## **REYNOLDS TEAGUE HOMES** ## **MINUTES OF THE ANNUAL GENERAL MEETING OF THE TRUSTEES** ## **HELD ON WEDNESDAY 29[th] NOVEMBER 2023 AT 10 AM AT THE TRUSTEES OFFICE REYNOLDS TEAGUE HOMES, EVESHAM ROAD STOW-ON-THE-WOLD** ## Present:- Mr Richard Davies Secretary and Trustee Mr David Glaisyer Trustee Mrs Kate Gum Trustee Mr Michael Gum Trustee Mrs Helen Keyte Trustee Mrs Bernice Magson Treasurer and Trustee Mrs Jill Roddan Trustee Mr Paul Teague Trustee Ms Joy Dimond (Warden) Observer ## 1. **Warden’s Report** Joy Diamond confirmed that she and David had undertaken a premises inspection which identified some minor repairs. A list was circulated. In her accommodation, the toilet cistern needs fixing and a quote will be obtained from Simon. It was agreed that it would be helpful to have a list of Contractors. At present, the only organisations with whom RTH have contracts are Laser Alarms and HPR Boilers. We need a list for Electricians, Plumbers and such like. One of the residents, Tim, does the drains. Joy and Jill have problems with their heating, Bernice will look into it with HPR. On welfare issues, we await hearing what will happen to Jean Wakefield but the Trustees are adamant that she is not able to look after herself and so should not return to the Homes. The question therefore, is when to ask for her belongings to be collected and her accommodation vacated. She is still paying her contributions. Sue Driver has asked if she can move to accommodation with a smaller kitchen. It was thought sensible to get to know the family of all potentially new residents and also to make sure that they register with a local GP surgery so that they can home visits, like Newlands. ## 2. **Apologies for Absence** The Chairman – Derek Magson, was unable to attend having recently suffered a fall. 1 ## 3. **Election of Officers** In his absence Vice Chairman Jill Rodden was elected chairman, proposed by Richard Davies and seconded by David Glaisyer. Kate Gunn was elected Vice Chair, proposed by Jill Rodden and seconded by Bernice Magson. Bernice Magson was elected Treasurer, proposed by David Glaisyer and seconded by Richard Davies. All Trustees stood for re-election and were duly re-elected. Richard Davies’s appointment as Secretary was confirmed. ## 4. **Minutes of the Last Meeting** These were discussed. The Secretary will check with Tayler & Fletcher with regard to annual inspections for the Warden’s accommodation in January. It was clarified that the annual increase in contributions of £25 per month from this April will also apply from next April, with a further increase of £25 per month, until further notice. ## 5. **Treasurer’s Report** The Treasurer presented papers to Bronsens in April but despite chasing them monthly only had the accounts in November. It was pointed out that their charges are extremely reasonable and any move would cost significantly more. The Accounts were presented and discussed and approved. The Treasurer also provided an up-to-date balance sheet showing currently £30,960 in the bank. Cathy’s boiler problems were discussed. During the meeting it has been established that she had been turning the boiler off at the mains switch. Steps were taken to prevent this happening again. Because she keeps turning it on and off it was thought that a new boiler might be necessary and a quote had been obtained by Bernice for a new one at a price of £3,000 but it was thought prudent to wait a few weeks to see if her problems had resolved themselves. ## 6. **Insurance** It was decided to stay with Zurich for the time being. ## 7. **Any other Business** i) The Trustees send their best wishes to Derek for a speedy recovery. ii) A list of emergency numbers will be drawn up and circulated. 