## **THE GWEHELOG PUBLIC HALL** ## **Old Raglan Road** ## **Gwehelog** ## **Nr Usk** ## **NP15 1RB** ## **Charity registration Number 241168** # **The Trustees Annual Report for the year - 1[st] April 2020 31[st] March 2021** ## **Trustees** Mr W. Howells Chairman Mrs A Paul Secretary Mr R Leaver ## **Objectives and Activities** To raise Funds in order to run the Public Hall for the benefit of the residents of Gwehelog, and surrounding area. The main activity of the year was to obtain local Grants in order to purchase film equipment, sound and lighting equipment, refit a Disabled Toilet with a Baby Changer and refurbish the Male and Female Toilets and wash rooms, updating the Stage, as well as writing a Covid-19 Risk Assessment and purchasing of Covid items. ## **Achievements and Performances** Due to Covid, the Public Hall was closed to the Public for the majority of the year. Grants and Donations were obtained totalling £35776.24 Covid items of £329.35 was purchased, and Film equipment, Sound & Lighting equipment was ordered, for installation in the Summer of 2021, subject to any Covid restrictions. A Covid-19 Risk assessment was undertaken together with Track & Trace Forms. The plant donation stand went ahead out of doors, on a monthly basis. Unfortunately the Tribute Band evening, film evenings, Coffee mornings, Hiring of Hall for Parties, Yoga Group, and Whist Group were all cancelled.. A leak developed in the main roof, which was repaired at a cost of £2364.00 A library of Books was maintained and open to the Public 24 hours a day. A Defibrillator is installed and available to all 24 hours per day. A Newsletter was circulated by email to the residents of Gwehelog on a monthly basis, in order to update them on the position of the Hall. The Gwehelog Village Hall has a website www.gwehelogvillagehall.org.uk which is updated on a regular basis. Free Wifi is available free of charge to the locals that use the Hall ## **Reserves Policy** The Trustees feel that on a normal day to day basis, a reasonable level of Reserves would be in the region of £5k-£10k. This is reviewed on a Regular Basis in order to facilitate future Maintenance. On the 31[st] March 2021 the sum of £5483.16 was held in a Monmouthshire Building Society Account as a Reserve. **Signature Date** **Full Name Position** ## **GWEHELOG PARISH HALL** ## **Financial Statements as at 31st March 2021** |**INCOME**
Whist Drive
Hire of Hall & Contents
Band Practice
Film nights + Bar takings
Coffee Mornings
Plant Stall
Christmas Fair
Keep Fit/Yoga
Tribute Acts sales
Building Society Interest
Grants MCC
Grant National Lottery Awards
Grant Welsh Church Fund
Community Council Donation
Gavo Covid Grant- Comic Relief VSEF Grant
Monmouthshire Building Soc Charitable Foundation
EON Repayment
MCC Rate Rebate
**Total Income**
Less Opening stock
Add Closing Stock
**TOTAL INCOME**
**EXPENDITURE**
Electricity
Insurance
Council Tax
Alcohol Lic
General Maintenance
Hall Film Grant Costs
Donations
Tribute Acts costs
Film night + Bar costs
Advertising/Promotions/Web site costs
Covid Items
Cancelled Tickets Tribut Act
**TOTAL EXPENDITURE**
**PROFIT FOR THE YEAR**|**2021**
**2020**
**£ p**
**£ p**
915.96
3,197.49
10.00
666.00
0.00
40.00
0.00
1,612.00
0.00
138.30
255.00
98.41
0.00
0.00
0.00
585.00
0.00
3,807.50
19.23
19.16
23000.00
300.00
