DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 **TRUSTEES ANNUAL REPORT AND CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2021** ## **FOR** **HARROGATE INTERNATIONAL FESTIVAL LIMITED (A company Limited by guarantee)** **Registered Charity Number: 244861** **REGISTERED NUMBER: 00858029** DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 |**Contents**|| |---|---| ||**Page**| |Charity Reference and Administrative Details|1| |Trustees’ Annual Report|2| |Independent Auditor’s Report|9| |Consolidated Statement of Financial Activities (including Income and Expenditure Account)|12| |Consolidated and Charity Balance Sheets|13| |Consolidated Statement of Cash Flows|14| |Charity Statement of Cash Flows|15| |Notes to the Financial Statements|16| DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED TRUSTEES’ ANNUAL REPORT YEAR ENDED 31 OCTOBER 2021** |**Charity registration number**|244861| |---|---| |**Company registration number**|00858029| |**Patron**|HRH Prince of Wales| |**Honorary President**|Peter Blackburn CBE| |**Trustees**|Joanna Fiona Armitage – Chairman| ||Matthew Osbourne - Treasurer| ||John Bywater| ||Jenny Harris| ||Lucy Hind| ||Iain Jenkins (joined February 2022)| ||Craig Ratcliffe| ||Susan Rumfitt| ||Richard Webb (resigned 16 December 2020)| |**Secretary**|Sharon Canavar| |**Registered office**|32 Cheltenham Parade| ||Harrogate| ||North Yorkshire| ||HG1 1DB| |**Auditor**|TC Group| ||Registered Auditors| ||6 Queen Street| ||Leeds| ||LS1 2TW| |**Solicitor**|McCormicks Solicitors| ||Wharfedale House| ||37 East Parade| ||Harrogate| ||HG1 5LQ| |**Bankers**|HSBC| ||7 Prospect Crescent| ||Harrogate| ||HG1 1RN| ||and| ||Scottish Widows| ||67 Morrison Street| ||Edinburgh| ||EH3 8YJ| |**Staffing**|| |**Chief Executive**|Sharon Canavar| |**Literature Festivals Manager**|Clemence Roux| |**Creative Producer**|Marc Dunleavy| |**Finance**|Ruth Moody & Pauline Empson| 1 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED TRUSTEES’ ANNUAL REPORT YEAR ENDED 31 OCTOBER 2021** The Trustees present their Annual Report (including the Strategic Report) and the audited financial statements of the charity for the year ended 31 October 2021. The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Directors and Trustees of the charity** The Board of Directors is the governing body of Harrogate International Festival Limited. Members of the Board are also Trustees as defined by the Charities Act. The Board meets at least four times a year and it sets the policies of the Charity. It is also responsible for overseeing the sound management of the organisation and for ensuring that its policies are carried out by the staff through the Chief Executive. The Board is made up of a maximum of thirteen trustees. The Board has the power to appoint additional Trustees as it considers fit to do so. The Board keeps under review its skills mix, with the current Board having a broad range of professional, business and educational skills and experience. The trustees who have served during the year and since the year end were as follows: Joanna Fiona Armitage – Chairman Matthew Osbourne - Treasurer John Bywater Jenny Harris Lucy Hind Iain Jenkins Craig Ratcliffe Susan Rumfitt Richard Webb (resigned 16 December 2020) All members of the Board have confirmed that they do not have and have not had any beneficial interest in any contract with Harrogate International Festival Limited. Board members receive no remuneration or other financial benefit. Harrogate International Festival Limited maintains a register of Trustees’ interests. Harrogate International Festival Limited (“Harrogate International Festivals”) is a Registered Charity and a Registered Company limited by guarantee. In the event of the Company being wound up members are required to contribute an amount not exceeding £1. ## **Objectives and activities** ## _Vision_ : To be a leading portfolio of arts festivals with an evolving and innovative offer, changing lives through cultural experience. ## _Mission_ : Delivering distinctive and inspiring cultural experiences for all. ## _Objectives_ : - To be a ‘hub’ for cultural activity by increasing audience access through live and digital experience; - To create and develop programmes that provide opportunities to challenge traditional assumptions about the arts; - To contribute to the tourism potential of the North through distinctive cultural experiences; - To ensure access is available to a wider range of audiences and participants; - To develop a deeper understanding of the arts by offering opportunities for learning and participation that relate to our programme and portfolio; and - To ensure the organisation is sustainable and resilient through strategic alliances with public and commercial partners. 2 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED TRUSTEES’ ANNUAL REPORT YEAR ENDED 31 OCTOBER 2021** We have referred to the public benefit guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our objectives and in planning our future activity. The aims of Harrogate International Festival Limited are undertaken specifically to ensure the charitable objectives meet the public benefit requirement and the Charities Act 2011. ## **Directors and Trustees** The Board of Directors is the governing body of Harrogate International Festivals. Members of the Board are also Trustees as defined by the Charities Act. The Board meets at least four times a year and it sets the policies of the Charity. It is also responsible for overseeing the sound management of the organisation and for ensuring that its policies are carried out by the staff through the Chief Executive. The Board is made up of a maximum of thirteen trustees. All of the Trustees named on page 2 served during the year. The Board has the power to appoint additional Trustees as it considers fit to do so. The Board keeps under review its skills mix, with the current Board having a broad range of professional, business and educational skills and experiences. The Board interviews potential new Trustees prior to appointment. Each newly elected Board member receives guidance notes about their role and responsibilities as a charity Trustee and company Director as part of a comprehensive induction process. Training events are organised to update Trustees’ knowledge on general charity topics and specific matters regarding Harrogate International Festivals. In accordance with Article 37 of the Articles of Association Matt Osbourne, Susan Rumfitt and Jenny Harris retire from the Board and, being eligible, offer themselves for re-election. All members of the Board have confirmed that they do not have and have not had any beneficial interest in any contract with Harrogate International Festivals. Board members receive no remuneration or other financial benefit. Harrogate International Festivals maintains a register of Trustees’ interests. ## **Remuneration of Key Management Personnel** The Resources sub-group determines the remuneration, benefits and pension arrangements of all staff including Key Management