## **Trustees' Annual Report for the period** 

Period start date Period end date 01 10 2023 30 09 2024 

**From** 

**To** 

## Section A                        Reference and administration details 

**Charity name Other names charity is known by Registered charity number (if any)** 243100 

West Dorset Mencap 

**Charity's principal address** 16 Bramley Hill Bridport Dorset **Postcode DT6 3DP** 

## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee(if any)**|
|---|---|---|---|---|
||Sue Hallett||||
||Linda Simpson|Chairman|||
||Simon Hosking||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

**TAR** 

March **2012** 

1 



## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document 

Approved constitution 

- (eg. trust deed, constitution) 

Association How the charity is constituted 

- (eg. trust, association, company) 

By vote at AGM or co-opted Trustee selection methods 

(eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

To promote the care, treatment and education of mentally handicapped children and adults to secure their needs. 

**Summary of the objects of the charity set out in its governing document** 

**TAR** 

March **2012** 

2 



As in previous years the charity has done a lot of work in West Dorset to promote their objects and to give help and guidance to children and adults with learning and mental health needs. Our main source of income the local charity shop continues to do well. 

We continued to use and contribute towards the cost of a service at the local CAB offices to help give guidance and help to children and adults with their financial and other needs. Due to lack of use no longer active. We continue to own and provide independent living to 5 adults in our two owned properties. 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

We have also continued to support financially a local Gateway club and an additional club to give an outlet with approx 40-50 attending weekly of fortnightly. 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

**TAR** 

March **2012** 

3 



Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

To provide independent living for 5 adults in our two owned properties. Provide financial help through taxis, hall hire and grants for two clubs – Gateway and All Sorts Club giving an outlet for many following withdrawal of similar clubs during 2023. We have a local charity shop in West Dorset (Bridport) which continues to provide the charity with an income to pass on to achieve our objectives.  In addition we are trying to encourage grant applications for holiday grants to also include an outlet for the carers to attend as well as the disabled. 

**TAR** 

March **2012** 

4 



## **Section E                    Financial review** 

Reserves maintained at levels to ensure our properties are kept up to **Brief statement of the** date and we can cover the charity day to day costs. Grant making is **charity’s policy on reserves** scrutinised and applied for with strict rules to comply with our constitution and our objectives, plus individual consideration given to amounts requested and if the charity feels it is good use of our funds. **Details of any funds materially** None/ not applicable **in deficit** 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

Principal source of charity funds is our charity shop and the rental income from out two owned properties. 

We have no ethical investment policy. No fundraising undertaken in year 2024 due to high reserves nor in current year due to legacy received. 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s)** Sue Hallett **Full name(s)** Sue Hallett **Position (eg Secretary, Chair,** Trustee **etc) Date** 24/06/2025 

**TAR** 

March **2012** 

5 



## **WEST DORSET MENCAP RECEIPTS AND PAYMENTS YEAR TO 30 SEPTEMBER 2024** 

|**RECEIPTS**<br>Donations etc<br>Interest<br>Shop takings<br>Rents received<br>Sundry income<br>Gateway surplus<br>**PAYMENTS**<br>Telephone<br>Funding assistance<br>Postage and printing<br>Repairs and maintenance - shop<br>Sundry expenses<br>Property utilities<br>Wages and pension costs etc<br>Property repairs<br>Bank charges<br>Shop general overheads<br>Mencap affiliation fees<br>Heating and lighting - shop<br>Shop rent<br>Excess of payments over receipts<br>Excess of receipts over payments|2024<br>2023<br>£<br>£<br>£<br>£<br>3410<br>3206<br>1481<br>1094<br>80401<br>78400<br>38784<br>38264<br>110<br>120<br>423<br>124609<br>23<br>121107<br>808<br>668<br>24425<br>21711<br>421<br>599<br>7148<br>21994<br>2655<br>1686<br>12470<br>14596<br>58152<br>54103<br>5859<br>5850<br>1344<br>917<br>3402<br>4187<br>604<br>838<br>1677<br>1527<br>9858<br>128823<br>9858<br>138534|2024<br>2023<br>£<br>£<br>£<br>£<br>3410<br>3206<br>1481<br>1094<br>80401<br>78400<br>38784<br>38264<br>110<br>120<br>423<br>124609<br>23<br>121107<br>808<br>668<br>24425<br>21711<br>421<br>599<br>7148<br>21994<br>2655<br>1686<br>12470<br>14596<br>58152<br>54103<br>5859<br>5850<br>1344<br>917<br>3402<br>4187<br>604<br>838<br>1677<br>1527<br>9858<br>128823<br>9858<br>138534|2024<br>2023<br>£<br>£<br>£<br>£<br>3410<br>3206<br>1481<br>1094<br>80401<br>78400<br>38784<br>38264<br>110<br>120<br>423<br>124609<br>23<br>121107<br>808<br>668<br>24425<br>21711<br>421<br>599<br>7148<br>21994<br>2655<br>1686<br>12470<br>14596<br>58152<br>54103<br>5859<br>5850<br>1344<br>917<br>3402<br>4187<br>604<br>838<br>1677<br>1527<br>9858<br>128823<br>9858<br>138534|
|---|---|---|---|
|||4214<br>-|17427|
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## **WEST DORSET MENCAP STATEMENT OF ASSETS AND LIABILITIES AS AT 30 SEPTEMBER 2024** 

