LONG OITTON
VFLLAGE trIALL
Long Ditton Village Hall Trust
Charlty Registration Number. 242801
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED
31ST DECEMBER 2024
INDEX
Charity Infonnation
Rep)rt of the Board of Trustees
Chariman's Report
Report of the Bookings Manager
Report of the Donations Committee
Report of Ihe maintenan￿ Committee
Statement of Revenues and Expenditure and Assets and Reserves
10
Independent Examinerfs Report

Long Ditton Village Hall Trust
Year ended 31st December 2024
Charity Infornlation
Long Ditton Village Hall Ttust is a registered d￿rity that provides arKJ maintains the buildings
entrusted to it under conveyances dated 15th February 1888 (Parish Room & Workman's Club) and
28th December 1 ￿16 (Parish Hall)
The stated objective in the Trust Deed is"...the provision and Maintenan￿ of a village hall for the use
of the inhabitants of Long Dition and the neighborhood thereof {the area of benefft) without
distinction of polttical, religious or other opinions. induding use for meetings, leCtU￿S and dasses.
and for other fomis of recreation and leisure-time occupab"on. with the object of improving the
conditions of lrfe for the said inhabitanls."
Registered Office
2 Ewell Road
Long Ditton
Surrey KT6 SLE
Goveming Body
The Trust is govemed by the Deed of Trust (amended July 1996) which is
administered by a Board of 8 Trustees who are apFointed for a temi of five
years but may be r&apNiinted for a further terrn. pius an Ex-officio Trustee
being the incumbent priest-in-chaTge of St Mary Long Ditton Church of
England.
The Trust contracts the Servi(￿ of a professional cleaning company and a
bookings manager to supplement the administrative activities of the Trustees.
A Works Committee and a Donations Committee. consisting of a mix of
trustees and c(kopted residents of the community. exist to assist the
Charity in meeting its obJ"ectives.
Board of Twstees
Dr Garth Glentworth OBE ( Chairman )
Deirdre Cole ( Secretary + t)onations Committee+Works Committee)
Bary Hitchens { Treasurer + Works Committee )
Lorraine Black { Woths Committee )
Terry Bourton ( Works Commtttee )
Cllr. Nith Darfoy
Aileen Widdowson (Donations Commtitee)
Heather Whylhe ( Designated safety officer)
Rev. Dr Kuhan Satkunanayagam (Ex-officio First Trustee)
c￿Opted
Cllr. Liz Launo (Donations ComMrt￿>
Bankers
National Westrninster Bank Plc.
Victoria Road
Surbrton Iff6 4JY
Bookings Manager
Mithele Aveson
Cleaning Agenucaretsker
M & S Partnership
Trust Deed Commitment
St Mary Church of England has rent free use of the buildings for
ecdesiastical and other charitable purposes on a limited basis.
Independent Examiner
Peter Drysdale F.C.CA.
57 Effingham Road
Lon9 Ditton
Page 1.