Personnel. ## **Subsidiary Company** The Company has a wholly owned subsidiary company, Harrogate Festival Development Ltd, which is engaged in fundraising activities. ## **STRATEGIC REPORT** ## **Achievements in the year** Whilst 2020 was a year like no other, the confusion, uncertainty and challenges continued within the arts sector during late 2020 and throughout 2021. The HIF financial year begins on 1[st] November, the point that a 2[nd] UK lockdown came into force and following an challenging summer season with no ticket revenue and little sponsorship income. Effectively closing down the live events sector once again. Throughout the winter period the significantly reduced team were flexi-furloughed and continued delivering through our digital platform HIFPlayer with regular commissioned podcasts and arts activity. The organisation also focussed on creative ideas to animate the town and community during this period creating the North Pole Post Office – Harrogate Branch. A dressed, festive space within the HIF frontage including a postbox to the North Pole, animation, lighting, sound and snow. There was no opportunity to visit Father Christmas due to the lockdowns in place and for many families this was a free, outdoor space to celebrate with their children, with the HIF office responding to over 2000 letters over the Festive period, By 22[nd] February a roadmap out of lockdown had been announced and whilst there were the seeds of optimism for summer 2021 the reserves of the organisation had been decimated by a lack of income over the main season in 2020 and had weathered a further 5 months of the winter season during various stages of the lockdown, which meant significant risk to increasing the staffing levels with limited funds and no furlough safety net for any further closures. Support came in the form of the Cultural Recovery Fund. These funds supported the need to have a broad range of skills/experience to deliver any forthcoming summer events. Our cyclical/project based year would traditionally have meant operational work would have been undertaken for many months from an embedded and experienced team. The CRF funds allowed us to explore the possibility of re-opening in July 2021 thanks to the employment and skills of a number of freelancers to help deliver an events programme in a contracted space of time amid complex and changing guidance. 3 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED TRUSTEES’ ANNUAL REPORT YEAR ENDED 31 OCTOBER 2021** Delivery was in a much-contracted period, and funds allowed us to temporarily increase skills, experience and resource from April across the Summer and beyond. A direct investment to freelancers in the sector, the people in the cultural industries who had previously had little support. The funds also supported HIF during the extended Step 3 phased re-opening from lockdown, allowing us to us to significantly increase our outdoor work and outreach alongside the required rebuilding of site plans for summer delivery, with the required investment in additional infrastructure including the building of appropriate outdoor spaces, due to the continued closure of traditional event venues. The local theatre was closed and the other auditoriums (900 and 2000 seater) had been commissioned to become a Nightingale Hospital. Our first event to re-open was the delivery of Luke Jerram’s In Memoriam (June 2021), an outdoor, free to access artwork with appropriate activation designed as a temporary memorial for the public to visit and remember all those we lost during the pandemic. In place for an extended duration in a highly visible space within the town centre, we partnered community organisations to increase awareness and create pathways to engagement for under-represented audiences. In situ for 10 days this emotive and special piece of artwork attracted over 6000 people, in addition to online interaction and significant press coverage across regional media. HIF was also able to deliver the Theakston Old Peculier Crime Writing Festival & Awards in 2021. Whilst all restrictions were set to be relaxed in June, these were extended until mid-July with no guarantee of them being eased. We worked to deliver an event within the Stage 3 restrictions at 50% capacity and moving to a new outdoor space, building new infrastructure and creating a new plan for a well established audience to both rebuild the event and establish trust with our audiences to ensure a safe, structured event could take place both pre and post the guidelines. Whilst there were significant challenges in both operational delivery, some author and audience cancellations throughout, we sold 8.5k tickets to the event based on an ‘at capacity’ event. Versus our usual numbers of 15k tix. The Festival traditionally features authors and audiences from across the world, but this year celebrated UK authors with international reputations including Ann Cleeves, Richard Osman, Val McDermid, Mick Herron, Elly Griffiths and Mark Billingham. The increased operational structures increased costs, whilst our ticket and sponsorship income was significantly reduced, the opportunity to deliver at least a part of the season as part of the festivals programme was key. The notable crime fiction awards; sponsored by Theakston Old Peculier produced worthy winners in Chris Whitaker, Sir Ian Rankin and Mark Billingham, with a Highly Commended recognition to Brian McGilloway. In place of our most challenging area of delivery, the classical music season which traditionally takes place across the month, a Music Day was created featuring Emma Johnson and Laura van der Heijden. The challenge of maintaining safe delivery of events continued into the Autumn as rates of Covid spiralled with Harrogate becoming the ‘Covid hotspot’ in the Autumn of 2021. With this in mind our focus for delivery and reaching audiences remained focussed on increased new outdoor work, maintaining audiences and sponsors for our core delivery and ensuring our digital offer across HIFPlayer remained strong. October 2021 featured a host of new and exciting work as part of the Raworths Harrogate Literature Festival. Working with our sponsors we commissioned a new piece of artwork – 1571 The Waters That Made Us - celebrating the 450[th] Anniversary of the discovery of the spa water in Harrogate on which much of our cultural delivery is built. We created a temporary tourism attraction, animating a forgotten space within the town, and worked with world class lighting artists James Bawn & Dan Fox to commission a soundscape based on the sounds of the time and animate the space with unique lighting installations. This free event attracted over 5000 people to this free to access installation and generated significant national and regional TV coverage for the work. The Raworths Harrogate Literature Festival featured Costa Book Award winner Monique Roffey, the Duchess of York, Led By Donkeys, Ed Miliband and Nazir Afzal and was supplemented by an outreach programme for families named Stop Me & Book One. Using