| R | Quince | G Kirk |
|---|---|---|
| A | Wayne | E Michie (Appointed 26/05/22) |
| B | Littlefair | E Fisher |
| M | Codrington Fernandez | S Whybrew (appointed 10/11/21) |
| B | Howard (Appointed 18/02/21) | S Henderson (Appointed 11/02/21 Resigned 18/05/22) |
| Risk | Level | Mitigating | Mitigated |
|---|---|---|---|
| action | risk | ||
| Unable to operate the theatre | High | Sufficient funding resources reserved to sustain core | Medium/ |
| physically due to circumstances | stafffor a period of 6 months, table top exercises to | High | |
| out of our control. i.e Pandemic | identify most likely scenarios and mitigations. | ||
| Flu, Natural Disaster | Investigate and take up any and all relevant national | ||
| & local qovernment financial and other support. | |||
| Reduction of revenue grants | High | Continue to work with and build relationships with | Medium |
| funders. | |||
| Additional loss of public subsidy | High | Hold regular reviews with funders to assess | Medium |
| in-year destabilising the | likelihood of reductions in funding. Implement an | ||
| operational plan | annual reserves policy/procedure with a view to | ||
| gradually growing company reserves to balance | |||
| public subsidy over 5 years. | |||
| Salaries & fees falling below | Medium | Knowledge of norm rates. Build team approach with | Low |
| industry norms | staff and maintain overall working environment. | ||
| Child and vulnerable adult | High | Theatre Safeguarding Policy. Staff training, DBS | Low |
| protection | Checks. External licensing where required. | ||
| The organisation is unable to | Medium | Skills and knowledge sharing sessions held bi- | Low |
| meet operational objectives due | monthly between teams to avoid silo working and | ||
| to the loss of key staff | single ownership of knowledge |
Claire Sutherland
2 December 2022
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | ||
|---|---|---|---|---|---|---|---|
| Funds | Funds | 2022 | Funds | Funds | 2021 | ||
| Note | (Restated) | ||||||
| Income from | £ | £ | £ | £ | £ | £ | |
| Grants, donations and | |||||||
| legacies | 2 | 379,771 | 115,903 | 495,674 | 601,334 | 86,171 | 687,505 |
| Othertrading activities | |||||||
| Fundraising | 39,100 | 39,100 | 8,590 | 8,590 | |||
| Front of House activities | 150,389 | - | 150,389 | 473 | 473 | ||
| Sponsorship | 59,417 | 59,417 | 32,333 | - | 32,333 | ||
| Other Income | 29,785 | - | 29,785 | 19,018 | - | 19,018 | |
| Investments | 214 | - | 214 | 416 | - | 416 | |
| Other Income | 7 | 111,090 | - | 111,090 | 340,330 | - | 340,330 |
| -- | |||||||
| 769,766 | 115,903 | 885,669 | 1,002,494 | 86,171 | 1,088,665 | ||
| Charitable activities | |||||||
| Operation of theatre and | |||||||
| artistic programmes | 3 | 960,469 | - | 960,469 | 56,346 | - | 56,346 |
| Total | 1,730,235 | 115,903 | 1,846,138 | 1,058,840 | 86,171 | 1,145,011 | |
| -- | |||||||
| Expenditure on | |||||||
| Raisingfunds | |||||||
| Fundraising costs of grants | |||||||
| and donations | 6 | 146,991 | 146,991 | 116,348 | 116,348 | ||
| Front of House activities | 6 | 95,286 | 95,286 | 3,456 | 3,456 | ||
| Charitableactivities | |||||||