Long Ditton Village Hall Trust
Year ended 31st December 2024
Report of the Board of Trustees
Trust Objectives
In line with the overall objedives of the Trust. in 2024 the Trust￿5 continued to explore Y￿YS
of making the halls available to the communty while rrointaining Ihe fabric of the halls and
not causing disruption to the near neighbours.
The Trustees also made small grants to local organizations that support community actFVFties
in the Long Ditton areas and provÈde benefits to the ¢ommunty in line with the Charity's trust deed.
Revenuos
Total revenue of £91,332 for the year £16.400 less than in 2023 (£107.732).
Hall hiring incornE was broadly in line with 2023 actity at £55,819 (2023: £57,732).
The man area of reduced d￿d was from ￿SUal rentals refieding reduced demarvj
for indoor children parties.
The Club Room remains ' a work in progress" so demand for its use is significantly
less than its potential. Once its decty is inyoved to the starKlard of the other hatls
hire in¢ome will increase signific2ntly. We expect to see this increase from early in 2025.
The Wallis Room, a Spa￿ for small meetings, remains at low levels of hiring. It rernains
to be seen whether this will be the long temi situation.
The Community Infrastructure Levy (CIL) administered by Surrey County Council has
awarded us £15.713.31 to reIj￿ the floor in the Club Room and the National Lottery
Communty Fund awarded us £19,200 toward the improvement of the kitchen in the
Club Room.
Expenditure
Total expenditure of £98.639 during the year was £12,939 less than in 2023 (£111,578).
The Trustees inspect the property annualty to identify major improvements and repain3 needed
to be undertaken. schedule a time for th￿r completion and entrust the Works Commrttee
with the responsibilty for obtaining quotes ( at least 3 for FrAior woths ) arKI for mmmissioning the
work. The annual budget of income and expendiiure is approved after this inspection by
incorporab.ng the estimated ￿st of the agreed major works into the l>udgeted expenditure.
The program of major improvements in the year cx)st £52.940 (2023 . £55,794).
The major ttems were upgrading the kitchen and floor in the Club Room and
improving the surface of the lower hall floor.
The program of general repairs in the year CA)St £3.146 (2023 . £4.119}
Cleaning and gardening costs in 2024 were £14.883. significanty dthwn on 2023 (£18.030).
In 2023 there was extra need to dean halls due to dust generated by major works done
that year.
Extra equipment was bought in 2024 mainty to supp)rt the use of the Club Room
Extra chairs and a fridge were purthased costing £ 1.263.
Annual Servi￿ contracts (Fire protection equipment. boilers, piano tuning etc.) o)st £2.005
almost double 2023 - £1,102 mainly due to upgraded Club Room facilib"es.
Ub"lty costs. of whith gas {heating) is the major parL ￿re £10.621 (2023 . £16,825).
The contracts were renegotiated early in the year for 3 years at greatly improved rates
that we were required to contrad for 12 months in early 2023 when hjel rates V￿re
prohibitively high.
Page 2.

Long Ditton Village Hall Trust
Year ended 31st December 2024
Report ofthe Board ofTrustees (continued)
Expenditure (continued)
In 2024, 6 grants were rrpde totalling £6.126. (2023 - 7 totalling £8,398)
Applications are approved at Trustee rfEetings based on submi&8ions
made to the Donations Committee by Local bodies in need.
Administratton costs of £5.249 2023 . £5.150) rwesent mainty the Booking Managerfs costs.
To enswe tight ojntrol over cash reserves, a se¢orKI set of bank staten￿ts are sent by the bank
to the Ex-officto Trustee and all expenditure in eX￿sS of £1.000 requires two signatories.
Committees
The Board of Trustees meets 4 to 6 tirres a year to oversee the running of the Trust and set policies
and guidelines for deasion rnaki￿ by the Boc&irwJs Manager and the two ccmmiitees
that were established in 2007 to better run the adivitses of the Trust.
The Donations Committee consists of D Cole (lJustee). Clir.Liz Labno {¢tropted),
A Widdowson (trustee) and Revd Dr K Sakunanayagam (ex-officio First tTUStee).
The Committee is directed by the Board of Trustees to identsfy worthy recipients of the Trusys annualty
budgeted "donations fund" in line with the parameters set by the Board and the objectNes of the Twst
The Maintenance Committee consists of D Cole (trustee},T Bourton { Intstee). B Hitchens {trustee)
and L Black { trustee).
The Committee is dire(*ed by the Board of Trustees to take responsibility for completing
the schedule of work identified by the Trust eath year within the budget set by the Board for sudi
work and to identsfy and respond to minor a&tK>c repair requirements of the halls during the year.
Reserves Policy
Overall. in 2024 the Trust spent £7,306 mre Ihan its income { 2023 . £ 3.846 mre)
resulting in a reductTon in reserves to £26.605 at the year end.
The trustees believe that to maintain a reserve of approximately £30,(KJO is prudent given the age of
the building.
Risk Assessment
The Trustees maintain an ongoing assessm￿￿ of the major risks confronting the Trust that might
restrtct tts ability to meet its objectives.
An imminent risk faang the Trust is to secure grants to help fund the refurbishment of The Club Room.
Approa¢hes are being made to entities that support facilities providing communty services to allow
The Club Room to be used to its potential.
For and on behalf of the Trustees.
Barry Hitchens
Hon. Treasurer
Date '.
Page 3.

