## **REYNOLDS TEAGUE HOMES** ## **MINUTES OF THE ANNUAL GENERAL MEETING OF THE TRUSTEES** ## **HELD ON WEDNESDAY 29[th] NOVEMBER 2023 AT 10 AM AT THE TRUSTEES OFFICE REYNOLDS TEAGUE HOMES, EVESHAM ROAD STOW-ON-THE-WOLD** ## Present:- Mr Richard Davies Secretary and Trustee Mr David Glaisyer Trustee Mrs Kate Gum Trustee Mr Michael Gum Trustee Mrs Helen Keyte Trustee Mrs Bernice Magson Treasurer and Trustee Mrs Jill Roddan Trustee Mr Paul Teague Trustee Ms Joy Dimond (Warden) Observer ## 1. **Warden’s Report** Joy Diamond confirmed that she and David had undertaken a premises inspection which identified some minor repairs. A list was circulated. In her accommodation, the toilet cistern needs fixing and a quote will be obtained from Simon. It was agreed that it would be helpful to have a list of Contractors. At present, the only organisations with whom RTH have contracts are Laser Alarms and HPR Boilers. We need a list for Electricians, Plumbers and such like. One of the residents, Tim, does the drains. Joy and Jill have problems with their heating, Bernice will look into it with HPR. On welfare issues, we await hearing what will happen to Jean Wakefield but the Trustees are adamant that she is not able to look after herself and so should not return to the Homes. The question therefore, is when to ask for her belongings to be collected and her accommodation vacated. She is still paying her contributions. Sue Driver has asked if she can move to accommodation with a smaller kitchen. It was thought sensible to get to know the family of all potentially new residents and also to make sure that they register with a local GP surgery so that they can home visits, like Newlands. ## 2. **Apologies for Absence** The Chairman – Derek Magson, was unable to attend having recently suffered a fall. 1 ## 3. **Election of Officers** In his absence Vice Chairman Jill Rodden was elected chairman, proposed by Richard Davies and seconded by David Glaisyer. Kate Gunn was elected Vice Chair, proposed by Jill Rodden and seconded by Bernice Magson. Bernice Magson was elected Treasurer, proposed by David Glaisyer and seconded by Richard Davies. All Trustees stood for re-election and were duly re-elected. Richard Davies’s appointment as Secretary was confirmed. ## 4. **Minutes of the Last Meeting** These were discussed. The Secretary will check with Tayler & Fletcher with regard to annual inspections for the Warden’s accommodation in January. It was clarified that the annual increase in contributions of £25 per month from this April will also apply from next April, with a further increase of £25 per month, until further notice. ## 5. **Treasurer’s Report** The Treasurer presented papers to Bronsens in April but despite chasing them monthly only had the accounts in November. It was pointed out that their charges are extremely reasonable and any move would cost significantly more. The Accounts were presented and discussed and approved. The Treasurer also provided an up-to-date balance sheet showing currently £30,960 in the bank. Cathy’s boiler problems were discussed. During the meeting it has been established that she had been turning the boiler off at the mains switch. Steps were taken to prevent this happening again. Because she keeps turning it on and off it was thought that a new boiler might be necessary and a quote had been obtained by Bernice for a new one at a price of £3,000 but it was thought prudent to wait a few weeks to see if her problems had resolved themselves. ## 6. **Insurance** It was decided to stay with Zurich for the time being. ## 7. **Any other Business** i) The Trustees send their best wishes to Derek for a speedy recovery. ii) A list of emergency numbers will be drawn up and circulated. 