| Operation of theatre and | |||||||
| artistic programmes | 5 | 1,511,473 | 232,969 | 1,744,442 | 746,131 | 88,788 | 834,919 |
| Total | 1,753,750 | 232,969 | 1,986,719 | 865,935 | 88,788 | 954,723 | |
| -- | |||||||
| Net movement of funds in | |||||||
| year | 7 | (23,515) | (117,066) | (140,581) | 192,905 | (2,617) | 190,288 |
| Reconciliation offunds | |||||||
| Total funds brought forward | 680,112 | 4,137,336 | 4,817,448 | 487,207 | 4,139,953 | 4,627,160 | |
| Total funds carried | 656,597 | 4,020,270 | 4,676,867 | 680,112 | 4,137,336 | 4,817,448 | |
| forward |
| Note | 2022 | 2021 | |||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Fixed assets | |||||
| Tangible assets | 11 | 4,218,582 | 4,239,902 | ||
| Current assets | |||||
| Stocks | 13 | 14,522 | |||
| Debtors | 14 | 107,707 | 197,299 | ||
| Cash at bank and in hand | 873,119 | 876,724 | |||
| - | |||||
| 995,348 | 972,023 | ||||
| Creditors: amounts falling | |||||
| due within one year | 15 | 537,063 | 496,477 | ||
| Net current assets | 458,285 | 577,546 | |||
| Net assets | 4,676,867 | 4,817,448 | |||
| Represented by | |||||
| Funds | |||||
| Unrestricted: - | 17 | ||||
| - General fund | 472,396 | 611,578 | |||
| - Designatedfund | 184,201 | 68,534 | |||
| 656,597 | 680,112 | ||||
| Restricted funds | 17 | 4,020,270 | 4,137,336 | ||
| Total funds | 4,676,867 | 4,817,448 |
| Note | 2022 | 2021 | |||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Fixed assets | |||||
| Tangible assets | 11 | 4,218,582 | 4,239,902 | ||
| Investments | 12 | 100 | 100 | ||
| 4,218,682 | 4,240,002 | ||||
| Current assets | |||||
| Stocks | 13 | 14,522 | |||
| Debtors | 14 | 107,607 | 197,199 | ||
| Cash at bank and in hand | 873,119 | 876,724 | |||
| 995,248 | 971,923 | ||||
| Creditors: amounts falling | |||||
| 15 | |||||
| within one year | 537,063 | 496,477 | |||
| Net current assets | 458,185 | 577,446 | |||
| - | |||||
| Net assets | 4,676,867 | 4,817,448 | |||
| Represented by | |||||
| Funds | |||||
| Unrestricted: - | 17 | ||||
| - General fund | 472,396 | 611,578 | |||
| - Designatedfund | 184,201 | 68,534 | |||
| 656,597 | 680,112 | ||||
| Restrictedfund | 17 | 4,020,270 | 4,137,336 | ||
| Total funds | 4,676,867 | 4,817,448 |
| 2022 | 2021 | ||
|---|---|---|---|
| Note | |||
| £ | £ | ||
| Cashflows generated by/(used by) operating activities | 24 | 51,461 | 85,996 |
| Cashflows from investing activities | |||
| Interest income | 214 | 416 | |
| Purchase of tangiblefixed assets | (55,280) | ||
| Net cash provided by investing activities | (3,605) | 416 | |
| Change in cash and cash equivalents in the year | (3,605) | 86,412 | |
| Cash and cash equivalents at the beginning of the year | 876,724 | 790,312 | |
| Total cash and cash equivalents at the end of the year | 25 | 873,119 | 876,724 |
| 2. | Income from grants, donations and legacies | Income from grants, donations and legacies | |||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| 2021 | |||||
| Funds | Funds | 2022 | (Restated) | ||
| Grants | £ | £ | £ | £ | |
| Suffolk County Council | 102,000 | 102,000 | 102,000 | ||
| West Suffolk Council | 61,250 | 61,250 | 61,250 | ||