Chairman, s Report:2024
This was the year in which the final vestiges of COVID
arrangements were removed and IA)ng Ditton Village Hall
(LDVH) returned to "norn]ality". But the question is what is
nornial. It certainly cannot mean resting on our laurels I
Numbers of participants of course vary with different
activities and even times of the year ,but collectively now
exceed pre-COVID levels. All four halls in LDVH (Lower
and Upper Halls , Club Room and Wallis Room) are now open
for bookings. There is no problem over lack of demand . the
difficulty is the strength of demand at most popular times
during the week. But eventually the majority are
accommodated with some flexibility. On most week days, the
Lower and Upper Halls are booked from 9110am until 9110pm
in the evening with very few gaps. The Wallis Room and at
present the Club Room are less heavily used except at the
most popular times. Weekends are less under pressure but are
steadily building up.
The need for more space remains one of the Hall's continuing
needs and considerable progress was made in 2024 .The
context is that while the Hall can meet running costs and
minor repairs from fees charged to Hall users, it needs to
seek external grant funding for modernisation and other major
improvements .In recent years, a number of additions and
replacements have been financed including building the
Wallis Room and replacing the roof on the Lower Hall .The
age of the LDVH make it likely that spending on the buildings
will have to continue.

The Hall was successful in obtaining three grants that were
utilised in 2024 .£50000 from "Your Fund Surrey"; £ 20000
from Elmbridge's "Community Infrastructure Levy; and
£19200 from The National Lottery "Funds For All" window.
These resources have been spent on modernising the Club
Room, the forn]er premises of the Hall's tenant "The Long
Ditton Football and Social Club" which closed down during
COVID. The progrnmme has been a substantial one :new
toilets and kitchen ;replacement ceiling and lighting system;
new floor and repainting of the walls and entrance .The
results are already beginning to appear; much greater interest
and more bookings for the upgraded space.
LDVH is managed by a team of nine volunteer trustees with
one part time employee paid as a consultant to be Bookings
Manager. Trustees have specific responsibilities for aspects of
management from Chairn]an , Treasurer, and Secretary to
Building Maintenance and Safeguarding. There are also four
trustees meetings each year at which collective decisions are
taken. We feel this system works well as and is cost effective
for a charity. We want to recognise the extent and quality of
the contributions being made.we have been very fortunate to
have the quality and continuity of our trustee team as LDVH
expands .
However, one challenge that emerged in 2024 is the need for
succession planning among trustees, who in most cases are
not getting any younger. Initial soundings have shown how
difficult this may be .There is no pipeline of possibilities and a
general reluctance (also noted by other charities ) to commit

to the input required. We are making limited progress on an
individual basis, but nothing conclusive as yet.
Lastly though overall 2024 has been a successful year for
LDVH, there are two clouds on the horizon that need to be
noted. These are: wider discussion among Village Halls of
becoming "Community Emergency Hubs", which would store
suitable resources to be deployed in the event of a major
local disaster in their areas and also be used as emergency
accommodation .The second is the passage through
Parliament of "The Terrorism(Protection of Premises )" Bill,
which will require every public building to develop and keep
updated an Anti- Terrorism Strategy.
Both of these are really beyond the capabilities of village halls
at least in LDVH'S view.we do not have the staff capacity or
space to organise and store suitable emergency resources nor
the expertise and experience to draw up workable anti-
terrorism strategies. Were halls to become i involved on their
own, the results in both cases would be confusion. chaos and
a waste of resources, underniining the efforts of more
professional. expert bodies such as the Police and the Military.
This does mean that village halls would not participate, but
guided by experts who are aware of their limitations .
Dr Garth Glentworth,OBE
Chair LDVH Trustees

