PATTESON AGM 5 FEBRUARY 2022
CHAIRMAN’S REPORT
This time last year we had to hold our AGM on-line. The fact that we’re able to gather in the Patteson Room itself is a sign of things being better, even if we’re not quite back to how things were.
2021 was difficult for everybody, and although there is optimism that things have been getting better, we should remember that for the first half of 2021 the Patteson was unable to open its doors for all our normal activities.
Bowlers were able to start bowling on the planned season opening date of 18 April, and snooker could be played from 17 May. It was only on 19 July that the Patteson Room was able to fully re-open with no legal restrictions. Until then, there were some playing restrictions to protect the health and safety of players in compliance with Government regulations and guidelines.
We had to wait until August to hold our first fund-raising event of the year, which was the traditional summer barbecue. We had a record attendance, and everybody enjoyed the excellent food and company even if the inclement weather forced us to move indoors.
The Committee has been looking at ways for members to make more use of our excellent facility. In September we held our first ever Friday social evening, at which members could play cards, games or darts, or just sit, chat and have a drink whilst meeting other members in a fun and enjoyable setting. Similar evenings took place in October and December. Their popularity has led to the Committee including them as a regular first Friday of the month event for 2022.
Two of our members, Adam and Tracy Gibson, ran five on-line quizzes for Patteson members during the winter of 2020/2021. These provided an opportunity for members to see each other through the computer screen when face-to-face opportunities were not allowed. Adam and Tracy have now moved on to asking the questions at our Quiz & Chips evenings, the first of which we were able to hold last November. Many thanks to Adam and Tracy for taking on this role.
I am pleased to report that nearly all our regular hirers returned when the building reopened in July. We’ve even gained some new regular hirers.
At last year’s AGM I reported that we had attracted 15 new members in 2020, despite the covid-related playing and social restrictions. We thought that was good but 2021 has been remarkable, with 37 new members having been attracted to join our community. We ended 2021 with 163 members, a third of whom have joined as new members in the last two years. Many clubs are struggling to maintain their membership numbers never mind grow them like we have. This a fantastic tribute to the warm welcome potential members receive from everybody when they first see what the Patteson has to offer.
Our Treasurer will shortly provide details of Club finances. Despite the Club being closed for most of the year, there was no let-up in maintenance and repair work. Anne will update you on major expenditure items as well as the various grants we received to support not only loss of income through Covid closures but also to help with the substantial cost of the main roof replacement scheduled for this year. On behalf all Club members, I wish to place on record our thanks to Anne Barnes, whose diligence and hard work enabled us to secure these substantial funds, without which Club finances would be in a fragile state, to say the least.
During the year we commissioned an electrical safety review, something we are required to undertake every five years. All recommended actions have been completed. We also commissioned a Legionella risk assessment report which concluded that there is a negligible risk of legionella occurring at the Club.
I feel that maintaining contact with members is very important, especially in recent times. In 2020 I started issuing regular newsletters to all members and continued with a further ten in 2021. Feedback suggests these have been appreciated, and I will continue issuing updates of what’s been going on at the Patteson and is coming up.
In these difficult and uncertain times, your Committee will continue to make every effort to keep the Club open for all regular activities plus planned events. Your health and safety remains our prime consideration and we shall always adhere to Government restrictions and guidelines. As always, the extent you wish to engage in Club activities is your personal choice.
Thanks also to all of you for supporting the Club and your Committee. This is appreciated by all of us.
Richard Dale, Chairman
CRINGLEFORD PATTESON PARISH ROOM & CLUB FINANCIAL STATEMENT 2021 FOR YEAR ENDED 31 DECEMBER 2021
| AS AT 31.12.21 | |||
|---|---|---|---|
| 2020 | BUDGET 2021 | 2021 | |
| BALANCE BROUGHT FORWARD | £21,507.94 | £31,535.47 | |
| RECEIPTS | |||
| Bar Stock B/F from 31.12 20 | -£137.58 | -£210.00 | |
| Bar Stock C/F at 31.12.21 | £210.00 | £241.60 | |
| Bar Receipts | £64.80 | £681.20 | |
| Bar Payments | -£214.40 | -£340.69 | |
| Bar Profits | -£77.18 | £100.00 | £372.11 |
| Club Membership Fees | £1,920.00 | £565.00 | £790.00 |
| Bowling Green Membership Fees | £1,666.00 | £510.00 | £630.00 |
| Snooker Hire | £2,004.25 | £2,300.00 | £1,493.88 |
| Room Hire | £1,583.00 | £3,800.00 | £2,610.00 |
| Donations/Fund-Raising | £126.40 | £500.00 | £34,494.51 |
| Misc/Grant/Key Deposit | £11,484.00 | £0.00 | £300.00 |
| Bank Interest | £192.42 | £190.00 | £91.85 |
| TOTAL | £18,898.89 | £7,965.00 | £40,782.35 |
| PAYMENTS | |||
| Repairs & Maintenance | £1,166.71 | £5,000.00 | £14,185.51 |
| Heat & Light | £1,118.26 | £1,452.00 | £483.12 |
| Water | £723.51 | £600.00 | £577.09 |
| Insurance | £1,237.08 | £1,300.00 | £1,131.50 |
| Council Tax | £0.00 | £0.00 | £0.00 |
| Cleaning | £575.00 | £1,000.00 | £515.00 |
| Fund-Raising | £0.00 | £0.00 | £0.00 |
| Misc | £0.00 | £0.00 | £0.00 |
| Bowling Green - Groundsman | £1,693.00 | £3,120.00 | £2,389.50 |
| Bowling Green - Maintenance | £2,357.80 | £2,200.00 | £1,407.09 |
| TOTAL | £8,871.36 | £14,672.00 | £20,688.81 |
| SURPLUS/(DEFICIT) | £10,027.53 | -£6,707.00 | £20,093.54 |
| BALANCE CARRIED FORWARD | £31,535.47 | £51,629.01 |
CRINGLEFORD PATTESON PARISH ROOM & CLUB
REPRESENTED BY:BALANCE SHEET
| REPRESENTED BY:- BALANCE SHEET |
||||
|---|---|---|---|---|
| 2020 | 2021 | |||
| Barclays Current A/C | £13,721.79 | £51,189.43 | ||
| COIF - Closed 30.6.21 | £497.53 | Account closed | ||
| Virgin | £17,041.15 | £132.98 | ||
| Bar Stock | £210.00 | £241.60 | ||
| Cash In Hand | £65.00 | £65.00 | ||
| TOTAL | £31,535.47 | £51,629.01 | ||
| Earmarked Fund - Ladies Bowls to 9.9.2023 | £831.95 | |||
| Flowers | -£12.80 | |||
| Balance in Earmarked Fund (Within Total) | £819.15 | |||
| Anne Barnes (Honorary Treasurer) | ||||
| Dated: | 31-Dec-21 |
INDEPENDENT EXAMINER'S REPORT
In accordance with the general directions of the Charity Commission I have examined these financial statements and compared them to the accounting records of the Patteson Parish Room and Club as presented to me. In my opinion they give a true and fair view of the income and expenditure for the year and of its assets and liabilities at 31 December 2021.
