended 31 July 2021 Registered Number 00699933

______________

2021 2020
Note £ £ £ £
FIXED ASSETS
Tangible assets 9 105,075 38,618
CURRENT ASSETS
Stock 3,545 4,110
Debtors 10 34,327 17,027
Cash at bank and in hand 275,402 243,721
_ _
313,274 264,858
CREDITORS:Amounts falling due
within one year 11 (132,781) (93,434)
_ _
NET CURRENT ASSETS 180,493 171,424
_ _
285,568 210,042
CREDITORS:Amounts falling due 12 (39,587) (48,542)
after a year
_ _
TOTAL ASSETS LESS LIABILITIES 245,981 161,500
_ _
RESERVES
Unrestricted funds 14 245,981 161,500
Restricted funds 14 - -
_ _
245,981 161,500
_ _

For the year ending 31 July 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies but as the company is a charity, it is subject to audit under the Charities Act 2011.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

BALANCE SHEET (continued)

For the Year Ended 31 July 2021 Registered Number 00699933

______________

Directors' responsibilities

K Middleton Chairman

Date

Page | 15

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

STATEMENT OF CASH FLOWS

For the Year Ended 31 July 2021

______________

Note
Cash flow from operating activities
19
Interest paid
Net cash flow from operating activities
Cash flow from investing activities
Purchase tangible fixed assets
Net cash flow from investing activities
Cash flow from financing activities
Cash in from new borrowing
Repayments of borrowing
Net cash flow from financing activities
Net increase/(decrease) in cash and cash equivalents
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year		 2021
£
114,467
(197)
_
114,270
_
(80,922)
_
(80,922)
_
-
(1,667)
_
(1,667)
_
31,681
243,721
_
275,402
_		 2020
£
(53,264)
-
_
(53,264)
_
(5,983)
_
(5,983)
_
50,000
-
_
50,000
_
(9,247)
252,968
_
243,721
_

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 July 2021

1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

BASIS OF PREPARATION

The Crescent Theatre Limited (the limited charity) is a registered incorporated charity in the United Kingdom. In the event of the charity being wound up, the liability in respect of the guarantee is shown in note 17. The address of the registered office is given in the charity information on page 1. The nature of the charity's operations and principal activities are to promote, maintain and improve and advance education, particularly by the production of educational plays and the encouragement of the Arts, including the arts of drama, dramatic authorship, mime, dancing, singing and music to formulate, prepare and establish schemes thereof including the provision of a library and reading room.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) issued on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.

The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are prepared in sterling which is the functional currency of the charity.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

INCOMING RESOURCES

All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably, and it is probable that the income will be received.

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).

RESOURCES EXPENDED

Expenditure is recognised on an accruals basis as a liability is incurred.

Charitable expenditure comprises those costs incurred by the charitable company in the delivery of its activities and services for its beneficiaries.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charitable company and include audit fees and costs linked to the strategic management of the charitable company.

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THE CRESCENT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2021

______________

RESOURCES EXPENDED (continued)

All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity comprise both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

FUND ACCOUNTING

Restricted Funds

Restricted funds represent grants and donations which are subject to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Unrestricted funds and designated funds

Unrestricted funds represent funds that are expendable at the discretion of the Directors in the furtherance of the objects of the charitable company. Such funds may be held in order to finance both working capital and capital investment. Designated funds are those funds which are unrestricted in nature but which have been designated by the Directors to be used in a particular manner.

VAT

The charitable company is partially exempt for VAT. Value added tax which is not recoverable by the charitable company is included in the relevant costs in the Statement of Financial Activities and tangible fixed assets.

TANGIBLE FIXED ASSETS AND DEPRECIATION

Tangible fixed assets are included at cost.

Depreciation is provided at the following annual rates on a straight line basis to write off the cost, less the estimated residual value of the assets, over their expected useful economic lives on the following bases:

Fixtures and equipment 7 years
Theatre and production equipment 7 years
Computer equipment 3 years
Leasehold improvements 10% and 20%

The charitable company capitalises fixed assets over a value of £300.00

STOCK

Stocks are valued at the lower of cost and estimated net realisable value.

OPERATING LEASES

Assets acquired under finance leases are capitalised and depreciated over the lease term and expected useful life of the asset. Minimum lease payments are apportioned between the finance charge and the reduction of the outstanding lease liability using the effective interest method. The related obligations, net future charges, are included in creditors.

