Trustee's Report April 2019 - March 2021 Since the AGM in May 2019, we have had three lock downs due to Covid so there was no AGM either in person or online in 2020. The chairman of the rest rooms has been very busy over the two years both maintaining the building and managing the re-opening of the building when we were allowed too. She put in for a £500 grant to pay for a building survey from Hadley & Leegomery Parish Council which was received in October 2019. We also heard from the council about the collection bins - all the paperwork was filled so we now have a regular paid-for collection from Veolia. A new cleaner was employed. The Christmas dinner with guests from the club was held in January 2020. Also in January 2020, we held a special meeting with the members to discuss the future of the rest rooms. with things on the building needing to be done and members dwindling. The decision was to keep going because everything was still functioning - both for the members and for all the lettings. A survey was done of the electrics and all necessary repairs and updates done. In March 2020 we had the first lockdown and all use of the building. including as a poll station was stopped. In summer. help was received from the local parish council to do a risk assessment in order to re-open the building. which was all typed up properly. Two of the trustees Jon Brumwell and Gill Moore resigned, and Keith Austin also stopped his role as trustee for health reasons. That makes me the one remaining trustee. A grant from the government via the local council for £10,000 was applied for and received. In September 2020, the rest rooms re-opened! The back garden was cleared and we had a fire risk assessment done on the building. A number have things have been done as a result of the risk assessments. For example. all cleaning materials have been locked away.. there is a first aid box and accident book and pen in the kitchen, and all electric equipment has been tested. Anyone wanting to use the kitchen must have their food hygiene certificate, and safeguarding must be in place for groups with children. To re-open. tape was put on the floor for social distancing. Since September 2020. the karate. bowls, and teachers have all returned. The capacity was 20 people in the large room, 2 people in the kitchen. A grant was received from the parish council to tidy the back garden. In October 2020, the building survey was done because of cracks on the wall. These cracks were identified as being due to problems with the drains on the side of the lady's toilets which has now been fixed. Over the year the chair applied for lots of small grants lin addition to the £10,000) which mounted up to £24.803. The president was satisfied with everything that had been done at our AGM in July 2021. Simon Mason January 2022 Hadley Old Pw)ples Rest R￿M INCOME AND EXPENDfTURE ACCOUNTS For the year ended 31" March 2021 2020 2021 COME Donations.......................................................... 525................................ Room Hire........................................................10.404................... 2.566 Rent - Baby Unit... Fund RaÉsing.... Grants............................................................................... 51)0 plc............. 24.803 T&W Council Miscellaneous................................................................ 54 Wgas TOTAL tNCOME 12.383 28.269 EXPENSES Caretaker and cleaning ..................... ................... 3.956................. 3,629 Insurance......................................................... 1.923................. 1.903 Repatrs and maintenance..................................... 1941................. 3.432 Lighting and heating. 3,433.- 2,026 Telephone.................................................................. 299................. 273 Admin.......................................................................... Honorarium.................... Veolia.{ bin collection)............................................... l(K) 285.................. 186 12.937 11.549 SURPLUSI DEFICIT FOR THE YEAR 554 16.720 BANK ACCOLfNTS Ai 3 1st March 2021 N S I tpirEREST J 31st March 2021 Community account..... .£20,391- 21 National savings account.....£3,658-28 .................................£ 26- 34 Trustee's Report April 2019 - March 2021 Since the AGM in May 2019, we have had three lock downs due to Covid so there was no AGM either in person or online in 2020. The chairman of the rest rooms has been very busy over the two years both maintaining the building and managing the re-opening of the building when we were allowed too. She put in for a £500 grant to pay for a building survey from Hadley & Leegomery Parish Council which was received in October 2019. We also heard from the council about the collection bins - all the paperwork was filled so we now have a regular paid-for collection from Veolia. A new cleaner was employed. The Christmas dinner with guests from the club was held in January 2020. Also in January 2020, we held a special meeting with the members to discuss the future of the rest rooms. with things on the building needing to be done and members dwindling. The decision was to keep going because everything was still functioning - both for the members and for all the lettings. A survey was done of the electrics and all necessary repairs and updates done. In March 2020 we had the first lockdown and all use of the building. including as a poll station was stopped. In summer. help was received from the local parish council to do a risk assessment in order to re-open the building. which was all typed up properly. Two of the trustees Jon Brumwell and Gill Moore resigned, and Keith Austin also stopped his role as trustee for health reasons. That makes me the one remaining trustee. A grant from the government via the local council for £10,000 was applied for and received. In September 2020, the rest rooms re-opened! The back garden was cleared and we had a fire risk assessment done on the building. A number have things have been done as a result of the risk assessments. For example. all cleaning materials have been locked away.. there is a first aid box and accident book and pen in the kitchen, and all electric equipment has been tested. Anyone wanting to use the kitchen must have their food hygiene certificate, and safeguarding must be in place for groups with children. To re-open. tape was put on the floor for social distancing. Since September 2020. the karate. bowls, and teachers have all returned. The capacity was 20 people in the large room, 2 people in the kitchen. A grant was received from the parish council to tidy the back garden. In October 2020, the building survey was done because of cracks on the wall. These cracks were identified as being due to problems with the drains on the side of the lady's toilets which has now been fixed. Over the year the chair applied for lots of small grants lin addition to the £10,000) which mounted up to £24.803. The president was satisfied with everything that had been done at our AGM in July 2021. Simon Mason January 2022