| Cultural Recovery Grant | 107,311 | 107,311 | 220,579 | ||
| Trusts & Foundations | |||||
| Suffolk Community Foundation | - | - | - | 1,600 | |
| Arts Council England | - | - | 83,318 | ||
| National Trust | 5,450 | 5,450 | |||
| St Edmunds Trust | - | 7,989 | |||
| Alfred Williams Charitable Trust | 500 | 500 | 2,500 | ||
| Foyle Foundation | - | 20,000 | 20,000 | ||
| Theatres Trust | - | 5,000 | 5,000 | 5,000 | |
| Community Chest Grant | - | - | - | 5,000 | |
| Harris Family Trust | - | 10,000 | |||
| Donations | |||||
| Friends of Theatre Royal | 17,776 | - | 17,776 | 14,559 | |
| Others | 90,934 | 85,453 | 176,387 | 173,710 | |
| 379,771 | 115,903 | 495,674 | 687,505 | ||
| 3. | Income from charitable activities | ||||
| Unrestricted | Restricted | Total | Total | ||
| Funds | Funds | 2022 | 2021 | ||
| £ | £ | £ | £ | ||
| Professional events | 452,757 | - | 452,757 | 47,760 | |
| Pantomime | 440,151 | 440,151 | |||
| Education programme | 15,588 | 15,588 | 4,330 | ||
| Amateur events | 21,082 | - | 21,082 | ||
| Agency events | 658 | 658 | |||
| Heritage Tours | 568 | 568 | |||
| Other | 29,665 | - | 29,665 | 4,256 | |
| 960,469 | - | 960,469 | 56,346 |
| Fundraising | ||||
|---|---|---|---|---|
| costs of | ||||
| Theatre | grants and | 2022 | 2021 | |
| operation | donations | Total | Total | |
| £ | £ | £ | £ | |
| Support costs | ||||
| Administration staff | 68,763 | 68,763 | 137,526 | 125,102 |
| Administration costs | 504,683 | 4,922 | 509,605 | 572,884 |
| Premises costs | 128,574 | 128,574 | 60,682 | |
| - | ||||
| 702,020 | 73,685 | 775,705 | 758,668 | |
| = |
| Productions | Productions | ||||||
|---|---|---|---|---|---|---|---|
| and | Education | 2022 | 2021 | ||||
| performances | programme | Total | Total | ||||
| £ | £ | £ | £ | ||||
| Professional events | 418,264 | - | 418,264 | 56,348 | |||
| Co-Productions | 16,476 | - | 16,476 | ||||
| Touring productions | |||||||
| Pantomime | 221,449 | - | 221,449 | (8,451) | |||
| Education & Community | 199,276 | 199,276 | 33,095 | ||||
| programme | |||||||
| Artistic staff | 25,786 | 8,595 | 34,381 | 31,276 | |||
| Box office | 3,971 | - | 3,971 | 1,389 | |||
| Marketing | 60,526 | 27,201 | 87,727 | 16,667 | |||
| Technical | 51,892 | 1,702 | 53,594 | 9,365 | |||
| Operations | 7,285 | - | 7,285 | 2,737 | |||
| Support costs (note 4) | 613,229 | 88,790 | 702,019 | 692,493 | |||
| 1,418,878 | 325,564 | 1,744,442 | 834,919 | ||||
| **6. ** | Analysis of cost of raising funds | ||||||
| Other | Support | 2022 | 2021 | ||||
| Staff costs | costs | costs | Total | Total | |||
| £ | £ | £ | £ | £ | |||
| Fundraising costs of grants | |||||||
| and donations | 37,324 | 35,982 | 73,685 | 146,991 | 116,348 | ||
| Front of house activities | 36,191 | 59,095 | - | 95,286 | 3,456 | ||
| - | |||||||
| 73,515 | 95,077 | 73,685 | 242,277 | 119,804 |
| This has been arrived at after: | This has been arrived at after: | ||
|---|---|---|---|
| Receiving | |||
| 2022 | 2021 | ||
| £ | £ | ||
| Government Grants - Business Restrictions Grants | 43,600 | 47,286 | |
| - Coronavirus Job Retention SchemeGrants | 14,456 | 293,044 | |
| Charging | |||
| 2022 | 2021 | ||
| £ | £ | ||