Ad
inR
rty
A steady startto the new year, with some hirers increasing to classes. Unfortunately, a
couple of our new businesses are struggling due to take up in numbers. I have agreed to
work with them forthis quarter and see if things improve.
We have had many enquiries, with a couple looking promising.
We have had a good up take in party bookings.
We have 2 new starters with great ambitions, and 2 leavers who just couldn't raise the
numbers. A new addition is a Games Café starting that looks to encouragefamilies to
come and play board games togetherwith other families and share coffee.
Jul-
July saw the retirement of Miss Winmill after40 years of running her Ballet School at the
hall. Shewas a huge part of ourhallcommunity, a great assetto our hall andthe
surrounding area.
A new Ballet School started in September. the introduction came from Miss Winmill to
take over her pupils and classes.
We had an installation of the new kitchen in the Club Room that went smoothly from a
hirers perspective.
Oct-
No great movement of classes this quarter. All the new groups have settled in well. A
good number of parties leading up to Christmas.
We will startthe replacement of thefloor in the Club Room over the Christmas period,
so it does not interfere with classes. ALI the users are grateful forthis. but we have a
contingency plan in place if the work runs over.

DONATIONS REPORT FOR 2024
March
£ 1,000 The hardship fund, Long Ditton Infant and Nursery School
In particular so that the school is able to support a bereaved child whose
extended family cannot afford to pay for the Breakfast Club or extracurricular
activities which she needs.
October
£1,000 Long Ditton Infant and Nursery School
Towards completing a new Sensory Space for children with special needs
which was part funded by Elmbridge Borough Council. A dedicated safe; quiet
environment will help children who become overstimulated to achieve a calm state of
mind in order to engaoe ￿'1th school life. The school has seen a substantial increase in
children with special educational and etnotional needs. Access to Special School
places is limited and there are lengthy ￿altS for external support.
November
£1,000 Long Ditton Youth Club
Towards training volunteers and an activity to be chosen by the members.
£1,000 Long Ditton Brownies
Towards activities that otherwise could not be afforded because it is thought
that parents cannot be asked for increased subscriptions.
December
£2,000 Long Ditton Cricket Club
Towards iniproving the interior of their Club Room includino a new kitchen.
With better facilities they hope to increase participation in cricket by more people,
especially the younger generation, and also to offer the space to the wider cominunity
for social activities.
£126.28 The Long Ditton Lights Up evening.
Expenses to riin the mulled winelmince pie stall on behalf of LDVH. AII
profits went to local ¢haritAes.
£6,126.28
TOTAL
Members of the Donations Committee
The Rev'd Dr Kuhan Satkunanayagam
Mrs Aileen Widdowson
Mrs Deirdre Cole
Councillor Liz Laino
Ex officio Trustee
Trustee
Trustee
Long Ditton Councillor
DC

LONG DITTON
VILLAGE HALL
REPORT OF MAlTrtrENANCE COMMtTfEE 2024.
MAJOR PROJEcfs {£52.940}.
Much of the major activities of v￿rkS in 2024 centred around the continuing upgrade of the Club Room to the
standard of the other three halls. In totsl these cost in excess of £35.000.
These included replacing the interior ceilin& upgrading the kltchen, replacing the floor. upgrading the alarm
system. repairing the entrance cement slabs and installing a disability access ramp.
Other projects were the repair of the flat roof over the Wallis Room (£3,840), redecoration of the ladies. toilet
after water damage (£1.800) and resurface of the lower hall floor1£9.0841.
GENERAL REPAIRS1£3,1461.
There were a series of l)lack-outs- in the lower hall during the year and to investtgate the cause has resulted
in several visits by electricians, the accumulative cost of which makes up the majority of the general repair bill
for the year. Key replacement is the other major ongoing cost1£3501.
A myriad of minor jobs were carried out by trustees and by local handymen the cost of which was minor but
the time and effect of which substsntial. Just some of the jobs were. rehanging or removing curtains.
ordering and erecting notice boards, re locating chairs and tables in line with users needs etc.
FirKI us
LÉJKJ ￿llage F￿[. 2 FbJ& [5tt￿ kney Kf6 SIE
Web: lorudittonvillaJeFkilLcoLI(
Contact us T: OY158) E
Rwered clBrty. 2428(n

