## **REYNOLDS TEAGUE HOMES** ## **MINUTES OF AN ANNUAL GENERAL MEETING OF THE TRUSTEES** ## **HELD ON TUESDAY 22[ND ] SEPTEMBER 2020 AT 11.00 A.M. BY ZOOM** ## Present:- Mr Richard Davies Secretary and Trustee Mr Michael Beckett Trustee Mr David Glaisyer Trustee Mrs Helen Keyte Trustee Mr Derek Magson Trustee Rev Martin Short Trustee Mr Paul Teague Trustee Observer: Mrs. Jill Roddan ## 1. Election of Chairman Mr Paul Teague was proposed by the Secretary as Chairman for the meeting, seconded by David Glaisyer, and the proposal was carried unanimously. ## 2. Apologies for Absence None. ## 3. Mrs Lamb’s Report Sue Butt/Driver is the new tenant of number 1 and has not moved in yet and is waiting for carpets to be fitted. Everyone else seems well. There are no particular problems. There are some issues with the garden. The old cherry tree has been removed and the gardener is being consulted about a replacement. You are going away to your sister’s in Lancashire on 10[th] October. ## 4. Minutes of the last Meeting These were read and approved. ## 5. Matters Arising None. ## 6. Finances The Treasurer provided the annual accounts, which were read and considered, and approved and has given an updated figure for the current bank balance, which is essentially the same, somewhat confusingly, since in the meantime the refurbishment of number 1 had taken place and been paid. Overall, the figures were found to be very healthy which is encouraging. There are currently total funds of £25,426 available and no outstanding bills. ## 7. Developments Derek Magson was thanked for his work organising the refurbishment of number 1. Apparently, all went well with Pyments. Meryl has a problem with water ingress and Derek was authorised to go back to payments and get a quotation for sorting that out. The state of the gardening has given a lot of concern. It was decided that David will speak to Steve Bayliss and Jill Rodden will speak to a contractor used for Stow Green to get prices and an idea of when they can carry out necessary work. David Newman is not it seems the person to do this. ## 8. Communication from David Penman David has said that he will be happy to come back as Chairman on two conditions, one relating to Trustees signing a GDPR form and the other amending the constitution. The Secretary gave some background to both of these. Not all Trustees have seen the initial email but it was felt important to consider whether we wanted David back as a Trustee and/or as a Chairman. The general feeling was that he was a desirable Chairman because of his experience and efficiency, although it was also stated that the current meeting was being chaired as well as any in the past. Derek Magson felt that more meetings were needed. It was however felt that he would have to come back first as a Trustee and could only then be elected Chairman at the next meeting. The current Chairman will speak to him about the situation with the agreement of all the Trustees. ## 9. Merger with Stow Almshouses Reverend Short gave the reasons why he thought that this was desirable, essentially to help with administration, finding Trustees, compliance matters, pooling resources, and identifying potential residents. 2 There was not a lot of enthusiasm from Trustees, particularly when it was pointed out that Stow Almshouses need £500,000 for improvements. It was also felt that the conditions were different. However the Trustees felt it was certainly worth considering and keeping an open mind going forward. Perhaps a small working party would be needed. It was also pointed out that any merger would need some investigation, particularly into accounts, their constitution and to look over their Minutes. A visit would also be beneficial. ## 10. Any Other Business - (i) The bequest from Joyce Gibson of £500 was welcomed. - (ii) The five Trustees who have over five years’ experience, R L Davies, M Beckett, D Glaisyer, D Magson and Reverend M Short all confirmed that they would be happy to serve another 12 months and were proposed and passed unanimously. Jill Roddan was asked to join as a Trustee, and accepted. Her position was ratified, proposed by David Glaisyer, seconded by Helen Keyte. - (iii) Reverend Short was thanked for organising the Zoom meeting and Helen Keyte for her hospitality at The Limes. ## 11. Date of the next Meeting This will be in five to six months’ time on a date and place to be decided. The meeting closed at 12.30 p.m. 3 REYNOLDS TEAGUE HOMES ACCOUNTS YEAR TO MARCH 2021 ## **Page** GENERAL INFORMATION 1 ACCOUNTANTS CERTIFICATE 2 RECEIPTS & PAYMENTS ACCOUNTS 3 BALANCE SHEET 4 BRONSENS CHARTERED CERTIFIED ACCOUNTANTS HILLSIDE ALBION STREET CHIPPING NORTON OXFORDSHIRE OX7 5BH REYNOLDS TEAGUE HOMES GENERAL INFORMATION YEAR - APRIL 2020 – MARCH 2021 ## **Secretary** R.J. Davies, Bourton-on-the-Water ## **Trustees** Mr D. Magson Mrs B. Magson Mr D. Glaizer Mrs H. Keyte Mrs J. Roddan Revd. M. Short ## **Accountants** Bronsens Hillside Albion Street Chipping Norton Oxfordshire OX7 5BH ## **Registered Charity Number** L2/242558 REYNOLDS TEAGUE HOMES ACCOUNTANTS CERTIFICATE YEAR ENDED 31[ST] MARCH 2021 REYNOLDS TEAGUE HOMES RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31[ST] MARCH 2021 **2021** ## **2020** ## **Receipts** Residents contributions Interest – COIF Charities Deposit Fund M & G NAACIF Increase in valuation in year **£0** **£0** **Payments** Laser Alarms Telecare Ltd Zurich Insurance Accountants fee General Maintenance Garden Maintenance Refurbishment of No. 1 flat **£0 £0** **(Deficit)/Excess of Income over Expenditure** **£0 £0** ## **REYNOLDS-TEAGUE HOMES** ## **ACCOUNTS** ## **YEAR TO 31 MARCH 2021** ||**Page**| |---|---| |GENERAL INFORMATION|1| |ACCOUNTANTS CERTIFICATE|2| |RECEIPTS AND PAYMENTS ACCOUNT|3| |BALANCE SHEET|4| BRONSENS CHARTERED CERTIFIED ACCOUNTANTS HILLSIDE ALBION STREET CHIPPING NORTON OXFORDSHIRE OX7 5BH Page 1 ## **REYNOLDS-TEAGUE HOMES** **GENERAL INFORMATION YEAR TO 31 MARCH 2021** ## **SECRETARY** R L Davies, Bourton-on-the-Water ## **TRUSTEES** Mr D Magson Mr D Glaisyer Mrs H Keyte Mr P Teague Mrs J Roddan Mrs B Magson (Treasurer) ## **ACCOUNTANTS** Bronsens Chartered Certified Accountants Hillside Albion Street Chipping Norton Oxfordshire OX7 5BH ## **REGISTERED CHARITY NUMBER** L2/242558 Page 2 ## **REYNOLDS-TEAGUE HOMES** ## **ACCOUNTANTS CERTIFICATE** ## **YEAR ENDED 31 MARCH 2021** In order to assist you to fulfil your duties as trustees, we have prepared for your approval the financial statements of Reynolds-Teague Homes for the year ended 31 March 2021 which comprise the Profit and Loss Account, and the Balance Sheet from the company's accounting records and from information and explanations you have given us. As a practising member firm of the Association of Chartered Certified Accountants, we are subject to its ethical and other professional requirements which are detailed at http://rulebook.accaglobal.com. This report is made solely to the trustees of Reynolds-Teague Homes, as a body, in accordance with our terms of engagement. Our work has been undertaken solely to prepare for your approval the financial statements of Reynolds-Teague Homes and state those matters that we have agreed to state to the trustees of Reynolds-Teague Homes, as a body, in this report in accordance with the requirements of the Association of Chartered Certified Accountants as detailed at http://www.accaglobal.com/factsheet163. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and its trustees, as a body, for our work or for this report. It is your duty to ensure that Reynolds-Teague Homes has kept adequate accounting records and to prepare financial statements that give a true and fair view of the assets, liabilities, financial position and profit of Reynolds-Teague Homes. You consider that Reynolds-Teague Homes is exempt from the statutory audit requirement for the year. We have not been instructed to carry out an audit or a review of the financial statements of Reynolds-Teague Homes. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements. ________________________________ BRONSENS Chartered Certified Accountants Hillside Albion Street Chipping Norton Oxfordshire OX7 5BH ________________________ Date Page 3 ## **REYNOLDS-TEAGUE HOMES** ## **RECEIPTS AND PAYMENTS ACCOUNT** ## **FOR THE YEAR ENDED 31 MARCH 2021** ||**2021**|**2020**| |---|---|---| ||**£**|**£**| |**Receipts**||| |Residents’ contributions|26,720.00|25,560.00| |Interest – COIF Charities Deposit Fund|0.93|4.74| |M & G Charity Multi Asset Fund Increase in valuation during year|1,813.87|(1,075.42)| |Donation Left in Ex-Residents Will|500.00|-| ||**29,034.80**|**24,489.32**| |**Payments**||| |Alarm rental (careline)|501.07|527.90| |Laser alarm – maintenance contract|861.72|498.53| |Cleeve fire protection|-|-| |Insurance|1,700.16|1,392.47| |National association of alms houses|-|-| |Accountants fee|192.00|192.00| |Electrical repairs|-|-| |General maintenance|1,623.00|195.00| |Plumbing and central heating repairs|862.46|2,007.23| |Garden maintenance|2,966.00|1,447.00| |Electricity and gas|348.26|202.38| |Rates and water|562.56|795.52| |Sundries|-|-| |Refurbishment of Reynolds House|27,420.00|-| ||**37,037.23**|**7,258.03**| |**Excess Of Income Over Expenditure**|**(8,002.43)**|**17,231.29**| Page 4 ## **REYNOLDS-TEAGUE HOMES** ## **BALANCE SHEET** ## **AS AT 31 MARCH 2021** ||**2021**|**2020**| |---|---|---| ||**£**|**£**| |**BANK AND INVESTMENT ACCOUNTS**||| |Lloyds Bank Account|25,391.56|35,208.79| |COIF Charities Deposit Fund|779.11|778.18| |M & G Charity Multi Asset Fund|8,176.34|6,362.47| |Total Bank and Investment accounts|**34,347.01**|**42,349.44**| |**CAPITAL ACCOUNT**||| |Balance at 1 April 2020|42,349.44|25,118.15| |(Deficit) / Excess of Income over Expenditure|(8,002.43)|17,231.29| ||**34,347.01**|**42,349.44**| We approve the Accounts and confirm that we have made available all relevant records and information for their preparation. **Secretary – Mr R L Davies Trustee – Mr D Glaisyer** ____________________________ ## **Date**