Daphne Howlett (Independent Examiner)
Dated: 23.1.22
Charity Registration No. 242044
CRINGLEFORD PATTESON PARISH ROOM & CLUB FINANCIAL STATEMENT 2021 FOR YEAR ENDED 31 DECEMBER 2021
| AS AT 31.12.21 | |||
|---|---|---|---|
| 2020 | BUDGET 2021 | 2021 | |
| BALANCE BROUGHT FORWARD | £21,507.94 | £31,535.47 | |
| RECEIPTS | |||
| Bar Stock B/F from 31.12 20 | -£137.58 | -£210.00 | |
| Bar Stock C/F at 31.12.21 | £210.00 | £241.60 | |
| Bar Receipts | £64.80 | £681.20 | |
| Bar Payments | -£214.40 | -£340.69 | |
| Bar Profits | -£77.18 | £100.00 | £372.11 |
| Club Membership Fees | £1,920.00 | £565.00 | £790.00 |
| Bowling Green Membership Fees | £1,666.00 | £510.00 | £630.00 |
| Snooker Hire | £2,004.25 | £2,300.00 | £1,493.88 |
| Room Hire | £1,583.00 | £3,800.00 | £2,610.00 |
| Donations/Fund-Raising | £126.40 | £500.00 | £34,494.51 |
| Misc/Grant/Key Deposit | £11,484.00 | £0.00 | £300.00 |
| Bank Interest | £192.42 | £190.00 | £91.85 |
| TOTAL | £18,898.89 | £7,965.00 | £40,782.35 |
| PAYMENTS | |||
| Repairs & Maintenance | £1,166.71 | £5,000.00 | £14,185.51 |
| Heat & Light | £1,118.26 | £1,452.00 | £483.12 |
| Water | £723.51 | £600.00 | £577.09 |
| Insurance | £1,237.08 | £1,300.00 | £1,131.50 |
| Council Tax | £0.00 | £0.00 | £0.00 |
| Cleaning | £575.00 | £1,000.00 | £515.00 |
| Fund-Raising | £0.00 | £0.00 | £0.00 |
| Misc | £0.00 | £0.00 | £0.00 |
| Bowling Green - Groundsman | £1,693.00 | £3,120.00 | £2,389.50 |
| Bowling Green - Maintenance | £2,357.80 | £2,200.00 | £1,407.09 |
| TOTAL | £8,871.36 | £14,672.00 | £20,688.81 |
| SURPLUS/(DEFICIT) | £10,027.53 | -£6,707.00 | £20,093.54 |
| BALANCE CARRIED FORWARD | £31,535.47 | £51,629.01 |
CRINGLEFORD PATTESON PARISH ROOM & CLUB
REPRESENTED BY:BALANCE SHEET
| REPRESENTED BY:- BALANCE SHEET |
||||
|---|---|---|---|---|
| 2020 | 2021 | |||
| Barclays Current A/C | £13,721.79 | £51,189.43 | ||
| COIF - Closed 30.6.21 | £497.53 | Account closed | ||
| Virgin | £17,041.15 | £132.98 | ||
| Bar Stock | £210.00 | £241.60 | ||
| Cash In Hand | £65.00 | £65.00 | ||
| TOTAL | £31,535.47 | £51,629.01 | ||
| Earmarked Fund - Ladies Bowls to 9.9.2023 | £831.95 | |||
| Flowers | -£12.80 | |||
| Balance in Earmarked Fund (Within Total) | £819.15 | |||
| Anne Barnes (Honorary Treasurer) | ||||
| Dated: | 31-Dec-21 |
INDEPENDENT EXAMINER'S REPORT
In accordance with the general directions of the Charity Commission I have examined these financial statements and compared them to the accounting records of the Patteson Parish Room and Club as presented to me. In my opinion they give a true and fair view of the income and expenditure for the year and of its assets and liabilities at 31 December 2021.
Daphne Howlett (Independent Examiner)
Dated: 23.1.22