lighting bikes to project lighting animation across the town centre these trails attracted hundreds of families to participate in the trails and collect their free children’s book. HIF was delighted to welcome and host the British Arts Festival Association (BAFA) in Harrogate during Autumn welcoming delegates and representation from the Proms to EIF across a range of unique Festivals. Overall, the unique circumstances of the year meant a unique set of outputs and achievements. Our goal was to rebuild elements of our programmes where possible whilst focussing on accessible and interactive events for our community. HIF continued to demonstrate itself to be agile, to lead and continue during unknown times and to continue our work bringing arts to communities. Despite the financial and resource challenges we are incredibly proud of the work we have done and our achievements over the last 12 months. We remain incredibly grateful to our many partners and supporters who have enabled us to continue our vital work during and as we emerge from the pandemic including the Liz & Terry Bramall Foundation, 4 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED TRUSTEES’ ANNUAL REPORT YEAR ENDED 31 OCTOBER 2021** Harrogate Borough Council, the Cultural Recovery Fund and our title sponsors Raworths, T&R Theakston and Berwins, along with the many sponsors and donors who have continued to support us over this period. ## **Future 50 Appeal** Harrogate International Festivals relies on the generous support of many funders, donors and sponsors. Each year HIF has to raise over 98% of its income to deliver our year-round programme. As a charity with no core funding it is a priority that these funds are raised annually in order to continue our vibrant programme of work. In 2015, HIF launched our Future 50 Appeal to address this ongoing deficit of managing ambition against resource, launching an Appeal to raise £1m and create a secure future for the charity. The Appeal is critical to HIF being a sustainable organisation, with the ability to make full use of our artistic and cultural inheritance and create life changing opportunities in the arts. It will ensure that we continue to create access to the arts for the widest range of audiences and participants regardless of background and personal circumstance. The fundraising for the Appeal continues and is led by the Chairman of the Appeal; Fiona Movley. The Board thank her and the donors, for their support and generosity. In line with the ambitions for the Future 50 Appeal, we intend to build on the success of large-scale outdoor arts delivery such as Carabosse programmed in 2016 which reached over 25,000 people, Luminarium from Architects of Air which reached a capacity audience of 5000 and commissions such as Museum of the Moon and the 1571 lighting installation. Funds are traditionally set aside to support new work, live art installation and diverse and accessible programmes, but in this unusual year this was not the case and fund have been retained to rebuild and programme for 2022 and beyond This financial resource is key in enabling the charity to deliver ambitious and financially challenging artistic projects and reflects our ambition to use the Future 50 funding to develop and deliver an arts festival that is fit for purpose in the 21[st] century, reflecting our charitable objectives. ## **Financial review** 2020 and 2021 have been a challenging period of planning an delivery against a number of unknowns. The reduction in staff, cancellation or reduction in live deliver has had an impact on ticket sale and sponsorship this year making an operational surplus of £18,311 which does not balance against the prior year operational deficit of £80,149. The Future 50 Appeal continued and HIF was able to add £80,753 after expenses to this Appeal which aims to create £1m in order to secure a long term future for the charity. The total surplus from the year arising from operations and Future 50 fundraising was £99,064. ## **General review of the Charity’s financial position** Total income of the Charity and its subsidiary for 2021 was £688,405 (2020: £412,352), of which £636,009 supported the year round operational delivery and £52,396 was raised towards the Future 50 Appeal. Total resources used amounted to £589,341 (2020: £437,003) of which £587,841 was operational delivery, and £1,500 supported costs to deliver and run events associated with the Future 50 Appeal. Across the operational funds there was a surplus of £18,311 (2020: deficit of £80,149) after transfers and across all funds there was a surplus of £99,064. At 31 October 2020 the Charity’s consolidated net assets were £611,407 (2020: £512,343). ## **Principal sources of funding** Voluntary income and incoming resources from charitable activities have increased between 2020 and 2021. 17% of income was generated through ticket sales (2020: 9%), 32% through corporate sponsorships (2020: 26%) and 36% from grants and donations (2020: 58%). Additional income is made up of income on accommodation packages associated with the Theakston Old Peculier Crime Writing Festival, and miscellaneous income from Friends of the Festival, bank interest and consultancy. ## **Reserves policy** The Festival is most reliant on ticket income and sponsorship which are recognised as the income streams most at risk and susceptible to public tastes and business strategies. Therefore, our cash reserves are an essential defence to the inevitably cyclical nature of Festival funding, enabling us to fund developmental work throughout the year to support artistic risk or marketing investment. 5 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED TRUSTEES’ ANNUAL REPORT YEAR ENDED 31 OCTOBER 2021** The Charity’s reserves policy is to build and maintain sufficient operating reserves to provide cover for the inevitable fluctuations in revenue income, thus ensuring continuity of the Charity’s services. The charity bases this on six months of overhead running costs which is in the range of £140,000 to £185,000 per annum. As at 31 October 2021 total reserves were £611,407 (2020: £512,343) of which £126,364 (2020: £108,053) was free reserves excluding designated funds. As a celebration and legacy of the 50th Anniversary celebrations the Festival launched a Future 50 appeal to raise £1m to support the ambition of the organisation and protect the Festivals during difficult financial times. Whilst our approach of anticipating financial challenges with reserves has, so far, proven sustainable, the funding landscape in the north of England continues to shrink. The charity has no regular annual income to plan beyond six months ahead, and this has an impact on both the scale and reach of our delivery. In short, the Festival’s ambition is hindered by resource. We are determined to invest in our strengths of raising aspirations, creating opportunity and nurturing excellence, and this Appeal funding will allow us to make full use of our artistic and cultural inheritance, take more artistic risks to create life changing opportunities in the arts. As at 31 October 2021 the amount of Future 50 fund held as a separate designated reserve was £446,622 (2020: £395,726). Restricted funds held at 31 October 2021 totalled £8,564 (2020: £8,564). ## **Volunteers** The Board acknowledges with gratitude the work and commitment of the many volunteers who willingly give their time to the considerable benefit of the charity. The total number of hours donated to the Charity by its volunteers in the year is vastly reduced due to the limited live events and required social distancing. ## **Risk Assessment** The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity. The Trustees are satisfied that management and control systems are in place to mitigate the Charity’s exposure to the major risks and the Trustees undertake to review those risks and controls each year. Key principal risks and plans and strategies for managing were: |**Risk**|**Management**| |---|---| |**Financial:**
