CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 18t April 2020 Period stsrt date To 318t March 2021 Period end date Charity name:The holly Tree Club Charity registration number.. 244503 Objectives and Activities Summary of the purposes of the charity as set out in its governing document Para 1.17 The objert of the aub shall be to prornote the welfare of the aged- physlcally dlsabled- In any manner, whlch may be deemed by law to be charitable, within the Parlsh of Deddington. l. To hold regular Coffee mornlngs for the members of the Club. 2. To organlse and promote outlngs for members of the club 3. To hold events ft)r Club members such as film shows and other soclal events To let the Hall to hlrers from the local communlty to provide communlty benefit and to support the maintenance of the hall The Trust9 have due rogard to tho guidance issued by the Charity Commisslon on Publlc boneflt Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. P•ra 1.17 aTrJ statement confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit P•rn1.18 Additional Infomiation (optional) You ma choose to include further statements where relevant about: SORP refen Para 1.38 Policy on grant making Pafa 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers other Achievements and Performance This report covers the period from April 2020 to October 2021 as the Holly Tree AGM was delayed until lockdown permitted the meeting to be safely held at the hall. It's been a difficult last 18 months with lockdown and living with Covid 19. We have been unable to have meetings and many have suffered greatly due to enforced social isolation, so its really good to be able to start getting out again. But the time the hall had to be closed was put to good use and we were able to renovate in that time though, so a productive use of time. Phase I renovations have been successful, though not without some problems along the way. We have employed a Renovation Protection Policy to ensure that the hall remains in good order and a place where people are happy to meet, which includes taking a week or two every Summary of the main achievements of the charity. identifying the difference the charity's work has made to the circumstances of ils beneficiaries and any wider benefits to society as a whole. Para 1.20
summer, when the bookings are at the slowest and people are on holiday, to have a managed programme of repairs and renewals to keep the hall in good order. We hope to be able to start outings again soon, Diana will let members know when something is organised. We are also looking at having a Christmas lunch this year, more details shortly. We hope to restart films too when Age Uk are able to support this again meanwhile we are looking into the practicalities and costs of us having our own PRS & PPL license to show our own films in the future, should Age UK not have funding to restart. We are hoping to start a monthly lunch club in association with Deddington Day Care, otherwise known as the Thursday Club, which we hope you will welcome. David will explain more detail about this later in the meeting. Phase 2 fundraising and subsequent will be progressing over the coming year which Stella inform you of shortly too. The committee have been busy despite lock down, working on hall renovations, compliance, upgrading our policies and procedures. Following feedback form the survey earlier in the year, we are pleased to offer weekly
coffee mornings which are well attended and as long as they continue to be, we will continue to hold those weekly in the future. There will be no membership subscription increase in 2022, it will continue to be £6/per annum for the year, payable in January. The Committee have decided to separate the advertising for the 'Holly Tree Club, from the 'Holly Tree Hall, activities, so in future, the piece in the Deddington News will referjust to Coffee Club activities, and we will market the Hall for hire as a separate entity, so enable wider appeal and engage more directly with potential hirers. I'd like to thank the committee for all their hard work over the last year, it has been challenging. We have an exciting year ahead of us, much work to do and many bridges to cross, but we have a great team behind us and are committed to achieve our ambitions. Rev'd Annie Goldthorp Additional Infomiation (optional) You ma choose to include further statements where relevant about Achievements against objectives set Para 1.41 Para 1.41
Performan of fundraising activities against objectives set Investment perfomian against objectives Para 1.41 Other