2 - iii) The apple trees, because of the glut in the Autumn, attracted a lot of rats. Advice will be sought on how to prune them. - iv) It was suggested that local Clergyman and Ministers should be invited. Certainly Rev Karen Wellman from the Church of England in Stow, newly appointed as Priest in Charge. Joy had also mentioned before the meeting that there is an in place Baptist Minister. - v) Christmas presents, in the form of potted plants or beer will be given to the residents via the Warden. ## 8. **Date of Next Meeting** A date will be fixed nearer the time in the Spring for the next meeting. The meeting ended at 11.25 am. 3 REYNOLDS-TEAGUE HOME5 ACCOUNTS YEAR TO 31 MARCH 2023 Page GENERAL INFORMATION ACCOUNTANTS CERTIFICATE RECEIPTS AND PAYMENTS ACCOUNT BALANCE SHEET BRONSENS CHARTERED CERTIFIED ACCOUNTANTS HILLSIDF. ALBION STREET CHIPPING NORTON OXFORDSHIRE OX7 5BH Page I REYNOLD&TEAGUE HOMES GEf4ERAL INFORMATIOf4 YEAR TO 31 MARCH 2023 SECRETARY R L Davies. Bourton-on-the-water TRUSTEES Mr D Magson Mr D Glaisycr Mrs H Kcytc Mr P Tcague Mrs J Roddan Mrs B Magson {Treasurer) Mr M GuTn Mrs K Gum ACCOUNTANTS Bron5ens Chartered Certified Accountants Hillsidc Albion Street Chipping Norton Oxfordshiie OX7 5BII REGISTERED CHARITY NUMBER L21242558 Page 2 REYNOLD&TEAGUE HOMES ACCOUNTANTS CERTIFICATE YEAR ENDED 31 MARCH 2023 In ordcr io assist you to fulfil your duiics as trustees, wc have prepared for your approval the financial siatements of Reynolds-Teague Homes for rhe year ended 31 March 2023 which comprise the Protii and Loss Account, and th¢ Balancc Sh¢ci from thc company's accounting rccords and from inforniation and explanations you have given us. As a practising m¢mbcr fimi of th¢ Association of Chartcrcd Certifi¢d Accountants, w¢ ar¢ subject to its cthical and other profes%ional requiremenLs which ore detailed at htrp'.Ilrulebook.accaglobal.corn. This rcport is madc solcly to Ihc trustccs of Rcynolds-Teaguc Homcs. as a body, in accordancc with our tcmis of engagement. Our work has b¢¢n und¢rtaken sol¢ly to prepar¢ for your approval th¢ financial stat¢ments of Rcynolds-Teaguc Homes and statc thosc matters that we havc agrccd to statc to thc trustces of Rcynolds-Tcague Hoincs, a% a body, in thi% r¢port in accordan¢¢ with th¢ r¢quiTcm¢nL% of th¢ As%ociaiion of Charl¢Tcd C¢rtified Accountants as detailed at http.'l/wwiv.accaglobal.cotydfactshcct163. To th¢ fullest ¢xteni pcmitt¢d by law, w¢ do not accept or assunie responsibility lo anyone other than the company and its trustees, as a body. for our work or for this report. It is your duty to ensure that Reynold%-Teague Home% ha% kept adequate accounting records and to prepare fjnancial statcmcnts that give a truc and fair vicw of the assets. liabilitics. fjnancial position and profit of Reynold%-Teaguc Homes. You con8ideT that Reynolds-Teague Homes exempl from the %talutory audit requirement for the year. We have not been instructed to cary out an audit or a review of the financial statements of Reynolds-Teague Homcs. For thi5 reason. wc have not vcrificd thc aLcuracy or Lompletcnc5s of the acLountinbT rccords or ii)formation and explanations you Iiave given to us and we do not. therefore. expres5 any opinion on the statutory financial statements. BRONSENS C"haricrcd Certified Accountants Albion Street c.hipping Norton Oxfuidshire OX7 5BH Dale Page 3 REYNOLD&TEAGUE HOMES RECEIPTS AIYD PA YMED4TS ACCOUNT FOR THE YEAR Ef4DED 31 MARCH 2023 2023 2022 Receipts Residents, conlribuiions Interest- COIF Charities Deposit Fund M & G Chariry Multi Asset Fund Decrcase in valuation during year Donation El¢ctricity Rcfund 29.150.20 13.81 {92.251 360.00 258.46 29.690.22 24,797.50 0.35 896.58 25.694.43 Payments Alarm rcntal Icarclincl Lascr alami- maint¢nanc¢ contra¢t Insurance National association of alms houscs Accountsni8 f¢e General inaintenanc¢ Plumbing Ccnlral hcating boilcr contra¢t Ciarden maintenance Elcctricity and gas Rates and ivat¢r Rcfurbishmcnt of Rcynolds Housc Iwardcn's Propcrtyl Refurbishment of No.6 Refurbishmcnt of No.5 Refurbishment of No.4 235.22 637.05 1,864.14 289.50 240.00 526.96 244.10 1,268.76 2.623.96 205.76 371.90 559.78 1,738.64 216.00 433.56 1,406.23 2.821.43 394.37 493.51 22,774.44 2,780.00 13,973.40 ,037.41 8,743.70 45,920.71 19,959.12 IDefieit}IExeess Of Ineomt Over Exptnditure 116330.48) 5.735.31 Page 4 REYNOLD&TEAGUE HOMES BALANCE SHEET AS AT 31 MARCH 2023 2023 2022 BANK AND INVESTMENT ACCOUNTS Lloyds Bank Account 14.077.90 30,229.94 COIF Charities Deposit Fund M & G Charity Multi Assct Fund 793.27 779.46 8.980.67 9,072.92 Total Bank and Investment aLtounts 23.851.84 40.082.32 CAPITAL ACCOUNT Balance at l April 2022 (tkficit) l Excess of Income over Expenditure 40,082.32 34,347.01 (16.230.481 5,735.31 23,8SI.84 40,082.32 We approve the Accounts and confirm that we have made available all relevant records and infonnation for their pr¢paration. Secretary- Mr R L Davies