- Weak Budgetary Controls and finance reporting|-Budget linked to business planning and objectives, with
timely & accurate monitoring & reporting, Management
accounts provided for all Trustee meetings, monthly meet
with Financial Controller.| |-System and controls not operating as intended|-Financial control procedures, defined responsibilities and
authorisation limits.| |-New programming strands and more sophisticated
marketing methods expose greater financial risk|-Annual review of aims and objectives with budgets linked
to business planning and objectives.| |-Inadequateinsurance cover|-Annual reviewofcover.| |-Lack of financial supervision by the Board|-Ongoing analysis and review, Treasurer’s report at Board
meeting + rigorous analysis within the Resources Sub-
group.| |-Dependency on income sources|-Trustee engagement and commitment to fundraising,
Regular identification of major dependencies and
diversificationplans.| |-Level of unrestricted reserves held by the charity
detrimental to obtaining voluntary income|-Adequate disclosures made in the reserves policy.| |-Pandemic related shutdown|-Awareness of govt comms to keep staff/audiences safe
-Reflate reserves where possible to support long-term
health of the organisation| |**Reputational:**
-Decline in public perception of the charity|-Communication with supporters and beneficiaries,
Quality financial, annual report and review reporting, PR
training/procedures.| |-Adverse publicity|-Review complaints procedures, review procedures,
crises management strategy for handling consistency of
key messages, nominated spokesperson etc.| 6 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 |**HARROGATE INTERNATIONAL FESTIVAL LIMITED**
**TRUSTEES’ ANNUAL REPORT**
**YEAR ENDED31 OCTOBER 2021**|**HARROGATE INTERNATIONAL FESTIVAL LIMITED**
**TRUSTEES’ ANNUAL REPORT**
**YEAR ENDED31 OCTOBER 2021**| |---|---| |-Breakdown in relationships with key stakeholders and
supporters|-Regular contact and briefings, meet T&F of funders,
ongoing sponsor comms beyond the agreed term of
support. Keep funders up to date on progress, issues and
build good understanding of and relationships with similar
organisations through collaborative working and sharing
good practice.| |**Talent:**
-No succession planning for key Board or senior
management positions|-Review succession planning to identify skills gap, early
anticipation of Trustees/staff stepping down, open
dialogue| |-Loss of key members of staff or trustees|-Effective HR policies and procedures. Acknowledge the
risk for organisations the size of HIF.| |-Dependents on keyindividuals|-Knowledge transfer. Empowerment and delegation.| |**Political/Regulatory:**
-Failure to comply with operational regulations (data, H&S,
Child Protection)|-Monitor the legal and regulatory changes, membership of
umbrella bodes/partner organisations.| |-Data breach|-Appraise systems and revise as appropriate, appraise
security
and
authorisation
procedures,
implement
measure to secure and protect data including secure back
up andregular reviewofprocedures.| |-Change in political climate regarding culture/festivals &
funding|-Regular review with partners and shared information
through umbrella bodies and national organisations.| |-Failure to meet statutory report requirements|-Identification and access to professional advice,
compliance reviews.| |-Failure to operate within charitable objects of powers|-Annual review of charitable objectives, access to
professionaladvice.| |-Charity lacks direction, strategy and forward planning|-Annual review of aims and objectives, timely and accurate
financial and project reporting, regular contact between
Board and staff.| |-Trustees insufficiently aware of the charity’s objectives
and legal powers|-Induction training and appraisals.| |-Ineffective contribution from trustees|-Attendance,
contribution
and
action
at
Board,
engagement in fundraising, annual appraisal, recruitment
and appointment process.| ## **AUDITORS** In accordance with the Companies Act 2006 a resolution proposing the reappointment of TC Group as Auditor will be put to the members. ## **TRUSTEES’ RESPONSIBILITIES STATEMENT** The trustees (who are also the directors of Harrogate International Festival Limited for the purposes of company law) are responsible for preparing the Trustees’ Annual Report (including the Strategic Report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to: - Select suitable accounting policies and then apply them consistently; - Observe methods and principles in the Charities SORP 2019 (FRS 102); - Make judgements and estimates that are reasonable and prudent; - State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 7 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED TRUSTEES’ ANNUAL REPORT YEAR ENDED 31 OCTOBER 2021** In so far as the trustees are aware: - There is no relevant audit information of which the charitable company’s auditor is unaware; and - The trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. This report has been prepared in accordance with the special provisions of Part VII of the Companies Act 2006 relating to small companies. On behalf of the board Sharon Canavar, Secretary Date: 30/8/2022 8 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED** ## **INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF HARROGATE INTERNATIONAL FESTIVAL LIMITED YEAR ENDED 31 OCTOBER 2021** ## **Opinion** We have audited the financial statements of Harrogate International Festival Limited (the ‘parent charitable company’) and its subsidiary (the ‘group’) for the year ended 31 October 2021 which comprise the Consolidated Statement of Financial Activities (Including Income and Expenditure Account), the Consolidated and Charity Balance Sheets, the Consolidated Statement of Cash Flows, the Charity Statement of Cash Flows and the notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic or Ireland’ (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements: - Give a true and fair view of the state of the group’s and parent charitable company’s affairs as at 31 October 2021, and of the group’s incoming resources and application of resources, including its income and expenditure, for the year then ended; - Have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and - Have been prepared in accordance with the requirements of the Companies Act 2006 and the Charities Act 2011. ## **Basis for opinion** We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the group and parent charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. ## **Conclusions relating to going concern** In auditing the financial statements, we have concluded that the Trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the original financial statements were authorised for issue. Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report. ## **Other information** The trustees are responsible for the other information. The other information comprises the information included in the trustees’ annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. ## **Opinions on other matters prescribed by the Companies Act 2006** In our opinion, based on the work undertaken in the course of the audit: - The information given in the trustees’ report (incorporating the strategic report and the directors’ report) for the financial year for which the financial statements are prepared is consistent with the financial statements; and 9 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED** ## **INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF HARROGATE INTERNATIONAL FESTIVAL LIMITED YEAR ENDED 31 OCTOBER 2021** - The strategic report and the directors’ report have been prepared in accordance with applicable legal requirements. ## **Matters on which we are required to report by exception** In the light of our knowledge and understanding of the group and parent charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the strategic report and the directors’ report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 and the Charities Act 2011 requires us to report to you if, in our opinion: - Adequate and sufficient accounting records have not been kept by the parent charitable company, or returns adequate for our audit have not been received from branches not visited by us; or - The parent charitable company’s financial statements are not in agreement with the accounting records and returns; or - Certain disclosures of directors’ remuneration specified by law are not made; or - We have not received all the information and explanations we require for our audit; or - The trustees were not entitled to prepare the financial statements in accordance with the small companies’ regime and take advantage of the small companies’ exemption in preparing the directors’ report and the strategic report. ## **Responsibilities of trustees** As explained more fully in the trustees’ responsibilities statement set out on page 10, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the group’s and parent charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the group or the parent charitable company or to cease operations, or have no realistic alternative but to do so. ## **Auditor’s responsibilities for the audit of the financial statements** We have been appointed auditor under section 151 of the Charities Act 2011, the Companies Act 2006 and section 151 of the Charities Act 2011 and report in accordance with those Acts. Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. ## **Extent to which the audit was capable of detecting irregularities, including fraud** Irregularities, including fraud, are instances of non-compliance with laws and regulations. In identifying and assessing risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, our procedures included the following: - enquiring of the directors on procedures relating to their processes for identifying, evaluating and complying with laws and regulations and for detecting and responding to the risks of fraud; - obtaining an understanding of the legal and regulatory frameworks applicable to the entity. The most significant considerations identified were the Companies Act 2006, employment tax legislation, employment law and health and safety; and - discussing among the engagement team how and where fraud might occur in the financial statements and any potential indicators of fraud. As part of this discussion, we identified potential for fraud in the following areas: - management override of controls; and - revenue recognition. 10 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED** ## **INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF HARROGATE INTERNATIONAL FESTIVAL LIMITED YEAR ENDED 31 OCTOBER 2021** We designed and executed procedures in line with our responsibilities to detect material misstatements in respect of irregularities, including fraud. These procedures, together with the extent to which they are capable of detecting irregularities, including fraud, are detailed below: - We made enquiries of management and reviewed correspondence with the relevant authorities to identify any - irregularities or instances of non-compliance with laws and regulations and to identify any irregularities or instances of fraud; - We tested the appropriateness of a sample of accounting journals; - We reviewed the Company’s accounting policies for non-compliance with relevant accounting standards; - We considered significant accounting estimates for evidence of misstatement; and - We considered the appropriateness of the revenue recognition policies. We also communicated relevant identified laws and regulations and potential fraud risks to all engagement team members and remained alert to any indications of fraud or non-compliance with laws and regulations throughout the audit. Our audit procedures were designed to respond to risks of material misstatement in the financial statements. There are inherent limitations in the audit procedures performed not least due to the following: - the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting a material misstatement resulting from error, as fraud may involve deliberate concealment; and - the further removed the non-compliance with laws and regulations is from the events and transactions reflected in the financial statements, the less likely we are to become aware of it. A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report. ## **Use of our report** This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006 and to the charitable company’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charitable company’s members and its trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a body and the charitable company’s trustees as a body, for our audit work, for this report, or for the opinions we have formed. **Mark Hunter FCA (Senior Statutory Auditor) for and on behalf of TC Group Statutory Auditors** Office: Leeds, West Yorkshire Date: 30/8/2022 11 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 OCTOBER 2021** |**Income:**
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investments
5
**Total income**
**Expenditure on:**
Raising funds