| Depreciation | - Owned | 76,600 | 57,977 |
| Operating leases | - Land & buildings | 16,500 | 16,500 |
| - Plant and machinery | 2,016 | 2,050 | |
| Auditor's remuneration - Statutory audit of charity & consolidated | 16,995 | 18,530 | |
| accounts | |||
| - Tax Compliance Services | 1,750 | 1,500 | |
| -Audit related assurance services | 2,000 | ||
| - Otherservices | 2,300 |
| s: | ||
|---|---|---|
| 2022 | 2021 | |
| Number | Number | |
| Full time | 20 | 15 |
| Part time | 46 | 42 |
| -- | -- | |
| 66 | 57 | |
| = | = | |
| Staffcosts consist of: | £ | £ |
| Wages and salaries | 728,283 | 619,081 |
| Social security costs | 48,512 | 39,146 |
| Pension costs | 19,552 | 12,638 |
| 796,347 | 670,865 |
| 11.Tangible assets (Charity and Group) | ||||
|---|---|---|---|---|
| Long | ||||
| Leasehold | ||||
| property | Motor | |||
| improvements | Vehicles | Equipment | Total | |
| £ | £ | £ | £ | |
| Cost | ||||
| At 1 April 2021 | 5,041,255 | 14,846 | 283,315 | 5,339,416 |
| Additions | 55,280 | 55,280 | ||
| Disposals | (227,046) | {227,046) | ||
| At 31 March 2022 | 5,041,255 | 14,846 | 111,550 | 5,167,651 |
| Depreciation | ||||
| At 1 April 2021 | 808,919 | 14,846 | 275,749 | 1,099,514 |
| Charge for year | 57,977 | 18,623 | 76,600 | |
| Disposals | {227,046) | (227,046) | ||
| At 31 March 2022 | 866,896 | 14,846 | 67,326 | 949,068 |
| Net book value - owned assets | ||||
| At 31 March 2022 | 4,174,359 | 44,224 | 4,218,583 | |
| At 31 March 2021 | 4,232,336 | 7,566 | 4,239,902 | |
| 12.lnvestments (Charity only) | ||||
| Total | ||||
| £ | ||||
| Cost | ||||
| 1 April 2021 and 31 March 2022 | 100 |
| 13.Stocks (Charity and Group) | ||||
|---|---|---|---|---|
| 2022 | 2021 | |||
£ |
£ | |||
| Goods for resale | 14,522 | |||
| 14.Debtors | ||||
| 2022 | 2022 | 2021 | 2021 | |
| Group | Charity | Group | Charity | |
| £ | £ | £ | £ | |
| Trade debtors | 12,592 | 12,592 | 6,662 | 6,662 |
| Other debtors | 81,638 | 18,933 | 169,348 | 112,658 |
| Prepayments and accrued income | 13,477 | 13,477 | 21,289 | 21,289 |
| Amounts owed by group undertakings | - | 62,605 | 56,590 | |
| -- | ||||
| 107,707 | 107,607 | 197,299 | 197,199 | |
| - | ||||
| All amounts within debtors fall due for payment within one year. | ||||
| **15.Creditors: amounts falling due within one ** | year | |||
| 2022 | 2021 | 2021 | ||
| 2022 | ||||
| Group | Charity | Group | Charity | |
| £ | £ | £ | £ | |
| Trade creditors | 47,893 | 47,893 | 23,758 | 23,758 |
| Taxation and social security | 16,984 | 16,984 | 10,562 | 10,562 |
| Other creditors | 24,005 | 24,005 | 17,452 | 17,452 |
| Accruals | 128,426 | 128,426 | 97,454 | 97,454 |
| Deferred income (see note 19) | 319,755 | 319,755 | 347,251 | 347,251 |
| 537,063 | 537,063 | 496,477 | 496,477 | |
| -- |
| At 31 | |||||
|---|---|---|---|---|---|
| March | |||||
| At 1 April 2021 | Income | Expenditure | Transfers | 2022 | |
| £ | £ | £ | £ | £ | |
| General funds | 611,578 | 1,730,235 | (1,753,750) | (115,667) | 472,396 |
| Designated funds | 68,534 | - | - | 115,667 | 184,201 |
| 680,112 | 1,730,235 | (1,753,750) | 656,597 | ||
| - |
| At 1 April | At 31 March | ||||
|---|---|---|---|---|---|