Rentals payable and receivable under operating leases are charged to the SoFA on a straight line basis over the period of the lease.

Page | 18

THE CRESCENT THEATRE LIMITED (A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2021

______________

DEBTORS AND CREDITORS RECEIVABLE/PAYABLE WITHIN ONE YEAR

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

RECOGNITION OF LIABILITIES

Liabilities are recognised when an obligation arises to transfer economic benefits as a result of past transactions or events.

PENSIONS

The charitable company operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charitable company in an independently administered fund. Contributions payable for the year are charged in the Statement of Financial Activities.

GOING CONCERN

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

GOVERNMENT GRANTS

Government grants have been recognised under the accruals model. Government grants relating to revenue expenditure are recognised in income on a systematic basis over the periods in which the entity recognises the related costs for which the grant is intended to compensate.

BORROWING COSTS

Borrowing costs are recognised as an expense in the financial statements.

2. NET OUTGOING RESOURCES AND OPERATING SURPLUS

DONATIONS AND LEGACIES
These are stated after charging the following
Depreciation
Auditors' remuneration - audit services
Operating lease rentals
Donations and legacies
All of the above is attributable to unrestricted funds.		 2021
£
14,465
5,280
-
__
2021
£
13,634
____		 2020
£
13,427
4,500
-
______
2020
£
18,661
______

3. DONATIONS AND LEGACIES

Page | 19

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2021

4. CHARITABLE ACTIVITIES

5.
OTHER INCOME
Box office, touring and programmes
Theatre and facilities hire
Bar and catering operations
Subscriptions
All of the above is attributable to unrestricted funds.
Other sundry income
Government grants received
All of the above income is attributable to unrestricted funds.		 2021
£
13,353
41,678
7,719
6,119
_
68,869
_
2021
£
31,428
343,317
_
374,745
_		 2020
£
118,499
129,325
73,624
10,629
_
332,077
_
2020
£
14,416
68,817
_
83,233
_

Page | 20

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2021

6. RESOURCES EXPENDED

Where support costs can be specifically identified as being related to an activity they have been allocated on that basis.

All other support costs have been allocated to activities on a percentage basis that reflects where the expenditures have been incurred.

Own Theatre hire Governance Total Total
productions & facilities costs 2021 2020
£ £ £ £ £
Costs directly allocated to
activities
Production costs 15,575 - - 15,575 38,393
Bar purchases 1,371 2,547 - 3,918 29,053
Programmes and other costs - - - - 1,318
Car park subsidy 3,636 6,754 - 10,390 10,946
Salaries and wages - 400 - 400 8,100
Irrecoverable VAT 495 919 - 1,414 2,149
Support costs allocated to
activities
Rent 15,295 28,405 - 43,700 15,400
Rates 206 382 - 588 3,478
Insurances 6,669 12,385 - 19,054 23,547
Heat, light and water 12,286 22,819 - 35,105 40,391
Repairs and maintenance 3,702 6,874 - 10,576 9,223
Security costs 83 155 - 238 -
Cleaning 621 1,152 - 1,773 2,457
Sundry expenses 1,503 2,791 - 4,294 1,911
Wages, salaries and pensions 45,297 84,122 - 129,419 178,922
National insurance 1,032 1,917 - 2,949 4,410
Pensions 511 949 - 1,460 1,692
Telephone 1,394 2,588 - 3,982 4,282
Stationery and general printing 380 705 - 1,085 2,749
Computer expenses 1,802 3,346 - 5,148 11,197
Irrecoverable VAT 283 525 - 808 1,228
Legal and professional fees 746 1,386 - 2,132 5,086
Licence and subscriptions 2,776 5,155 - 7,931 7,738
Auditors’ remuneration - - 5,280 5,280 4,750
Donations 50,000 - - 50,000 -
Bad debts (632) (1,173) - (1,805) 5,069
Depreciation 5,063 9,402 - 14,465 13,427
Bank charges 942 1,749 - 2,691 8,801
Loan interest 69 128 - 197 -
__ __ __ ______ ______
171,105 196,382 5,280 372,767 435,717
__ __ __ ______ ______

Of the above expenditure £372,767 (2020: £435,717) was attributable to unrestricted funds and £nil (2020: £nil) was attributable to restricted funds.

