Charity number: 243443
Maharashtra Mandal London
Unaudited
Trustees' report and financial statements
For the Year Ended 31 October 2024
Maharashtra Mandal London
Contents
| Page | |
|---|---|
| Reference and administrative details of the Charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 5 |
| Independent examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the financial statements | 9 - 18 |
Maharashtra Mandal London
Reference and administrative details of the Charity, its Trustees and advisers For the Year Ended 31 October 2024
Trustees
Sushil Waman Gaikwad, Chairman Govind Shankar Kanegaonkar, Trustee Vaibhav Ramesh Khandge, Trustee Vasant P Ranade, Finance Trustee
Charity registered number
243443
Principal office
306 Dollis Hill Lane, London, NW2 6HH
Accountants
Mantax Lynton, Suite 207 Equitable House, 7 General Gordon Square, London, SE18 6FH
Page 1
Maharashtra Mandal London
Trustees' report For the Year Ended 31 October 2024
The trustees present their report and financial statements for the year ended 31 October 2024.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity’s governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (effective 1 January 2019).
Objectives and Activities
a. Policies and objectives
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission titled ‘Public Benefit: running a charity (PB2)’.
The Charity objects are to:
-
advance education in Marathi culture, language, music, dance and art amongst Marathi speaking people their spouses and descendants (hereinafter referred to as Maharashtrians) in the United Kingdom through the provision of a centre, library, exhibitions, displays and other facilities and activities.
-
advance religion amongst Maharashtrians.
-
preserve and protect good health and to relieve sickness and poverty amongst Maharashtrians.
-
do all such activities that will help Maharashtrians to integrate with British culture and society so that Maharashtrians are benefited by the best of both cultures and make their living in the United Kingdom a fulfilling experience.
Such activities may not be traditional Maharashtrian but in the spirit of aforesaid objects could cover activities like Sports Club, Education courses, celebration of British national days and so on. This list is not exhaustive and may cover activities that are in the spirit of mutually beneficial cultural co-existence without being prejudicial to Maharashtrian or Marathi culture.
b. Strategies for achieving objectives
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
The trustees of the charity are also common trustees of Maharashtra Mandal UK Ltd, an incorporated charity with same charitable objectives as Maharashtra Mandal London.
Page 2
Maharashtra Mandal London
Trustees' report (continued) For the Year Ended 31 October 2024
Achievements and Performance
a. Main achievements of the Charity
Diwali, Badminton & Cricket tournament, Gudhi Padawa, Shivarajyabhishek, Maharashtra Din, Aphale Buwa Kirtan and Ganeshotsav programmes were celebrated in the Mandal along with few other regular and one off events. The Executive Committee successfully managed these events efficiently coping with vast numbers of attendees. From the total donations, sponsorships & membership subscriptions generated of £73,369, a sum of £37,500 (2023: £2,500) was donated to Maharashtra Mandal UK Ltd (after the year-end).
b. Fundraising activities and income generation
Our Fundraising Trustee has been very active in the campaign for raising £425,000 for the freehold purchase of the Charity’s premises at Dollis Hill Lane and activities continued throughout the year. Special efforts were made to meet visitors on a one-to-one basis requesting to become members and donate for building fundraising. Donation appeals have been prepared and continued to be sent to members and given to non members too. Telephone calls were made and what's app messages and emails were sent to members. The Executive Committee has also worked closely with the Fundraising Trustee to co-ordinate fundraising activities and efforts.
Senior Citizens Club (SCC) sessions were held throughout the year. Various programmes such as singing, lectures on health and board games were organised by the SCC.
Financial review
The financial results for the year are set out in accompanying financial statements.
a. Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
b. Reserves policy
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three to six month’s expenditure. The trustees consider that reserves at this level will ensure that in the event of a significant drop in donations, they will be able to continue the charity’s current activities while considering ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
c. Principal risks and uncertainties
The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.
Page 3
Maharashtra Mandal London
Trustees' report (continued) For the Year Ended 31 October 2024
Structure, governance, and management
a. Constitution
The charity was established by a charitable trust deed dated 9th February 1963. The constitution of the charity was amended and filed with the Charity Commission 5th March 2014. The organisational structure of the charity is divided into two parts i.e. an Executive Committee (EC) and a Board of Trustees (BOT)
The EC is responsible for the management and administration of the day to day running of the operations of the Charity. The EC is led by a President, who is elected on a periodic basis, together with other committee members who are appointed by the President.
The BOT are responsible for overseeing the finances, investments, and custody of the Charity’s property. The BOT is led by a chairman and consists of a minimum of four and maximum of six trustees duly appointed under the provisions of charity constitution. One of the trustees is appointed as a Finance Trustee. In addition, the president of the EC acts as ex-officio voting member of the BOT.