| 2020 | Income | Expenditure | Transfers | 2021 | |
| £ | £ | £ | £ | £ | |
| General funds | 409,829 | 1,058,840 | (865,935) | 8,844 | 611,578 |
| Designatedfunds | 77,378 | (8,844) | 68,534 | ||
| 487,207 | 1,058,840 | (865,935) | - | 680,112 |
| At 1 April | Income | Expenditure | At 31 March | ||
|---|---|---|---|---|---|
| 2021 | 2022 | 2022 | Transfers | 2022 | |
| £ | £ | £ | £ | £ | |
| Artisticfund | 33,500 | - | 103,755 | 131,255 | |
| Operational fund | 35,034 | - | 11,912 | 52,946 | |
| -- | |||||
| 68,534 | - | - | 115,667 | 184,201 | |
| = | |||||
| At 1 April | Income | Expenditure | At 31 March | ||
| 2020 | 2021 | 2021 | Transfers | 2021 | |
| £ | £ | £ | £ | £ | |
| Artistic fund | 35,000 | - | (1,500) | 33,500 | |
| Operational fund | 42,378 | - | (7,344) | 35,034 | |
| -- | |||||
| 77,378 | (8,844) | 68,534 |
| At 1 April | At 31 March | |||
|---|---|---|---|---|
| 2021 | Income | Expenditure | 2022 | |
| £ | £ | £ | £ | |
| Capital Development Project Fund | 3,934,450 | (57,977) | 3,876,473 | |
| Capital Boiler Replacement Fund | 20,000 | (4,000) | 16,000 | |
| Access Project Fund | 12,187 | - | (4,616) | 7,571 |
| BeyondWalls Fund | 105,121 | 20,807 | (91,058) | 34,870 |
| Seating Fund | 7,997 | - | 7,997 | |
| Small Equipment Fund | 1,100 | - | (1,100) | |
| Black Theatre Live Project Fund | 5,882 | - | - | 5,882 |
| 'Holes' Production | 6,500 | (6,500) | ||
| YouthTheatre Production 22/23 | 2,500 | - | 2,500 | |
| Youth Bursaries Fund | 1,686 | - | 1,686 | |
| Doorstep Project Fund | 13,910 | 8,415 | (22,325) | |
| RealisingAmbitions Project Fund | 21,085 | 5,000 | (384) | 25,701 |
| Artistic Directors Fund | 11,060 | - | 11,060 | |
| lckworth Volunteers Project Fund | 3,075 | (1,250) | 1,825 | |
| Head East | - | 500 | - | 500 |
| Tiny Plays Project | - | 30,600 | (23,820) | 6,780 |
| Commissioning Circle | - | 10,000 | (9,496) | 504 |
| Downlighters | - | 5,000 | 5,000 | |
| Defibrillator | - | 1,350 | (1,287) | 63 |
| SEN YouthTheatre | 7,989 | 5,231 | (7,362) | 5,858 |
| Covid Restart | 1,794 | - | (1,794) | |
| Youth/Local Engagement | 10,000 | - | - | 10,000 |
| 4,137,336 | 115,903 | (232,969) | 4,020,270 | |
| At 1 April | At 31 March | |||
| 2020 | Income | Expenditure | 2021 | |
| £ | £ | £ | £ | |
| Capital Development Project Fund | 3,992,427 | - | (57,977) | 3,934,450 |
| Access Project Fund | 12,187 | - | - | 12,187 |
| BeyondWalls Fund | 61,991 | 64,173 | (21,043) | 105,121 |
| Seating Fund | 7,997 | - | 7,997 | |
| Small Equipment Fund | 1,163 | (62) | 1,100 | |
| BlackTheatre Live Project Fund | 7,382 | (1,500) | 5,882 | |
| Premier Bar Project Fund | 4,491 | (4,491) | ||
| Youth Bursaries Fund | 1,686 | - | 1,686 | |
| SEN YouthTheatre | - | 7,989 | - | 7,989 |
| Covid Restart | - | 5,000 | (3,206) | 1,794 |
| Youth/Local Engagement | - | 10,000 | - | 10,000 |
| Doorstep Project Fund | 13,410 | 500 | - | 13,910 |
| RealisingAmbitions Project Fund | 21,084 | - | 21,085 | |
| Artistic Directors Fund | 11,060 | - | - | 11,060 |
| lckworth Volunteers Project Fund | 3,075 | - | 3,075 | |
| Mystery Plays Project Fund | 2,000 | 3,000 | (5,000) | |
| 4,139,953 | 86,171 | (88,788) | 4,137,336 |