Page | 21

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2021

______________

7. STAFF COSTS AND NUMBERS

Salaries and wages
Social security
Pension costs
All of the above income is attributable to unrestricted funds.
The average number of employees during the year was:
Technical Support
Front of House
Management and administration
Cleaners
Other		 2021
£
129,819
2,949
1,460
_
134,228
_
2021
7
4
6
3
1

21
 2020
£
187,022
4,410
1,692
_
193,124
_
2020
10
6
8
2
2

28

No employees earned in excess of £60,000.

In addition to the above paid staff, there are a large number of volunteers who assist duty staff with ushering and catering tasks and the technical team with event presentation.

The total amount of employee benefits received by key management personnel is £48,926 (2020: £55,108). The charitable company considers its key management personnel comprises of 4 individuals, being Theatre Manager, Deputy Theatre Manager, Technical Co-ordinator and Venue Hire and Sales Co-ordinator.

8. DIRECTORS REMUNERATION AND TRANSACTIONS WITH DIRECTORS

No Director received any remuneration or expenses during the year.

Reimbursements of £119 were made to three Directors in the year (2020: £859 made to three Directors) for purchases made on behalf of the charitable company.

No Director or other person related to the charitable company had any personal interest in any contract or transaction entered into by the charitable company during the year.

Page | 22

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2021

______________

9. TANGIBLE FIXED ASSETS

Leasehold
Improvements
Computer
equipment
£
£
COST
1 August 2020
161,772
44,306
Additions
57,244
2,441
_
__
31 July 2021
219,016
46,747
_
_
DEPRECIATION
1 August 2020
161,772
42,850
Charge for the year
1,909
1,072
_

31 July 2021
163,681
43,922
_

NET BOOK
AMOUNT
31 July 2021
55,335
2,825
_

31 July 2020
-
1,456
_
___		 Fixtures
and
fittings
Theatre and
production
equipment
£
£
183,403
323,621
-
21,237
_
_
183,403
344,858
_
_
167,802
302,060
6,827
4,657
_
_
174,629
306,717
_
_
8,774
38,141
_
_
15,601
21,561
_
_		 Total
£
713,102
80,922
_
794,024
_
674,484
14,465
_
688,949
_
105,075
_
38,618
_

All fixed assets are held for charitable purposes.

10. DEBTORS: AMOUNTS DUE WITHIN ONE YEAR

Trade debtors
Prepayments
Other debtors
VAT		 2021
£
3,675
23,178
5,198
2,276
_
34,327
_		 2020
£
3,214
10,658
3,155
-
_
17,027
_

Page | 23

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2021

______________

11. CREDITORS: AMOUNTS DUE WITHIN ONE YEAR

12. CREDITORS: AMOUNTS DUE WITHIN ONE YEAR
13. ANALYSIS OF NET ASSETS BETWEEN FUNDS
2021
£
Banks loans and overdrafts
8,746
Trade creditors
51,802
Deferred income - advance box office sales
-
Deferred income - hire deposits in advance
43,950
Other creditors
18,424
Accruals
9,859
_
132,781
_
2021
£
Banks loans and overdrafts
39,587
_
39,587
_
Unrestricted
Restricted
Tangible fixed assets
105,075
-
Net current assets
189,239
-
Non-current liabilities
(48,333)
-
_
_
245,981
-
_		 2020
£
1,458
22,666
3,044
47,657
4,728
13,881
_
93,434
_
2020
£
48,542
_
48,542
_
2021
105,075
189,239
(48,333)
_
245,981
_

14. FUNDS

FUNDS
Balance at 1 Incoming Outgoing Balance at
August 2020 Resources Resources 31 July 2021
UNRESTRICTED FUNDS
General 161,500 457,248 (372,767) 245,981
RESTRICTED FUNDS
None - - - -
_ _ _ _
161,500 457,248 (372,767) 245,981
_ _ _ _

Page | 24

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2021

______________

15. FINANCIAL COMMITMENTS

At the year end the charitable company has minimum payments under non-cancellable operating leases as follows:

Expiry within:
Less than one year		 2021
Other
-
 2020
Other
-

16. TAXATION

As a charitable company, The Crescent Theatre Limited, is exempt from tax on income and gains falling within section 478 of the Taxes Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen within the charitable company.