Trll5tee- Mr D Glai5yer Datt REYNOLDS-TEAGUE HOME5 ACCOUNTS YEAR TO 31 MARCH 2023 Page GENERAL INFORMATION ACCOUNTANTS CERTIFICATE RECEIPTS AND PAYMENTS ACCOUNT BALANCE SHEET BRONSENS CHARTERED CERTIFIED ACCOUNTANTS HILLSIDF. ALBION STREET CHIPPING NORTON OXFORDSHIRE OX7 5BH Page I REYNOLD&TEAGUE HOMES GEf4ERAL INFORMATIOf4 YEAR TO 31 MARCH 2023 SECRETARY R L Davies. Bourton-on-the-water TRUSTEES Mr D Magson Mr D Glaisycr Mrs H Kcytc Mr P Tcague Mrs J Roddan Mrs B Magson {Treasurer) Mr M GuTn Mrs K Gum ACCOUNTANTS Bron5ens Chartered Certified Accountants Hillsidc Albion Street Chipping Norton Oxfordshiie OX7 5BII REGISTERED CHARITY NUMBER L21242558 Page 2 REYNOLD&TEAGUE HOMES ACCOUNTANTS CERTIFICATE YEAR ENDED 31 MARCH 2023 In ordcr io assist you to fulfil your duiics as trustees, wc have prepared for your approval the financial siatements of Reynolds-Teague Homes for rhe year ended 31 March 2023 which comprise the Protii and Loss Account, and th¢ Balancc Sh¢ci from thc company's accounting rccords and from inforniation and explanations you have given us. As a practising m¢mbcr fimi of th¢ Association of Chartcrcd Certifi¢d Accountants, w¢ ar¢ subject to its cthical and other profes%ional requiremenLs which ore detailed at htrp'.Ilrulebook.accaglobal.corn. This rcport is madc solcly to Ihc trustccs of Rcynolds-Teaguc Homcs. as a body, in accordancc with our tcmis of engagement. Our work has b¢¢n und¢rtaken sol¢ly to prepar¢ for your approval th¢ financial stat¢ments of Rcynolds-Teaguc Homes and statc thosc matters that we havc agrccd to statc to thc trustces of Rcynolds-Tcague Hoincs, a% a body, in thi% r¢port in accordan¢¢ with th¢ r¢quiTcm¢nL% of th¢ As%ociaiion of Charl¢Tcd C¢rtified Accountants as detailed at http.'l/wwiv.accaglobal.cotydfactshcct163. To th¢ fullest ¢xteni pcmitt¢d by law, w¢ do not accept or assunie responsibility lo anyone other than the company and its trustees, as a body. for our work or for this report. It is your duty to ensure that Reynold%-Teague Home% ha% kept adequate accounting records and to prepare fjnancial statcmcnts that give a truc and fair vicw of the assets. liabilitics. fjnancial position and profit of Reynold%-Teaguc Homes. You con8ideT that Reynolds-Teague Homes exempl from the %talutory audit requirement for the year. We have not been instructed to cary out an audit or a review of the financial statements of Reynolds-Teague Homcs. For thi5 reason. wc have not vcrificd thc aLcuracy or Lompletcnc5s of the acLountinbT rccords or ii)formation and explanations you Iiave given to us and we do not. therefore. expres5 any opinion on the statutory financial statements. BRONSENS C"haricrcd Certified Accountants Albion Street c.hipping Norton Oxfuidshire OX7 5BH Dale Page 3 REYNOLD&TEAGUE HOMES RECEIPTS AIYD PA YMED4TS ACCOUNT FOR THE YEAR Ef4DED 31 MARCH 2023 2023 2022 Receipts Residents, conlribuiions Interest- COIF Charities Deposit Fund M & G Chariry Multi Asset Fund Decrcase in valuation during year Donation El¢ctricity Rcfund 29.150.20 13.81 {92.251 360.00 258.46 29.690.22 24,797.50 0.35 896.58 25.694.43 Payments Alarm rcntal Icarclincl Lascr alami- maint¢nanc¢ contra¢t Insurance National association of alms houscs Accountsni8 f¢e General inaintenanc¢ Plumbing Ccnlral hcating boilcr contra¢t Ciarden maintenance Elcctricity and gas Rates and ivat¢r Rcfurbishmcnt of Rcynolds Housc Iwardcn's Propcrtyl Refurbishment of No.6 Refurbishmcnt of No.5 Refurbishment of No.4 235.22 637.05 1,864.14 289.50 240.00 526.96 244.10 1,268.76 2.623.96 205.76 371.90 559.78 1,738.64 216.00 433.56 1,406.23 2.821.43 394.37 493.51 22,774.44 2,780.00 13,973.40 ,037.41 8,743.70 45,920.71 19,959.12 IDefieit}IExeess Of Ineomt Over Exptnditure 116330.48) 5.735.31 Page 4 REYNOLD&TEAGUE HOMES BALANCE SHEET AS AT 31 MARCH 2023 2023 2022 BANK AND INVESTMENT ACCOUNTS Lloyds Bank Account 14.077.90 30,229.94 COIF Charities Deposit Fund M & G Charity Multi Assct Fund 793.27 779.46 8.980.67 9,072.92 Total Bank and Investment aLtounts 23.851.84 40.082.32 CAPITAL ACCOUNT Balance at l April 2022 (tkficit) l Excess of Income over Expenditure 40,082.32 34,347.01 (16.230.481 5,735.31 23,8SI.84 40,082.32 We approve the Accounts and confirm that we have made available all relevant records and infonnation for their pr¢paration. Secretary- Mr R L Davies Trll5tee- Mr D Glai5yer Datt