| General Funds | Designated | Restricted | Total | |
|---|---|---|---|---|
| Funds | Funds | 2022 | ||
| £ | £ | £ | £ | |
| Tangiblefixed assets | 297,885 | 28,224 | 3,892,473 | 4,218,582 |
| Net current assets | 174,511 | 155,977 | 127,797 | 458,285 |
| 472,396 | 184,201 | 4,020,270 | 4,676,867 | |
| General Funds | Designated | Restricted | Total | |
| Funds | Funds | 2021 | ||
| £ | £ | £ | £ | |
| Tangiblefixed assets | 297,885 | 7,567 | 3,934,450 | 4,239,902 |
| Net current assets | 313,693 | 60,967 | 202,886 | 577,546 |
| - | ||||
| 611,578 | 68,534 | 4,137,336 | 4,817,448 | |
| : | = |
| **19.Analysis of charity net assets between ** | funds | |||
|---|---|---|---|---|
| General | Designated | Restricted | Total | |
| Funds | Funds | Funds | 2022 | |
| £ | £ | £ | £ | |
| Tangiblefixed assets | 297,885 | 28,224 | 3,892,473 | 4,218,582 |
| Investments | 100 | - | 100 | |
| Net current assets | 174,411 | 155,977 | 127,797 | 458,185 |
| 472,396 | 184,201 | 4,020,270 | 4,676,867 | |
| = | ||||
| General | Designated | Restricted | Total | |
| Funds | Funds | Funds | 2021 | |
| £ | £ | £ | £ | |
| Tangiblefixed assets | 297,885 | 7,567 | 3,934,450 | 4,239,902 |
| Investments | 100 | - | - | 100 |
| Net current assets | 313,593 | 60,967 | 202,886 | 577,446 |
| - | ||||
| 611,578 | 68,534 | 4,137,336 | 4,817,448 | |
| -- | ||||
| 20.Deferred income (Charity and Group) | ||||
| 2022 | 2021 | |||
| £ | £ | |||
| Balance at 1 April | 347,251 | 319,759 | ||
| Amount released in year | (347,251) | (139,611) | ||
| Amount deferred in year | 319,755 | 167,103 | ||
| 319,755 | 347,251 |
| chinery are as follows: | ||
|---|---|---|
| 2022 | 2021 | |
| £ | £ | |
| Amounts due: | ||
| within one year | 2,016 | 2,000 |
| between one and five years | 4,032 | 7,167 |
| 6,048 | 9,167 |
| as follows: | ||
|---|---|---|
| 2022 | 2021 | |
| £ | £ | |
| Amounts due: | ||
| within one year | 12,500 | 16,500 |
| between one and five years | 50,000 | 50,000 |
| Afterfive years | 850,000 | 862,500 |
| - | ||
| 912,500 | 929,000 | |
| = |
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Costs recharged | 526,503 | 76,748 |
| Management charges paid | 473,469 | 67,077 |
| Owed by BSETheatre Productions Limited | 62,605 | 56,690 |
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Net movement infunds | (140,581) | 190,288 |
| Interest received | (214) | (416) |
| Depreciation | 76,600 | 65,321 |
| (lncrease)/decrease in stock | (14,522) | 3,132 |
| (Decrease) in debtors | 89,592 | (110,313) |
| lncrease/(decrease) in creditors | 40,586 | (62,016) |
| Net cashflowfrom operating activities | 51,461 | 85,996 |
| 25.Analysis of changes in net funds | |||
|---|---|---|---|
| 2021 | Cash Flow | 2022 | |
| £ | £ | £ | |
| Cash at bank and in hand | 876,724 | (3,605) | 873,119 |
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Collected | 7,458 | |
| Fees charged | 658 | |
| Amount included in Other Creditors at 31 March | 3,232 |
| As previously | As previously | |||
|---|---|---|---|---|
| reported | Restatement | Restated | ||
| Grants, donations and | ||||
| legacies | 719,838 | (32,333) | 687,505 | |
| Other TradingActivities | 28,081 | 32,333 | 60,414 |