17. MEMBERS LIABILITY

The liability of the members as set out in the Memorandum of Association of the charitable company is as follows:

Every member of The Crescent Theatre Limited undertakes to contribute to the assets of The Crescent Theatre Limited in the event of the same being wound up while they as a member, or within one year after they cease to be a member, for payment of the debts and liabilities of The Crescent Theatre Limited contracted before they cease to be a member, and of the costs, charges and expenses of winding up and for the adjustment of the rights of the contributors amongst themselves, such amount as may be required not exceeding 12 ½p.

At 31 July 2021 there were 146 members of the company (2020: 201 members).

18. RELATED PARTY TRANSACTIONS

The Crescent Theatre Limited operates from a building leased from The Crescent Theatre Trust Limited, a separately owned and managed company and registered charity. One director of the company was a trustee of The Crescent Theatre Trust Limited during the year.

Rent is charged by The Crescent Theatre Trust Limited to The Crescent Theatre Limited for use of the building amounting to £43,700 (2020: £15,400). A donation of £50,000 was granted to The Crescent Theatre Trust Limited during the year. At the year end there was a balance of £5,198 (2020: £2,393) owing from The Crescent Theatre Trust Limited.

Page | 25

THE CRESCENT THEATRE LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) For the Year Ended 31 July 2021

______________

19. RECONCILIATION OF NET MOVEMENT IN FUNDS TO CASH FLOW FROM OPERATING ACTIVITIES

Net movement in funds
Depreciation of tangible fixed assets
Interest paid
Decrease/(Increase) in stock
Decrease/(Increase) in debtors
(Decrease)/Increase in creditors		 2021
£
84,481
14,465
197
565
(17,300)
32,059
_
114,467
_		 2020
£
(1,746)
13,427
-
1,757
6,717
(73,419)
_
(53,264)
_

Page | 26

THE CRESCENT THEATRE LIMITED

(A company limited by guarantee)

DETAILED INCOME AND EXPENDITURE ACCOUNT For the Year Ended 31 July 2021

______________

2021 2020
£ £ £ £
Income
Box office 13,353 109,364
Theatre hire 40,674 125,143
Wardrobe 10 2,451
Properties hire 994 1,731
Bar 7,719 73,624
Programmes - -
_ _
62,750 312,313
Direct Costs
Production costs (page 28) 15,575 38,393
Salaries & wages re Theatre hire 400 8,100
Bar purchases 3,918 29,053
Programme and other incidental costs - 1,318
Car park subsidy 10,390 10,946
_ _
(30,283) (87,810)
_ _
Gross Surplus 32,467 224,503
Other operating income
Sundry receipts 30,000 -
Subscriptions 6,119 10,629
Donations 15,915 18,661
Touring - 9,135
Other (including interest received) 1,428 14,416
Government grants received 341,036 68,817
_ _
394,498 121,658
Theatre overheads (page 28) 253,913 299,846
Administrative expenses (page 28) 38,571 48,061
Donations 50,000 -
_ _
(342,484) (347,907)
_ _
Net incoming / (Expenditure) resources for
the year		 84,481 (1,746)
_ _

Page | 27

THE CRESCENT THEATRE LIMITED

(A company limited by guarantee)

DETAILED INCOME AND EXPENDITURE ACCOUNT (continued) For the Year Ended 31 July 2021

______________

2021 2020
£ £
Production Costs
Production costs 5,523 11,751
Royalties 2,925 8,591
Publicity (including hire publicity) 5,310 15,288
Irrecoverable VAT 1,817 2,763
_ _
15,575 38,393
_ _
Theatre Overheads
Salaries and wages 129,419 178,922
National insurance 2,949 4,410
Pension costs 1,460 1,692
Heat, light and water 35,105 40,391
Rates 588 3,478
Repairs and maintenance 10,576 9,223
Security costs 238 -
Computer costs 5,148 11,197
Insurances 19,054 23,547
Cleaning 1,773 2,457
Rent 43,700 15,400
Sundry expenses 4,294 1,911
Bad debts (1,805) 5,069
Irrecoverable VAT 1,414 2,149
_ _
253,913 299,846
_ _
Administrative expenses
Bank and credit card charges 2,691 8,801
Loan interest 197 -
Stationery and general printing 1,085 2,749
Telephone 3,982 4,282
Licenses and subscriptions 7,931 7,738
Legal and professional fees 2,132 5,086
Auditors’ remuneration 5,280 4,500
Accountancy - 250
Depreciation 14,465 13,427
Irrecoverable VAT 808 1,228
_ _
38,571 48,061
_ _

Page | 28