Charitable activities
6
**Total expenditure**
**Net income**
Transfer
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought
forward
**Total funds carried**
**forward**
16|**Unrestricted**
**operational**
**funds**
**Restricted**
**funds**
**£**
**£**
163,487
-
428,700
-
13,922
-
43
-|**Operational**
**total**
**£**
163,487
428,700
13,922
43|**Unrestricted**
**designated**
**funds**
**Total**
**2021**
**£**
**£**
82,136
245,623
-
428,700
83
14,005
34
77||**Total**
**2020**
**£**
240,684
157,654
13,122
892| |---|---|---|---|---|---| ||606,152
-
45,410
-
542,431
-|606,152
45,410
542,431|82,253
688,405
1,500
46,910
-
542,431||412,352
25,447
411,556| ||587,841
-|587,841|1,500
589,341||437,003| ||18,311
-
-
-|18,311
-|80,753
99,064
-
-||(24,651)
-| ||18,311
-
108,053
8,564|18,311
116,617|80,753
99,064
395,726
512,343||(24,651)
536,994| ||126,364
8,564|134,928|476,479
611,407||512,343| All income and expenditure derive from continuing activities. The statement of financial activities includes all gains and losses recognised during the year. The notes on pages 16 to 25 from part of these financial statements. 12 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVALS LIMITED CONSOLIDATED AND CHARITY BALANCE SHEETS YEAR ENDED 31 OCTOBER 2021** |Note
**Fixed assets**
Investments
11
**Current assets**
Debtors
12
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
13
**Net current assets**
**Total assets less current liabilities**
**Charity Funds**
Restricted funds
16
Unrestricted funds
16
**Total charity funds**|**2021**
**Group**
**£**
-
-
38,159
848,440
886,599
(275,192)
611,407
611,407
8,564
602,843
611,407|**2020**
**Group**
**£**
-
-
65,986
682,288
748,274
(235,931)
512,343
512,343
8,564
503,779
512,343|**2021**
**Charity**
**£**
2
2
38,159
848,440
886,599
(275,194)
611,405
611,407
8,564
602,843
611,407|**2020**
**Charity**
**£**
2| |---|---|---|---|---| |||||2
65,986
682,288| |||||748,274
(235,933)| |||||512,341| |||||512,343| |||||8,564
503,779| |||||512,343| The trustees have prepared consolidated financial statements in accordance with section 398 of the Companies Act 2006 and section 138 of the Charities Act 2011. These financial statements are prepared in accordance with the special provisions of Part 15 of the Companies Act relating to small companies and constitute the annual accounts required by the Companies Act 2006 and are for circulation to members of the company. The financial statements were approved and authorised for issue by the Board. Signed on behalf of the board of trustees ………………………….. Joanna Fiona Armitage, Trustee 30/8/2022 Date: …………………….. The notes on pages 16 to 25 form part of these financial statements. Company registration number: 00858029 13 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED CONSOLIDATED STATEMENT OF CASH FLOWS YEAR ENDED 31 OCTOBER 2021** |Note
**Net cash flow from operating activities**
18
**Cash flow from investing activities**
Interest received
**Net cash flow from investing activities**
**Net increase / (decrease) in cash and cash equivalents**
**Cash and cash equivalents brought forward**
**Cash and cash equivalents carried forward**
**Cash and cash equivalents consists of:**
Cash at bank and in hand|**2021**
**£**
166,075
77
77
166,152
682,288
848,440
848,440|**2020**
**£**
17,681| |---|---|---| |||892| |||892| |||18,573
663,715| |||682,288| |||682,288| The notes on pages 16 to 25 form part of the financial statements. 14 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED CHARITY STATEMENT OF CASH FLOWS YEAR ENDED 31 OCTOBER 2021** |Note
**Net cash flow from operating activities**
18
**Cash flow from investing activities**
Interest received
Loans with subsidiary undertaking
**Net cash flow from investing activities**
**Net increase / (decrease) in cash and cash equivalents**
**Cash and cash equivalents brought forward**
**Cash and cash equivalents carried forward**
**Cash and cash equivalents consists of:**
Cash at bank and in hand|**2021**
**£**
216,661
77
(50,586)
(50,509)
166,152
682,288
848,440
848,440|**2020**
**£**
(106,713)| |---|---|---| |||892
124,394| |||125,286| |||18,573
663,715| |||682,288| |||682,288| The notes on pages 16 to 25 form part of these financial statements. 15 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 OCTOBER 2021** ## **1 Summary of significant accounting policies** ## **(a) General information and basis of preparation** Harrogate International Festival Limited is a registered charity and a company limited by guarantee incorporated in England. The address of the registered office is given in the charity information in the Charity information section of these financial statements. The nature of the charity’s operations and principal activities are given in the Strategic Report. The charity constitutes a public benefit entity. The accounts have been prepared in accordance with the Charities SORP (FRS 102): Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, and the Charities Act 2011. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. ## **(b) Group financial statements** The group financial statements consolidate the results of the charitable company and its wholly owned subsidiary Harrogate Festival Development Ltd on a line by line basis. A separate statement of financial activities for the Charitable Company itself is not presented as allowed by section 408 of the Company’s Act 2006. The parent company’s surplus for the financial year was £99,064 (2020: deficit of £24,651). ## **(c) Funds** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. ## **(d) Income recognition** All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled. 16 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 OCTOBER 2021** ## **1 Summary of significant accounting policies (continued)** ## **(d) Income recognition (continued)** Donated facilities and donated professional services are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. For example the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognised in expenditure. No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Further detail is given in the Trustees’ Annual Report. Where practicable, gifts in kind donated for distribution to the beneficiaries of the charity are included in stock and donations in the financial statements upon receipt. If it is impracticable to assess the fair value at receipt or if the costs to undertake such a valuation outweigh any benefits, then the fair value is recognised as a component of donations when it is distributed and an equivalent amount recognised as charitable expenditure. For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed. Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred. The charity receives government grants. Income from government and other grants is recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred. ## **(e) Expenditure recognition** All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. ## **(f) Support costs allocation** Support costs are those that assist the work of the Charity but do not directly represent charitable activities and include office costs, governance costs and administrative payroll costs. They are incurred directly in support of expenditure on the objects of the Charity and include project management carried out at Headquarters. Where support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources. Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. The analysis of these costs is included in note 6. ## **(g) Investments** Investments in subsidiaries are measured at cost less impairment. ## **(h) Debtors and creditors receivable / payable within one year** Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. ## **(i) Provisions** Provisions are recognised when the charity has an obligation at the balance sheet date as a result of a past event, it is probable that an outflow of economic benefits will be required in settlement and the amount can be reliably estimated. 17 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 OCTOBER 2021** ## **1 Summary of significant accounting policies (continued)** ## **(j) Employee benefits** When employees have rendered service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service. ## **(k) Tax** The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. ## **(l) Going concern** In assessing the company’s ability to continue as a going concern, the directors are fully aware of their responsibilities with regard to maintaining a sufficient level of funds within the charity and the need to carefully manage cash flows. They have considered current cash availability and prepared high level cash flow forecasts that cover a period of 12 months from the date of sign off of these statements. In the opinion of the directors, this information provides assurance that the company has sufficient available reserves and cash to continue to meet its liabilities as they fall due, even at existing levels of revenue – which are, in the opinion of the directors, a reasonable approximation of ‘worst case’. On this basis, and after consideration of all other factors, the directors continue to adopt the going concern basis in preparing the financial statements. ## **(m) Financial instruments** The Group only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of financing transactions that do not qualify as concessionary loans, which are subsequently measured at amortised cost using the effective interest method. ## **2 Income from donations and legacies** |Arts Council England - Grants
Arts Council England - Covid Recovery Fund
Harrogate Borough Council - Grants
Arts Council England - Touring
Future 50 (including gift aid)
Post-Covid resumption fund
NYMAZ
North Yorkshire County Council grant
Friends Subscriptions and Events
Other donations and legacies
UK Government Job Retention Scheme Grant
UK Government Small Business Support Grant|**2021**
**£**
-
56,000
24,000
-
52,396
29,857
-
4,850
31,404
1,802
22,749
22,565
245,623|**2020**
**£**
25,000
24,000
44,130
52,313
-
7,267
-
27,247
33,052
17,675
10,000| |---|---|---| |||240,684| Income from donations and legacies was £245,623 (2020: £240,684) of which £Nil (2020: £7,267) was attributable to restricted, £82,136 (2020: £52,313) was attributable to unrestricted designated funds and £163,487 (2020: £181,104) was attributable to unrestricted funds. 18 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 OCTOBER 2021** ## **3 Income from charitable activities** |Ticket and programme sales
Income from commercial trading operation|**2021**
**£**
116,297
312,403
428,700|**2020**
**£**
36,360
121,294| |---|---|---| |||157,654| Income from charitable activities was £428,700 (2020: £157,564) of which £Nil (2020: £Nil) was attributable to unrestricted designated funds and £428,700 (2020: £157,654) was attributable to unrestricted funds. ## **4 Income from other trading activities** |Income from commercial trading operation
Other trading|**2021**
**£**
8,423
5,582
14,005|**2020**
**£**
6,899
6,223| |---|---|---| |||13,122| Income from other trading was £14,005 (2020: £13,122) of which £83 (2020: £2,685) was attributable to unrestricted designated funds and £13,922 (2020: £10,437) was attributable to unrestricted funds. ## **5 Income from investments** |Interest – deposits
Interest - Future 50|**2021**
**£**
43
34
77|**2020**
**£**
392
500| |---|---|---| |||892| Income from investments was £77 (2020: £892) of which £43 (2020: £392) was attributable to unrestricted funds and £34 (2020: £500) was attributable to unrestricted designated funds. ## **6 Analysis of expenditure on charitable activities** |**Direct costs**
**Support costs**
Staff costs
Other support costs
Governance costs|**Festivals**
**and Events**
**Education**
**Total**
**2021**
**Total**
**2020**
**£**
**£**
**£**
**£**
438,064
-
438,064
311,394
41,281
-
41,281
50,397
56,646
-
56,646
42,925
6,440
-
6,440
6,840| |---|---| ||542,431
-
542,431
411,556| £Nil (2020: £1,797) of the above costs were attributable to restricted funds. £542,431 (2020: £409,759) of the above costs were attributable to unrestricted funds. 19 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED NOTES TO THE FINANCIAL STATEMENTS** **YEAR ENDED 31 OCTOBER 2021** ## **7 Trading subsidiary** Harrogate Festival Development Ltd (Company number 02593892) is a wholly owned subsidiary incorporated in England and Wales. Its principal activity is that of providing advertising services. Its profit is gift aided to the Charity. ## **Harrogate Festival Development Ltd** Summary Profit and Loss Account |**Turnover**
Cost of sales
**Gross profit**
Administrative expenses
**Profit on ordinary activities before taxation**
Tax on profit on ordinary activities
**Profit for the year**
Turnover is disclosed as:
Turnover as above
Less other trading income
**Income from charitable activities**
Resources expended disclosed as:
Cost of sales
Festivals
Interest payable and similar charges
Eliminated on consolidation
**Trading subsidiary costs**
**The assets and liabilities of the subsidiary were:**
Current assets
Current liabilities
**Total net assets**
Called up share capital
Profit and loss account
**Shareholders’ funds**|**2021**
**£**
317,985
-
317,985
1,013
316,972
-
316,972
317,985
(5,582)
312,403
-
1,013
-
-
1,013
67,603
(67,601)
**2**
2
-
**2**||**2020**
**£**
128,193
-| |---|---|---|---| ||||128,193
(18,013)| ||||110,180
-| ||||110,180| ||||128,193
(6,899)
121,294| ||||-
18,013
-
(13,000)| ||||5,013| ||||118,189
(118,187)| ||||**2**| ||||2
-
**2**| All of the profit for the years presented above were distributed to Harrogate International Festival Limited by means of Gift Aid. 20 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 OCTOBER 2021** ## **8 Auditor’s remuneration** |**Auditor’s remuneration**||| |---|---|---| ||**2021**|**2020**| ||**£**|**£**| |Fees payable to the Charity’s auditor for the audit of the Charity’s annual|**5,600**|5,500| |accounts||| ## **9 Trustees' and key management personnel remuneration and expenses** The trustees neither received nor waived any remuneration during the year (2020: £Nil). The total amount of employee benefits received by key management personnel is £142,521 (2020: £164,955). During the year expenses were reimbursed to the trustees amounting to £Nil (2020: £Nil). ## **10 Staff costs and employee benefits** The average monthly number of employees and full time equivalent (FTE) during the year was as follows: |Charitable activities
Raising funds