|Notes<br>2024<br>2023<br>FIXED ASSETS<br>£<br>£<br>£<br>£<br>Freehold property at cost<br>3 New Zealand Terrace<br>220000<br>220000<br>2 Bullens Mead<br>300000<br>300000<br>CURRENT ASSETS<br>Cash at bank and building society<br>1<br>75831 <br>80045<br>Cash in hand<br>60<br>75891<br>60<br>80105<br>Total assets<br>595891<br>600105<br>REPRESENTED BY:<br>Accumulated fund<br>2<br>595891<br>600105|Notes<br>2024<br>2023<br>FIXED ASSETS<br>£<br>£<br>£<br>£<br>Freehold property at cost<br>3 New Zealand Terrace<br>220000<br>220000<br>2 Bullens Mead<br>300000<br>300000<br>CURRENT ASSETS<br>Cash at bank and building society<br>1<br>75831 <br>80045<br>Cash in hand<br>60<br>75891<br>60<br>80105<br>Total assets<br>595891<br>600105<br>REPRESENTED BY:<br>Accumulated fund<br>2<br>595891<br>600105|Notes<br>2024<br>2023<br>FIXED ASSETS<br>£<br>£<br>£<br>£<br>Freehold property at cost<br>3 New Zealand Terrace<br>220000<br>220000<br>2 Bullens Mead<br>300000<br>300000<br>CURRENT ASSETS<br>Cash at bank and building society<br>1<br>75831 <br>80045<br>Cash in hand<br>60<br>75891<br>60<br>80105<br>Total assets<br>595891<br>600105<br>REPRESENTED BY:<br>Accumulated fund<br>2<br>595891<br>600105|
|---|---|---|
||595891<br>595891|600105|
|||600105|



## **NOTES TO THE ACCOUNTS - YEAR TO 30 SEPTEMBER 2024** 

|1. CASH AT BANK AND DEPOSITS<br>Capital deposit account<br>Gateway account and cash<br>General current account<br>Shop current account<br>Shop floats<br>Property current account<br>COIF deposit<br>3. ACCUMULATED FUND<br>Balance brought forward<br>Excess of receipts over payments<br>Excess of payments over receipts|2024<br>2023<br>£<br>£<br>10877<br>20716<br>3224<br>2802<br>7097<br>7873<br>25406<br>21444<br>300<br>300<br>2341<br>1644<br>26586<br>25266<br>75831<br>80045<br>2024<br>2023<br>£<br>£<br>600105<br>617532<br>-<br>-<br>-4214<br>-17427<br>595891<br>600105|2024<br>2023<br>£<br>£<br>10877<br>20716<br>3224<br>2802<br>7097<br>7873<br>25406<br>21444<br>300<br>300<br>2341<br>1644<br>26586<br>25266<br>75831<br>80045<br>2024<br>2023<br>£<br>£<br>600105<br>617532<br>-<br>-<br>-4214<br>-17427<br>595891<br>600105|
|---|---|---|
||2024<br>£<br>600105<br>-<br>-4214<br>595891||
|||600105|





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