Parsonage Residents Association AGM (Registered Charity Number 243905) Sunday, May 11[th] , 2025, commencing 15.30
Chairs Report year end 2024
I’d like to open the meeting by thanking all those that have attended today, please don’t think you are alone as we have had a sizeable number of people who are unable to attend send their apologies.
Our aim this year was to review and amend the procedures we’d had in place since before lockdown. Janet Reville had stepped up and took on hall management, booking and the treasurer role during lockdown and because the hall bookings had not increased to improve our finances we had not employed someone to undertake bookings.
Janet stepped down in July as she was moving away from Bishop’s Stortford and Marie Meekings took over as Treasurer, Anna Balestra came on board as Hall Administrator, and I took on the roll to increase bookings. This has been a success with invoicing and financial controls in place.
Challenges – as always, we are short of trustees, in the past 20 months we have had two who have moved away, one has had to retire due to ill health, one stepped down for family commitments (she will help out where possible), and sadly Kay Newton who was out longest serving trustee past away.
Many small charities are short of trustees, but it is imperative that we have a trustee committee. As without the dedication of those who do commit, we cannot run the hall – The basic message is “insufficient trustees, the hall closes” if residents don’t want to step up to the role, the community need to decide on the future of the hall, so if you know of someone who can get involved, please get in touch.
What we need is to find someone who is willing to look for funding for targeted projects i.e. the car park, solar panels for the roof, improvements to the route between the park and Stortford Hall Park.
On the positive side BSDFA are helping us to get the route between the park and Stortford Hall Park adopted by the ROW team.
I’d like to take this opportunity to thank the industrious hall team, Anna, Jeremy, Tamara, and Tracey for taking care of the hall and ensuring it is used properly. To thank the present committee Marie, Sue, Sarah, and Siobhan for joining, staying, and supporting the running of the PRA. Finally, I like to take the opportunity to thank and send best wishes to those members of the committee who have for various reason stepped down.
Deborah Munro
Parsonage Residents Association Balance Sheet as at 31st December 2024
| 2024 | 2023 | ||
|---|---|---|---|
| Fixed Assets | |||
| Community Centre | 27,843.00 | 27,843.00 | |
| Land | 471.00 | 471.00 | |
| Equipment | |||
| At cost |
10,218.98 | 10,218.98 | |
| Accumulated depreciation |
9,468.98 | - 8,031.00 | |
| 750.00 | |||
| Fixture and fittings | |||
| At cost |
37,024.22 | 37,024.22 | |
| Accumulated depreciation |
31,285.22 | - 21,667.00 | |
| 5,739.00 | |||
| Total Fixed Assets | 34,803.00 | 45,859.20 | |
| Current Assets | |||
| PRA Treasurers Account | 2757.93 | 5,625.76 | |
| Commercial Instant Access | 11,007.22 | 9,040.94 | |
| Deposit a/c | 15,000.00 | 15,000.00 | |
| Petty Cash | 316.10 | ||
| 28,765.15 | 29,982.80 | ||
| Current Liabilities | |||
| Regular Hirers key deposits |
1,000.00 | 875.00 | |
| Occassional Hirers deposits |
700.00 | 1,300.00 | |
| 1,700.00 | 2,175.00 | ||
| Net Current Assets | 27,065.15 | 27,807.80 | |
| Total Net Assets | 61,868.15 | 73,667.00 | |
| Represented by: | |||
| Community Hall reserve | 3,600.00 | 3,000.00 | |
| Defibrillator reserve | 488.26 | 340.60 | |
| Retained income brought forward | 78,879.58 | 73,479.15 | |
| Excess expenditure over income for year | -21,099.69 | - 3,152.75 | |
| Total Equity | 61,868.15 | 73,667.00 |
Parsonage Residents Association Income & Expenditure Account for the year ending 31st December 2024
Income Expenditure 2023
| Hall Regular Hire Occassional Hire Other (clothing bank / lottery /donations) Christmas Fayre Table hire Parsonage Herald Adverts Defibrilator Donation Miscellaneous Utility credits Interest received Total Income Expenditure Water Light & Heat Waste Disposal Administrative services Cleaning Maintenance Insurance Telephone & WIFI Performance Rights Fee MIDAS Booking system Fee Info.Commissions Fee Fireworks Parsonage Herald Print costs Defibrilator costs Purchase - Hall Purchase - Snowley Parade Other expenses Just Giving Fee Independent Examiner Fee Subs. & Memberships Donations Trustee office expenses Miscellanous Total expenditure Net Income Depreciation of fixed assets Loss on disposal of fixed assets Transfer to other reserves Community Hall Defibulator Excess expenditure |
27,293.50 5,983.25 33,276.75 30,010.00 3,118.38 1,327.45 285.00 430.60 4,560.00 4,407.00 2,998.26 2,420.00 1,304.03 0.00 725.87 40.94 46,268.29 38,635.99 479.37 6,913.21 2,656.53 4,627.00 7,917.20 12,405.95 2,045.07 337.00 730.58 0.00 35.00 38,146.91 25,682.96 0.00 2,220.54 5,308.49 5,370.17 2,510.00 2,510.00 162.00 216.00 150.00 150.00 66.00 66.00 0.00 25.00 758.94 40.18 0.00 265.29 47,102.34 36,546.14 -8,955.43 2,089.85 11,056.00 4,217.00 85.00 600.00 600.00 488.26 340.60 -21,099.69 -3,152.75 |
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f x CHARITY COMMISSION | Independent examiner's report on the Gh FOR ENGLAND AND WALES accounts
Section A
Independent Examiner’s Report
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On accounts for the year | 31 DECEMBER 2024 Charity no | 243905 ended (if any)
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Set out on pages |ONE AND TWO | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2024.
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Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (‘the Act”).
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| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent | have completed my examination. | confirm that no material matters have
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examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or
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e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Name: | Peter Bass director Morannedd Ltd
Relevant professional | Chartered Certified Accountants
qualification(s) or body
(if any):
Address: | 26 Parsonage Lane, Bishops Stortford
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IER
1
Oct 2018