Long Ditton Village Hall Trust
Charity Registralion Number: 242801
Statement of Rev•nues and Expenditure for tho year ended 31st December 2024
2024
2023
Revenu8S
Hire of Hall fees
Grants Covid 19 supp(xt
Donations
InvestrrEnt Income
Total Revenues
45,572
34.913
600
57,732
50.000
ExpendI￿re
Dired Charitable Expenditure
Hall Major RefurbishffEnts
Cleaning and Gardening
Hall Repairs and Maintenan
Equipment
Service Contracts (Boiler, FI￿ Alarm, Fire Protection)
Utilites (Electricty. Gas, Water & Waste)
Insuran
Grants to other5
Other Expenditure
Administration
Independent Examinerfs Fee
Total Expendlture
52.940
14,883
3,146
1,263
2.005
10,621
2.355
6,126
55,794
18.030
4,119
1.102
16,825
2.1.10
8,398 106,378
93,340
5,249
50
5,150
50
11
57
Net I Surplus of Revenues to EXp￿K11tU￿e in the Year
ststement of Assets and Reserves as at 31st December 2020
2024
2023
Llquid Assets
Bank and Cash Balances
Natwest Current Attount
28.345
35.561
Less
Deposits for keys ( refundable)
-1.740
-1,650
Net Assets
8alance at beginning of year
Net Surplusl(Deficrt) of Revenues over Expenditijre in the Year
Balan￿ at end of year
33.911
-17,554
37,757
-3,846
Permanent Endowment
Land and Buildings Insured Value
2288.786
1.990,249
Other Fixed Assets
Tables, Chairs. Equipmen( Piano etc Insured Value
24.219
22.425
Page 10.

Long Ditton Willage Hall Trust
Charity Registration Number. 242801
Independent Examinerfs Report to the Board of Trustees of the Long Ditton WIMage Hall Trust
I report to the charity trustees on my examination of the accounts of the above charity fcrf the year to
31st December 2024 whith are Set on page 9 attached.
Responsibilities and basis of the report
As the charitys trustees, you are responsible for the preparation of the accounts in accordance with the
requirements of the Chartties Act 2011 {the Ad).
I rewrt in respect of my examination of the Tnjsvs accounts carried out under section 145 of the Ad
and in carrying out my examination. I have folk)wed ai the applicable lJrectÈons gtven by Charity
Commission under section 145(5Xb) of the ACL
Independent Examinerfs statement
I have completed my examinatio
I confirm that no matters hav8 Con￿ to my attention in c3Jnnection with th8 8￿￿InatiOn whith give5
me cause to believe that in any material rest*d:
. the aC￿Jntir￿j recJ)rds were nLX kept in acC￿kn with Sec1]c￿ 130 of or
. the accrwnts not c(rf￿ v￿th the acf)Juntsro retofts.
- the accounts did not c(Mnpty wth the applicable requirement concemirYJ the fo￿￿ and content of
accounts set out in the Charities { Accounts and ReF()rts ) Reg(4ations 2008 other than any
requirerr*nt that the accounts give a True and fair view whith is a rrts
as part of an indep8tht examinatTOn.
I have no concems and have across no other matters in connectii)n with Ihe examination to
which attents.(￿ shoukl be drawn in this rep￿1 in order to enable a proper uThd8r5tanding of
the accounts to be reached .
Pe￿r Ctysd
41dress: 37 EffirwJham Road
Long Ditton
F.C.CA.
Date:
p￿ell.