Registered Charity No: 243599 DOVERCOURT CHURCH AND POORLANDS CHARITY Trustees, Report and Accounts For the year ended 31 December 2023 DOVERCOURT CHURCH AND POORLANDS CONTENTS l. Charity Information 2. Report of the Trustees 3. Receipts and Payments Account 4. Statement of Assets and Liabilities 5. Report of the Independent Examiner DOVERCOURT CHURCH AND POORLANDS CHARITY INFORMATION TRUSTEES Dr J Shaw (Chair) P D Finnigan S E Sutcliffe J Hurst M Mayo E McLeod Revd. Canon M A Shaw {to May 20231 K J Wheeler (to July 2023) TREASURER S A Abbott 99 Dockfield Avenue Dovercourt Harwich Essex C012 4LF REGISTERED CHARITY NO. 243599 INDEPENDENT EXAMINER Douglas Cooper BANKERS TSB Bank PIC 230 High Street Dovercourt Harwich Essex C012 3AY DOVERCOURT CHURCH AND POORLANDS TRUSTEES, REPORT The Trustees present their report and accounts for the year ended 31 December 2023. Structure. governance and management The charity is an unincorporated entity constituted under a Deed of Trust and is registered wlth the Charity Commission (Registered no. 2435991. Trustees are selected from members of the community considered by the existing board to have suitable qualities and experience. They are formerly appointed at the quarterly meetings of the Trustees and Management committee. The Trustees served throughout the year and up to the date of these accounts, except as detailed below.. Dr J Shaw (Chairl P D Finni8an S E Sutcliffe J Hurst M Mayo E McLeod Revd. Canon M A Shaw (to May 20231 K J Wheeler (to July 20231 The Management committee consists of the above Trustees. Objectives and activities The charitV'5 principal objectlve is to maintain the fabric of the building of All Saints, Church, Dovercourt. This is achieved by organislng and helping to fund an on80in8 maintenance programme for the church building. Achievements and performance The charity raises funds through its investments, including the management of a small number of propertie5 which are rented out. The plans to improve the shop attached to 503 Main Road noted in the last report and accounts were put into action nd completed 2023 incorporating the shop premlses Into the cotta8e. In addition, the land located between 503 and 505 and directly to the rear of 503 was tarmacked and two parking spaces provided for the tenant of 503. As part of the same contract the land to the front of 503 was walled off and converted to a garden. The tenancies of 4 out of the 6 cottages changed durin8 2023. Priory Estates continues to manage all of the properties on behalf of the Trustees. Priory Estates was appointed by the Trustees to manage the rental properties on their behalf in 2020. Reserves policy The Trustees consider that an appropriate level of reserves would be the sum equivalent to cover the standard ongoin8 maintenance costs of the church for a period of one year, so that the charity could be able to operate in the event that the cottages. from which it derives the majority of its income. were empty for a protracted length of time due to major repair works being undertaken. In addition, due to the age of these cottages, it is anticipated that a sum in the region of £120,000 could be required in the future to carry out major remedial works in the event of an adverse structural survey. Accordingly, it is considered that there should be sufficient reserves to cover the cost of this in addition to the standard ongoing maintenance regarding the church. Approved by the Board of Trustees on date.. LLfr Prjs Trustee DOVERCOURT CHURCH AND POORLANDS RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestricted Restrlcted Funds Funds 2023 2023 Totsl Funds 2023 Total Funds 2022 Receipts Investment income Charities Official Investment Fund TSB Bank PIC Interest 8,477 297 8,477 297 8,444 125 Cottage rents 34,050 34,050 36,868 Other 90 90 431 Total Receipts 42,914 42,914 45,868 Payments Church and Churchyards Repairs, maintenance & refurbishment Contributions to upkeep 5,297 5,297 5,297 5,297 Cottages Repalrs and maintenance Insurance Estate managers fees Small repairs and incidental payments taken from rent Property Valuations 10,845 810 3,219 7,020 10,845 810 3,219 7,020 19,761 1,714 3,760 1,331 720 Shop refurbishment/maintenance- 503 76,592 76,592 4,108 98,486 98,486 31,494 Bagshaw restricted funds transferred to unrestricted funds 431 Governance costs Independent examinerfs fees Trustee Insurance 150 218 368 150 218 368 3tNJ 409 709 Total Payments 104,151 104,151 14,108 Net (payments)/receipts {61,237) (61,237) 13,234 Cash balances at l January 2023 105,601 105,601 92,367 Cash balances at 31 December 2023 44,364 44,364 105,601 DOVERCOURT CHURCH AND POORLANDS STATEMENT OF ASSEfs AND LIABILITIES AS AT 31 DECEMBER 2023 Unrestricted Restricted Funds Funds 2023 2023 Total Funds 2023 Total Funds 2022 Cash funds TSB Bank Current Accounts TSB Bank Instant Access Account 14,292 30,072 14,292 30,072 75,826 29,775 Total cash funds 44,364 44,364 105,601 Investment assets- at bid market value Charities Official Investment Fund Income units- 15,559.96 unit5 308,787 308,787 282,402 308,787 308,787 282,402 Debtors and Liabilltles One cheque outstanding for 2023 as of 31 December 2023 of £150.00 payable to Douglas Cooper in respect of the 2022 accounts audit. These costs will be met from the charity's existing reserves. Other assets Funds to whlch asset belongs Land & buildings let for the benefit of the charity 503 Main Road, Dovercourt, Harwich, Essex 505 Main Road, Dovercourt, Harwich, Essex 507 Main Road, Dovercourt, Harwich, Essex 509 Main Road, Dovercourt, Harwich, Essex 511 Main Road, Dovercourt, Harwich, Essex 511A Main Road, Dovercourt, Harwich, Essex Unrestricted funds Unrestricted funds Unrestricted funds Unrestricted funds Unrestricted funds Unrestricted funds otes Approved by the Board of Trustees on date IrfIzF and signed on their behalf by Dr J Shaw Trustee DOVERCOURT CHURCH AND POORLANDS INDEPENDENT EXAMINER'S REPORT Independent Examinerfs Report to the Trustees of Dovercourt Church and Poorlands Charity I report to the charity trustees on my examination of the accounts of Dovercourt Church and Poorlands Charity for the year ended 31 December 2023, which are set out in pages 3 and 4. Responsibilities and basis of report As the charitys trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the charitvs accounts carried out under Section 145 of the Act nd in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 145(5}(b) of the Act. Independent examinerfs statement | have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by Section 130 of the Act- or 2. the accounts do not accord with those records. | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Douglas Cooper Date..