The total staff costs and employee benefits were as follows:
Wages and salaries
Social security
Other related staff costs|**2021**
**Number**
5
-
5
**2021**
**£**
175,636
14,658
20,189
210,483|**2020**
**Number**
8
-
8
**2020**
**£**
224,378
17,653
21,274
263,305| |---|---|---| One employee received total employee benefits (excluding employer pension costs) between £70,000 and £80,000 ## **11 Investments** Investments held by the Charity amounted to £2 being its investment in the subsidiary at cost. 21 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 OCTOBER 2021** ## **12 Debtors** |Trade debtors
Amounts owed by subsidiary
Other debtors
Tax recoverable on gift aid
Prepayments and accrued income|**2021**
**2020**
**2021**
**2020**
**Group**
**Group**
**Charity**
**Charity**
**£**
**£**
**£**
**£**
32,281
28,107
32,281
28,107
-
-
-
-
-
16,099
-
16,099
1,514
7,398
1,514
7,398
4,364
14,382
4,364
14,382| |---|---| ||38,159
65,986
38,159
65,986| ## **13 Creditors: amounts falling due within one year** |Trade creditors
Amounts owed to subsidiary
Other tax and social security
Other creditors
Accruals and deferred income|**2021**
**2020**
**2021**
**2020**
**Group**
**Group**
**Charity**
**Charity**
**£**
**£**
**£**
**£**
48,571
25,975
48,571
25,975
-
-
67,603
118,189
13,048
4,757
13,048
4,757
36,415
28,557
36,415
28,557
177,158
176,642
109,557
58,455| |---|---| ||275,192
235,931
275,194
235,933| ## **14 Operating leases** Total future minimum lease payments under non-cancellable operating leases are as follows: |Not later than one year
Later than one and not later than five years
**eferred income**
Amounts brought forward
Amounts released to income
Incoming resources deferred in the year
**Deferred income at 31 October**|**2021**
**£**
1,263
1,474
2,737
**2021**
**2020**
**2021**
**Group**
**Group**
**Charity**
**£**
**£**
**£**
164,637
89,302
50,450
(164,637)
(89,302)
(50,450)
133,236
164,637
65,635|**2020**
**£**
1,644
2,737| |---|---|---| |||4,381| |||**2020**
**Charity**
**£**
79,702
(79,702)
50,450| ||133,236
164,637
65,635|50,450| ## **15 Deferred income** Deferred income within the group relates to grants and ticket income received in advance. 22 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 OCTOBER 2021** ## **16 Fund reconciliation** ## **Unrestricted funds** |Unrestricted
Designated - Future 50
Designated – Covid resumption|**Brought**
**forward**
**Income**
**Expenditure**
**Transfer**
**Carried**
**forward**
**£**
**£**
**£**
**£**
**£**
108,053
606,152
(587,841)
-
126,364
395,726
52,396
(1,500)
-
446,622
-
29,857
-
-
29,857| |---|---| ||503,779
688,405
(589,341)
-
602,843| ## **Restricted funds** |Restricted – NYMAZ|**Brought**
**forward**
**Income**
**Expenditure**
**Carried**
**forward**
**£**
**£**
**£**
**£**
8,564
-
-
8,564| |---|---| ||8,564
-
-
8,564| ## **Fund descriptions** ## a) Unrestricted funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. ## b) Designated funds Harrogate International Festival Limited relies on the generous support of many funders, donors and sponsors. Each year Harrogate International Festival Limited has to raise over 50% of its income to deliver our year-round programme. As a charity with no core funding it is a priority that these funds are raised annually in order to continue our vibrant programme of work. In our 50[th] year Harrogate International Festival Limited launched our Future 50 Appeal to address the ongoing challenge of managing ambition against resource, launching an Appeal to raise £1m and create a secure future for the charity. The Appeal is critical to Harrogate International Festival Limited being a sustainable organisation, with the ability to make full use of our artistic and cultural inheritance and create life changing opportunities in the arts. It will ensure that we continue to create access to the arts for the widest range of audiences and participants regardless of background and personal circumstance. In addition to the Future 50 fund, the Trustees also designated certain donations to fund the future cost of the resumption of a full programme of activities following the lifting of Covid-19 restrictions. It is expected that this fund will be utilised in full in 2021-2023. ## c) Restricted funds The Funding Agreement with NYMAZ requires that the grant should be shown separately as a restricted fund within these accounts. 23 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 OCTOBER 2021** ## **17 Analysis of net assets between funds** |Fixed assets
Current assets
Cash and current investments
Current liabilities
Total|**Group**
**Restricted**
**Unrestricted**
**£**
**£**
-
-
-
38,159
8,564
839,876
-
(275,192)
8,564
602,843|**Charity**
**Restricted**
**Unrestricted**
**£**
**£**
-
2
-
38,159
8,564
839,876
-
(275,194)| |---|---|---| |||8,564
602,843| ## **18 Reconciliation of net income/(expenditure) to net cash flow from operating activities** |**Group**
Net income for the year
Interest receivable
Decrease / (increase) in debtors
Increase / (decrease) in creditors
Net cash flow from operating activities
**Charity**
Net income for the year
Interest receivable
Decrease / (increase) in debtors
Increase / (decrease) in creditors
Net cash flow from operating activities|**2021**
**£**
99,064
(77)
27,827
39,261
166,075
**2021**
**£**
99,064
(77)
27,827
89,847
216,661|**2020**
**£**
(24,651)
(892)
14,892
28,332| |---|---|---| |||17,681| |||**2020**
**£**
(24,651)
(892)
(1,940)
(79,230)| |||(106,713)| ## **19 Related party transactions** There were no related party transactions in the year. 24 DocuSign Envelope ID: 92DBABA1-F6FD-4DCB-AE4F-F180C5F825E8 ## **HARROGATE INTERNATIONAL FESTIVAL LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 OCTOBER 2021** ## **20 Financial instruments** The carrying amounts of the group’s financial instruments are as follows: |_Financial assets_
Debt instruments measured at amortised cost:
- Trade debtors (note 12)
_Financial liabilities_
Measured at amortised cost
- Trade creditors (note 13)
- Other creditors (note 13)
-Accruals (note 13)
The carrying amounts of the charity’s financial instruments are as follows:
_Financial assets_
Debt instruments measured at amortised cost:
- Trade debtors (note 12)
- Amounts owed from group undertakings (note 12)
_Financial liabilities_
Measured at amortised cost
- Trade creditors (note 13)
-Amounts owed to group undertakings (note 13)
- Other creditors (note 13)
-Accruals (note 13)|**2021**
**£**
32,281
32,281
48,571
36,415
49,627
134,613
**2021**
**£**
32,281
-
32,281
48,571
36,415
67,603
49,627
202,216|**2020**
**£**
28,107| |---|---|---| |||28,107
25,975
28,557
12,005| |||66,537
**2020**
**£**
28,107
-| |||28,107
25,975
118,189
28,557
8,005| |||180,726| 25