A Nomination committee is appointed who are responsible to scout for the appropriate trustee candidates and after interviewing them and depending on their qualifications, experience and commitment invite them to join the board of trustees. After the incumbent has accepted the invitation the nomination committee then recommends the incumbent(s) to the General Body for their approval of trustee appointment in the members Annual General Meeting. All current trustees accepted the invitation to become trustee of the charity in this manner.
None of the trustees have any beneficial interest in the Charity. The trustees are also common trustees in the charitable company Maharashtra Mandal UK LTD (MMUKL) limited by guarantee which has similar objectives as this charity.
The EC members were elected at the Annual General Meeting held on 01 April 2023.
All members of the Maharashtra Mandal London are also members of Maharashtra Mandal UK LTD.
Public benefit
The trustees have complied with their duty in section 17 of the Charities Act 2011 to have due regard to the guidance published by the Charity Commission.
Volunteers
We would like to thank all our volunteers for their hard work and commitment throughout the year in the running of various activities and cultural programmes and look forward to their continuous support in the future.
b. Financial risk management
The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.
Page 4
Maharashtra Mandal London Trustees. report (continued) For the Year Ended 31 October 2024 Statement of Trustees. rnsponsibilities The Trustees are responsible for preparing the Trustees, report and the financial statements in accordance with applicable law and United Kingdom Ac¢x)unts"ng Standards (United Kingdom Generally Accepted Accounting Practice}. The law applicable to tharities in England & Wales requires the Trustees to prepare financial statements for each financial year; that gives a true and fair view of the stale of affairs of the Company and of its incoming resources and applicakn'on of resources. including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to: select suitable a(xounts'ng policies and then apply them consistently, observe the methods and principles of the Charities SORP (FRS 102). make judgments and a¢Unts.ng estimates that are reasonable and prudent: state whether applicable UK Accounting Standards (FRS 102) have been followed. subject to any material departures disdosed and explained in the financial statements. prepare the financÈal statements on the going conrn basis unless it is inappropriate to presume that the Company will continue in business. The Trustees are responsible for keeping adequate acc(xmling records that are sufficient to show and explain the Charitys transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financaal statements cornply with the Charib'es Act 2011. Trustees are also responsible for safeguarding the assets of the Chaiity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the members of the board of Trustees and signed on their behalf by. Sushil Waman Gaikwad Chairman Vasant P Ranade Finance Trustee Date: Iq, 04, IBLs- Page 5
Maharashtra Mandal London Independent examinerfs report For the Year Ended 31 October 2024 Independent examlnerfs report to the Trust888 of Maharasmra Mandal London (%ho Charfty,) I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 Octob8r 2024. Responsibiliti88 and basls of report As the Trustees of the Chartty you are responsible for the preparation of th8 accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 ACV). I report in respect of my exInatIon of the Charivs accounts Caled out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicabl8 Directions given by the Charity Commission under s@ction 145(5){b) of the 2011 Act. Independent examinerfs statement Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charitie5: Statement of Recomm8nd8d Practice applicable to charities preparing their accounts in accordanc8 wf(h the Financial Reporting Standard applicable in the UK and Republic of Ir81and (FRS 102) in preference to the Accounting and Reporting by Charities.. Statement of Recommended Practice Issu8d on 1 April 2005 which is referred to in the exlant regulations but has been withdrawn. l understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting p8riods beginning on or after 1 January 2015. I hav8 completed my 8xamination. I confimi that no matters have come to my attention in connection with the examination giving me cause to believe thal in any material respect: accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act., or the accounts do not accord with those records. or the accounts do not comply wth the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true arKI fairf view which is not a matter considered as p£rt of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of th& accounts to be reached. This report is made solely to the Charitys Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might stste to the Charitys Trustees those matters l am required to state to them in an Independent examinels report and for no other pury)ose. To the fullest extent pemiitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charitys Trustees as a body, for my work or for this report. Signed: Dated: Ig,04.2Q2 ACA, FCCA Janak Pokhrel Mantax Lynton Chartered Accountsnts and Statutory Auditors Page 6
Maharashtra Mandal London
Statement of financial activities For the Year Ended 31 October 2024
| Note Income from: Donations and legacies 3 Charitable activities 4 Investments 5 Total income Expenditure on: Charitable activities Total expenditure Net income Transfers between funds 11 Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Restricted funds 2024 £ - - - - - - - 41,930 41,930 4,012 41,930 45,942 |
Unrestricted funds 2024 £ 30,572 36,850 5,947 73,369 72,568 72,568 801 (41,930) (41,129) 215,001 (41,129) 173,872 |
Total funds 2024 £ 30,572 36,850 5,947 73,369 72,568 72,568 801 - 801 219,013 801 219,814 |
Total funds 2023 £ 31,604 25,518 2,322 |
|---|---|---|---|---|
| 59,444 | ||||
| 58,565 | ||||
| 58,565 | ||||
| 879 - |
||||
| 879 | ||||
| 218,134 879 |
||||
| 219,013 |
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 9 to 18 form part of these financial statements.