Financial Review Review of the charity's financial position at the end of the period Para 1.21 The funds of the organisation are adequate to fulfil all anticipated financial outgoings and to malntaln Its charitable obli ations There is Currently no specific reserve funds. however thorè are adequate funds held to support the current rovement ramme Zero in specific reserves; end of year balance, adjusted for assets & liabilities for the ongoing improv•m8nts programme is approximat8ly £30,000 Statement explaining the policy for holding reserves stating why they are held Para 1.22 Amount of reserv8s held Para 1.22 Reasons for holding zero reserves Parn 1.22 Once tho current Improvement programme Is complet8, all anticipated expenditurè 1$ covered by routlno Incomo and at least a yearf8 Outgolngs Iske No funds are in deficlt Details of fund materially in deficit Parn 1.24 Explanation of any uncertainties about the chanty continuing as a going concem P•r• 1.23 No futur• uncertainties Addltlonal Inlormatlon {optlonal You ma choose to include further ststements where relevant about.. Income for nonnal running expen808 Is primarily from lettlng of the Hall. Fundralslng Is ongolng In order to fund the second phase of improvements. thls phase wlll not be undertaken until uate fundin isin lace. The charity's principal sources of funds (including any fundraising) Parn 1.47 Investment policy and objectives including any social invéstment policy adopted Parn 1.48 A description of the prineipal risks facing the charity Para 1.46 Other
Structure, Governance and Management Description of charity's trusts.. Type of governing document Parn 1.25 Club Constitution How is the charity constituted? le.g unincorporated A8snr.iattnn r.lni Trustee selection m8th¢<ls including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trusteés Para 1.25 Unincorporated Charitable Association Para 1.25 Trustees are selected from intaro$ted personsfvolunteers from the Deddlngton Communlty, members of the Holly Tree Club and from the Deddington parish Council and approved at committee meetings of the Holy Trne Hall Additional informatlon loptlonal) You ma choose lo include further statements where relevant about: Policiès and procedures adopied for the induction and training of truslees P8r• 1_51 The charity's organisational structure and any wider network with which the charity works Parn 1.51 Relationship with any related parties Par• 1 51 Other Reference and Admlnistrative details Charit name Other name the cha uses istered charit number Charity's principal address The Holl Tree 244503 The Holly Tree Hall Horsefair Deddington OX15 OSH
Names of the charity trustees who manage the charity Trn¥tee name Office {W any) Oates acted if not for whole Name of person lor body) entid int trustee ifan Revd Ann Goldthorp Deddington Parish Council Chair Stella O'Neill Clive Snashall Jennifer Snashall David Rogers Diana Marshall Julia Cork Hugh Blythe Secretary Treasurer From 0511012020 From 0610712020 10 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Dlrector nam• rtwasa roved Name of Irustees holding trtle to property belonging to the charity Tru8ts• n•mo O•ts• a¢ted rf not forwhole
Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Slgnature(s) Full name(sl Position (eg Secretary, Chair, etc) thJNJ Li-SLi I CoLC>1Ho £l-CtIcK &'N3 .11 £ e Date
THE HOLLY TREE CLUB
Income and Expenditure Accounts for the period 1 April 2020 to 31 March 2021
| TOTALS | 2019/20 | ||
|---|---|---|---|
| Funds @ 1:4:20 | |||
| Barclays Community Account | 7,567.15 | 5,726.13 | |
| Business Premium Account | 17,667.85 | 22,631.00 | |
| Cash in Hand | 94.25 | 50.00 | |
| TOTAL | 25,329.25 | 28,407.13 | |
| INCOME | |||
| Rents received | 3,584.37 | 7,979.20 | |
| Outings, subs, films, refreshments | - | 1,346.11 | |
| Covid Grants | 10,707.83 | ||
| General Grants | 10,000.00 | ||
| Donations | 107.00 | 262.70 | |
| Sundry | 157.22 | - | |
| Development | 70,588.61 | - | |
| Bank Interest | 8.91 | 36.85 | |
| TOTAL | 95,153.94 | 9,624.86 | |
| EXPENDITURE | |||
| Domestic | 41.42 | 166.03 | |
| Cleaning | 384.27 | 580.00 | |
| Maintenance | 228.60 | 243.60 | |
| Parking Area resurfacing | 1,740.00 | ||
| Gardening & Tree Work | 888.00 | 242.00 | |
| Utilities | 2,552.06 | 1,865.68 | |
| Insurance | 583.56 | 578.12 | |
| Rates | - | 88.06 | |
| Outings | - | 579.50 | |
| Admin | 69.31 | 162.35 | |
| Sundry | 15.00 | 15.00 | |
| Development | 75,736.68 | 6,442.40 | |
| TOTAL | 80,498.90 | 12,702.74 | |
| Surplus/(Deficit) | 14,655.04 | (3,077.88) | |
| Funds at 31:3:21 | 39,984.29 | 25,329.25 | |
| Represented by | |||
| Barclays Community Account | 6,688.88 | 7,567.15 | |
| Business Premium Account | 33,193.16 | 17,667.85 | |
| Cash in Hand | 102.25 | 94.25 | |
| TOTAL | 39,984.29 | 25,329.25 |