THE WESTON RHYN VILLAGE INSTITUTE
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
Registered Charity No. 243006
THE WESTON RHYN VILLAGE INSTITUTE
CHARITY INFORMATION
Trustees
Carl Rowley (Chairman) Susan Galton (Treasurer) Mrs A E Bright Peter Harling Jemma Lewis David Lloyd Julie Lockley Julie Ann Nolan Paul Salisbury Natalie Williams
Charity Number 243006 Address Weston Rhyn Village Institute Weston Rhyn Oswestry Shropshire SY10 7RG
Independent Examiners Robert Humphreys FCA James, Holyoak & Parker Limited 1 Knight’s Court Archers Way Battlefield Enterprise Park Shrewsbury Shropshire SY1 3GA
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THE WESTON RHYN VILLAGE INSTITUTE
CONTENTS
| Page | |
|---|---|
| Trustees' Report | 4 - 5 |
| Independent Examiner's Report | 6 |
| Financial Statements | 7 |
| Notes to the Accounts | 8 |
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THE WESTON RHYN VILLAGE INSTITUTE
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2020
The Weston Rhyn Village Institute provides village hall facilities, room hire and a community hub for the village of Weston Rhyn and the surrounding area.
Charity information
The Weston Rhyn Village Institute is a registered and unincorporated charity. The registered office is Weston Rhyn Village Institute, Weston Rhyn, Shropshire, SY10 7RG. The registered charity number is 243006.
Trustees
The trustees, who held office during the year and up to the date of signature of the financial statements were as follows:
Carl Rowley (Chairman) Appointed 6 March 2020 Susan Galton (Treasurer) Appointed 6 March 2020 Mrs A E Bright Ruth Ellis Resigned 28 May 2020 Peter Harling Appointed 6 March 2020 Jemma Lewis Appointed 6 March 2020 David Lloyd Appointed 6 March 2020 Julie Lockley Nick Lodge Appointed 6 March 2020, resigned 25 June 2020 Rona McKechnie Resigned 6 March 2020 Julie Ann Nolan Appointed 6 March 2020 Paul Salisbury Appointed 30 November 2020 Pauline Smith Resigned 6 March 2020 Natalie Williams Appointed 6 March 2020
Objectives of the Charity
The objectives of The Weston Rhyn Village Institute, as set out in the governing document, is to provide and maintain a village hall for the use of the inhabitants of the parish of Weston Rhyn without distinction of political, religious or other opinions, including use for meetings, lectures and calsses and other forms of recreation and leisure activities with the object of improving the conditions of life for the said inhabitants.
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
Public Benefit
The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Structure, Governance and Management
The Weston Rhyn Village Institute is run for the benefit of the local area by its trustees, who are routinely appointed by public vote at the AGM
Risk Management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The trustees monitor risks to which the charity is exposed throughout the year and mitigate their potential impact. A risk register is used with risks classified between management, premises and equipment, operational, financial and external risks.
Achievement and Performance
The past year has beenchallenging, due to the Covid-19 pandemic requireing the periodic closure of the premises in line with government requirements. Consequently income streams such as faclilities hire have been impaired. However, the finacial position has been supported through the provision of government and local authority support
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THE WESTON RHYN VILLAGE INSTITUTE
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER
Reserves Policy
It is policy to maintain a balance on unrestricted funds (if possible), which equates to at least three months unrestricted payments, equivalent to £7,000, to cover emergency situations that may arise from time to time.
Financial Review
The charity is currently in a solvent financial position to meet its objectives in the immediate future.
However, due to the ongoing pandemic, the charity is currently unable to generate revenue from the hire of the hall and related activities. As such, the charity is dependant on grant and donation income until the current pandemic restrictions are relaxed.
The trustees will continue to restrict expenditure to essential and necessary items in the immediate future until such time that Covid-19 restrictions are eased and regular activities can recommence.
Approved by order of the board of trustees on 24 February 2021, and signed on its behalf by:
…................................
Susan Galton Trustee and Treasurer
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THE WESTON RHYN VILLAGE INSTITUTE
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE WESTON RHYN VILLAGE INSTITUTE
I report on the accounts of the Charity for the year ended 31 December 2020, which are set out on pages 7 to 8.
Respective Responsibilities of Trustees and Examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act).
It is my responsibility to:-
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examine the accounts under section 145 of the 2011 Act
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to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act, and
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to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with our examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect the requirements • to keep accounting records in accordance with s.130 of the Charities Act 2011 and • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
….........................................
Robert Humphreys BEng FCA
James, Holyoak and Parker Limited 1 Knights Court Archers Way Battlefield Enterprise Park Shrewsbury Shropshire SY1 3GA
Dated: 24 February 2021
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THE WESTON RHYN VILLAGE INSTITUTE
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
RECEIPTS AND PAYMENTS ACCOUNT
| Receipts Room hire Donations Grants Covid-19 grants Fund raising Bank interest Petty cash Total incoming resources Payments Caretaker Insurance Gas inc. service contract Electricity Water Broadband Licences Repairs & maintenance Miscellaneous Petty cash Total payments Bank accounts and petty cash as at 1 January Bank accounts and petty cash as at 31 December STATEMENT OF ASSETS AND LIABILITIES Cash funds Bank current account Money Manager account Petty cash ( ) p Payments |
Restricted £ - - 9,008 - - - - |
Unrestricted £ 4,140 3,165 3,000 12,500 638 6 876 |
Total 2020 £ 4,140 3,165 12,008 12,500 638 6 876 - |
Total 2019 £ 11,406 1,570 3,000 - 2,338 11 117 |
|---|---|---|---|---|
| 9,008 | 24,325 | 33,333 | 18,442 | |
| - - 500 - - - - 8,508 - - |
2,453 1,682 1,571 1,146 281 462 361 4,908 4,710 704 |
2,453 1,682 2,071 1,146 281 462 361 13,416 4,710 704 |
2,676 1,607 2,160 1,331 896 728 381 7,459 2,256 98 |
|
| 9,008 | 18,278 | 27,286 | 19,592 | |
| - - |
6,047 9,448 |
6,047 9,448 |
(1,150) 10,598 |
|
| - | 15,495 | 15,495 | 9,448 | |
| - - - |
2,252 13,217 26 |
2,252 13,217 26 |
3,711 5,703 34 |
|
| - | 15,495 | 15,495 | 9,448 |
The financial statements were approved and authorised for issue by the Board of Trustees on 24 February 2021 and signed on its behalf by:
…..............................................................
Carl Rowley Trustee and Chairman
…..............................................................
Susan Galton Trustee and Treasurer
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THE WESTON RHYN VILLAGE INSTITUTE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
1. Summary of significant accounting policies
1.1 General information and basis of preparation
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared on the Receipts and Payments basis.
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