2 - iii) The apple trees, because of the glut in the Autumn, attracted a lot of rats. Advice will be sought on how to prune them. - iv) It was suggested that local Clergyman and Ministers should be invited. Certainly Rev Karen Wellman from the Church of England in Stow, newly appointed as Priest in Charge. Joy had also mentioned before the meeting that there is an in place Baptist Minister. - v) Christmas presents, in the form of potted plants or beer will be given to the residents via the Warden. ## 8. **Date of Next Meeting** A date will be fixed nearer the time in the Spring for the next meeting. The meeting ended at 11.25 am. 3 RLYNOLDS-TEAGLE IIOMES ACCOUNTS YEAR TO 31 MARCII 2024 Page GENE.RAL. INFORMA'I"ION ACCOUN"fANfs cp.Rl'ificATE RECF.IPTS AND PAYMENFS ACCOLM. BAI.ANCE SHF.ET BRONSE.NS CHARTERED CP.RTIFIED AccoLwfAN"rs HII.LSIDE ALBION STRF.ET CHIPPING NORTON OXFOIiDSHIRE OX7 5BH Page 3 REYNOLDS-TEAGUE HOMES RECEIFfs AI¥D PAYIIENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Reeeipts ResideAt$' contributions Jntere5t- COIF Charities Deposit Fund M & G Chariiy Multi Asset Fund Increase in valuation during year Donation Electricity Refund 33.500.00 38.56 785.20 29,150.20 13.81 (92.251 360.(M) 258.46 29,690.22 34,323.70 Paymettts Alarm rental {careline) Laser alarnJ - maintenance contract Insurance National association of a]rns house5 Accounkints fee General maintertance Plumbing Cen¢rnl heating boiler contract Garden maintenance Electricity and gas Rates and wa*r Re￿rbIShmertt of Reynolds House (Warden's Property) Refurbishment of No.6 Refurbishment of No.5 Refurbishment of No.3 Refvrbishmeni of No.4 229.20 643.13 2.127.32 343.(x) 252.00 970.00 833.15 520.00 5,490.49 186.45 235.22 637.05 1.864.14 289.50 240.IK) 526.96 992.86 520. 2,623.96 205.76 233.78 22,774.44 13,973.40 1,158.65 1,037.41 12,987.17 4S,920.70 (DefieltyExcess Of Income Over Expellditure 21?36S9 (16,230.48) Page 4 REYNOLDS-TEAGUE HOMES BALANCE SHEET AS AT 31 JMARCH 2024 2024 2023 BLNK AND INVESTMENT ACCOUNTS Lloyds. Bank kn¢ounl 34,590.73 14,077.90 COIF Charities Ikposit fund M & G Charity Multi Asset Fund 831.83 793.27 9.765.87 8,980.67 Total Bank and Investment aceounLS 45,188.43 23,851.84 CAPITAL ACCOUNT Balance at l April 2023 (Deficit) / Excess of Income over Expellditure 23.851.84 40,082.32 {16.230.48) 23,851.84 21,336.59 45,188.43 We approve th¢ A¢¢ounts atld collf￿m that we have made available all relevant records and infomiation for their preparation. Secretary- l¥tr R L Davies Trustee- e)s IL Date RLYNOLDS-TEAGLE IIOMES ACCOUNTS YEAR TO 31 MARCII 2024 Page GENE.RAL. INFORMA'I"ION ACCOUN"fANfs cp.Rl'ificATE RECF.IPTS AND PAYMENFS ACCOLM. BAI.ANCE SHF.ET BRONSE.NS CHARTERED CP.RTIFIED AccoLwfAN"rs HII.LSIDE ALBION STRF.ET CHIPPING NORTON OXFOIiDSHIRE OX7 5BH Page 3 REYNOLDS-TEAGUE HOMES RECEIFfs AI¥D PAYIIENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Reeeipts ResideAt$' contributions Jntere5t- COIF Charities Deposit Fund M & G Chariiy Multi Asset Fund Increase in valuation during year Donation Electricity Refund 33.500.00 38.56 785.20 29,150.20 13.81 (92.251 360.(M) 258.46 29,690.22 34,323.70 Paymettts Alarm rental {careline) Laser alarnJ - maintenance contract Insurance National association of a]rns house5 Accounkints fee General maintertance Plumbing Cen¢rnl heating boiler contract Garden maintenance Electricity and gas Rates and wa*r Re￿rbIShmertt of Reynolds House (Warden's Property) Refurbishment of No.6 Refurbishment of No.5 Refurbishment of No.3 Refvrbishmeni of No.4 229.20 643.13 2.127.32 343.(x) 252.00 970.00 833.15 520.00 5,490.49 186.45 235.22 637.05 1.864.14 289.50 240.IK) 526.96 992.86 520. 2,623.96 205.76 233.78 22,774.44 13,973.40 1,158.65 1,037.41 12,987.17 4S,920.70 (DefieltyExcess Of Income Over Expellditure 21?36S9 (16,230.48) Page 4 REYNOLDS-TEAGUE HOMES BALANCE SHEET AS AT 31 JMARCH 2024 2024 2023 BLNK AND INVESTMENT ACCOUNTS Lloyds. Bank kn¢ounl 34,590.73 14,077.90 COIF Charities Ikposit fund M & G Charity Multi Asset Fund 831.83 793.27 9.765.87 8,980.67 Total Bank and Investment aceounLS 45,188.43 23,851.84 CAPITAL ACCOUNT Balance at l April 2023 (Deficit) / Excess of Income over Expellditure 23.851.84 40,082.32 {16.230.48) 23,851.84 21,336.59 45,188.43 We approve th¢ A¢¢ounts atld collf￿m that we have made available all relevant records and infomiation for their preparation. Secretary- l¥tr R L Davies Trustee- e)s IL Date