Page 7
Maharashtra Mandal London Balance sheet As at 31 October 2024 2024 2023 Not6 Fixed assets Current assets Debtors 11,702 255.332 4,520 270.433 Cash at bank and in hand 267,034 274.953 Creditors: amounts falling due wtthin one year 10 (47.220) (55.940) Net current assets 219.814 219.013 Total assets less current liabilities 219.814 219,013 Net assets excluding pension asset 219.814 219,013 Total net assets 219,814 219,013 Charity funds Restricted funds Unrestricted funds 11 45.942 173,872 4,012 215,001 11 Tolal funds 219,814 219,013 The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by.. Il Sushil Waman Galkwad Chaiman O Vasant P Ranade Finan Twstee Date: 19 04 The notes on pages 9 to 18 fom part of these financial statements. Page 8
Maharashtra Mandal London
Notes to the financial statements For the Year Ended 31 October 2024
1. General information
Maharashtra Mandal London is a Charity registered with the Charity Commission. The registered office is 306 Dollis Hill Lane, London, NW2 6HH. The charity meets the definition of a public benefit entity under FRS 102.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Maharashtra Mandal London meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
2.3 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
Page 9
Maharashtra Mandal London
Notes to the financial statements For the Year Ended 31 October 2024
2. Accounting policies (continued)
2.4 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.5 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
2.6 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
2.7 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.8 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
Page 10
Maharashtra Mandal London
Notes to the financial statements For the Year Ended 31 October 2024
3. Income from donations and legacies
| Unrestricted funds 2024 £ Donations Ganesh Festival Donations 20,487 General Donations 6,036 Building Fund Donations 1,353 Membership Fees 2,696 Subtotal detailed disclosure 30,572 Total 2024 30,572 Unrestricted funds 2023 £ Donations Maharashtra Covid fund - Ganesh Festival Donations 9,182 General Donations 16,207 Building Fund Donations 1,992 Membership Fees 4,191 Gift aid received - Subtotal detailed disclosure 31,572 Donations 32 Subtotal 32 Total 2023 31,604 |
Total funds 2024 £ 20,487 6,036 1,353 2,696 |
|---|---|
| 30,572 | |
| 30,572 | |
| Total funds 2023 £ - 9,182 16,207 1,992 4,191 - |
|
| 31,572 | |
| 32 | |
| 32 | |
| 31,604 |
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Maharashtra Mandal London
Notes to the financial statements For the Year Ended 31 October 2024
4. Income from charitable activities
| Unrestricted funds 2024 £ Sponsorship income 18,601 Event related activities 18,249 36,850 Unrestricted funds 2023 £ Advertisement income 10,554 Event related activities 14,964 25,518 |
Total funds 2024 £ 18,601 18,249 |
|---|---|
| 36,850 | |
| Total funds 2023 £ 10,554 14,964 |
|
| 25,518 |
5. Investment income
| Unrestricted funds 2024 £ Interest 5,947 Unrestricted funds 2023 £ Interest 2,322 |
Total funds 2024 £ 5,947 |
|---|---|
| Total funds 2023 £ 2,322 |
Page 12
Maharashtra Mandal London
Notes to the financial statements For the Year Ended 31 October 2024
6. Analysis of expenditure by activities
| Charitable Activities Charitable Activities Analysis of direct costs Donations to Maharashtra Mandal UK Ltd Event related activities Donations to Maharashtra Mandal UK Ltd Event related expenses |
Activities undertaken directly 2024 £ 68,265 Activities undertaken directly 2023 £ 57,146 |
Support costs 2024 £ 4,303 Support costs 2023 £ 1,419 Activities 2024 £ 37,500 30,765 68,265 Activities 2023 £ 56,500 646 57,146 |
Total funds 2024 £ 72,568 |
|---|---|---|---|
| Total funds 2023 £ 58,565 |
|||
| Total funds 2024 £ 37,500 30,765 |
|||
| 68,265 | |||
| Total funds 2023 £ 56,500 646 |
|||
| 57,146 |
Page 13
Maharashtra Mandal London
Notes to the financial statements For the Year Ended 31 October 2024
6. Analysis of expenditure by activities (continued)
Analysis of support costs
| Bank charges Computer Costs Printing, Postage and Stationery Subscriptions Governance cost- Accountancy Total 2024 Bank charges Advertising Computer costs Subscriptions Governance- Accountancy |
Activities 2024 £ 800 496 1,655 352 1,000 4,303 Activities 2023 £ 488 35 29 117 750 1,419 |
Total funds 2024 £ 800 496 1,655 352 1,000 |
|---|---|---|
| 4,303 | ||
| Total funds 2023 £ 488 35 29 117 750 |
||
| 1,419 |
7. Independent examiner's remuneration
The independent examiner's remuneration amounts to an independent examiner fee of £1,000 ( 2023 - £750 ).
8. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2023 - £NIL) .
During the year ended 31 October 2024, no Trustee expenses have been incurred (2023 - £NIL) .
Page 14
Maharashtra Mandal London
Notes to the financial statements For the Year Ended 31 October 2024
9. Debtors
| Due within one year Other debtors Prepayments and accrued income |
2024 £ 10,506 1,196 11,702 |
2023 £ 2,504 2,016 |
|---|---|---|
| 4,520 |
10. Creditors: Amounts falling due within one year
| Other creditors Accruals and deferred income Amount owed to connected company |
2024 £ 7,435 1,000 38,785 47,220 |
2023 £ - 1,820 54,120 |
|---|---|---|
| 55,940 |
Page 15
Maharashtra Mandal London
Notes to the financial statements For the Year Ended 31 October 2024
11. Statement of funds
Statement of funds - current year
| Unrestricted funds General Funds - all funds Restricted funds Restricted Funds - all funds Total of funds |
Balance at 1 November 2023 £ 215,001 Balance at 1 November 2023 £ 4,012 219,013 |
Income £ 73,369 Income £ - 73,369 |
Expenditure £ (72,568) Expenditure £ - (72,568) |
Transfers in/out £ (41,930) Transfers in/out £ 41,930 - |
Balance at 31 October 2024 £ 173,872 |
|---|---|---|---|---|---|
| Balance at 31 October 2024 £ 45,942 |
|||||
| 219,814 |
During the year, the Trustees have transferred £41,930 from unrestricted fund to restricted fund. Total funds of £45,942 have been earmarked for the purchase of freehold building by the charity. Trustees are liaising with Government of Maharashtra for the remaining funds to enable the charity to purchase freehold building.
Page 16
Maharashtra Mandal London
Notes to the financial statements For the Year Ended 31 October 2024
| 11. Statement of funds (continued) Statement of funds - prior year Unrestricted funds General Funds - all funds Restricted funds Restricted Funds - all funds Total of funds |
Balance at 1 November 2022 £ 214,122 4,012 218,134 |
Income £ 59,444 - 59,444 |
Expenditure £ (58,565) - (58,565) |
Balance at 31 October 2023 £ 215,001 |
|---|---|---|---|---|
| 4,012 | ||||
| 219,013 |
12. Summary of funds Summary of funds - current year
| General funds Restricted funds |
Balance at 1 November 2023 £ 215,001 4,012 219,013 |
Income £ 73,369 - 73,369 Balance at 1 November 2022 £ 214,122 4,012 218,134 |
Expenditure £ (72,568) - (72,568) Income £ 59,444 - 59,444 |
Transfers in/out £ (41,930) 41,930 - Expenditure £ (58,565) - (58,565) |
Balance at 31 October 2024 £ 173,872 45,942 |
|---|---|---|---|---|---|
| 219,814 | |||||
| Balance at 31 October 2023 £ 215,001 4,012 |
|||||
| Summary of funds - prior year | |||||
| General funds Restricted funds |
|||||
| 219,013 |
Page 17
Maharashtra Mandal London
Notes to the financial statements For the Year Ended 31 October 2024
13. Analysis of net assets between funds
Analysis of net assets between funds - current period
| Current assets Creditors due within one year Total |
Restricted funds 2024 Unrestricted funds 2024 £ £ 45,942 221,092 - (47,220) 45,942 173,872 |
Total funds 2024 £ 267,034 (47,220) 219,814 |
|---|---|---|
Analysis of net assets between funds - prior period
| Current assets Creditors due within one year Total |
Restricted funds 2023 £ 4,012 - 4,012 |
Unrestricted funds 2023 £ 270,941 (55,940) 215,001 |
Total funds 2023 £ 274,953 (55,940) 219,013 |
|---|---|---|---|
14. Related party transactions
The trustees of the charity are also common trustees of Maharashtra Mandal UK Limited (MMUKL) an incorporated charity with same charitable objectives as Maharashtra Mandal London.
During the year, the charity provided donations of £37,500 (2023: £56,500) to Maharashtra Mandal UK Limited (MMUKL). Amount owed to Maharashtra Mandal UK Ltd including unpaid donations at year end was £38,785 (2023: £54,120).
15. Controlling party
The Charity is controlled by the board of Trustees.
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