Annual Report 2024
THE VILLAGE HALL MICKLEHAM
Registered charity No. 243405
Dell Close, Mickleham, Dorking, Surrey, RH5 6EE
TRUSTEES
J D W Kennington (Chairman) Mrs M G Banfield J A Blake Mrs H Budd A P Butler R M Davis Mrs A Gilchrist Mrs F J B Graham W R Siberry KC P F B Tatham MBE Mrs W A Tickner D B Wilcox
All correspondence should be addressed to the Chairman at: Warren Farm, Headley Lane, Mickleham, Dorking, Surrey, RH5 6DG davidkennington144@gmail.com
The Village Hall Mickleham The Chairman’s Report 2024
The Trustees have pleasure in presenting their report and accounts for the year ending 31st December 2024.
2024 continued the steady recovery seen in 2023, with a return of confidence in both Regular and One-off Bookings, and new Regular bookings for both Pilates and Quilters. We also benefitted from the income derived from the Hall being used for Two Elections. A further Regular “Keep Fit” Class is due to start in January 2025.
We carried out all the many usual maintenance activities throughout the year. The installation of an Infra-red heating system in 2023 has proved effective and enabled us to dispense with the unsightly wall radiators.
The on-line booking facility, which we continue to enhance, has speeded up the booking process, makes information available to Trustees and reduces the amount of paper we use.
On the costs side the fixed 3-year tariff in respect of both gas and electricity, negotiated in October 2023, provides us with some certainty during a period of volatility in the Energy Market. This together with the contract on the Hall Insurance helps in the budgeting of two of our major costs going forward. Towards the end of the year, we had to replace the Kitchen Water Boiler, the previous one having delivered many years of service.
I wish to express the sincerest thanks, of both myself and the Trustees, to Ben Tatham who stood down as Chairman, after eight years, in May 2024. Ben has overseen significant changes and improvements to the Hall and guided us through the difficulties caused by Covid19. We are very fortunate that Ben has agreed to stay on as a Trustee of our Village Hall.
If you wish to hire a venue for a family event or other activity, please come and have a look at our Hall. Just call our Bookings Manager, Deanna Darnell, on 07790 941601 to arrange a visit.
David Kennington davidkennington144@gmail.com
| THE VILLAGE HALL MICKLEHAM | ||
|---|---|---|
| STATEMENT OF FINANCIAL ACTIVITIES | ||
| for the year ended 31 December 2024 | ||
| 2024 | 2023 | |
| Unrestricted | Unrestricted | |
| Funds | Funds | |
| £ | £ | |
| INCOMING RESOURCES | ||
| a. Hire Income | ||
| Hall Letting & Hire-Regular | 18,551 | 16,333 |
| Hall Letting & Hire-One Off | 6,588 | 4,581 |
| China & Table Hire | 216 | 212 |
| Sub-total | 25,355 | 21,126 |
| b. Donations & Fund Raising | ||
| Donations | 30 | 75 |
| Sub-total |
30 | 75 |
| c. Income from Investments | ||
| CAF Bank short term deposit interest | 1,526 | 1,109 |
| Sub-total | 1526 | 1,109 |
| d. Other Income | ||
| Other miscellaneous income | 0 | 166 |
| Sub total | 0 | 166 |
| Total incoming resources | 26,911 | 22,476 |
| RESOURCES EXPENDED | ||
| a. Hall running and maintenance | ||
| Insurance | 1,493 | 1,329 |
| Business Rates | 106 | 111 |
| Gas | 1,506 | 991 |
| Electricity | 2,946 | 2,175 |
| Water | 895 | 662 |
| Cleaner /Cleaning | 2,897 | 3,276 |
| Lettings | 3,024 | 3,000 |
| Maintenance | 2,163 | 4,168 |
| Grass Cutting | 755 | 755 |
| Fixtures & Fittings | 727 | 7,712 |
| Bank Charges | 60 | 60 |
| Internet, postage & stationery | 264 | 180 |
| Other | 573 | 270 |
| Sub total | 17,409 | 24,689 |
| Total Resources Expended | 17,409 | 24,689 |
| Net Incoming Resources | 9,502 | -2,213 |
The Vlllage Hall Mickleham Dell CkJsa, Micklehaln, Surrey, RH5 6EE Registered Charity No. 243405 Balance She•t aB at 31 Dgvmbor 2024 2023 CyrrtntA88ats Debtors 70 Shc4tTetrn Deposlts 68.388 59,363 ash al 8ank in Hantl CafCa5h 2,033 Total Cuvr¢ntA860ts 61A98 Curvent U•bllth Accruals Dew5its and Prepaby Hirer Fee8 Total Current Ll•bilMle8 Net¢urr•ntA88ets 1,183 2,135 3,318 .078 67.$80 670 58,078 Brought FoTvRrd CurrentYa8r De1 I Surplus 58,078 80,291 -2.213 Totsl Unrestrktod 87,6BO 58,078 Ht>4 4"J es G Banffteld Tr10 174Aay-25 W K•nnl Tru8ts0 Dato 174lay40 D Brfan Wllcox Hon. Trwurnr Pag*4
THE VILLAGE HALL MICKLEHAM
NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2024
1. Accounting Policies
Accounting Convention
The financial statements are prepared under the historical cost convention and in accordance with the Charities Act 2011.
Incoming Resources
-
a. Letting Income for both regular and one-off lets are recognised on an accrual’s basis.
-
b. Investment Income, including interest income, is recognised on an accrual’s basis.
-
c. Grants, Donations and Fundraising is recognised when received.
-
d. Other Income is recognised when received.
Resources Used
Costs All costs relating to the running of the Hall are recognised when incurred and appropriate accruals recognised at the year end. 2024 costs include £504 for a Kitchen Water Boiler. 2023 costs include £7,310 for Infra-red Heating System and £2,040 for Gas Heating Repairs.
2. Fixed Assets Freehold Land & Buildings The Trust owns:
-
a. The freehold of the Hall and a plot of land approximately ½ an acre lying to the rear of the Hall. No value has been placed on these items in the Balance Sheet.
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b. The lease of the car park to the side of the Hall. No value has been placed on this item in the Balance Sheet.
3. Debtors
Debtors represent outstanding letting and hire fees.
4. Short Term Deposits
Short term deposits represent cash held on deposit with CAF Bank.
5. Creditors and Accruals
Creditors and accruals represent amounts falling within one year including any costs incurred at the balance sheet date.
6. Deposits and Prepaid Hirer Fees
Deposits and hirer fees paid for in advance are provided for as at the balance sheet date.
7. Unrestricted Funds
It is the aim of the Trustees of the Village Hall to retain unrestricted funds at least equivalent to the normal actual running expenses of the hall for a 12-month period, which currently equates to approximately £17,000.
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