9879.00
0.00
1293.00
0.00
1000.00
0.00
329.24
0.00
275.00
0.00
334.21
0.00
163.18
0.00
**37473.82**
**10,463.86**
101.54
0.00
101.54
101.54
**37473.82**
**10,565.40**
699.82
833.21
689.04
818.34
163.18
160.43
70.00
0.00
2758.76
774.45
8396.21
0.00
0.00
0.00
0.00
1,888.20
0.00
1,861.63
100.71
151.89
329.35
0.00
60.00
0.00
**13267.07**
**6,488.15**
**24,206.75**
**4,077.25**|**2021**
**2020**
**£ p**
**£ p**
915.96
3,197.49
10.00
666.00
0.00
40.00
0.00
1,612.00
0.00
138.30
255.00
98.41
0.00
0.00
0.00
585.00
0.00
3,807.50
19.23
19.16
23000.00
300.00
9879.00
0.00
1293.00
0.00
1000.00
0.00
329.24
0.00
275.00
0.00
334.21
0.00
163.18
0.00
**37473.82**
**10,463.86**
101.54
0.00
101.54
101.54
**37473.82**
**10,565.40**
699.82
833.21
689.04
818.34
163.18
160.43
70.00
0.00
2758.76
774.45
8396.21
0.00
0.00
0.00
0.00
1,888.20
0.00
1,861.63
100.71
151.89
329.35
0.00
60.00
0.00
**13267.07**
**6,488.15**
**24,206.75**
**4,077.25**|**2020**|**2020**| |---|---|---|---|---| |||||**£ p**| |||**4,077.25**||| ## **BALANCE SHEET** |Cash & Bank Balances *
Less Creditors
Add Debtors
Stock
**TOTAL**
Represented by Accunumlated Fund b/f
Plus Profit
**TOTAL**|50213.13
0.00
0.00
101.54
**50314.67**
26107.92
24206.75
**50314.67**|25,650.60
-39.34
395.12
101.54
**26,107.92**| |---|---|---| |||22,030.67
4,077.25
**26,107.92**| * Includes £136.20 Neighbourhood Watch Funds 1993 Prepared by B. R. Paul (Hon Treasurer) Signed Date £ p 2865.70 673.00 90.00 0.00 67.50 0.00 118.30 750.00 1760.25 19.72 0.00 0.00 0.00 0.00 **6344.47 0.00** 0.00 ## **6,344.47** 696.54 660.15 156.77 336.60 336.46 600.00 0.00 0.00 274.94 **3061.46** **3283.01** 22030.67 0.00 0.00 0.00 ## **22030.67** 18747.66 3283.01 **22030.67** Ir4DEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE GWEHELOG PUBLIC HALL Independent examiner's ￿port to the trnsttts ofTHE GWEHEUK PUBLIC HALL I report to the charity trnsrees on rny examination of ihe a¢wunts of THE GWEHELOG PUBLIC HALL (Ihe TnJ5t) for the year ended 31 M￿h 2021. Respon5ibilitie$ and basis of report As the charity iNsiees of th¢ Trust you *e responsible for the preparation of the acwunts in accordance with ihe requirements of the Charities Act 2011 {Ihe Aci.). I report in respe¢l of my examination of ihe Tn￿.$ accounts c4rried oui under section 145 of ihe Aci and in ca￿Ying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5Kb} of th¢ Act. Independent examiner's yt8tem¢nt I hav¢ completed my examinaiion. I confirni that no ma*rial m¥tt¢rs have come io my attention in connection with the examination giving me cause w believe that in any maierial resF¢¢t= accouniing records w¢re not kept Én respect of the Tn]5t as required by section 130 of ihe Act: or the accounts do not accord with those records: or the accounts do not cornply with (he applicable requirements concerning the forni and conteni of a￿Ounts out in the Charities {Account5 and Repons} Regulations ?008 other than ony requiremeni that the account5 give a true and fair view which is not a matter considered as part of an independent ¢xaMIn￿1(Al. I have no con¢erns and httve come a¢Th￿S no other rnatter5 in connection with the examinaiion io ￿th1£h att¢ntlOTi should be drawn in this rerA*t in order to enable a proper understanding of the accounts to be reached. Anthony 30 Hig Sireet Wendover BUckIn￿ham$hlre HP22 6EA Da￿..